**Registered Charity No: 1153542** Charitable Incorporated Organisation ## **REPORT AND ACCOUNTS** for the annual financial period ended 31st March, 2024 for ## **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **SOUTHWAY PLAYCARE** INDEX TO THE FINANCIAL STATEMENTS ## **for the annual period to 31st March, 2024** ||Page| |---|---| |Legal and Administrative Information|2| |Report of the Trustees|3| |Report of the Independent Examiner|4| |Statement of Financial Activities|5| |Balance Sheet|6| |Notes Forming Part of the Financial Statements|7 to 11| Page 1 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **Legal and Administrative Information** ## **Trustees** Judy Thompson Tracy Smyth Rebecca Ellis Karen Stewart Alex Thompson Natalie Griffin Alan White Michelle Smiley Chair Vice Chair Treasurer Secretary ## **Principal Office** Southway Youth and Community Centre Hendwell Close Southway Plymouth PL6 6TB ## **Accountants** St. Kew Accountancy Ltd. Patto Owriak, Allen Park St. Kew Highway, Bodmin Cornwall PL30 3AR ## **Bankers** Lloyds Bank 8 Royal Parade Plymouth PL1 1TX Page 2 ## **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **REPORT OF THE TRUSTEES** ## **for the annual period to 31st March, 2024** The trustees present their report along with the financial statements of the charity for the twelve month period ended 31st March, 2024. The financial statements have been prepared in accordance with the accounting policies set out on page 7 and the recommendations of the Statement of Recommended Practice - Accounting and Reporting by Charities. ## **CONSTITUTION AND OBJECTS** Southway Playcare is a charity registered as a body corporate under Part 11 of the Charities Act 2011 No. 1153542, registered on 14th November, 2014. The objects of the charity are the provision of childcare for primary age children in the Southway area. ## **ORGANISATION** The trustees who have served during the period under review and since the period end are set out on page 2. ## **TRUSTEES' RESPONSIBILITIES** Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's state of affairs during the financial period and of its financial position at the end of the period. In preparing those accounts, the trustees are required to: - -select suitable accounting policies and then apply them consistently; - -make judgements and estimates that are reasonable and prudent; - -state whether the applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and - -prepare the financial statements on the going concern basis, unless it is inappropriate to presume that the charity will continue in business. The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by the trustees and signed on their behalf by: ……………………………………. Dated:……………May, 2024 Page 3 ## **REPORT TO THE TRUSTEES OF** ## **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **for the annual period to 31st March, 2024** ## **Respective Responsibilities of Trustees and Examiner** The Charity's Trustees are responsible for the preparation of the accounts. The Charity's Trustees consider that an audit is not required this year under section 144 of the Charities Act 2011 ('the Charities Act') and that an independent examination is needed. It is my responsibility to: :- examine the accounts under section 145 of the Charities Act, :- to follow the procedures laid down in the general directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and :- to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Report** My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records . It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees, concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1) which gives me reasonable cause to believe that in any material respect the requirements: :- to keep accounting records in accordance with section 130 of the Charities Act; and :- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met: or 2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed:………………………… M. Vickery St. Kew Accountancy Ltd. 12th May, 2024 Page 4 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **Statement of Financial Activities (including an Income and Expenditure Account)** |**Incoming Resources**
**Income and Endowments From:**
Donations and Legacies
Charitable Activites
Investments
Other
**Total Incoming Resources**
**Resources Expended**
**Expenditure On:**
Charitable Activities
Other
