Charity registration number: 1153611
Birkdale Community Hub and Library
FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023
https://thestationmastershouse.co.uk/
Birkdale Community Hub and Library
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 14 |
Birkdale Community Hub and Library
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Trustees: | Mrs C French | - appointed 23 March 2023 |
|---|---|---|
| Mr A R Gadd | ||
| Mrs W J Hewitt | ||
| Mrs J Ives | ||
| Dr J P Margham | (Chair) | |
| Mrs R E Morris | - resigned 23 March 2023 | |
| Mr K B Wallis | ||
| Mr A D Webb | ||
| Treasurer: | Mr A R Gadd | |
| Secretary: | Mrs W J Hewitt | |
| Charity number: | 1153611 | |
| Charity Address: | 2 Liverpool Road | |
| Birkdale | ||
| Southport | ||
| PR8 4AR | ||
| Charity Website: | https://thestationmastershouse.co.uk/ | |
| Independent Examiners: | Lifestyles Accountancy Limited | |
| 39 Kirklees Road | ||
| Southport | ||
| PR8 4RB | ||
| Solicitors: | Hill Dickinson LLP | |
| No. 1 St. Paul's Square | ||
| Liverpool | ||
| L3 9SJ | ||
| Bankers: | Barclays Bank | |
| 265-267 Lord Street | ||
| Southport | ||
| PR8 1PD |
Page 1 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
Recruitment and appointment of the trustees
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
Trustee induction and training
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
Risk management
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
OBJECTIVES AND ACTIVITIES
Objects of the charity
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
-
= to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
-
= to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
-
= to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
ACHIEVEMENTS AND PERFORMANCE
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
FINANCIAL REVIEW
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
Reserves policy
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
-
to preserve the financial viability of the Charity in the event that unforeseen and/or
-
= unavoidable circumstance precipitate a short-term fall in its income; and
-
to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
-
= viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
PLANS FOR FUTURE PERIODS
General plans
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
REMUNERATION OF TRUSTEES
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
-
a. select suitable accounting policies and apply them consistently;
-
b. observe the methods and principals in the Charities SORP;
-
c. make judgements and estimates that are reasonable and prudent;
-
d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
-
e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… Dr J P Margham - trustee
Page 5 of 14
Birkdale Community Hub and Library
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY
FOR THE YEAR ENDED 30 SEPTEMBER 2023
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
-
(i) examine the accounts under section 145 of the Charities Act,
-
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
(iii) to state whether particular matters have come to our attention.
Basis of independent examiner's statement
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
a) which gives us reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daniel Styles (Independent examiner)
Dated: 25 March 2024
for and on behalf of Lifestyles Accountancy Limited
Page 6 of 14
Birkdale Community Hub and Library
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Notes INCOME Income from generated funds: Voluntary income: Donations and gifts 2 Grant income 2 Fundraising income 2 Other income 2 Investment income 3 TOTAL INCOME EXPENDITURE Charitable activities 4 Raising funds 5 Governance 6 TOTAL EXPENDITURE Fund balances at 1 October 2022 Fund balances at 30 September 2023 NET INCOME / (EXPENDITURE) FOR THE YEAR |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 9,238 - 9,238 - 7,642 7,642 1,510 - 1,510 11,786 - 11,786 638 - 638 23,172 7,642 30,814 18,774 8,933 27,707 1,876 - 1,876 100 - 100 20,750 8,933 29,683 2,422 (1,291) 1,131 37,853 25,768 63,621 40,275 24,477 64,752 |
Total funds 2022 £ 6,824 600 1,186 10,285 17 18,912 24,409 2,758 100 27,267 (8,355) 71,976 63,621 |
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
Birkdale Community Hub and Library
BALANCE SHEET
AS AT 30 SEPTEMBER 2023
