**Charity registration number: 1153611**
## **Birkdale Community Hub and Library**
**FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023**
https://thestationmastershouse.co.uk/
## **Birkdale Community Hub and Library**
## **INDEX TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' report|2 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 14|
## **Birkdale Community Hub and Library**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Trustees:**|Mrs C French|- appointed 23 March 2023|
|---|---|---|
||Mr A R Gadd||
||Mrs W J Hewitt||
||Mrs J Ives||
||Dr J P Margham|(Chair)|
||Mrs R E Morris|- resigned 23 March 2023|
||Mr K B Wallis||
||Mr A D Webb||
|**Treasurer:**|Mr A R Gadd||
|**Secretary:**|Mrs W J Hewitt||
|**Charity number:**|1153611||
|**Charity Address:**|2 Liverpool Road||
||Birkdale||
||Southport||
||PR8 4AR||
|**Charity Website:**|https://thestationmastershouse.co.uk/||
|**Independent Examiners:**|Lifestyles Accountancy Limited||
||39 Kirklees Road||
||Southport||
||PR8 4RB||
|**Solicitors:**|Hill Dickinson LLP||
||No. 1 St. Paul's Square||
||Liverpool||
||L3 9SJ||
|**Bankers:**|Barclays Bank||
||265-267 Lord Street||
||Southport||
||PR8 1PD||
Page 1 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
## **Recruitment and appointment of the trustees**
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
## **Trustee induction and training**
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
## **Risk management**
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **OBJECTIVES AND ACTIVITIES**
## **Objects of the charity**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
- = to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
- = to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
- = to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
## **ACHIEVEMENTS AND PERFORMANCE**
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **FINANCIAL REVIEW**
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
## **Reserves policy**
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
- to preserve the financial viability of the Charity in the event that unforeseen and/or
- = unavoidable circumstance precipitate a short-term fall in its income; and
- to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
- = viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
## **PLANS FOR FUTURE PERIODS**
## **General plans**
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **REMUNERATION OF TRUSTEES**
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- a. select suitable accounting policies and apply them consistently;
- b. observe the methods and principals in the Charities SORP;
- c. make judgements and estimates that are reasonable and prudent;
- d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
- e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… **Dr J P Margham - trustee**
Page 5 of 14
## **Birkdale Community Hub and Library**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
- (i) examine the accounts under section 145 of the Charities Act,
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- (iii) to state whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- a) which gives us reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Daniel Styles (Independent examiner)**
**Dated:** 25 March 2024
**for and on behalf of Lifestyles Accountancy Limited**
Page 6 of 14
## **Birkdale Community Hub and Library**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**INCOME**
Income from generated funds:
Voluntary income:
Donations and gifts
**2**
Grant income
**2**
Fundraising income
**2**
Other income
**2**
Investment income
**3**
**TOTAL INCOME**
**EXPENDITURE**
Charitable activities
**4**
Raising funds
**5**
Governance
**6**
**TOTAL EXPENDITURE**
Fund balances at 1 October 2022
Fund balances at 30 September 2023
**NET INCOME / (EXPENDITURE)**
**FOR THE YEAR**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
9,238
-
9,238
-
7,642
7,642
1,510
-
1,510
11,786
-
