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← Southway Playcare

2024-03-31-accounts

Registered Charity No: 1153542 Charitable Incorporated Organisation

REPORT AND ACCOUNTS

for the annual financial period ended 31st March, 2024

for

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

SOUTHWAY PLAYCARE

INDEX TO THE FINANCIAL STATEMENTS

for the annual period to 31st March, 2024

Page
Legal and Administrative Information 2
Report of the Trustees 3
Report of the Independent Examiner 4
Statement of Financial Activities 5
Balance Sheet 6
Notes Forming Part of the Financial Statements 7 to 11

Page 1

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

Legal and Administrative Information

Trustees

Judy Thompson Tracy Smyth Rebecca Ellis Karen Stewart Alex Thompson Natalie Griffin Alan White Michelle Smiley

Chair Vice Chair Treasurer Secretary

Principal Office

Southway Youth and Community Centre Hendwell Close Southway Plymouth PL6 6TB

Accountants

St. Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR

Bankers

Lloyds Bank 8 Royal Parade Plymouth PL1 1TX

Page 2

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

REPORT OF THE TRUSTEES

for the annual period to 31st March, 2024

The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities.

CONSTITUTION AND OBJECTS

Southway Playcare is a charity registered as a body corporate under Part 11 of the Charities Act 2011 No. 1153542, registered on 14th November, 2014. The objects of the charity are the provision of childcare for primary age children in the Southway area.

ORGANISATION

The trustees who have served during the period under review and since the period end are set out on page 2.

TRUSTEES' RESPONSIBILITIES

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to:

The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011.

They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the trustees and signed on their behalf by:

…………………………………….

Dated:……………May, 2024

Page 3

REPORT TO THE TRUSTEES OF

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

for the annual period to 31st March, 2024

Respective Responsibilities of Trustees and Examiner

The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required this year under section 144 of the Charities Act 2011 ('the Charities Act') and that an independent examination is needed. It is my responsibility to:

:- examine the accounts under section 145 of the Charities Act,

:- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and

:- to state whether particular matters have come to my attention.

Basis of Independent Examiner's Report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.

Independent Examiner's Statement

In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements:

:- to keep accounting records in accordance with section 130 of the Charities Act; and

:- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Signed:…………………………

M. Vickery St. Kew Accountancy Ltd.

12th May, 2024

Page 4

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

Statement of Financial Activities (including an Income and Expenditure Account)

Incoming Resources
Income and Endowments From:
Donations and Legacies
Charitable Activites
Investments
Other
Total Incoming Resources
Resources Expended
Expenditure On:
Charitable Activities
Other
Total Resources Expended
Net movement in Funds
Reconciliation of Funds :
Total Funds Brought Forward
Total Funds Carried Forward		 for the annual period ended 31st March, 2024
Total
Unrestricted
Designated
Restricted
Funds
Funds
Funds
Funds
2024
£
£
£
£
-
-
-
-
76,461
-
10,486
86,947
179
-
-
179
1483
-
-
1,483
78,123
-
10,486
88,609
89,971
-
10,486
100,458
407
-
-
407
90,378
-
10,486
100,866
-12,255
-
-
-12,257
42,586
3,000
-
45,586
30,328
3,000
-
33,328		 Total
Funds
2023
£
-
86,219
47
401
86,667
91,966
395
92,362
-5,695
51,283
45,586

Page 5

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

BALANCE SHEET AS AT 31ST MARCH, 2024

Notes £ £ £ £
31/03/2024
 31/03/2023
FIXED ASSETS
Tangible Assets 9 1,420 1,464
CURRENT ASSETS
Cash at Bank & in Hand 3 31,044 43,123
Debtors & Prepayments 11 1,580 1,701
32,624 44,825
CREDITORS AND ACCRUALS:
Amounts falling due within one year 12 715 702
NET CURRENT ASSETS : 31,908 44,122
TOTAL ASSETS LESS CURRENT LIABILITIES: 33,328 45,586
CAPITAL AND RESERVES
Income and Expenditure Account:
Restricted - -
Designated 3,000 3,000
Unrestricted 30,328 42,586
33,328 45,586
ON BEHALF OF THE TRUSTEES:
:-Signed by Trustee
:-Print Name
Approved by the Trustees on: May, 2024.

Page 6

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

NOTES TO THE FINANCIAL STATEMENTS

for the annual period to 31st March, 2024

1. ACCOUNTING POLICIES:

Accounting convention

The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011.

Expenditure

Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered.

Unrestricted Funds

Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds.

Designated Funds

Designated funds are unrestricted funds earmarked by the management committee for particular purposes.

Restricted Funds

Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.

2. DONATIONS

General donations 31/03/2024
31/03/2023
Unrestricted
Restricted
Total
Total
£
£
£
£
-
-
-
-
-
-
-
-

3. CURRENT ASSETS: Cash and Bank

Cash at Bank:
Treasurers Account-Lloyds
Scottish Widows
Cash in Hand		 31/03/2024
31/03/2023
£
£
17,611
29,869
13,383
13,204
50
50
31,044
43,123

The funds held in the Scottish Widows account constitutes a Contingency Fund, established as a safeguard in the event of funds being required for unplanned circumstances.

4.TRANSACTIONS WITH THE TRUSTEES

During the year the charity did not reinburse trustees' expenditure.