| Notes FIXED ASSETS Computer equipment Equipment and furniture CURRENT ASSETS Cash at bank and in hand CURRENT LIABILITIES Accruals NET CURRENT ASSETS TOTAL NET ASSETS FUNDS Restricted funds Unrestricted funds TOTAL FUNDS 9 & 10 8 |
Total funds 2023 £ 989 4,686 5,675 59,177 59,177 100 100 59,077 64,752 24,477 40,275 64,752 |
Total funds 2022 £ 2,852 7,200 10,052 53,669 53,669 100 100 53,569 63,621 25,768 37,853 63,621 |
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
Dr J P Margham - trustee
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES
a Basis of preparation
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
b Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
c Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
d Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES (continued)
e Fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
2 VOLUNTARY INCOME
| Donations and gifts: Donations received Gift aid recovered Friends subscriptions 200+ club Grant income: Grants received Fundraising income: Other Other income: Room hire Book and online sales Functions and classes Printing |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 2,408 - 2,408 - - - 694 - 694 6,136 - 6,136 - 7,642 7,642 1,510 - 1,510 1,815 - 1,815 7,188 - 7,188 2,393 - 2,393 390 - 390 22,534 7,642 30,176 |
Total funds 2022 £ 754 187 444 5,439 600 1,186 2,748 5,482 1,928 127 18,895 |
|---|---|---|
Page 10 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
3 INVESTMENT INCOME
| Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Bank interest received 638 - 638 638 - 638 4 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Administration costs: Birkdale Buzz costs 2,574 - 2,574 BMC costs - - - Insurance 678 714 1,392 Computer costs 150 157 307 Digital costs 2,033 2,141 4,174 TV, telephone and internet 157 166 323 Lottery licence 20 - 20 Miscellaneous costs - - - Postage and stationery 394 414 808 Refreshments 372 391 763 Property costs: Leasehold improvements - - - Annual maintenance charges 402 424 826 Security costs 246 259 505 Repairs and renewals 366 506 872 Electricity and water 1,576 1,660 3,236 Cleaning and PPE 577 607 1,184 Support costs: Bank charges 39 - 39 Books 1,519 - 1,519 DBS costs 440 - 440 Depreciation 6,410 785 7,195 Function costs 821 709 1,530 18,774 8,933 27,707 COSTS OF CHARITABLE ACTIVITIES |
Total funds 2022 £ 17 17 Total funds 2022 £ - 2,197 1,310 - 2,417 1,006 20 83 299 1,171 4,249 - 560 522 1,142 1,180 - 1,031 600 6,366 256 24,409 |
|---|---|
Page 11 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
5 COSTS OF RAISING FUNDS
| 200+ club prizes Advertising |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 1,490 - 1,490 386 - 386 1,876 - 1,876 |
Total funds 2022 £ 1,670 1,088 2,758 |
|---|---|---|
6 GOVERNANCE COSTS
| Independent examination | Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 100 - 100 100 - 100 |
Total funds 2022 £ 100 100 |
|---|---|---|
7 TRUSTEES REMUNERATION
No trustee received any remuneration throughout the year.
Page 12 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
8 TANGIBLE FIXED ASSETS
| Computer Equipment & Equipment Furniture £ £ COST OR VALUATION At 30 September 2022 8,550 14,063 Additions 1,483 1,335 At 30 September 2023 10,033 15,398 DEPRECIATION At 30 September 2022 5,698 6,863 Charge for the year 3,346 3,849 At 30 September 2023 9,044 10,712 NET BOOK VALUE At 30 September 2023 989 4,686 At 30 September 2022 2,852 7,200 9 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Tangible fixed assets 5,675 - 5,675 Current assets 34,700 24,477 59,177 Current liabilities (100) - (100) 40,275 24,477 64,752 ANALYSIS OF NET ASSETS BETWEEN FUNDS |
Total £ 22,613 2,818 25,431 12,561 7,195 19,756 5,675 10,052 Total funds 2022 £ 10,052 53,669 (100) 63,621 |
|---|---|
Page 13 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
10 RESTRICTED FUNDS
| AfA for disabled access Asda Sefton Council |
Balance at 1 Oct 22 Income Expenditure £ £ £ 25,768 - (1,291) - 500 (500) - 7,142 (7,142) 25,768 7,642 (8,933) |
Balance at 30 Sep 23 £ 24,477 - - 24,477 |
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
Page 14 of 14
Charity registration number: 1153611
Birkdale Community Hub and Library
FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023
https://thestationmastershouse.co.uk/
Birkdale Community Hub and Library
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 14 |
Birkdale Community Hub and Library