11,786
638
-
638
23,172
7,642
**30,814**
18,774
8,933
27,707
1,876
-
1,876
100
-
100
20,750
8,933
**29,683**
2,422
(1,291)
**1,131**
37,853
25,768
63,621
40,275
24,477
**64,752**|**Total**
**funds**
**2022**
**£**
6,824
600
1,186
10,285
17
**18,912**
24,409
2,758
100
**27,267**
**(8,355)**
71,976
**63,621**|
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
## **Birkdale Community Hub and Library**
## **BALANCE SHEET**
## **AS AT 30 SEPTEMBER 2023**
|**Notes**
**FIXED ASSETS**
Computer equipment
Equipment and furniture
**CURRENT ASSETS**
Cash at bank and in hand
**CURRENT LIABILITIES**
Accruals
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**FUNDS**
Restricted funds
Unrestricted funds
**TOTAL FUNDS**
**9 & 10**
**8**|**Total**
**funds**
**2023**
**£**
989
4,686
5,675
59,177
59,177
100
100
59,077
**64,752**
24,477
40,275
**64,752**|**Total**
**funds**
**2022**
**£**
2,852
7,200
10,052
53,669
53,669
100
100
53,569
**63,621**
25,768
37,853
**63,621**|
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
**Dr J P Margham - trustee**
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES**
## **a Basis of preparation**
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
## **b Fund accounting**
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
## **c Incoming resources**
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
## **d Resources expended**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES (continued)**
## **e Fixed assets and depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
## **2 VOLUNTARY INCOME**
|**Donations and gifts:**
Donations received
Gift aid recovered
Friends subscriptions
200+ club
**Grant income:**
Grants received
**Fundraising income:**
Other
**Other income:**
Room hire
Book and online sales
Functions and classes
Printing|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
2,408
-
**2,408**
-
-
**-**
694
-
**694**
6,136
-
**6,136**
-
7,642
**7,642**
1,510
-
**1,510**
1,815
-
**1,815**
7,188
-
**7,188**
2,393
-
**2,393**
390
-
**390**
22,534
7,642
**30,176**|**Total**
**funds**
**2022**
**£**
754
187
444
5,439
600
1,186
2,748
5,482
1,928
127
**18,895**|
|---|---|---|
Page 10 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **3 INVESTMENT INCOME**
|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Bank interest received
638
-
**638**
638
-
**638**
**4**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
**Administration costs:**
Birkdale Buzz costs
2,574
-
**2,574**
BMC costs
-
-
**-**
Insurance
678
714
**1,392**
Computer costs
150
157
**307**
Digital costs
2,033
2,141
**4,174**
TV, telephone and internet
157
166
**323**
Lottery licence
20
-
**20**
Miscellaneous costs
-
-
**-**
Postage and stationery
394
414
**808**
Refreshments
372
391
**763**
**Property costs:**
Leasehold improvements
-
-
**-**
Annual maintenance charges
402
424
**826**
Security costs
246
259
**505**
Repairs and renewals
366
506
**872**
Electricity and water
1,576
1,660
**3,236**
Cleaning and PPE
577
607
**1,184**
**Support costs:**
Bank charges
39
-
**39**
Books
1,519
-
**1,519**
DBS costs
440
-
**440**
Depreciation
6,410
785
**7,195**
Function costs
821
709
**1,530**
18,774
8,933
**27,707**
**COSTS OF CHARITABLE ACTIVITIES**|**Total**
**funds**
**2022**
**£**
17
17
**Total**
**funds**
**2022**
**£**
-
2,197
1,310
-
2,417
1,006
20
83
299
1,171
4,249
-
560
522
1,142
1,180
-
1,031
600
6,366
256
**24,409**|
|---|---|
Page 11 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **5 COSTS OF RAISING FUNDS**
|200+ club prizes
Advertising|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
1,490
-
**1,490**
386
-
**386**
1,876
-
**1,876**|**Total**
**funds**
**2022**
**£**
1,670
1,088
**2,758**|
|---|---|---|
## **6 GOVERNANCE COSTS**
|Independent examination|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
100
-
**100**
100
-
**100**|**Total**
**funds**
**2022**
**£**
100
**100**|
|---|---|---|
## **7 TRUSTEES REMUNERATION**
No trustee received any remuneration throughout the year.