**Total Resources Expended**
**Net movement in Funds**
**Reconciliation of Funds :**
**Total Funds Brought Forward**
**Total Funds Carried Forward**|**for the annual period ended 31st March, 2024**
**Total**
Unrestricted
**Designated**
**Restricted**
**Funds**
Funds
**Funds**
**Funds**
**2024**
£
**£**
**£**
**£**
-
-
-
**-**
76,461
-
10,486
**86,947**
179
-
-
**179**
1483
-
-
**1,483**
78,123
-
10,486
**88,609**
89,971
-
10,486
**100,458**
407
-
-
**407**
90,378
-
10,486
**100,866**
-12,255
-
-
**-12,257**
42,586
3,000
-
**45,586**
30,328
3,000
-
**33,328**|Total
Funds
2023
£
-
86,219
47
401| |---|---|---| |||86,667| |||91,966
395| |||92,362| |||-5,695
51,283| |||45,586| Page 5 ## **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **BALANCE SHEET AS AT 31ST MARCH, 2024** ||**Notes**|**£**|**£**|**£**|**£**| |---|---|---|---|---|---| ||||**31/03/2024**
||31/03/2023| |**FIXED ASSETS**|||||| |Tangible Assets|**9**||**1,420**||1,464| |**CURRENT ASSETS**|||||| |Cash at Bank & in Hand|**3**|**31,044**||43,123|| |Debtors & Prepayments|**11**|**1,580**||1,701|| ||||**32,624**||44,825| |**CREDITORS AND ACCRUALS:**|||||| |Amounts falling due within one year|**12**||**715**||702| |**NET CURRENT ASSETS :**|||**31,908**||44,122| |**TOTAL ASSETS LESS CURRENT LIABILITIES:**|||**33,328**||45,586| |**CAPITAL AND RESERVES**|||||| |Income and Expenditure Account:|||||| |Restricted|||**-**||-| |Designated||**3,000**||3,000|| |Unrestricted||**30,328**||42,586|| ||||**33,328**||45,586| |**ON BEHALF OF THE TRUSTEES:**|||||| ||:-Signed by Trustee||||| ||:-Print Name||||| |Approved by the Trustees on:|May, 2024.||||| Page 6 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **NOTES TO THE FINANCIAL STATEMENTS** ## **for the annual period to 31st March, 2024** ## **1. ACCOUNTING POLICIES:** ## **Accounting convention** The financial statements have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16th July 2014 and with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and with the Charities Act 2011. ## **Expenditure** Resources expended are recognised in the period in which they are incurred. Resources expended include attributable VAT which can not be recovered. ## **Unrestricted Funds** Unrestricted funds are donations, fees income and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. ## **Designated Funds** Designated funds are unrestricted funds earmarked by the management committee for particular purposes. ## **Restricted Funds** Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs. ## **2. DONATIONS** |General donations|**31/03/2024**
31/03/2023
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
-
**-**
-| |---|---| ||-
-
**-**
-| ## **3. CURRENT ASSETS: Cash and Bank** |Cash at Bank:
Treasurers Account-Lloyds
Scottish Widows
Cash in Hand|**31/03/2024**
31/03/2023
**£**
£
**17,611**
29,869
**13,383**
13,204
**50**
50| |---|---| ||**31,044**
43,123| The funds held in the Scottish Widows account constitutes a Contingency Fund, established as a safeguard in the event of funds being required for unplanned circumstances. ## **4.TRANSACTIONS WITH THE TRUSTEES** During the year the charity did not reinburse trustees' expenditure. Page 7 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **NOTES TO THE FINANCIAL STATEMENTS** ## **for the annual period to 31st March, 2024** ## **5. INCOMING RESOURCES** |**5. INCOMING RESOURCES**|| |---|---| |Local authority grants, trust grants and sundry
Fees for play activities
Registration Fees
Childcare Vouchers
Staff Training
Fundraising
Junior Club
Junior Club Tuck
Residential Contributions
Trips and Activities
SLC - Student Loans
Bank Interest
Sundry|**31/03/2024**
31/03/2023
**Unrestricted**
**Restricted**
**Total**
Total
**£**
**£**
**£**
£
-
10,486
**10,486**
11,710
55,955
-
**55,955**
57,938
970
-
**970**
235
470
-
**470**
1,889
1,438
-
**1,438**
-
2,733
-
**2,733**
5,334
1,036
-
**1,036**
415
564
-
**564**
575
8,551
-
**8,551**
4,375
4,449
-
**4,449**
3,746
297
-
**297**
-
179
-
**179**
47
1,483
-
**1,483**
401| ||78,123
10,486
**88,609**
86,667| ## **6. DIRECT CHARITABLE EXPENDITURE** |Wages
National Insurance
Inland Revenue
Pension
Payroll Services
Travel and Subsistence
Minibus Costs
Rent
Insurance
Administration
Telephone
Memberships/Subscriptions
Craft Materials
Other Materials
Maintenance/Repairs
Activities/Trips
Residential
Junior Club Tuck
Catering/Fit and Fed
Uniform
Training
ProfessionalFees
Sundries
Depreciation|**Unrestricted**
**General**
**Restricted**
**31/03/2024**
31/03/2023