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Trustees: | Mrs C French | - appointed 23 March 2023 |
|---|---|---|
| Mr A R Gadd | ||
| Mrs W J Hewitt | ||
| Mrs J Ives | ||
| Dr J P Margham | (Chair) | |
| Mrs R E Morris | - resigned 23 March 2023 | |
| Mr K B Wallis | ||
| Mr A D Webb | ||
| Treasurer: | Mr A R Gadd | |
| Secretary: | Mrs W J Hewitt | |
| Charity number: | 1153611 | |
| Charity Address: | 2 Liverpool Road | |
| Birkdale | ||
| Southport | ||
| PR8 4AR | ||
| Charity Website: | https://thestationmastershouse.co.uk/ | |
| Independent Examiners: | Lifestyles Accountancy Limited | |
| 39 Kirklees Road | ||
| Southport | ||
| PR8 4RB | ||
| Solicitors: | Hill Dickinson LLP | |
| No. 1 St. Paul's Square | ||
| Liverpool | ||
| L3 9SJ | ||
| Bankers: | Barclays Bank | |
| 265-267 Lord Street | ||
| Southport | ||
| PR8 1PD |
Page 1 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
Recruitment and appointment of the trustees
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
Trustee induction and training
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
Risk management
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
OBJECTIVES AND ACTIVITIES
Objects of the charity
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
-
= to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
-
= to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
-
= to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
ACHIEVEMENTS AND PERFORMANCE
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
FINANCIAL REVIEW
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
Reserves policy
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
-
to preserve the financial viability of the Charity in the event that unforeseen and/or
-
= unavoidable circumstance precipitate a short-term fall in its income; and
-
to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
-
= viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
PLANS FOR FUTURE PERIODS
General plans
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
REMUNERATION OF TRUSTEES
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
-
a. select suitable accounting policies and apply them consistently;
-
b. observe the methods and principals in the Charities SORP;
-
c. make judgements and estimates that are reasonable and prudent;
-
d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
-
e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… Dr J P Margham - trustee
Page 5 of 14
Birkdale Community Hub and Library
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY
FOR THE YEAR ENDED 30 SEPTEMBER 2023
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
-
(i) examine the accounts under section 145 of the Charities Act,
-
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
(iii) to state whether particular matters have come to our attention.
Basis of independent examiner's statement
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
a) which gives us reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daniel Styles (Independent examiner)
Dated: 25 March 2024
for and on behalf of Lifestyles Accountancy Limited
Page 6 of 14
Birkdale Community Hub and Library
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Notes INCOME Income from generated funds: Voluntary income: Donations and gifts 2 Grant income 2 Fundraising income 2 Other income 2 Investment income 3 TOTAL INCOME EXPENDITURE Charitable activities 4 Raising funds 5 Governance 6 TOTAL EXPENDITURE Fund balances at 1 October 2022 Fund balances at 30 September 2023 NET INCOME / (EXPENDITURE) FOR THE YEAR |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 9,238 - 9,238 - 7,642 7,642 1,510 - 1,510 11,786 - 11,786 638 - 638 23,172 7,642 30,814 18,774 8,933 27,707 1,876 - 1,876 100 - 100 20,750 8,933 29,683 2,422 (1,291) 1,131 37,853 25,768 63,621 40,275 24,477 64,752 |
Total funds 2022 £ 6,824 600 1,186 10,285 17 18,912 24,409 2,758 100 27,267 (8,355) 71,976 63,621 |
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
Birkdale Community Hub and Library
BALANCE SHEET
AS AT 30 SEPTEMBER 2023
| Notes FIXED ASSETS Computer equipment Equipment and furniture CURRENT ASSETS Cash at bank and in hand CURRENT LIABILITIES Accruals NET CURRENT ASSETS TOTAL NET ASSETS FUNDS Restricted funds Unrestricted funds TOTAL FUNDS 9 & 10 8 |
Total funds 2023 £ 989 4,686 5,675 59,177 59,177 100 100 59,077 64,752 24,477 40,275 64,752 |
