REGISTERED COMPANY NUMBER: 08546794 (England and Wales) REGISTERED CHARITY NUMBER: 1153217
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2023
for
Robin Preschool
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Robin Preschool
Contents of the Financial Statements for the Year Ended 31 August 2023
| Page | |
|---|---|
| Report of the Trustees | 1 to 3 |
| Independent Examiner's Report | 4 |
| Statement of Financial Activities | 5 |
| Balance Sheet | 6 to 7 |
| Notes to the Financial Statements | 8 to 14 |
| Detailed Statement of Financial Activities | 15 |
Robin Preschool
Report of the Trustees for the Year Ended 31 August 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
OBJECTIVES AND ACTIVITIES
Objectives, Activities and Public Benefit
The charity's objectives and principal activities are to enhance the development and education of children under statutory school age by:
1) Offering appropriate play facilities, together with the involvement of parents to take responsibility for and to become involved with the activities of the group, ensuring that the group offers opportunities for all children;
2) Encouraging the study and identifying the needs of the children and their families and promoting interest in the recognition of any needs in the local area; and
3) Instigating and adhering to furthering the aims of the Early Years Alliance.
Significant activities
The Pre-School continues to strive towards an Ofsted 'Outstanding' rating.
The Pre-School has been very popular this year and has been at capacity for most of the year with a waiting list for those wanting to join.
The Pre-School has continued to build on the excellent relationship with the Edward Feild School and cooperates with them for a smooth transition into reception and has links with their pastoral and SENCO leads.
The Pre-School manager now runs family links courses to support parents and their children which often extends outside the Pre-School setting.
The Pre-School continues to improve the learning environment and develop the CPD of it's staff.
Public benefit
The Trustees confirm that they have complied with their duty under the Charities Act 2011 to have regard to public benefit guidance published by the Charity Commission. The Trustees believe that all of the charity's activities furthered its charitable purposes for the public benefit.
STRATEGIC REPORT
Financial review
Financial position
The charity incurred a deficit for the year of £706 (2022 deficit £27,014) whilst its net assets reduced from £117,157 to £116,451.
At the end of the year, the charity had cash and bank reserves of £110,599 (2022 £157,810).
Page 1
Robin Preschool
Report of the Trustees for the Year Ended 31 August 2023
STRATEGIC REPORT
Financial review
Reserves policy
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity.
The Trustees oversee the level of income and reserves held and consider whether they are sufficient in order that the charity meets its needs effectively.
Going concern
The trustees are confident of the ability of the charity to continue as a going concern in the foreseeable future.
Future plans
The Pre-School will adapt as necessary to the plans for academisation of the Edward Feild Primary School.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
Structure, Governance and Management
The charity was originally established as Robin Playgroup (charity number :1031000) and governed by a constitution adopted on 19 November 1993 and updated on 15 October 2012. The Trustees resolved that it was in the interests of Robin Playgroup to convert from an unincorporated association to a charitable company, limited by guarantee.
The company (company number: 08456794) was incorporated on 28 May 2013 and obtained charitable status from the Charity Commission on 2 August 2013 (charity number: 1153217). The charitable company continues the charitable activities of the old charity.
The Trustees meet at least three times a year and are responsible for the strategic direction and policies of the charity. A scheme of delegation is in place and day to day responsibility for the provision of the services is that of the Manager, Deputy Manager and Administrator. The decision for the appointment of the new trustees takes place at the board meetings and a formal interview process is followed.
Risk management
The trustees have examined the major risks which the charity faces and confirm that systems have been established so that the necessary steps can be taken to lessen these risks. The preschool follows all Pre-school Alliance policies.
The main risk presented to the preschool is to financial sustainability.
The academisation may prompt changes but we are unsure of the outcomes of these potential changes at present.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Company number
08546794 (England and Wales)
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Robin Preschool
Report of the Trustees
for the Year Ended 31 August 2023
Registered Charity number
1153217
Registered office
C/O Edward Feild Primary School Bicester Road Kidlington Oxfordshire OX5 2LG
Trustees
Mrs J C Cheung Mrs C Cooper (resigned 14/9/2022) Mrs E M R Duta (resigned 14/9/2022) Mrs N E Eagle (resigned 22/3/2024) Mrs J E Mason (resigned 22/3/2024) Mrs L C D Partridge Mrs R Wells (resigned 14/9/2022) Ms. S Wroblewski (appointed 8/3/2023) (resigned 13/2/2024) Ms E Brown (appointed 8/3/2023) Ms. M Murphy (appointed 8/3/2023)
Independent Examiner
Alan P. Sowden FCCA,CTA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 24 May 2024 and signed on the board's behalf by:
Mrs L C D Partridge - Trustee
Page 3
Independent Examiner's Report to the Trustees of Robin Preschool
Independent examiner's report to the trustees of Robin Preschool ('the Company')
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.
