VVhitelands,Springfield & Tyning Community Association
Accounts
31 August 2024
Charitable Incorporaled Organisation number 1153428
AFE
AFE ACCOUNTANTS LTD

Whitelands,Springfield & Tyning Community Association
Contents
Page
Trustees, annual report
Independent examiner's report
Income and expenditure accA)unl
Balan￿ sheet
Note5 to the accounts

WHITELANDS SPRINGFIELD & TYNING COMMUNITY ASSOCIATION
Registered Charity No. 1153428
ANNUAL REPORT FOR THE YEAR 2023-2024
COMPOs￿10N OF THE TRUSTEES
Mr. Kelvin Tutner (Chaimanl
Mr. John Tatnblyn
Mr Damian Tumer IV1￿-chaIrmanj
Mrs. Shirley Turner ISecTetarylAcling Treasurer)
Mrs. Sandra Vthite (Min. Seuetary)
Mrs Shidey Steel
Mrs Phyllis Gay
The Chaimian will present a Report to the Trustees at a Ger*ral Meeling on the activities and work of the
ASs￿latIon during the period September 2023 to the erKI of August 2024.
CHAIRMAN.
REP
RT
All the groups that used the hall returned to their nom)al usage of the hall together with a number of children's
birthday parties and several "One-0￿ event5. Also, during this financial year the Association gained more
groups that wished lo hire the hall for their activities lone on M¢)nday in the early evenings and the other during
Vvednesday momingsl
The hall was hired out to the followirKJ gfOIJPS'.
HIRE OF HALL
Line Dance Grou
- Helene and Jane Iknown as H&J BEZY Boots) continued to run their own Line Dan
dasses and have still been hiring the hall on a weekly basis on a Tuesday evening but due to the Government's
restflctions regarding Covid-19 thèy (lecided to split the dasses into three- onè on the Tuesday aftemoon and
vo on the Tuesday evening..
Line Dance Discos - Helene and Jane decided just to hire the hall for their discos and lo change the day from a
Saturday evening lo a Friday evening. They also de¢Jded thal they no longer wished to have the Snack bat and
that they would org3nise Iheii own raffle.

Kee Fit and Sosa Dancin
Kay Alford continued to run her Keep-Fit and Sosa Dan￿ Groups. She a150 split
her groups into fv40 with the keep fil group on a Monday evening and her dan￿ group on a Thursday evening.
The Keepfit and oan￿ Groups remained very popular wlh the lad*s thal attended.
Wrestlin
Events Wrestling events wefe again at the hall when they were able to be held.
Yoga Group ￿turned on a Wednesday evening and ran either one or ￿0 sessions be￿een 5.30pm and
8.30pm. People attending varied due to the pandemic but It is hoped to return to the tsvo dasses at a future date.
Martial Arts Gro
Daniel funs his Math"al Arts Group on a Sunday moming ￿tWeen 11.00am￿l2 noon. At the
moment It has been a stnall group attending.
Tai Chi- Sarah decided to run her class for Tai Chi students from the hall on a Monday rnoming be￿een
10.00am-12 noon. Unfortunately. this was not well attended and Sarah discontinued the group after the
Christrnas holidays.
ie Bounce
Bethy started hiring the hall on early Mor7day nuhts in May for her group which is a keep fil
group using trampolines. The feedback from Becky is that her ladtes loved using the hall.
er Senses
Gemma and Julie started using the hall for their group on a Wednesday morning in June. The
group is for parents and loddlers under the age of 5 which includes messy play sessjons.
"Onethoff, Hirin
The hall was hired out fi)r"one-off events including Radstock & Wesffield Big Lo¢al". Cuio
Housing for a consullabon event and Tyning Together for several different events including a craft fayre.
DONATIONS
The Associab"on must give a big "thank you" lo Kay Alford who has been funning a keep fit class on a Monday
evening. Any money that she has raised from the evening has been donaled to the Associatson to help wilh the
running costs of the hall. Several members of the gTOlJP Still gave donations ol various amounts to the
Association during any breaks away from thè da￿eS with Kay herself ajso giving donalions towards the hall.
Sara from Sara s Books gave the Associab"on a donalion from the proceeds She raised from a craft fayre which
she held ai the hall.
FUNDRAISING - Again. volunleers helped run a snack bar at the wrèstling events with PToceeds going towards
the running of the h311. A Christrnas Fayre was held iointjy betsveen Ihe Association and Sara of Sara s Books.
Sara arranged the bookings for the stslls did most of the work towafds the aftemoon. The Association had
o tables selling Christmas silk flower arrangernents and toys together with a Faffle and sell¢ng teaslcoffees etc.
Al the end of ihe event Sara gave the proceeds from Ihe stallhokkrs, tharges to the Association to help towards
the running of the hall. Also. the usual fundraising by rnembers of the Trustees look pla￿ induding a New Year's
Eve party as the Covid 19 iestri¢tions had been lifted.