Total funds 2022 £ 2,852 7,200 10,052 53,669 53,669 100 100 53,569 63,621 25,768 37,853 63,621 |
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
Dr J P Margham - trustee
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES
a Basis of preparation
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
b Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
c Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
d Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES (continued)
e Fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
2 VOLUNTARY INCOME
| Donations and gifts: Donations received Gift aid recovered Friends subscriptions 200+ club Grant income: Grants received Fundraising income: Other Other income: Room hire Book and online sales Functions and classes Printing |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 2,408 - 2,408 - - - 694 - 694 6,136 - 6,136 - 7,642 7,642 1,510 - 1,510 1,815 - 1,815 7,188 - 7,188 2,393 - 2,393 390 - 390 22,534 7,642 30,176 |
Total funds 2022 £ 754 187 444 5,439 600 1,186 2,748 5,482 1,928 127 18,895 |
|---|---|---|
Page 10 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
3 INVESTMENT INCOME
| Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Bank interest received 638 - 638 638 - 638 4 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Administration costs: Birkdale Buzz costs 2,574 - 2,574 BMC costs - - - Insurance 678 714 1,392 Computer costs 150 157 307 Digital costs 2,033 2,141 4,174 TV, telephone and internet 157 166 323 Lottery licence 20 - 20 Miscellaneous costs - - - Postage and stationery 394 414 808 Refreshments 372 391 763 Property costs: Leasehold improvements - - - Annual maintenance charges 402 424 826 Security costs 246 259 505 Repairs and renewals 366 506 872 Electricity and water 1,576 1,660 3,236 Cleaning and PPE 577 607 1,184 Support costs: Bank charges 39 - 39 Books 1,519 - 1,519 DBS costs 440 - 440 Depreciation 6,410 785 7,195 Function costs 821 709 1,530 18,774 8,933 27,707 COSTS OF CHARITABLE ACTIVITIES |
Total funds 2022 £ 17 17 Total funds 2022 £ - 2,197 1,310 - 2,417 1,006 20 83 299 1,171 4,249 - 560 522 1,142 1,180 - 1,031 600 6,366 256 24,409 |
|---|---|
Page 11 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
5 COSTS OF RAISING FUNDS
| 200+ club prizes Advertising |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 1,490 - 1,490 386 - 386 1,876 - 1,876 |
Total funds 2022 £ 1,670 1,088 2,758 |
|---|---|---|
6 GOVERNANCE COSTS
| Independent examination | Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 100 - 100 100 - 100 |
Total funds 2022 £ 100 100 |
|---|---|---|
7 TRUSTEES REMUNERATION
No trustee received any remuneration throughout the year.
Page 12 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
8 TANGIBLE FIXED ASSETS
| Computer Equipment & Equipment Furniture £ £ COST OR VALUATION At 30 September 2022 8,550 14,063 Additions 1,483 1,335 At 30 September 2023 10,033 15,398 DEPRECIATION At 30 September 2022 5,698 6,863 Charge for the year 3,346 3,849 At 30 September 2023 9,044 10,712 NET BOOK VALUE At 30 September 2023 989 4,686 At 30 September 2022 2,852 7,200 9 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Tangible fixed assets 5,675 - 5,675 Current assets 34,700 24,477 59,177 Current liabilities (100) - (100) 40,275 24,477 64,752 ANALYSIS OF NET ASSETS BETWEEN FUNDS |
Total £ 22,613 2,818 25,431 12,561 7,195 19,756 5,675 10,052 Total funds 2022 £ 10,052 53,669 (100) 63,621 |
|---|---|
Page 13 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
10 RESTRICTED FUNDS
| AfA for disabled access Asda Sefton Council |
Balance at 1 Oct 22 Income Expenditure £ £ £ 25,768 - (1,291) - 500 (500) - 7,142 (7,142) 25,768 7,642 (8,933) |
Balance at 30 Sep 23 £ 24,477 - - 24,477 |
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
Page 14 of 14
Charity registration number: 1153611
Birkdale Community Hub and Library
FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023
https://thestationmastershouse.co.uk/
Birkdale Community Hub and Library
INDEX TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Page | |
|---|---|
| Legal and administrative information | 1 |
| Trustees' report | 2 - 5 |
| Independent examiner's report | 6 |
| Statement of financial activities | 7 |
| Balance sheet | 8 |
| Notes to the financial statements | 9 - 14 |
Birkdale Community Hub and Library
LEGAL AND ADMINISTRATIVE INFORMATION