Page 12 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **8 TANGIBLE FIXED ASSETS**
|**Computer**
**Equipment &**
**Equipment**
**Furniture**
**£**
**£**
**COST OR VALUATION**
At 30 September 2022
8,550
14,063
Additions
1,483
1,335
At 30 September 2023
10,033
15,398
**DEPRECIATION**
At 30 September 2022
5,698
6,863
Charge for the year
3,346
3,849
At 30 September 2023
9,044
10,712
**NET BOOK VALUE**
At 30 September 2023
**989**
**4,686**
At 30 September 2022
2,852
7,200
**9**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Tangible fixed assets
5,675
-
**5,675**
Current assets
34,700
24,477
**59,177**
Current liabilities
(100)
-
**(100)**
40,275
24,477
**64,752**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS**|**Total**
**£**
22,613
2,818
25,431
12,561
7,195
19,756
**5,675**
10,052
**Total**
**funds**
**2022**
**£**
10,052
53,669
(100)
**63,621**|
|---|---|
Page 13 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
**FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **10 RESTRICTED FUNDS**
|AfA for disabled access
Asda
Sefton Council|**Balance at**
**1 Oct 22**
**Income**
**Expenditure**
**£**
**£**
**£**
25,768
-
(1,291)
-
500
(500)
-
7,142
(7,142)
25,768
7,642
(8,933)|**Balance at**
**30 Sep 23**
**£**
**24,477**
**-**
**-**
**24,477**|
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
Page 14 of 14
**Charity registration number: 1153611**
## **Birkdale Community Hub and Library**
**FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023**
https://thestationmastershouse.co.uk/
## **Birkdale Community Hub and Library**
## **INDEX TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' report|2 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 14|
## **Birkdale Community Hub and Library**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Trustees:**|Mrs C French|- appointed 23 March 2023|
|---|---|---|
||Mr A R Gadd||
||Mrs W J Hewitt||
||Mrs J Ives||
||Dr J P Margham|(Chair)|
||Mrs R E Morris|- resigned 23 March 2023|
||Mr K B Wallis||
||Mr A D Webb||
|**Treasurer:**|Mr A R Gadd||
|**Secretary:**|Mrs W J Hewitt||
|**Charity number:**|1153611||
|**Charity Address:**|2 Liverpool Road||
||Birkdale||
||Southport||
||PR8 4AR||
|**Charity Website:**|https://thestationmastershouse.co.uk/||
|**Independent Examiners:**|Lifestyles Accountancy Limited||
||39 Kirklees Road||
||Southport||
||PR8 4RB||
|**Solicitors:**|Hill Dickinson LLP||
||No. 1 St. Paul's Square||
||Liverpool||
||L3 9SJ||
|**Bankers:**|Barclays Bank||
||265-267 Lord Street||
||Southport||
||PR8 1PD||
Page 1 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
## **Recruitment and appointment of the trustees**
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
## **Trustee induction and training**
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
## **Risk management**
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **OBJECTIVES AND ACTIVITIES**
## **Objects of the charity**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
- = to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
- = to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
- = to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
## **ACHIEVEMENTS AND PERFORMANCE**
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **FINANCIAL REVIEW**
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
## **Reserves policy**
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
- to preserve the financial viability of the Charity in the event that unforeseen and/or
- = unavoidable circumstance precipitate a short-term fall in its income; and
- to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
- = viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
## **PLANS FOR FUTURE PERIODS**
## **General plans**
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **REMUNERATION OF TRUSTEES**
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- a. select suitable accounting policies and apply them consistently;
- b. observe the methods and principals in the Charities SORP;
- c. make judgements and estimates that are reasonable and prudent;
- d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
- e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… **Dr J P Margham - trustee**
Page 5 of 14
## **Birkdale Community Hub and Library**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
- (i) examine the accounts under section 145 of the Charities Act,
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- (iii) to state whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- a) which gives us reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Daniel Styles (Independent examiner)**