HEALTH & SAFErY
The Chairman and Vice-chairman Cafry Out the regulaf health & safety checks of the building and
grounds together with the relevant Fire Risk assessments. It is the main responsibilty of the Trustees to
ensure thal the buildtng and grounds remain Sale for public use. Jamie Crawford. who installed the new
gas boilels. undertakes Ihe yearly maintenance inspects.on of the boilers in keeping with any health and
safety regulations.
INSURANCE
The Associab"on has ¢onbnued lo use Ihe insurance covered by Ansvar under their Village Hall Poli￿.
The Associabon had committed lo staying with AnsvaT for three years as il covers every aspect of
managing a village hall and tts users. Ansvar urxyates the Insuran￿ in line with inflation or the
Association s requirements and also reviews rts own cover clauses lo incI￿Je any amendments that they
feel necessary 01 reqsjired by any legislation.
LICENCES
The As50ciabon holds a combined PRSIPPL Licence. Dats Protection ￿CenCe and Premises Licence.
These are all renewed each year on their specific renewal dates.
LAND BUILOINGSANOCAR PARK
lal Communi
Asset Transfer
CAT - Although the Association and the Vvhisty comunity raised the
funds to have thè hall built In the 90s. B&NES Council registered It with the Land Registry as their own
when they had to register the land in 2006. The Association applied in 2013 for 3 C¢Nnmunity Asset
Transfer but duè to a lack of communication by our Solicitor with B&NES Counul. they withdrew the offèr
and closed the file The B&NES Council officer who was dealing wrth CATS put Iotward a proposal that
the Radstock Town Council take on the CAT and then lease the building to the Assttiation. A meeting
was held between the Trustees. the Town Clerk and the offI￿r to discuss the proposal. However, after
the meeting In February 2020. the Trustees of the A8SOClation have not been informed of any further
developments and are still running the hall as in prewous years ullder the existing lease. Therefore. there
Is nothing further to report under this headin9.
Ibl Buildin
and Grounds Maintenance
A Chairman s decision was tsken to pay a person lo clean
Ihe windows of ihe hall, keep the gurtering clear of any debris and also lo maintain the grounds on a
regular basis This has taken the pressure off the caretaker as he carries out mosl of the cleaning.
repairs and Maintenan￿ jobs at the hall as well as ￿Ing In full bme work. However. one of the biggest
expenses for the Association during the yeai was the repairs to the Iiactor. The tractor had not been
serVi￿d for a long bme and rt was found th31 there were several things Ihat needed to be done. The
repairs wefe ieally n@￿sSarY as the tractor was needed to CLtrI the large piecAs of grass thai surrounded
the hall.
FUTURE DEVELOPMENTS
It is hoped that the Association can attrad new members to the commTrttee as il needs.new blood" lo be
able lo carry on the work of running the hall as the present members of the Assouation have been doing
for the past 32 years.
CHAIRMAN'S THANKS
The Chaifman would like to take this opportunity to say -thank you to all the Trustees and volunteers for
staying committed to the wod¢ ol the Ass¢xiation and especially to the people who use the hall for without
them then there would be no Asswation.
K. D. Turner (Chairman)
244)>2025

Independent examiner's report to the trustees of
Whitelands Springfield & Tyning Community Association
for the period from 1 September 2023 to 31 August 2024
I report to the trustees on my examination of the accounts of the above charity I'the TTusl"I for
the year ended 31 August 2024.
Responsibilities and basis
ol report
As the charity Iruslees. you are fesponsible for the
preparation ol the accounts in accordan￿ with the Charities
Act 2011 {"the Ad-l.
I report in respecl of my examinalion of the Trust's accounts
cariied out under secbon 145 of the 2011 Act and in carrying out
my examination. I have followed all the applicable Directions given
by Ihe Charrty Commission under seth'on 14515llbl ofthe Act.
Independent examiner's
statement
I have completed my examination. I confirm that no material
matters have come lo rny attention in connection with the
examination which gives me cause lo believe that In. any material
respect.
. Ihe accounting records were nol kept in accordan￿ wilh section
Ihe accounts did not accord wlh the accounting records.. or
the accounts did not comply with the applicable requirernents
I have no concerns and have come across no other matters In
connection with the examir)ahon to which attention should be
drawn in this report In order to enable a proper understanding of
the accounts to be reached.
Adam Feyzi
24 May 2025
AFE Accountants Limited
Building 3. North
London Business
Park. Oakleigh
Road South. New
Southgate. London
N11 1GN

Whitelands,Springfield & Tyning Community Association
Income and Expenditure Account
for the year ended 31 August 2024
2024
2023
Income
15.650
15,692
Direct expenses
4.531
4.770
Gross profit
11.119
10,922
Expenses
Premises costs
Repairs
General administrative expenses
Legal and professional costs
Other finance charges
Other expenses
6.313
2.694
4.273
5,078
2,253
3,873
1.2
12 530
Net surpluslldefi¢itl
-2.850
Alloeation of deficit
Uniesliicted Fund
Restricted Fund
-2.850

