CHARIry IT LEADERS R•*t•r•d Chath No: 11532Z6 Trustees Annual Report For the period ended 31" March 2023
Contents Lwl and Admlntstratlve Irlormlllon Report of theTrvstees Char Oetsl ObJectl¥e and Acllvltle5 Cha5rf5 Report CEIY5 Report Publlc 8•n•fft Stat•m•nt R•s•rvw pollcy Sourcm oflncom• Major ar•is of •4xndltur• Ind•p•nd•nt Exwnln•rfs R•wt st•t•mentsof Flnandal AcUvlll•s Balance She•t io Nots5 to the Nninthl Stt•m•nts li
CHARIPrf IT LEADERS Legal and Administrative Information Trustees Laura Jane Dawson Neil Simon Edmonds (appointed 6 December 2022} Laura Kay Moore (appointed 6, December 20221 Jane Loulse Huntlngton (stood down S December 2022} Rlchard John Ba51ey Syed Muhammad All Jaffrl Anna Lynne Hoskins Nlcholas Duncan Scott Napler (stood down 8 October 2021, rtrappolnted 7 January 20221 Jonathan Andrew Curry lappolnted 6th December 2022) Matthew Paul Ja80 Phllllp Robert Edwards Chalr Matthew Paul Jago Treasurer Jonathan Andrew Curry lappolnted 6th December 20221 Secretary Laura Dawson Chief Executive Tree Hall Registered Address St James Hous• Vlcar Lane Sheffield 512EX Registered Charity No: 1153226 Independent Examiner Moore Kln8rton Smlth LLP Ground Floor, 4 Vlctorla Square, St Albans, ALI 3TF Page I
CHARIry IT LEADERS Report of the Trustees Charity Detai15 Charlty IT Leaders ICITLI Is a CIO, a charltable Incorporated organlsatlon, fomied on the S August 2013.The governin8 document of the CIO is its constitutlon which has not been Material chan8ed since foundatlon. Objectives and Activities The obJectlves of CITL are the promotlon for the publlc benefit of the efflclency and effectNene55 of charities and not-for-profit or8anI5ations throu8h the promotion of study, sharing of knowledge and advancement of the use of Informatlon techno108V. We are a membershlp organlsatlon where the member Is the charfty and are represented by thelr senlor IT managers and other IT and dlgitsl staff, We ochleve our oblertlves by: Member Meetlngs. where we Invlte speakers of Interest and en¢oura8e debate and networklng. Groups. formed to cover areas of Interest to members. on any subject relevant to Informatlon Technologv. Our Annual Conference. Our webslte and 50¢1al medla tools. Partlclpatlon In and pre5entln8 at events run by other orB•nlsatlons where there a clear relevance and benefit to doln8 SO. Developln8 and dellverlng ad hoc Inltlatlves that wlll enhance skllls and knowled8e wlthln our membershlp. Worklng wlth sponsors and other partners to develop and dellver spedallst content on toplcs of Interest and Importance to members. The charlty uses flnance admlnlstratlve 5ervlces from Moore Klngston Smlth Association Management IMWMI. All Trustees are volunteers and recelve no remuneratlon for thelr act6vltles on behalf of the charlty. They ère elected at the Annual General Meetln8 which 15 held in October each year. Where a post15 not fllled the Trustees may co-opt an Indlvldual to fulfll the role untll the next AGM. The charlty has two pald pemianent employees. The staff team Is responslble for the sustainable development of the or8anlsatlon, Improvln8 member 5ervlces and engagement, develop5n8 effectlve relatlonshlps wlth sponsors and other external partners. and for ralslng the proflle and credibility of the organi5ation. In addition to the CEO, each trustee is responsible for the promotion of the charity, Includlng ralslng awarEness of the organlsatlon, ensurlng our content and events are relevant and support continued Improvement in the use of Technologyi Data and Di8ltal across the not-for-profit sector and for Introduclng new members and Sponsors. Page 2