Page 7

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

NOTES TO THE FINANCIAL STATEMENTS

for the annual period to 31st March, 2024

5. INCOMING RESOURCES

5. INCOMING RESOURCES
Local authority grants, trust grants and sundry
Fees for play activities
Registration Fees
Childcare Vouchers
Staff Training
Fundraising
Junior Club
Junior Club Tuck
Residential Contributions
Trips and Activities
SLC - Student Loans
Bank Interest
Sundry		 31/03/2024
31/03/2023
Unrestricted
Restricted
Total
Total
£
£
£
£
-
10,486
10,486
11,710
55,955
-
55,955
57,938
970
-
970
235
470
-
470
1,889
1,438
-
1,438
-
2,733
-
2,733
5,334
1,036
-
1,036
415
564
-
564
575
8,551
-
8,551
4,375
4,449
-
4,449
3,746
297
-
297
-
179
-
179
47
1,483
-
1,483
401
78,123
10,486
88,609
86,667

6. DIRECT CHARITABLE EXPENDITURE

Wages
National Insurance
Inland Revenue
Pension
Payroll Services
Travel and Subsistence
Minibus Costs
Rent
Insurance
Administration
Telephone
Memberships/Subscriptions
Craft Materials
Other Materials
Maintenance/Repairs
Activities/Trips
Residential
Junior Club Tuck
Catering/Fit and Fed
Uniform
Training
ProfessionalFees
Sundries
Depreciation		 Unrestricted
General
Restricted
31/03/2024
31/03/2023
Fund
Fund
Total Funds
Total Funds
£
£
£
£
47,971
8,807
56,778
48,922
617
-
617
590
5,595
-
5,595
3,728
844
-
844
719
713
-
713
840
49
-
49
114
1,676
421
2,097
3,319
4,249
-
4,249
1,416
1,116
-
1,116
924
1,352
-
1,352
2,443
692
-
692
1,858
109
-
109
295
-
-
-
25
-
116
116
317
-
-
-
1,275
5,625
-
5,625
5,260
11,921
1,123
13,043
11,747
420
-
420
825
2,123
-
2,123
2,397
521
-
521
185
-
20
20
1,977
1,726
-
1,726
1,870
1,947
-
1,947
394
1,113
-
1,113
921
90,378
10,486
100,865
92,362

Page 8

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2024

7. NET INCOMING RESOURCES FOR THE YEAR

This is stated after charging:
Auditors Remuneration
Depreciation		 Unrestricted
General
Fund
31/03/2024
31/03/2023
£
£
£
407
407
395
1,113
1,113
921
1,520
1,520
1,316

8. STAFF COSTS AND NUMBERS

Staff costs were as follows:
Salaries and wages
Tax and National Insurance
Pension		 31/03/2024
31/03/2023
£
£
56,778
48,922
6,212
4,318
844
719
62,990
53,240

No employee received emoluments of more than £60,000

The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows:

Management/Admin
Childcare		 31/03/2024
31/03/2023
No
No
1
1
3
3
4
4

9 TANGIBLE FIXED ASSETS:

For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life:

Minibus 20% on a straight line basis. Equipment 18% on a straight line basis.

Cost
Brought Forward
Additions
As at 31st March, 2024
Depreciation
Brought Forward
Charge for the period
As at 31st March, 2024
Net Book Value:
As at 31st March, 2024
Net Book Value:
As at 1st April, 2023		 Minibus
Equipment
Total
£
£
£
3,000
1,781
4,781
-
1,069
1,069
3,000
2,850
5,850
2,400
917
3,317
600
513
1,113
3,000
1,430
4,430
-
1,420
1,420
600
864
1,464

Page 9

SOUTHWAY PLAYCARE

Charitable Incorporated Organisation

NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2024

10. TAXATION

The charity is exempt from corporation tax on its charitable activities.

11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year

Debtors
Fees
Other
Prepayments
Fees
Memberships/Insurance		 31/03/2024
31/03/2023
£
£
924
989
90
-
-
-
566
712
1,580
1,701

12. CREDITORS: Amounts falling due within one year:

Creditors
Professional Fees
Tax/NI/Pension
Accruals
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
General
Designated
Funds
Funds
£
£
Tangible fixed assets
1,420
Current assets
29,624
3,000
Current liabilities
715
-
Net assets @ 31st March, 2024
30,329
3,000		 Creditors
Professional Fees
Tax/NI/Pension
Accruals
13. ANALYSIS OF NET ASSETS BETWEEN FUNDS
General
Designated
Funds
Funds
£
£
Tangible fixed assets
1,420
Current assets
29,624
3,000
Current liabilities
715
-
Net assets @ 31st March, 2024
30,329
3,000		 31/03/2024
31/03/2023
£
£
407
395
308
260
-
47
715
702
Restricted
Total
Funds
Funds
£
£
-
1,420
-
32,624
-
715
30,329
3,000		 -
33,328

14. MOVEMENTS IN FUNDS

Restricted Funds
Grant - PCC Fit and Fed
Total Restricted Funds
Designated Funds - Redundancies
Total Unrestricted Funds
Total Funds		 Incoming
Outgoing
At 01/04/23
Resources
Resources
Transfers
At 31/03/24
£
£
£
£
£
-
10,632
10,632
-
-
-
10,632
10,632
-
-
3,000
-
-
-
3,000
42,586
78,123
90,378
-
30,328
45,586
88,756
101,012
-
33,328

15. CAPITAL COMMITMENTS

The charity has no capital commitments as at 31st March 2024 or 31st March 2023

16. PURPOSES OF RESTRICTED FUNDS

Grant - PCC Fit and Fed

Funding towards support for children from families on low incomes.

These notes form part of the financial statements

Page 10