**Dated:** 25 March 2024
**for and on behalf of Lifestyles Accountancy Limited**
Page 6 of 14
## **Birkdale Community Hub and Library**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**INCOME**
Income from generated funds:
Voluntary income:
Donations and gifts
**2**
Grant income
**2**
Fundraising income
**2**
Other income
**2**
Investment income
**3**
**TOTAL INCOME**
**EXPENDITURE**
Charitable activities
**4**
Raising funds
**5**
Governance
**6**
**TOTAL EXPENDITURE**
Fund balances at 1 October 2022
Fund balances at 30 September 2023
**NET INCOME / (EXPENDITURE)**
**FOR THE YEAR**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
9,238
-
9,238
-
7,642
7,642
1,510
-
1,510
11,786
-
11,786
638
-
638
23,172
7,642
**30,814**
18,774
8,933
27,707
1,876
-
1,876
100
-
100
20,750
8,933
**29,683**
2,422
(1,291)
**1,131**
37,853
25,768
63,621
40,275
24,477
**64,752**|**Total**
**funds**
**2022**
**£**
6,824
600
1,186
10,285
17
**18,912**
24,409
2,758
100
**27,267**
**(8,355)**
71,976
**63,621**|
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
## **Birkdale Community Hub and Library**
## **BALANCE SHEET**
## **AS AT 30 SEPTEMBER 2023**
|**Notes**
**FIXED ASSETS**
Computer equipment
Equipment and furniture
**CURRENT ASSETS**
Cash at bank and in hand
**CURRENT LIABILITIES**
Accruals
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**FUNDS**
Restricted funds
Unrestricted funds
**TOTAL FUNDS**
**9 & 10**
**8**|**Total**
**funds**
**2023**
**£**
989
4,686
5,675
59,177
59,177
100
100
59,077
**64,752**
24,477
40,275
**64,752**|**Total**
**funds**
**2022**
**£**
2,852
7,200
10,052
53,669
53,669
100
100
53,569
**63,621**
25,768
37,853
**63,621**|
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
**Dr J P Margham - trustee**
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES**
## **a Basis of preparation**
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
## **b Fund accounting**
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
## **c Incoming resources**
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
## **d Resources expended**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES (continued)**
## **e Fixed assets and depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
## **2 VOLUNTARY INCOME**
|**Donations and gifts:**
Donations received
Gift aid recovered
Friends subscriptions
200+ club
**Grant income:**
Grants received
**Fundraising income:**
Other
**Other income:**
Room hire
Book and online sales
Functions and classes
Printing|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
2,408
-
**2,408**
-
-
**-**
694
-
**694**
6,136
-
**6,136**
-
7,642
**7,642**
1,510
-
**1,510**
1,815
-
**1,815**
7,188
-
**7,188**
2,393
-
**2,393**
390
-
**390**
22,534
7,642
**30,176**|**Total**
**funds**
**2022**
**£**
754
187
444
5,439
600
1,186
2,748
5,482
1,928
127
**18,895**|
|---|---|---|
Page 10 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **3 INVESTMENT INCOME**
|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Bank interest received
638
-
**638**
638
-
**638**
**4**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
**Administration costs:**
Birkdale Buzz costs
2,574
-
**2,574**
BMC costs
-
-
**-**
Insurance
678
714
**1,392**
Computer costs
150
157
**307**
Digital costs
2,033
2,141
**4,174**
TV, telephone and internet
157
166
**323**
Lottery licence
20
-
**20**
Miscellaneous costs
-
-
**-**
Postage and stationery
394
414
**808**
Refreshments
372
391
**763**
**Property costs:**
Leasehold improvements
-
-
**-**
Annual maintenance charges
402
424
**826**
Security costs
246
259
**505**
Repairs and renewals
366
506
**872**
Electricity and water
1,576
1,660
**3,236**
Cleaning and PPE
577
607
**1,184**
**Support costs:**
Bank charges
39
-
**39**
Books
1,519
-
**1,519**
DBS costs
440
-
**440**
Depreciation
6,410
785
**7,195**
Function costs
821
709
**1,530**
18,774
8,933
**27,707**
**COSTS OF CHARITABLE ACTIVITIES**|**Total**
**funds**
**2022**
**£**
17
17
**Total**
**funds**
**2022**
**£**
-
2,197
1,310
-
2,417
1,006
20
83
299
1,171
4,249
-
560
522
1,142
1,180
-
1,031
600
6,366
256
**24,409**|
|---|---|
Page 11 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **5 COSTS OF RAISING FUNDS**
|200+ club prizes
Advertising|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
1,490
-
**1,490**
386
-
**386**
1,876
-
**1,876**|**Total**
**funds**
**2022**
**£**
1,670
1,088
**2,758**|
|---|---|---|
## **6 GOVERNANCE COSTS**
|Independent examination|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
100
-
**100**
100
-
**100**|**Total**
**funds**
**2022**
**£**
100
**100**|
|---|---|---|
## **7 TRUSTEES REMUNERATION**
No trustee received any remuneration throughout the year.