CHARir( IT LEADERS Report on Activities in the Period Chair's Report To wrlte the Chalrs address. l always make a polnt to look back on prevlous years reports. 2021122 was stlll heavlty Impacted by the uncertainty and anxlety of the Covld pandemic. I wrote 3boLrt how hope was Startlng to retum, and the challenges of what a POSt-pandemit world would mean for all of our futures. Looklng back therefore on 2022123. It was refreshlng that Covld did not even make the Ilst of hlghlights lor lowllghts In that Casel. There wa5 however one key factor whlch both tarnlshed, but also showed us what CITL was made of. Our annual conference which ha5 run for so long In the same way and often In the same venue was put In jeopardy In a way no one had concelved. We have dlscussed on many occaslons the rlsk5 around our core actl¥btles and even enacted some of the mltigation strategies during the pandemic, But havlni to cancel our maln event on the day It was due to start was never planned for. A major water leak In the area, two days before the event had flnally Imparted the hotel where our conference was belng held. We clung on to the hope that the problem mlght be fixed In tlme and even as the water board gave the all-clear the nlght before, the hotel st511 had no water. It was wlth heavy heart that we had to make the declslon to cancel. What happened In the those few hours showed me what CITL15 all about, We all came together, staff, trustees, member5, sponsors and speaker5. Everyone was drawln8 on thelr comblned crlsis management experlence. Calls were made to dele8ates already en route. Coffee urns were fllled wlth bottled water. Pastrles. Snacks and sandwiches were bought at nearby shops as we all trled to get the message out. Le55 than two hours later and St was over. The last people started thelr long journeys home. Re?Ilty Was Stlll slnkln8 In that all of the preparatlon and hard work that had 8one into the or8anlsatlon gf the event was wasted. Or was Itl The hotel had offered to move our booklng. Communlcation had already gone out to Dur members of the new conference dates to be held In Febnjary 2023. Speakers were conflrmln8 thelr re- attendance and so to were the delegates. But what dld thls mean for CITL. Comin8 Out of the back of a 8lobal pandemic with finances already belng Stretched. Could we really run two conferences In the same year. Some hard declslons had to be made. One of which was lo nol use our external events team to run the February event. By carrylng forward booklngs and ut1115in8 our new internal resource and second member of staff, we managed to reduce costs enough to not On run the event but to make our best yet. But what else happened? Lookln8 back over 2021123,1ts hard not to focu5 on the calamity of the annual conference In October'22. But It was also a time of big changes in CITL. As mentioned earlier, we hired our second employee. A change whlch has had profound Impact on the organlsatlon. More resources mean we can communlcate morel plan more. achieve more. and most importantly provide more, Page 3
CHARIF( IT LEADERS Our membership numbers have started to go back up, our rnembetshlp enga8ement has gone up and our heads contlnue to be held up wlth prlde and respect. Together we can achleve anythln8. ID 2022n3 we showed that. I can't watt to see whatthe next few years *rftl brlni. h. SIL6 Page 4