Whitelands,Springfield & Tyning Community Association
Balance Sheet
as at 31 August 2024
Notes
2024
2023
Fixed assets
Tangible assets
183.239
182,484
Current assets
Banklbuilding society balan￿S
Net current assets
19,204
22.809
Net assets
202 443
205 292
Funds
Balance al start ol period
Net surplus/{defiati
205.293
-2.850
2C￿.￿l
-1.608
202 443
205.293

Whitelands.Springfield & Tyning Community Association
Notes to the Accounts
for the year ended 31 August 2024
1 Ae¢ounting basis
These receipls and payments accounts have been compiled accordance with guidance
issued by the Chafity Commission for small chafities and charrtable incorporated
organisalions_
2 Income and Èxpenditure account anatysis
2024
2023
Income
Donations received
Grants receivable
Letting income
Fundraising Income
Miscellaneous income
386
10.246
5,361
43
9,247
6,018
41
Direct expenses
Fundraisirrfj expenses
Premises costs
Rent. rates and water
Light and heal
Cleaning
8*
4.680
336
5912
645
3.271
469
Repairs
Repairs
General administrative expenses
Telephone and inlernel
Printing. postage and advertising
Subscriptions
Instjiance. Iicences and contracts
Hire of equipment
Sof￿are
831
395
746
1,632
1.814
1799
1,814
Legal and professional costs
Accountants fees
Other finance Charges
Bank charges
Other expenses
Sundry expenses
29
59

Whitelands,Springfield & Tyning Community Association
Notes to the Accounts
for the year ended 31 August 2024
3 Plan( mathinery and motor vehlcles
Freehold
property
Toys &
equipmenl
Fixtvres
& rittings
Total
At 1 Septetnbei 2023
At 31 August 2024
165 124
182 484
165 124
183.239
Depreciation
At 31 August 2024
Nel book value
At 31 Augusl 2024
At 31 August 2023
165 124
165 124
7.334
182 484
4 Funds
At
0110912023
SuTplusl
At
Ideficil) 3110812024
Unrestricted Fund
Reslricled Fund
57.695
147 598
-2.850
54.845
147 598
205 443
205.293

AFE
AFE ACCOUNTANTS LTD
Whisty Community Association
25-05-2025
Dear Kelvin,
We confirm that the following representations are made on the basis of enquiries of
management or staff with relevant knowledge or experience. and where
appropriate inspection of relevant documentation. sufficient to satisfy ourselves that
we can properly make each of the following representations to you.
In connection with your assignment for the period ending 3110812024, 1 make the
following representations to you.
1. 1 acknowledge as director my responsibility for the accounts, which you have
prepared.
2. 1 confirm that all the accounting records have been made available to you for
the purpose of your review and all the transactions undertaken by the
business have been properly reflected and recorded in the accounting
records.
3. 1 confim that there have been no changes in the accounting policies other
than Ihose disclosed in the accounts. In my opinion. the accounting policies
are appropriate to the business and conform with generally accepted
accounting principles. I confirm that all transactions and balances have been
accounted for in accordan￿ with these accounting policies.
4. 1 confimi that the company own all the assets included in the balance sheet,
unless otherwise stated in the accounts.
5. 1 confirm that depreciation has been provided on all fixed assets with a
limited economic life in accordance with the stated accounting policy. In my
opinion. the rates of depreciation are reasonable.
6. 1 confirm that all liabilities recorded in the balance sheet are properly those
of the business.
7. 1 confirm that there are no contingent liabilities other than those disclosed in
the accounts.
8. 1 confimi that there has been no event since the balance sheet date which
requires disclosing or which would materially affect the amounts in the
accounts. other than those already disclosed or included in the accounts.
9. 1 confirm that Ihe business has not contracted for, nor authoiised any capital
expenditure other than as disclosed in the accounts.
AFE ACCOUNTANTS LItr4ITED
T.. 07843 225 691
E: adam
afe-accountants.co.uk
North London Busine$5 Park. Building 4. Brunswick Park Road N11 IGN
8•9iSt•i•d in Etyyland No: 09292180. VAT R•glSt•r•d: 198314772

AFE
AFE ACCOUNTANTS LTD
10. I confim that all director and related party disclosures in the accounts are
correct and I have disclosed these transactions to you.
11.1 confimi that in my opinion the business is a going COn￿rn.
12.1 confirm that there are no laws or regulations (other than those disGussed)
that are central to the business's ability lo conduct its business.
Yours sincerely
Kelvin Tur
er
On behalf of Vvhisty Community Association
Trustee
Dated: 25-05-2025
AFE ACCOUNTANTS LIMITED
T: 07843 225 691
dam@afe-accountants.co.uk
North London Business Park. Building 4, Brun$wi¢k Park Road N111 GN
•giSt•r•d ITh 09292180. VAT R•giSt•r•d: 198314772