Page 12 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **8 TANGIBLE FIXED ASSETS**
|**Computer**
**Equipment &**
**Equipment**
**Furniture**
**£**
**£**
**COST OR VALUATION**
At 30 September 2022
8,550
14,063
Additions
1,483
1,335
At 30 September 2023
10,033
15,398
**DEPRECIATION**
At 30 September 2022
5,698
6,863
Charge for the year
3,346
3,849
At 30 September 2023
9,044
10,712
**NET BOOK VALUE**
At 30 September 2023
**989**
**4,686**
At 30 September 2022
2,852
7,200
**9**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Tangible fixed assets
5,675
-
**5,675**
Current assets
34,700
24,477
**59,177**
Current liabilities
(100)
-
**(100)**
40,275
24,477
**64,752**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS**|**Total**
**£**
22,613
2,818
25,431
12,561
7,195
19,756
**5,675**
10,052
**Total**
**funds**
**2022**
**£**
10,052
53,669
(100)
**63,621**|
|---|---|
Page 13 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
**FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **10 RESTRICTED FUNDS**
|AfA for disabled access
Asda
Sefton Council|**Balance at**
**1 Oct 22**
**Income**
**Expenditure**
**£**
**£**
**£**
25,768
-
(1,291)
-
500
(500)
-
7,142
(7,142)
25,768
7,642
(8,933)|**Balance at**
**30 Sep 23**
**£**
**24,477**
**-**
**-**
**24,477**|
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
Page 14 of 14
**Charity registration number: 1153611**
## **Birkdale Community Hub and Library**
**FINANCIAL STATEMENTS AND TRUSTEES REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2023**
https://thestationmastershouse.co.uk/
## **Birkdale Community Hub and Library**
## **INDEX TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
||**Page**|
|---|---|
|Legal and administrative information|1|
|Trustees' report|2 - 5|
|Independent examiner's report|6|
|Statement of financial activities|7|
|Balance sheet|8|
|Notes to the financial statements|9 - 14|
## **Birkdale Community Hub and Library**
## **LEGAL AND ADMINISTRATIVE INFORMATION**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Trustees:**|Mrs C French|- appointed 23 March 2023|
|---|---|---|
||Mr A R Gadd||
||Mrs W J Hewitt||
||Mrs J Ives||
||Dr J P Margham|(Chair)|
||Mrs R E Morris|- resigned 23 March 2023|
||Mr K B Wallis||
||Mr A D Webb||
|**Treasurer:**|Mr A R Gadd||
|**Secretary:**|Mrs W J Hewitt||
|**Charity number:**|1153611||
|**Charity Address:**|2 Liverpool Road||
||Birkdale||
||Southport||
||PR8 4AR||
|**Charity Website:**|https://thestationmastershouse.co.uk/||
|**Independent Examiners:**|Lifestyles Accountancy Limited||
||39 Kirklees Road||
||Southport||
||PR8 4RB||
|**Solicitors:**|Hill Dickinson LLP||
||No. 1 St. Paul's Square||
||Liverpool||
||L3 9SJ||
|**Bankers:**|Barclays Bank||
||265-267 Lord Street||
||Southport||
||PR8 1PD||
Page 1 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
The trustees submit their annual report and financial statements for the year ended 30 September 2023. The financial statements follow the requirements of the revised Charities Statement of Recommended Practice (FRS 102) (second edition - October 2019) – Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a Charitable Incorporated Organisation (CIO) which was registered on 2 September 2013 and amended to a CIO association on 8 February 2022. It is governed by its Constitution.
## **Recruitment and appointment of the trustees**
The board seeks to achieve a balance of skills and experience amongst the trustees. In order to maintain this, the board reviews its skill and experience mix each year and seeks to recruit new trustees when necessary.
There must be at least 4 charity trustees serving at any one time and the maximum number of trustees is 9.
In appointing trustees due consideration is given to ensuring that the trustees have, between them, the skills and experience necessary to manage the charity effectively and in accordance with charity law. In order to retain our relevance to the needs of the community, we also look to recruit trustees with active experience and first-hand involvement in the sector.
At each AGM of the charity one third of the charity trustees shall retire from office by rotation (or the nearest to one third if not directly divisible by 3). Those having served longest shall be first to retire.
## **Trustee induction and training**
The current board of trustees will provide any new trustee with an overview of the timetable of board meetings, copies of the recent minutes of meetings, the constitution, the recent reports and accounts and explains their general and specific responsibilities.
Ongoing training is provided by the board of trustees as and when the need arises.
## **Risk management**
The trustees are aware of the major risks to which the charity is exposed to and have plans in place to mitigate these as far as possible. A full risk review is planned by the trustees to ensure that all known risks are mitigated as effectively as possible.
Page 2 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **OBJECTIVES AND ACTIVITIES**
## **Objects of the charity**
The trustees have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning future activities.
The charitable objects are:
- = to advance the education of the public by fostering lifelong learning, including digital learning, in particular but not exclusively through the provision of books, computers and the internet;
- = to create opportunities to volunteer and make friends, helping to improve mental health and well-being; and
- = to provide facilities in the interest of social welfare for recreation and leisure time with the objective of improving the conditions of life for the residents of Birkdale and the surrounding area.
## **ACHIEVEMENTS AND PERFORMANCE**
The year from October 2022 saw a further expansion in the activities of the Library, both at the Station Master’s House and the Birkdale Methodist Church.