CHARITY IT LEADERS CEO'S Report The Chalrfs report hlghll8hts the many successes achleved by Charty IT Leader5 and our communlty In 2022-23. puttlng us In a strong posltlon to cortlnue our growth and development In 2023-24 and beyond. Our dl8ltal partners and Gold Spon50r5, Cygnet Dl8ltal, h?ve been workin8 closely wlth us to dellver new CRM system. Having undergone a thorou8h review and selection process, we felt that Beacon Charlty CRM would give us both the funrtlonallty that we need for now, and the flexlbllity to scale wlth us Bs we grow. We are in the latter stage5 of conflguratlon, and wlll shortly be under8oln8 UT wlth a vlew to 8oln8 Ilve wlth the rnembershlp module before Chrlstmas 2023. Additlonal functlonallty wlll be launched In the comlng months, provldln8 an Intultlve member experlence vla the member portal, and further admlnlstratlve efficlencles that wlll en•ble us to dellver more and expand the scope of our activlties, We are hugely 8rateful to Peter, Nlck and the team at Cygnet for thelr support at every stage of the CRM process. and also to Laura Moore and Jane Huntln8ton for 8lvln8 thelr tlme, expertlse and 8A skllls to bear In revlewln8 and refinlnq our processe5 and structure5, and optlmlsln8 the beneflt we wlll realise from Beacon. The CRM wlll support us In dellverlng a number of membershlp marketln6 campalgns to Increase the number of member organlsatlons. We wlll also be workln8 wlth sponsors to Increase our reach and enga8e wlth thelr charlty and non-proflt customers. Thls Is Important not onty to support our flnanclal 5tablllty and Increase the breadth and depth of knowledge wlthln the communlty, but also to strengthen our ablllty to advocate for our sector wlth èuthorlty and credlblllty. In addltlon to dellverlng two conferences In one flnanclal year, we have also presented a number of other events Ineludlng the quarterty meetln8s, weblnars and roundtables, Llnkedln Llve events and socials. We have delivered some of these In partnershlp wlth our sponsors. enablln8 US to provlde wlde-rangln8 content to support and Infom) our members across the breadth of thelr techno108V nd leadershlp requirements. Other everrts have been made p055lble by the commltment of our members and have demonstrated lust what can be achleved when Indlviduals feel strongly about partlcular toplcs and challenges. We must thank Matt Secker for all hls work or8anlslng and chalrlnl a number of meetln85 to explore the complexltles of BYOD and help meMr$ Identlfy the rlght approach for thelr or8anlsatSons. The Ortober conference was our most successful to date, brin8lng together top-notch speakers, more member case studies and hlghly en8a8lng and thou8ht-provoklng unconference sesslons. More members attended than ever before. and the feedback from everyone who participated ha5 been overwhelmingly positive. The bar Is set very hl8h for the conference in 2024, but we are confldent we can rlse to the challenge. We are In the pro¢ess of reviewing our current events programme and planning the events for 2024. We aim to dellver at least three events each month over the next year, Including small briefing meetlngs, regular check-lns, weblnars. more Llnkedln Uves, podtasts, roundtables and Q&A sesslons. We will also develop guidance to SUPPOrt members in h05ting meetlngs through the CITL Teams hannel. enabllnB them to follow-up on the many and varled tDplcs and dlscusslons sprlnglnB up In Page 5