Responsibilities and basis of report
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
Independent examiner's statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan P. Sowden FCCA,CTA
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
24 May 2024
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Robin Preschool
Statement of Financial Activities for the Year Ended 31 August 2023
| Unrestricted fund Notes £ INCOME AND ENDOWMENTS FROM Charitable activities Charitable activities 220,456 Investment income 2 1,100 Total 221,556 EXPENDITURE ON Charitable activities Charitable activities 221,337 NET INCOME/(EXPENDITURE) 219 Transfers between funds 10 8,122 Net movement in funds 8,341 RECONCILIATION OF FUNDS Total funds brought forward 108,105 TOTAL FUNDS CARRIED FORWARD 116,446 |
Restricted fund £ 18,044 - 18,044 18,969 (925) (8,122) (9,047) 9,052 5 |
31/8/23 Total funds £ 238,500 1,100 239,600 240,306 (706) - (706) 117,157 116,451 |
31/8/22 Total funds £ 188,154 56 188,210 215,224 (27,014) - (27,014) 144,171 117,157 |
|---|---|---|---|
The notes form part of these financial statements
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Robin Preschool
Balance Sheet
31 August 2023
| Unrestricted fund Notes £ FIXED ASSETS Tangible assets 7 695 CURRENT ASSETS Debtors 8 5,886 Cash at bank and in hand 110,594 116,480 CREDITORS Amounts falling due within one year 9 (729) NET CURRENT ASSETS 115,751 TOTAL ASSETS LESS CURRENT LIABILITIES 116,446 NET ASSETS 116,446 FUNDS 10 Unrestricted funds Restricted funds TOTAL FUNDS |
Restricted fund £ - - 5 5 - 5 5 5 |
31/8/23 Total funds £ 695 5,886 110,599 116,485 (729) 115,756 116,451 116,451 116,446 5 116,451 |
31/8/22 Total funds £ 1,540 1,749 157,810 159,559 (43,942) 115,617 117,157 117,157 108,105 9,052 117,157 |
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
-
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
-
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
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Robin Preschool
Balance Sheet - continued
31 August 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 24 May 2024 and were signed on its behalf by:
L C D Partridge - Trustee
The notes form part of these financial statements
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Robin Preschool
Notes to the Financial Statements for the Year Ended 31 August 2023
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the period to which it belongs in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 20% on cost Plant and machinery - 20% on cost Fixtures and fittings - 20% on cost Computer equipment - 33% on cost
Taxation
The charity is exempt from corporation tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Hire purchase and leasing commitments
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
1. ACCOUNTING POLICIES - continued
Pension costs and other post-retirement benefits
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
2. INVESTMENT INCOME
| INVESTMENT INCOME | ||
|---|---|---|
| 31/8/23 | 31/8/22 | |
| £ | £ | |
| Deposit account interest | 1,100 | 56 |
3. NET INCOME/(EXPENDITURE)
Net income/(expenditure) is stated after charging/(crediting):
| Depreciation - owned assets | 31/8/23 31/8/22 £ £ 845 845 |
|---|---|
| Other operating leases | 23,896 18,152 |
4. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
5. STAFF COSTS
The average monthly number of employees during the year was as follows:
| General staff | 31/8/23 31/8/22 14 14 |
|---|---|
| Management | 1 1 |
| 15 15 |
No employees received emoluments in excess of £60,000.