As the year progressed the income continued to rise, the main sources being Sales of Books £7,188, the 200Plus Club £6,136, Room Hire and Classes £2,393 and Functions and Fund Raising £4,409. Donations amounted to £2,408.
Grants from Sefton Council for Warm & Welcome Spaces were to £3,234, plus £500 for these commitments from Asda. A separate £3,908 grant was received from Sefton in September 2023, to be applied in the first half of 2023-24 (1 October 2023 to 31 March 2024).
The hard work of the Trustees, Managers and Volunteers, who now number over 80, are reflected in the above figures. The net income of £1,131 for the year compared with net expenditure of £8,355 for the previous year is cause for satisfaction.
The increase in Library membership, from July 2022, when the number passed 1,000, to 1,771 at the end of September 2023, indicates that there is a strong requirement for our services in the area.
During the year, four copies of a quarterly 32-page A5 magazine the “Birkdale Buzz” were edited and produced, in house, prior to being printed and subsequently distributed by the volunteers. The print run was over 3,000 by the fourth edition and it was partially funded by advertisements. This was well received by both the community and local businesses and serves to inform people about local events and news, as well as extending information about the work of the BCHL charity.
Page 3 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **FINANCIAL REVIEW**
During the year the charity received income of £30,814 (2022 - £18,912) and spent £29,683 (2022 - £27,267). At the end of the year the total reserves held by the charity were £64,752 (2022 - £63,621), of which £24,477 was held for restricted purposes.
## **Reserves policy**
The Charity’s policy on reserves is to generate and maintain a balance which is sufficient:
- to preserve the financial viability of the Charity in the event that unforeseen and/or
- = unavoidable circumstance precipitate a short-term fall in its income; and
- to enable the Charity, in the interests of meeting its objectives, to undertake from time to time the setting up of new and innovative projects on a pilot basis to demonstrate the
- = viability and potential benefits of such activities as a precursor to securing the external funding necessary to maintain such projects on an on-going basis.
For these purposes the Charity will endeavour to generate and maintain free reserves which are at least 3 months of its annual costs.
As at 30 September 2023, 3 months costs were calculated to be about £7,500, whilst the amount held in free reserves was £34,600. The trustees appreciate that this level is in excess of what is immediately needed but is deemed appropriate for the year since they are still looking to invest in the future of the charity.
## **PLANS FOR FUTURE PERIODS**
## **General plans**
Although costs continue to rise significantly, especially energy which will be approaching 100% higher in 2023-24 than the year just reported, the trustees are optimistic that the revenue will continue to grow and produce a small net income.
The library has started a Home Visit book lending service for members who are unable to get to the library, and we confidently predict that this service will expand in the coming months. Working in partnership with the Birkdale Methodist Church we hope to expand the range of facilities offered to local people, including drop-in centres for repairs and gardening.
Page 4 of 14
## **Birkdale Community Hub and Library**
## **TRUSTEES' REPORT (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **REMUNERATION OF TRUSTEES**
All trustees act in a voluntary capacity and receive no remuneration or other material benefits from their services to the Charity.
Out-of-pocket expenses necessarily and reasonably incurred by trustees in promoting the purposes of the Charity are reimbursed at cost.
## **STATEMENT OF TRUSTEES' RESPONSIBILITIES**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the period and of its financial position at the end of the period. In preparing financial statements giving a true and fair view, the trustees should follow best practice and:
- a. select suitable accounting policies and apply them consistently;
- b. observe the methods and principals in the Charities SORP;
- c. make judgements and estimates that are reasonable and prudent;
- d. state whether applicable UK accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements;
- e. prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report was approved by the board of trustees on 20 March 2024 and signed on its behalf by:
……………………………… **Dr J P Margham - trustee**
Page 5 of 14
## **Birkdale Community Hub and Library**
## **INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF BIRKDALE COMMUNITY HUB AND LIBRARY**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
We report on the financial statements of the charity for the year ended 30 September 2023, which are set out on pages 7 to 14.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is our responsibility to:
- (i) examine the accounts under section 145 of the Charities Act,
- (ii) to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- (iii) to state whether particular matters have come to our attention.