CHARITf IT LEADERS Teams and the WhatsApp Group. We recognise that members en8age differently with events as hybrld worklng beeomes even more tommon and wlll adapt the waywe dellver events to ensure that they are accesslble and relevant and answer the challenges that people face. It has been fantastlc to follow the wIdrang1n8 toplc5 discussed In the WhatsApp group and see members comln8 tO8ether to support and help each other. The sense of cornmunity is 8rowln8> which will only increase the benefits for members. Over the next twelve months we want to build on this collaboratlon and partlclpotlon and enable members to host events, access content and work together more effectlvely In our Teams channel, benefltlng from the sharEd expErlence and skllls of our entlre membersh5p. We have made slgnlficant progress In the tranSl0n of our Trurtee Board Irom a very hands-on. operatlonal role to a 8overnance fun¢tlon. We will complete th15 evolutlon In 2023-24. We have 5tren8thened the Board through the appointment of an independent Trustee. who brings commercial and data expertlse. Our current Chèlr wlll complete hls term at the end of 2024, $0 we wlll be undertakln8 a robust and Incluslve recrultment process to Identlfy the next Chalr. Appllcatlons for thls role wlll, of course, be welcomed from exlstlnl trustees and members. We are thrllled that our Thrive Leadershlp Development Pro8r•mme, almed at women leaders In tech In the non-proftt sector has launched. The pro8ramme Is In It5 early 5ta8e5, but Inltlal feedback has been very posltlve. As one of the partlclpants I have alrea(ty benefited hugety from the programme. and I look fOard to sharln8 some of the 5nsl8hts and hl8hli8hts wrth members as the programme pro8re55es. am so proud of all that we have achleved over the last twelve months, and exclted for the opportunltles ahead. It Is a prlvlle8e and a pleasure to lead CITL and to be part of a communty that Is supportlve and collaboratlve. As a collertive. we enable positlve change In soclety, and provlde support across so many vltsl Causes. I would Ilke to thank all our members for thelr ¢ommltment and engagement and the trustees for thelr dedlcatlon and support. In partlcular, I must thank our Chalr. Matt Ja80 and our Secretary, Laura Dawson for thelr professlonal and personal support. Best wlshes, 2s/a12rf24-. Page 6
CHARITrf IT LEADERS Public 8enefit Statement The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due re8ard to the Charlty Commlsslon's general guidance on publlt benefit. The Board of Trustees have referred to the guidance contained in the Charity Comrni55ion'5 general Buldance on public benefit when reviewing the alms and objectives and the planning of the charlS future artlvltie5. In partlcular, the Tiustees consider how planned actNlties wlll contrtbute to the alm5 and obJectlves set. Reserves Policy Our overall flnanclal alm Is to spend our income on charitable actlvltles for our member, while retalning sufflclent funds to enable us to recover from a poor conference. l.e. sufflclent reseries to run the charltyfor a year, excludln8 conference costs. Sources of income We have two main sources of Income: Membershlp fees and Sponsorshlp Income. The charlty Is VAT reilstered and does not clalm any exemptlons from VAT. Major areas of expenditure Our maln areas of expendlture are.. The annual conference Member and Speclal Interert Group meetlngs, althou8h a significant number olthese are now vlrtual Staff costs Includlng on costs Adminlstratlon and financlal management Costs Webslte hostlng and other software Ilcences e.8. CRM Page 7