**Fund**
**Fund**
**Total Funds**
Total Funds
**£**
**£**
**£**
£
47,971
8,807
**56,778**
48,922
617
-
**617**
590
5,595
-
**5,595**
3,728
844
-
**844**
719
713
-
**713**
840
49
-
**49**
114
1,676
421
**2,097**
3,319
4,249
-
**4,249**
1,416
1,116
-
**1,116**
924
1,352
-
**1,352**
2,443
692
-
**692**
1,858
109
-
**109**
295
-
-
**-**
25
-
116
**116**
317
-
-
**-**
1,275
5,625
-
**5,625**
5,260
11,921
1,123
**13,043**
11,747
420
-
**420**
825
2,123
-
**2,123**
2,397
521
-
**521**
185
-
20
**20**
1,977
1,726
-
**1,726**
1,870
1,947
-
**1,947**
394
1,113
-
**1,113**
921| |---|---| ||90,378
10,486
100,865
92,362| Page 8 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation **NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2024** ## **7. NET INCOMING RESOURCES FOR THE YEAR** |This is stated after charging:
Auditors Remuneration
Depreciation|Unrestricted
General
Fund
**31/03/2024**
31/03/2023
**£**
**£**
£
407
**407**
395
1,113
**1,113**
921| |---|---| ||1,520
**1,520**
1,316| ## **8. STAFF COSTS AND NUMBERS** |Staff costs were as follows:
Salaries and wages
Tax and National Insurance
Pension|**31/03/2024**
31/03/2023
**£**
£
**56,778**
48,922
**6,212**
4,318
**844**
719| |---|---| ||**62,990**
53,240| No employee received emoluments of more than £60,000 The average weekly number of employees during the year, calculated on the basis of full time equivalents, was as follows: |Management/Admin
Childcare|**31/03/2024**
31/03/2023
**No**
No
**1**
1
**3**
3| |---|---| ||**4**
4| ## **9 TANGIBLE FIXED ASSETS:** For valuation purposes, depreciation is calculated at the following annual rates, in order to write off each asset over its estimated useful life: Minibus 20% on a straight line basis. Equipment 18% on a straight line basis. |**Cost**
Brought Forward
Additions
As at 31st March, 2024
**Depreciation**
Brought Forward
Charge for the period
As at 31st March, 2024
**Net Book Value:**
As at 31st March, 2024
**Net Book Value:**
As at 1st April, 2023|**Minibus**
**Equipment**
**Total**
**£**
**£**
**£**
3,000
1,781
**4,781**
-
1,069
**1,069**| |---|---| ||3,000
2,850
**5,850**| ||2,400
917
**3,317**
600
513
**1,113**| ||3,000
1,430
**4,430**| ||| ||-
1,420
**1,420**| ||| ||600
864
**1,464**| Page 9 **SOUTHWAY PLAYCARE** Charitable Incorporated Organisation ## **NOTES TO THE FINANCIAL STATEMENTS for the annual period to 31st March, 2024** ## **10. TAXATION** The charity is exempt from corporation tax on its charitable activities. ## **11. DEBTORS AND PREPAYMENTS: Amounts falling due within one year** |**Debtors**
Fees
Other
**Prepayments**
Fees
Memberships/Insurance|**31/03/2024**
31/03/2023
**£**
£
**924**
989
**90**
-
**-**
-
**566**
712| |---|---| ||**1,580**
1,701| ## **12. CREDITORS: Amounts falling due within one year:** |**Creditors**
Professional Fees
Tax/NI/Pension
**Accruals**
**13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
**General**
**Designated**
**Funds**
**Funds**
**£**
**£**
Tangible fixed assets
1,420
Current assets
29,624
3,000
Current liabilities
715
-
Net assets @ 31st March, 2024
30,329
3,000|**Creditors**
Professional Fees
Tax/NI/Pension
**Accruals**
**13. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
**General**
**Designated**
**Funds**
**Funds**
**£**
**£**
Tangible fixed assets
1,420
Current assets
29,624
3,000
Current liabilities
715
-
Net assets @ 31st March, 2024
30,329
3,000|**31/03/2024**
31/03/2023
**£**
£
**407**
395
**308**
260
**-**
47| |---|---|---| |||**715**
702| |||**Restricted**
**Total**
**Funds**
**Funds**
**£**
**£**
-
**1,420**
-
**32,624**
-
**715**| ||30,329
3,000|-
**33,328**| ## **14. MOVEMENTS IN FUNDS** |**Restricted Funds**
Grant - PCC Fit and Fed
**Total Restricted Funds**
**Designated Funds - Redundancies**
**Total Unrestricted Funds**
**Total Funds**|**Incoming**
**Outgoing**
**At 01/04/23**
**Resources**
**Resources**
**Transfers**
**At 31/03/24**
**£**
**£**
**£**
**£**
**£**
-
10,632
10,632
-
**-**| |---|---| ||**-**
**10,632**
**10,632**
**-**
**-**
**3,000**
**-**
**-**
**-**
**3,000**
42,586
78,123
90,378
-
**30,328**| ||**45,586**
**88,756**
**101,012**
**-**
**33,328**| ## **15. CAPITAL COMMITMENTS** The charity has no capital commitments as at 31st March 2024 or 31st March 2023 ## **16. PURPOSES OF RESTRICTED FUNDS** Grant - PCC Fit and Fed Funding towards support for children from families on low incomes. These notes form part of the financial statements Page 10