## **Basis of independent examiner's statement**
Our examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
- a) which gives us reasonable cause to believe that in, any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the Charities Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act
have not been met; or
- b) to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## **Daniel Styles (Independent examiner)**
**Dated:** 25 March 2024
**for and on behalf of Lifestyles Accountancy Limited**
Page 6 of 14
## **Birkdale Community Hub and Library**
## **STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
|**Notes**
**INCOME**
Income from generated funds:
Voluntary income:
Donations and gifts
**2**
Grant income
**2**
Fundraising income
**2**
Other income
**2**
Investment income
**3**
**TOTAL INCOME**
**EXPENDITURE**
Charitable activities
**4**
Raising funds
**5**
Governance
**6**
**TOTAL EXPENDITURE**
Fund balances at 1 October 2022
Fund balances at 30 September 2023
**NET INCOME / (EXPENDITURE)**
**FOR THE YEAR**|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
9,238
-
9,238
-
7,642
7,642
1,510
-
1,510
11,786
-
11,786
638
-
638
23,172
7,642
**30,814**
18,774
8,933
27,707
1,876
-
1,876
100
-
100
20,750
8,933
**29,683**
2,422
(1,291)
**1,131**
37,853
25,768
63,621
40,275
24,477
**64,752**|**Total**
**funds**
**2022**
**£**
6,824
600
1,186
10,285
17
**18,912**
24,409
2,758
100
**27,267**
**(8,355)**
71,976
**63,621**|
|---|---|---|
The notes on pages 9 - 14 form part of these financial statements.
Page 7 of 14
## **Birkdale Community Hub and Library**
## **BALANCE SHEET**
## **AS AT 30 SEPTEMBER 2023**
|**Notes**
**FIXED ASSETS**
Computer equipment
Equipment and furniture
**CURRENT ASSETS**
Cash at bank and in hand
**CURRENT LIABILITIES**
Accruals
**NET CURRENT ASSETS**
**TOTAL NET ASSETS**
**FUNDS**
Restricted funds
Unrestricted funds
**TOTAL FUNDS**
**9 & 10**
**8**|**Total**
**funds**
**2023**
**£**
989
4,686
5,675
59,177
59,177
100
100
59,077
**64,752**
24,477
40,275
**64,752**|**Total**
**funds**
**2022**
**£**
2,852
7,200
10,052
53,669
53,669
100
100
53,569
**63,621**
25,768
37,853
**63,621**|
|---|---|---|
Approved and signed on behalf of the board on 20 March 2024 by:
………………………………
**Dr J P Margham - trustee**
The notes on pages 9 - 14 form part of these financial statements.
Page 8 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES**
## **a Basis of preparation**
The financial statements have been prepared in accordance with the charity's memorandum and articles of association incorporated 1 December 1994, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective January 2019)". The charity is a Public Benefit Entity as defined by FRS 102.
The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows.
The financial statements are prepared in sterling, which is the functional currency of the charity. Monetary amounts in these financial statements are rounded to the nearest whole £.
## **b Fund accounting**
Unrestricted funds are funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The cost of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements where relevant.
## **c Incoming resources**
All incoming resources are included in the SOFA when the charity is legally entitled to the income and can be quantified with reasonable accuracy. For legacies, entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. No amounts are included in the financial statements for services donated by volunteers.
## **d Resources expended**
All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of the resources.
Fund raising costs are those incurred in seeking voluntary contributions and do not include the costs of disseminating information in support of the charitable activities. Support costs are those costs incurred directly in support of expenditure on the objects of the charity and include project management costs. Management and administration costs are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements.