Charity IT Leaders Independent Examiner's Report For the year ended 31 March 2023 I rgFQrt to the trustees on my 8¥oMInalk oflhe aco)unlG of Chartty IT LoAd8rs nhe Charfv) the yoar ondod 31 March 2023. R•¥pon•lblllll•• and b••l• of r•port As chaty8 Iru8t8es, you are re8pJnsible fw tho prepar•llon rf Ihe a¢counts In ao¢ordan wlth the requlrements ol the Ch8riUes Act 2011 llhe Acr). I report Sn mpect of my 6x•mln£tlon of the Charitys accounts eaThied out under section 145 of the 2011 Act Jnd tn out my examinatlon I h8V8 folbw8d 811 the apFAlcable Olr6don8 glven by the Charfty cMIsSIon under 8ectlon 14515llbl of the PLt. Ind•p•nd•nt •xamInl •l*t•m•nl I have compl8t•d my examln8tlon. I conflmi that no Mate81 matters hav¢ ojmo to my attentFon In connecllon vhth Ihe examlnallon vthlch glve3 me cause lo belleve that In 8ny m•tert81 rfj8pecl.' lh• ¥¢counllng TOrdS r#)t k•pl In •crdenC• vAlh 8xlon 130 oftho Cr108 Act., or the accounts dld nDt accord ¥4qth the accounllng record8: or count$ #et out In the Ch8dJ88 (Accounts and Rewrt81 Regul8UM• 21)08 otherlh•n any requlremenl that the accounts glve a Irue and f81rf eW whlch Is not 8 mattw consldorod as part of I no COrM and ha ci>M• •uos$ no other mattars In Gonnfjcllon %b4lh tho oXanlnatl to vthlth ottenllon •houbJ b• drawn n th1• report In ordor to enabl• a propor und•rstandlng of th• accounts to b• ed, Aog•r Ogd•n FCCA For and on b•h•ll of Moorn Klngiton Smlth LLP chart•r AcGountsnts 4 Vlctorfa Sware St Albafts ALI 3TF Dat•: 2510112024 Pa8e 8
Charity IT Leaders Statement of Financial Activities For the year ended 31 March 2023 Unre•trl¢ted UnMtrIGted Fund• Fund• 2023 2tr22 corn• and •ndry•ffli•nt• from '. Charltabkn •thl¥e• InVe¥tMth 138. 1Ce.949 Total Incomln• r•Muvt•A Exp•ndltur• I. Ch#rti¥blo ocuvly Other (148,783) 12,9001 1119.2801 I2.8) Tol•1 r•wurcM •xp•nd•d 151 693 N•tmgv•n•nt In fund• 112,8371 113.2971 Fund bolanc•ts brought Ic¥w•rd at l Apll 2022 69,966 Fund n¢8B Carrf forward
t 31 M•rth 2023
AM galm and loM•s #d#lng In Ih pprfod hove bo•n KIled In Ih• Slatom•nt olFlnandal Th• rth8 on pag•J 1110 13 frym pwl o11he 8taleml8. AJ fund8 In bc4h 2023 and 2022 ap• unwirfd•d. Pa8e 9
Charity IT Leaders Balance Sheet For the year ended 31 March 2023 2023 2023 2022 Cwr•nt •M•t• Oebttrfs Cash •t bank In hId 41,988 20A70 67 92,414 87,689 Cv•dliorn'. hlllng du• ¥Athln pn• y••r 45.088 N•t curr•nt M••t• Total •u•t• IM• eurr•nt Il*bllll•• Fd• unl¢¢d fiJnd•'. General lund 59,986 Tot•1 charfty fund• Th• nots• paq•8 11 to 13 forn wt of Ih•w ftnondql ilat•mJnts. The •cuunt• %w• apyov•d Ind aulhort••d for by board ifft.. and al on h• ty. Tw$tÈ8 P8ee 10
