VVhitelands,Springfield & Tyning Community Association Accounts 31 August 2024 Charitable Incorporaled Organisation number 1153428 AFE AFE ACCOUNTANTS LTD
Whitelands,Springfield & Tyning Community Association Contents Page Trustees, annual report Independent examiner's report Income and expenditure accA)unl Balan sheet Note5 to the accounts
WHITELANDS SPRINGFIELD & TYNING COMMUNITY ASSOCIATION Registered Charity No. 1153428 ANNUAL REPORT FOR THE YEAR 2023-2024 COMPOs10N OF THE TRUSTEES Mr. Kelvin Tutner (Chaimanl Mr. John Tatnblyn Mr Damian Tumer IV1-chaIrmanj Mrs. Shirley Turner ISecTetarylAcling Treasurer) Mrs. Sandra Vthite (Min. Seuetary) Mrs Shidey Steel Mrs Phyllis Gay The Chaimian will present a Report to the Trustees at a Ger*ral Meeling on the activities and work of the ASslatIon during the period September 2023 to the erKI of August 2024. CHAIRMAN. REP RT All the groups that used the hall returned to their nom)al usage of the hall together with a number of children's birthday parties and several "One-0 event5. Also, during this financial year the Association gained more groups that wished lo hire the hall for their activities lone on M¢)nday in the early evenings and the other during Vvednesday momingsl The hall was hired out to the followirKJ gfOIJPS'. HIRE OF HALL Line Dance Grou - Helene and Jane Iknown as H&J BEZY Boots) continued to run their own Line Dan dasses and have still been hiring the hall on a weekly basis on a Tuesday evening but due to the Government's restflctions regarding Covid-19 thèy (lecided to split the dasses into three- onè on the Tuesday aftemoon and vo on the Tuesday evening.. Line Dance Discos - Helene and Jane decided just to hire the hall for their discos and lo change the day from a Saturday evening lo a Friday evening. They also de¢Jded thal they no longer wished to have the Snack bat and that they would org3nise Iheii own raffle.
Kee Fit and Sosa Dancin Kay Alford continued to run her Keep-Fit and Sosa Dan Groups. She a150 split her groups into fv40 with the keep fil group on a Monday evening and her dan group on a Thursday evening. The Keepfit and oan Groups remained very popular wlh the lad*s thal attended. Wrestlin Events Wrestling events wefe again at the hall when they were able to be held. Yoga Group turned on a Wednesday evening and ran either one or 0 sessions beeen 5.30pm and 8.30pm. People attending varied due to the pandemic but It is hoped to return to the tsvo dasses at a future date. Martial Arts Gro Daniel funs his Math"al Arts Group on a Sunday moming tWeen 11.00aml2 noon. At the moment It has been a stnall group attending. Tai Chi- Sarah decided to run her class for Tai Chi students from the hall on a Monday rnoming beeen 10.00am-12 noon. Unfortunately. this was not well attended and Sarah discontinued the group after the Christrnas holidays. ie Bounce Bethy started hiring the hall on early Mor7day nuhts in May for her group which is a keep fil group using trampolines. The feedback from Becky is that her ladtes loved using the hall. er Senses Gemma and Julie started using the hall for their group on a Wednesday morning in June. The group is for parents and loddlers under the age of 5 which includes messy play sessjons. "Onethoff, Hirin The hall was hired out fi)r"one-off events including Radstock & Wesffield Big Lo¢al". Cuio Housing for a consullabon event and Tyning Together for several different events including a craft fayre. DONATIONS The Associab"on must give a big "thank you" lo Kay Alford who has been funning a keep fit class on a Monday evening. Any money that she has raised from the evening has been donaled to the Associatson to help wilh the running costs of the hall. Several members of the gTOlJP Still gave donations ol various amounts to the Association during any breaks away from thè daeS with Kay herself ajso giving donalions towards the hall. Sara from Sara s Books gave the Associab"on a donalion from the proceeds She raised from a craft fayre which she held ai the hall. FUNDRAISING - Again. volunleers helped run a snack bar at the wrèstling events with PToceeds going towards the running of the h311. A Christrnas Fayre was held iointjy betsveen Ihe Association and Sara of Sara s Books. Sara arranged the bookings for the stslls did most of the work towafds the aftemoon. The Association had o tables selling Christmas silk flower arrangernents and toys together with a Faffle and sell¢ng teaslcoffees etc. Al the end of ihe event Sara gave the proceeds from Ihe stallhokkrs, tharges to the Association to help towards the running of the hall. Also. the usual fundraising by rnembers of the Trustees look pla induding a New Year's Eve party as the Covid 19 iestri¢tions had been lifted.