Page 9 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **1 ACCOUNTING POLICIES (continued)**
## **e Fixed assets and depreciation**
Tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. Depreciation is provided at rates calculated to write off the cost of the fixed assets, less their estimated residual value, over their expected useful lives on the following bases:
Computer Equipment 33% straight line Equipment and Furniture 25% straight line
## **2 VOLUNTARY INCOME**
|**Donations and gifts:**
Donations received
Gift aid recovered
Friends subscriptions
200+ club
**Grant income:**
Grants received
**Fundraising income:**
Other
**Other income:**
Room hire
Book and online sales
Functions and classes
Printing|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
2,408
-
**2,408**
-
-
**-**
694
-
**694**
6,136
-
**6,136**
-
7,642
**7,642**
1,510
-
**1,510**
1,815
-
**1,815**
7,188
-
**7,188**
2,393
-
**2,393**
390
-
**390**
22,534
7,642
**30,176**|**Total**
**funds**
**2022**
**£**
754
187
444
5,439
600
1,186
2,748
5,482
1,928
127
**18,895**|
|---|---|---|
Page 10 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **3 INVESTMENT INCOME**
|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Bank interest received
638
-
**638**
638
-
**638**
**4**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
**Administration costs:**
Birkdale Buzz costs
2,574
-
**2,574**
BMC costs
-
-
**-**
Insurance
678
714
**1,392**
Computer costs
150
157
**307**
Digital costs
2,033
2,141
**4,174**
TV, telephone and internet
157
166
**323**
Lottery licence
20
-
**20**
Miscellaneous costs
-
-
**-**
Postage and stationery
394
414
**808**
Refreshments
372
391
**763**
**Property costs:**
Leasehold improvements
-
-
**-**
Annual maintenance charges
402
424
**826**
Security costs
246
259
**505**
Repairs and renewals
366
506
**872**
Electricity and water
1,576
1,660
**3,236**
Cleaning and PPE
577
607
**1,184**
**Support costs:**
Bank charges
39
-
**39**
Books
1,519
-
**1,519**
DBS costs
440
-
**440**
Depreciation
6,410
785
**7,195**
Function costs
821
709
**1,530**
18,774
8,933
**27,707**
**COSTS OF CHARITABLE ACTIVITIES**|**Total**
**funds**
**2022**
**£**
17
17
**Total**
**funds**
**2022**
**£**
-
2,197
1,310
-
2,417
1,006
20
83
299
1,171
4,249
-
560
522
1,142
1,180
-
1,031
600
6,366
256
**24,409**|
|---|---|
Page 11 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **5 COSTS OF RAISING FUNDS**
|200+ club prizes
Advertising|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
1,490
-
**1,490**
386
-
**386**
1,876
-
**1,876**|**Total**
**funds**
**2022**
**£**
1,670
1,088
**2,758**|
|---|---|---|
## **6 GOVERNANCE COSTS**
|Independent examination|**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
100
-
**100**
100
-
**100**|**Total**
**funds**
**2022**
**£**
100
**100**|
|---|---|---|
## **7 TRUSTEES REMUNERATION**
No trustee received any remuneration throughout the year.
Page 12 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
## **FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **8 TANGIBLE FIXED ASSETS**
|**Computer**
**Equipment &**
**Equipment**
**Furniture**
**£**
**£**
**COST OR VALUATION**
At 30 September 2022
8,550
14,063
Additions
1,483
1,335
At 30 September 2023
10,033
15,398
**DEPRECIATION**
At 30 September 2022
5,698
6,863
Charge for the year
3,346
3,849
At 30 September 2023
9,044
10,712
**NET BOOK VALUE**
At 30 September 2023
**989**
**4,686**
At 30 September 2022
2,852
7,200
**9**
**Unrestricted**
**Restricted**
**Total**
**funds**
**funds**
**funds**
**2023**
**2023**
**2023**
**£**
**£**
**£**
Tangible fixed assets
5,675
-
**5,675**
Current assets
34,700
24,477
**59,177**
Current liabilities
(100)
-
**(100)**
40,275
24,477
**64,752**
**ANALYSIS OF NET ASSETS BETWEEN FUNDS**|**Total**
**£**
22,613
2,818
25,431
12,561
7,195
19,756
**5,675**
10,052
**Total**
**funds**
**2022**
**£**
10,052
53,669
(100)
**63,621**|
|---|---|
Page 13 of 14
## **Birkdale Community Hub and Library**
## **NOTES TO THE FINANCIAL STATEMENTS (continued)**
**FOR THE YEAR ENDED 30 SEPTEMBER 2023**
## **10 RESTRICTED FUNDS**
|AfA for disabled access
Asda
Sefton Council|**Balance at**
**1 Oct 22**
**Income**
**Expenditure**
**£**
**£**
**£**
25,768
-
(1,291)
-
500
(500)
-
7,142
(7,142)
25,768
7,642
(8,933)|**Balance at**
**30 Sep 23**
**£**
**24,477**
**-**
**-**
**24,477**|
|---|---|---|
The restricted grants as shown above are for the furtherance of the charitable activities of the charity. The AfA for disabled access is to cover the remaining cost of disabled access modifications to the property, the other grants were "warm space" grants to provide warmth over the winter months for those struggling to afford the rising cost of heating bills.
Page 14 of 14