Charity IT Leaders Notes to the financial statements For the year ended 31 March 2023 l Accountrg pollcl 1.1 B••l• of prYrl0n glthe Flninell St&t•m•nt# Tho ffinancl81 statwnant8 have bwi wep8rwJ in accordance lth the Stat•ment of Rtrnded Practlc8 appHc4È4e to charttieu prepang th¢lr ocmunt8 In arurdanc• %lth the Fln8ndal Repolllng srandard appUble in thg UK and Republicol Iroland lTha FRS 102 ChaMlla8 SORP, 88cond adilknn October 201918+)d th• c1108 Acl 2011. Th• Board hav• th•lh•rtha u8• of lh• gdng £¢@M appIrIate and ha¥• )naSd•rad Fxts>l• •v•nts or condltlons that rnlght raot Blgnlflc4nt dojbt on Ih• 8NIIty of the charfty to conllnue 88 a golng cc)c8m. Th8 Board have thi$ a•w¥rnentfLY 8 peri¢>J cl Bl le8$t onv yoor from data of opwovgl of the fin8ncSal 6tat8rnent8. In porUculw the 8oard have con81O8red the lorecosts and Impact Inwne owG•s ONI h•v• nclUdj Ih•t the UB• of the gokng cthcom basls remaln% aFvorrfl•te. 12 Fund •olIng Urrf••trlGl•d lund4 •r• JvJll•t48 for atlhe dlo(xoUon of the truste In futher8nco of th• genernl obleLabveB of the dwrlty. 1.3 kncomkng mou All lThcomts r•cowl•od In Ih Slaiern•ni cf Flnand81 AcM81 TrAen tho condMon• for tho rKolpl hav• be m•t and thor•18 r•88onabl• auuranc• ol racdpt. confarnn Ineoma Is rèt4)onlBed In Iha per13 In thlL the avent taku ploce Annual $sh[p6 ènd •ubsuipWon8 ere rocognl8ed avanty ovor Ihe 8ubÉUlpu pwS0d. IA Rwt)we•• •xp•thd Exwd6tur• • recwlmd accrual ba818 •8 a Ilabllty Vlw knGunpd. Eyndltur• h n•t Dljny VAT and18 report as part pl Iho ?w•nllbJro lo 11 ret¥ted.' - Chatabl& •NpendMur• COM8 th• eoat• IneuTr&J by Ihè thArty In thé dlry ol b aLlvlU•• and tt• bentherto1. It InchJd06 811 co•ts exdudlng gov•manea ¢o•t•. - GovemarKv Goats Indudt those ••¥odaled th m8eUng ¢he con8tlbJtlon81 and gtalu qulrement8 01 th• chartty and Includ• th• Ind•p•né•nt •Kamln•rn and Ilnked lo tho •trat•glc maMo8m8nt ol tha tharty. l. frtyn ¢hwll•lJl• Kll¥ltl•i 1023 Don8( Recefved Annuol Sponsornhip Conference- SponSP Confarenco. Accommodallon Membernhlp 1.618 70,196 5,WJO 13.wo 47,445 185 51,379 8.760 42,12S 3. Inwlm•nt Inrn• 2023 2022 Ba)* Int#? recdvable Page 11
Charity IT Leaders Notes to the financial statements For the year ended 31 March 2023 4. Exwndlt4w• on thw#•bl• •clMU 2023 2023 2022 Dlrn6t ¢Mts Support Totsl Tot•1 C¢yrfarence Meetlng rA>sts SalarfD& and wag PAJrnboTzhlp thrvi Ccmputsr Nnnlng CO8t4 Sundry axp•nwB 59.789 5,262 59.799 5,282 52,380 28.$49 155 52,380 28.549 155 41.013 31.228 Exp•ndltw• on chwfvbl• •Gll¥K 2022 2122 Dlr•¢t co•ts 8upwt ce01•r S¥larl•• Jnd Bu81n•g8 rnanaa•r Prfntlng. 189 8nL+ TT8velllng ey4•0$ Sunthy •xp8n 43,922 43,922 1,333 41,013 31,228 41.013 31,226 184 2023 20 61,020 40.OC¥J EmpW• p•nlcffi conlrtiullom Av•ra9e number of enoYa 112022.. 1). No 8rnpknye8B rwlvad mnents of £60,Ca)012022.' ncrnl. Qlh•r •xp•ndltur• 2023 Govern•ru Cosl.. knd•pénd$nt •x•rnin•rfB Io• J. DurtThJ th• Mn• of tN•t46s rwAlv&J any rWnun•ratlS or bon1• (2022.. £nlll. rtng th• the tru•tee8 rehIr3ed £nll In •ypens88 (2022.. Enill. Pa8e 12
Charity IT Leaders Notes to the financial statements For the year ended 31 March 2023 6. D•kntorn 2023 2022 39,14S 322 2.511 20,094 273 Prepaym•nts VAT Recdvabltr 103 7. Crndltor•.' Amaurbt• hlllbvj flthln x• y 2023 2022 Trndt cr•dtys Acc¥u81s and D•l•rr•d knctffi• Olh•r Credlto Oih•r TtiC 1•gJrtty 8.271 17,804 44,106 254 718 1,849 O¢lerr•d knccmo rel•tM to •mount• r•eélved In •dv•n¢• lty IwAJme. 14.954 40.508 Mvmbenhlp ItKom• rK•ty•J In advanc ArnoJnt8 relo•Md Irom w•¥lou$ s•rn Defqff•d In? clts%xl AMWl• dmoV•mt BAlffie• at In¢omlnq 1 Abw 2023 r•••urc•• Outsiolng B•l•n¢• •t 31 M•r 2023 Y••¢wro UN•thd•d Fund$ 59.965 139,046 1161.6831 47,326 •. AMtyl* ol not iu•l• Unr••trl¢tsd Unr••trlct•d Futhdl Fun 2023 1022 92.414 145,0881 47.328 87.689 127,7241 Creditm du• ¥thln on• ar 10. R•l•t•d P•rfh• Thwere no r•lat8d partytran8ad(ffis durfng the y•Ar. Page 13