HEALTH & SAFErY The Chairman and Vice-chairman Cafry Out the regulaf health & safety checks of the building and grounds together with the relevant Fire Risk assessments. It is the main responsibilty of the Trustees to ensure thal the buildtng and grounds remain Sale for public use. Jamie Crawford. who installed the new gas boilels. undertakes Ihe yearly maintenance inspects.on of the boilers in keeping with any health and safety regulations. INSURANCE The Associab"on has ¢onbnued lo use Ihe insurance covered by Ansvar under their Village Hall Poli. The Associabon had committed lo staying with AnsvaT for three years as il covers every aspect of managing a village hall and tts users. Ansvar urxyates the Insuran in line with inflation or the Association s requirements and also reviews rts own cover clauses lo incIJe any amendments that they feel necessary 01 reqsjired by any legislation. LICENCES The As50ciabon holds a combined PRSIPPL Licence. Dats Protection CenCe and Premises Licence. These are all renewed each year on their specific renewal dates. LAND BUILOINGSANOCAR PARK lal Communi Asset Transfer CAT - Although the Association and the Vvhisty comunity raised the funds to have thè hall built In the 90s. B&NES Council registered It with the Land Registry as their own when they had to register the land in 2006. The Association applied in 2013 for 3 C¢Nnmunity Asset Transfer but duè to a lack of communication by our Solicitor with B&NES Counul. they withdrew the offèr and closed the file The B&NES Council officer who was dealing wrth CATS put Iotward a proposal that the Radstock Town Council take on the CAT and then lease the building to the Assttiation. A meeting was held between the Trustees. the Town Clerk and the offIr to discuss the proposal. However, after the meeting In February 2020. the Trustees of the A8SOClation have not been informed of any further developments and are still running the hall as in prewous years ullder the existing lease. Therefore. there Is nothing further to report under this headin9. Ibl Buildin and Grounds Maintenance A Chairman s decision was tsken to pay a person lo clean Ihe windows of ihe hall, keep the gurtering clear of any debris and also lo maintain the grounds on a regular basis This has taken the pressure off the caretaker as he carries out mosl of the cleaning. repairs and Maintenan jobs at the hall as well as Ing In full bme work. However. one of the biggest expenses for the Association during the yeai was the repairs to the Iiactor. The tractor had not been serVid for a long bme and rt was found th31 there were several things Ihat needed to be done. The repairs wefe ieally n@sSarY as the tractor was needed to CLtrI the large piecAs of grass thai surrounded the hall. FUTURE DEVELOPMENTS It is hoped that the Association can attrad new members to the commTrttee as il needs.new blood" lo be able lo carry on the work of running the hall as the present members of the Assouation have been doing for the past 32 years. CHAIRMAN'S THANKS The Chaifman would like to take this opportunity to say -thank you to all the Trustees and volunteers for staying committed to the wod¢ ol the Ass¢xiation and especially to the people who use the hall for without them then there would be no Asswation. K. D. Turner (Chairman) 244)>2025
Independent examiner's report to the trustees of Whitelands Springfield & Tyning Community Association for the period from 1 September 2023 to 31 August 2024 I report to the trustees on my examination of the accounts of the above charity I'the TTusl"I for the year ended 31 August 2024. Responsibilities and basis ol report As the charity Iruslees. you are fesponsible for the preparation ol the accounts in accordan with the Charities Act 2011 {"the Ad-l. I report in respecl of my examinalion of the Trust's accounts cariied out under secbon 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by Ihe Charrty Commission under seth'on 14515llbl ofthe Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come lo rny attention in connection with the examination which gives me cause lo believe that In. any material respect. . Ihe accounting records were nol kept in accordan wilh section Ihe accounts did not accord wlh the accounting records.. or the accounts did not comply with the applicable requirernents I have no concerns and have come across no other matters In connection with the examir)ahon to which attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Adam Feyzi 24 May 2025 AFE Accountants Limited Building 3. North London Business Park. Oakleigh Road South. New Southgate. London N11 1GN
Whitelands,Springfield & Tyning Community Association Income and Expenditure Account for the year ended 31 August 2024 2024 2023 Income 15.650 15,692 Direct expenses 4.531 4.770 Gross profit 11.119 10,922 Expenses Premises costs Repairs General administrative expenses Legal and professional costs Other finance charges Other expenses 6.313 2.694 4.273 5,078 2,253 3,873 1.2 12 530 Net surpluslldefi¢itl -2.850 Alloeation of deficit Uniesliicted Fund Restricted Fund -2.850