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Trustees: | Mrs C French | - appointed 23 March 2023 |
|---|---|---|
| Mr A R Gadd | ||
| Mrs W J Hewitt | ||
| Mrs J Ives | ||
| Dr J P Margham | (Chair) | |
| Mrs R E Morris | - resigned 23 March 2023 | |
| Mr K B Wallis | ||
| Mr A D Webb | ||
| Treasurer: | Mr A R Gadd | |
| Secretary: | Mrs W J Hewitt | |
| Charity number: | 1153611 | |
| Charity Address: | 2 Liverpool Road | |
| Birkdale | ||
| Southport | ||
| PR8 4AR | ||
| Charity Website: | https://thestationmastershouse.co.uk/ | |
| Independent Examiners: | Lifestyles Accountancy Limited | |
| 39 Kirklees Road | ||
| Southport | ||
| PR8 4RB | ||
| Solicitors: | Hill Dickinson LLP | |
| No. 1 St. Paul's Square | ||
| Liverpool | ||
| L3 9SJ | ||
| Bankers: | Barclays Bank | |
| 265-267 Lord Street | ||
| Southport | ||
| PR8 1PD |
Page 1 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
Recruitment and appointment of the trustees
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
Trustee induction and training
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
Risk management
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
OBJECTIVES AND ACTIVITIES
Objects of the charity
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
-
= to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
-
= to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
-
= to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
ACHIEVEMENTS AND PERFORMANCE
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
FINANCIAL REVIEW
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
Reserves policy
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
-
to preserve the financial viability of the Charity in the event that unforeseen and/or
-
= unavoidable circumstance precipitate a short-term fall in its income; and
-
to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
-
= viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
PLANS FOR FUTURE PERIODS
General plans
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
Birkdale Community Hub and Library
TRUSTEES' REPORT (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
REMUNERATION OF TRUSTEES
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
STATEMENT OF TRUSTEES' RESPONSIBILITIES
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
-
a. select suitable accounting policies and apply them consistently;
-
b. observe the methods and principals in the Charities SORP;
-
c. make judgements and estimates that are reasonable and prudent;
-
d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
-
e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… Dr J P Margham - trustee
Page 5 of 14
Birkdale Community Hub and Library
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY
FOR THE YEAR ENDED 30 SEPTEMBER 2023
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
-
(i) examine the accounts under section 145 of the Charities Act,
-
(ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
(iii) to state whether particular matters have come to our attention.
Basis of independent examiner's statement
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
a) which gives us reasonable cause to believe that in, any material respect, the requirements:
-
to keep accounting records in accordance with section 130 of the Charities Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Daniel Styles (Independent examiner)
Dated: 25 March 2024
for and on behalf of Lifestyles Accountancy Limited
Page 6 of 14
Birkdale Community Hub and Library
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 30 SEPTEMBER 2023
| Notes INCOME Income from generated funds: Voluntary income: Donations and gifts 2 Grant income 2 Fundraising income 2 Other income 2 Investment income 3 TOTAL INCOME EXPENDITURE Charitable activities 4 Raising funds 5 Governance 6 TOTAL EXPENDITURE Fund balances at 1 October 2022 Fund balances at 30 September 2023 NET INCOME / (EXPENDITURE) FOR THE YEAR |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 9,238 - 9,238 - 7,642 7,642 1,510 - 1,510 11,786 - 11,786 638 - 638 23,172 7,642 30,814 18,774 8,933 27,707 1,876 - 1,876 100 - 100 20,750 8,933 29,683 2,422 (1,291) 1,131 37,853 25,768 63,621 40,275 24,477 64,752 |
Total funds 2022 £ 6,824 600 1,186 10,285 17 18,912 24,409 2,758 100 27,267 (8,355) 71,976 63,621 |
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
Birkdale Community Hub and Library
BALANCE SHEET
AS AT 30 SEPTEMBER 2023