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
| 6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES Unrestricted fund £ INCOME AND ENDOWMENTS FROM Charitable activities Charitable activities 178,532 Investment income 56 Total 178,588 EXPENDITURE ON Charitable activities Charitable activities 208,540 NET INCOME/(EXPENDITURE) (29,952) RECONCILIATION OF FUNDS Total funds brought forward 138,057 TOTAL FUNDS CARRIED FORWARD 108,105 |
Restricted fund £ 9,622 - 9,622 6,684 2,938 6,114 9,052 |
Total funds £ 188,154 56 188,210 215,224 (27,014) 144,171 117,157 |
|---|---|---|
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
TANGIBLE FIXED ASSETS
7.
| Improvements to Plant and property machinery £ £ COST At 1 September 2022 and 31 August 2023 4,445 50,755 DEPRECIATION At 1 September 2022 4,364 49,655 Charge for year 27 549 At 31 August 2023 4,391 50,204 NET BOOK VALUE At 31 August 2023 54 551 At 31 August 2022 81 1,100 DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Other debtors Prepayments CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Pension payable Accruals and deferred income |
Fixtures and Computer fittings equipment Totals £ £ £ 1,788 8,328 65,316 1,609 8,148 63,776 94 175 845 1,703 8,323 64,621 85 5 695 179 180 1,540 31/8/23 31/8/22 £ £ 5,170 1,749 716 - 5,886 1,749 31/8/23 31/8/22 £ £ 729 574 - 43,368 729 43,942 |
|---|---|
8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
10. MOVEMENT IN FUNDS
| Net movement At 1/9/22 in funds £ £ Unrestricted funds General fund 108,105 219 Restricted funds Oxfordshire County Council 9,052 (925) TOTAL FUNDS 117,157 (706) Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 221,556 Restricted funds Oxfordshire County Council 18,044 TOTAL FUNDS 239,600 Comparatives for movement in funds At 1/9/21 £ Unrestricted funds General fund 138,057 Restricted funds Oxfordshire County Council 6,114 TOTAL FUNDS 144,171 |
Transfers between At funds 31/8/23 £ £ 8,122 116,446 (8,122) 5 - 116,451 Resources Movement expended in funds £ £ (221,337) 219 (18,969) (925) (240,306) (706) Net movement At in funds 31/8/22 £ £ (29,952) 108,105 2,938 9,052 (27,014) 117,157 |
|---|---|
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
10. MOVEMENT IN FUNDS - continued
Comparative net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Oxfordshire County Council TOTAL FUNDS |
Incoming resources £ 178,588 9,622 188,210 |
Resources Movement expended in funds £ £ (208,540) (29,952) (6,684) 2,938 (215,224) (27,014) |
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
| Unrestricted funds General fund Restricted funds Oxfordshire County Council TOTAL FUNDS |
At 1/9/21 £ 138,057 6,114 144,171 |
Net movement in funds £ (29,733) 2,013 (27,720) |
Transfers between funds £ 8,122 (8,122) - |
At 31/8/23 £ 116,446 5 116,451 |
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Restricted funds Oxfordshire County Council TOTAL FUNDS |
Incoming resources £ 400,144 27,666 427,810 |
Resources Movement expended in funds £ £ (429,877) (29,733) (25,653) 2,013 (455,530) (27,720) |
|---|---|---|
continued...
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Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
11. RELATED PARTY DISCLOSURES
There were no transactions with related parties during the year.
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Robin Preschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2023
| Detailed Statement of Financial Activities for the Year Ended 31 August 2023 |
||
|---|---|---|
| 31/8/23 | 31/8/22 | |
| £ | £ | |
| INCOME AND ENDOWMENTS | ||
| Investment income | ||
| Deposit account interest | 1,100 | 56 |
| Charitable activities | ||
| Fees | 49,899 | 39,959 |
| Nursery Education Funding | 182,901 | 142,775 |
| Other | 3,235 | 5,343 |
| Grants | 500 | - |
| Donations and fundraising | 1,965 | 77 |
| 238,500 | 188,154 | |
| Total incoming resources | 239,600 | 188,210 |
| EXPENDITURE | ||
| Charitable activities | ||
| Wages | 202,039 | 181,555 |
| Pension costs | 3,115 | 2,540 |
| Staff training | 77 | 1,725 |
| Premises costs | 23,896 | 18,152 |
| Advertising | 81 | - |
| Office costs | 194 | 1,322 |
| Accountancy fees | 1,357 | 1,257 |
| Legal and professional fees | 218 | 128 |
| Catering costs | 463 | 645 |
| Other costs | 5,754 | 6,312 |
| IT costs | 2,267 | 743 |
| Depreciation of tangible fixed assets | 845 | 845 |
| 240,306 | 215,224 | |
| Total resources expended | 240,306 | 215,224 |
| Net expenditure | (706) | (27,014) |
This page does not form part of the statutory financial statements
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