Whitelands,Springfield & Tyning Community Association Balance Sheet as at 31 August 2024 Notes 2024 2023 Fixed assets Tangible assets 183.239 182,484 Current assets Banklbuilding society balanS Net current assets 19,204 22.809 Net assets 202 443 205 292 Funds Balance al start ol period Net surplus/{defiati 205.293 -2.850 2C.l -1.608 202 443 205.293
Whitelands.Springfield & Tyning Community Association Notes to the Accounts for the year ended 31 August 2024 1 Ae¢ounting basis These receipls and payments accounts have been compiled accordance with guidance issued by the Chafity Commission for small chafities and charrtable incorporated organisalions_ 2 Income and Èxpenditure account anatysis 2024 2023 Income Donations received Grants receivable Letting income Fundraising Income Miscellaneous income 386 10.246 5,361 43 9,247 6,018 41 Direct expenses Fundraisirrfj expenses Premises costs Rent. rates and water Light and heal Cleaning 8* 4.680 336 5912 645 3.271 469 Repairs Repairs General administrative expenses Telephone and inlernel Printing. postage and advertising Subscriptions Instjiance. Iicences and contracts Hire of equipment Sofare 831 395 746 1,632 1.814 1799 1,814 Legal and professional costs Accountants fees Other finance Charges Bank charges Other expenses Sundry expenses 29 59
Whitelands,Springfield & Tyning Community Association Notes to the Accounts for the year ended 31 August 2024 3 Plan( mathinery and motor vehlcles Freehold property Toys & equipmenl Fixtvres & rittings Total At 1 Septetnbei 2023 At 31 August 2024 165 124 182 484 165 124 183.239 Depreciation At 31 August 2024 Nel book value At 31 Augusl 2024 At 31 August 2023 165 124 165 124 7.334 182 484 4 Funds At 0110912023 SuTplusl At Ideficil) 3110812024 Unrestricted Fund Reslricled Fund 57.695 147 598 -2.850 54.845 147 598 205 443 205.293
AFE AFE ACCOUNTANTS LTD Whisty Community Association 25-05-2025 Dear Kelvin, We confirm that the following representations are made on the basis of enquiries of management or staff with relevant knowledge or experience. and where appropriate inspection of relevant documentation. sufficient to satisfy ourselves that we can properly make each of the following representations to you. In connection with your assignment for the period ending 3110812024, 1 make the following representations to you. 1. 1 acknowledge as director my responsibility for the accounts, which you have prepared. 2. 1 confirm that all the accounting records have been made available to you for the purpose of your review and all the transactions undertaken by the business have been properly reflected and recorded in the accounting records. 3. 1 confim that there have been no changes in the accounting policies other than Ihose disclosed in the accounts. In my opinion. the accounting policies are appropriate to the business and conform with generally accepted accounting principles. I confirm that all transactions and balances have been accounted for in accordan with these accounting policies. 4. 1 confimi that the company own all the assets included in the balance sheet, unless otherwise stated in the accounts. 5. 1 confirm that depreciation has been provided on all fixed assets with a limited economic life in accordance with the stated accounting policy. In my opinion. the rates of depreciation are reasonable. 6. 1 confirm that all liabilities recorded in the balance sheet are properly those of the business. 7. 1 confirm that there are no contingent liabilities other than those disclosed in the accounts. 8. 1 confimi that there has been no event since the balance sheet date which requires disclosing or which would materially affect the amounts in the accounts. other than those already disclosed or included in the accounts. 9. 1 confirm that Ihe business has not contracted for, nor authoiised any capital expenditure other than as disclosed in the accounts. AFE ACCOUNTANTS LItr4ITED T.. 07843 225 691 E: adam afe-accountants.co.uk North London Busine$5 Park. Building 4. Brunswick Park Road N11 IGN 8•9iSt•i•d in Etyyland No: 09292180. VAT R•glSt•r•d: 198314772
AFE AFE ACCOUNTANTS LTD 10. I confim that all director and related party disclosures in the accounts are correct and I have disclosed these transactions to you. 11.1 confimi that in my opinion the business is a going COnrn. 12.1 confirm that there are no laws or regulations (other than those disGussed) that are central to the business's ability lo conduct its business. Yours sincerely Kelvin Tur er On behalf of Vvhisty Community Association Trustee Dated: 25-05-2025 AFE ACCOUNTANTS LIMITED T: 07843 225 691 dam@afe-accountants.co.uk North London Business Park. Building 4, Brun$wi¢k Park Road N111 GN •giSt•r•d ITh 09292180. VAT R•giSt•r•d: 198314772