| Notes FIXED ASSETS Computer equipment Equipment and furniture CURRENT ASSETS Cash at bank and in hand CURRENT LIABILITIES Accruals NET CURRENT ASSETS TOTAL NET ASSETS FUNDS Restricted funds Unrestricted funds TOTAL FUNDS 9 & 10 8 |
Total funds 2023 £ 989 4,686 5,675 59,177 59,177 100 100 59,077 64,752 24,477 40,275 64,752 |
Total funds 2022 £ 2,852 7,200 10,052 53,669 53,669 100 100 53,569 63,621 25,768 37,853 63,621 |
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
Dr J P Margham - trustee
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES
a Basis of preparation
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
b Fund accounting
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
c Incoming resources
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
d Resources expended
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
1 ACCOUNTING POLICIES (continued)
e Fixed assets and depreciation
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
2 VOLUNTARY INCOME
| Donations and gifts: Donations received Gift aid recovered Friends subscriptions 200+ club Grant income: Grants received Fundraising income: Other Other income: Room hire Book and online sales Functions and classes Printing |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 2,408 - 2,408 - - - 694 - 694 6,136 - 6,136 - 7,642 7,642 1,510 - 1,510 1,815 - 1,815 7,188 - 7,188 2,393 - 2,393 390 - 390 22,534 7,642 30,176 |
Total funds 2022 £ 754 187 444 5,439 600 1,186 2,748 5,482 1,928 127 18,895 |
|---|---|---|
Page 10 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
3 INVESTMENT INCOME
| Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Bank interest received 638 - 638 638 - 638 4 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Administration costs: Birkdale Buzz costs 2,574 - 2,574 BMC costs - - - Insurance 678 714 1,392 Computer costs 150 157 307 Digital costs 2,033 2,141 4,174 TV, telephone and internet 157 166 323 Lottery licence 20 - 20 Miscellaneous costs - - - Postage and stationery 394 414 808 Refreshments 372 391 763 Property costs: Leasehold improvements - - - Annual maintenance charges 402 424 826 Security costs 246 259 505 Repairs and renewals 366 506 872 Electricity and water 1,576 1,660 3,236 Cleaning and PPE 577 607 1,184 Support costs: Bank charges 39 - 39 Books 1,519 - 1,519 DBS costs 440 - 440 Depreciation 6,410 785 7,195 Function costs 821 709 1,530 18,774 8,933 27,707 COSTS OF CHARITABLE ACTIVITIES |
Total funds 2022 £ 17 17 Total funds 2022 £ - 2,197 1,310 - 2,417 1,006 20 83 299 1,171 4,249 - 560 522 1,142 1,180 - 1,031 600 6,366 256 24,409 |
|---|---|
Page 11 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
5 COSTS OF RAISING FUNDS
| 200+ club prizes Advertising |
Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 1,490 - 1,490 386 - 386 1,876 - 1,876 |
Total funds 2022 £ 1,670 1,088 2,758 |
|---|---|---|
6 GOVERNANCE COSTS
| Independent examination | Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ 100 - 100 100 - 100 |
Total funds 2022 £ 100 100 |
|---|---|---|
7 TRUSTEES REMUNERATION
No trustee received any remuneration throughout the year.
Page 12 of 14
Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
8 TANGIBLE FIXED ASSETS
| Computer Equipment & Equipment Furniture £ £ COST OR VALUATION At 30 September 2022 8,550 14,063 Additions 1,483 1,335 At 30 September 2023 10,033 15,398 DEPRECIATION At 30 September 2022 5,698 6,863 Charge for the year 3,346 3,849 At 30 September 2023 9,044 10,712 NET BOOK VALUE At 30 September 2023 989 4,686 At 30 September 2022 2,852 7,200 9 Unrestricted Restricted Total funds funds funds 2023 2023 2023 £ £ £ Tangible fixed assets 5,675 - 5,675 Current assets 34,700 24,477 59,177 Current liabilities (100) - (100) 40,275 24,477 64,752 ANALYSIS OF NET ASSETS BETWEEN FUNDS |
Total £ 22,613 2,818 25,431 12,561 7,195 19,756 5,675 10,052 Total funds 2022 £ 10,052 53,669 (100) 63,621 |
|---|---|
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Birkdale Community Hub and Library
NOTES TO THE FINANCIAL STATEMENTS (continued)
FOR THE YEAR ENDED 30 SEPTEMBER 2023
10 RESTRICTED FUNDS
| AfA for disabled access Asda Sefton Council |
Balance at 1 Oct 22 Income Expenditure £ £ £ 25,768 - (1,291) - 500 (500) - 7,142 (7,142) 25,768 7,642 (8,933) |
Balance at 30 Sep 23 £ 24,477 - - 24,477 |
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
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