**REGISTERED COMPANY NUMBER: 08546794 (England and Wales) REGISTERED CHARITY NUMBER: 1153217**
## Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2023
for
Robin Preschool
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
Robin Preschool
Contents of the Financial Statements for the Year Ended 31 August 2023
||Page|
|---|---|
|Report of the Trustees|1 to 3|
|Independent Examiner's Report|4|
|Statement of Financial Activities|5|
|Balance Sheet|6 to 7|
|Notes to the Financial Statements|8 to 14|
|Detailed Statement of Financial Activities|15|
Robin Preschool
Report of the Trustees for the Year Ended 31 August 2023
The trustees who are also directors of the charity for the purposes of the Companies Act 2006, present their report with the financial statements of the charity for the year ended 31 August 2023. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019).
## **OBJECTIVES AND ACTIVITIES**
## **Objectives, Activities and Public Benefit**
The charity's objectives and principal activities are to enhance the development and education of children under statutory school age by:
1) Offering appropriate play facilities, together with the involvement of parents to take responsibility for and to become involved with the activities of the group, ensuring that the group offers opportunities for all children;
2) Encouraging the study and identifying the needs of the children and their families and promoting interest in the recognition of any needs in the local area; and
3) Instigating and adhering to furthering the aims of the Early Years Alliance.
## **Significant activities**
The Pre-School continues to strive towards an Ofsted 'Outstanding' rating.
The Pre-School has been very popular this year and has been at capacity for most of the year with a waiting list for those wanting to join.
The Pre-School has continued to build on the excellent relationship with the Edward Feild School and cooperates with them for a smooth transition into reception and has links with their pastoral and SENCO leads.
The Pre-School manager now runs family links courses to support parents and their children which often extends outside the Pre-School setting.
The Pre-School continues to improve the learning environment and develop the CPD of it's staff.
## **Public benefit**
The Trustees confirm that they have complied with their duty under the Charities Act 2011 to have regard to public benefit guidance published by the Charity Commission. The Trustees believe that all of the charity's activities furthered its charitable purposes for the public benefit.
## **STRATEGIC REPORT**
## **Financial review**
## **Financial position**
The charity incurred a deficit for the year of £706 (2022 deficit £27,014) whilst its net assets reduced from £117,157 to £116,451.
At the end of the year, the charity had cash and bank reserves of £110,599 (2022 £157,810).
Page 1
Robin Preschool
Report of the Trustees for the Year Ended 31 August 2023
## **STRATEGIC REPORT**
## **Financial review**
## **Reserves policy**
It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity.
The Trustees oversee the level of income and reserves held and consider whether they are sufficient in order that the charity meets its needs effectively.
## **Going concern**
The trustees are confident of the ability of the charity to continue as a going concern in the foreseeable future.
## **Future plans**
The Pre-School will adapt as necessary to the plans for academisation of the Edward Feild Primary School.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The charity is controlled by its governing document, a deed of trust, and constitutes a limited company, limited by guarantee, as defined by the Companies Act 2006.
## **Structure, Governance and Management**
The charity was originally established as Robin Playgroup (charity number :1031000) and governed by a constitution adopted on 19 November 1993 and updated on 15 October 2012. The Trustees resolved that it was in the interests of Robin Playgroup to convert from an unincorporated association to a charitable company, limited by guarantee.
The company (company number: 08456794) was incorporated on 28 May 2013 and obtained charitable status from the Charity Commission on 2 August 2013 (charity number: 1153217). The charitable company continues the charitable activities of the old charity.
The Trustees meet at least three times a year and are responsible for the strategic direction and policies of the charity. A scheme of delegation is in place and day to day responsibility for the provision of the services is that of the Manager, Deputy Manager and Administrator. The decision for the appointment of the new trustees takes place at the board meetings and a formal interview process is followed.
## **Risk management**
The trustees have examined the major risks which the charity faces and confirm that systems have been established so that the necessary steps can be taken to lessen these risks. The preschool follows all Pre-school Alliance policies.
The main risk presented to the preschool is to financial sustainability.
The academisation may prompt changes but we are unsure of the outcomes of these potential changes at present.
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Company number**
08546794 (England and Wales)
Page 2
Robin Preschool
## Report of the Trustees
for the Year Ended 31 August 2023
## **Registered Charity number**
1153217
## **Registered office**
C/O Edward Feild Primary School Bicester Road Kidlington Oxfordshire OX5 2LG
## **Trustees**
Mrs J C Cheung Mrs C Cooper (resigned 14/9/2022) Mrs E M R Duta (resigned 14/9/2022) Mrs N E Eagle (resigned 22/3/2024) Mrs J E Mason (resigned 22/3/2024) Mrs L C D Partridge Mrs R Wells (resigned 14/9/2022) Ms. S Wroblewski (appointed 8/3/2023) (resigned 13/2/2024) Ms E Brown (appointed 8/3/2023) Ms. M Murphy (appointed 8/3/2023)
## **Independent Examiner**
Alan P. Sowden FCCA,CTA Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
This report has been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies.
Report of the trustees, incorporating a strategic report, approved by order of the board of trustees, as the company directors, on 24 May 2024 and signed on the board's behalf by:
Mrs L C D Partridge - Trustee
Page 3
Independent Examiner's Report to the Trustees of Robin Preschool
## **Independent examiner's report to the trustees of Robin Preschool ('the Company')**
I report to the charity trustees on my examination of the accounts of the Company for the year ended 31 August 2023.
## **Responsibilities and basis of report**
As the charity's trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under Section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under Section 145(5) (b) of the 2011 Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by Section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of Section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)).
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Alan P. Sowden FCCA,CTA
Chapman Robinson and Moore Limited 30 Bankside Court Stationfields Kidlington Oxford OX5 1JE
24 May 2024
Page 4
Robin Preschool
## Statement of Financial Activities for the Year Ended 31 August 2023
|Unrestricted
fund
Notes
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Charitable activities
220,456
Investment income
2
1,100
**Total**
221,556
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
221,337
**NET INCOME/(EXPENDITURE)**
219
**Transfers between funds**
10
8,122
**Net movement in funds**
8,341
**RECONCILIATION OF FUNDS**
Total funds brought forward
108,105
**TOTAL FUNDS CARRIED FORWARD**
116,446|Restricted
fund
£
18,044
-
18,044
18,969
(925)
(8,122)
(9,047)
9,052
5|31/8/23
Total
funds
£
238,500
1,100
239,600
240,306
(706)
-
(706)
117,157
116,451|31/8/22
Total
funds
£
188,154
56
188,210
215,224
(27,014)
-
(27,014)
144,171
117,157|
|---|---|---|---|
The notes form part of these financial statements
Page 5
Robin Preschool
## Balance Sheet
## 31 August 2023
|Unrestricted
fund
Notes
£
**FIXED ASSETS**
Tangible assets
7
695
**CURRENT ASSETS**
Debtors
8
5,886
Cash at bank and in hand
110,594
116,480
**CREDITORS**
Amounts falling due within one year
9
(729)
**NET CURRENT ASSETS**
115,751
**TOTAL ASSETS LESS CURRENT LIABILITIES**
116,446
**NET ASSETS**
116,446
**FUNDS**
10
Unrestricted funds
Restricted funds
**TOTAL FUNDS**|Restricted
fund
£
-
-
5
5
-
5
5
5|31/8/23
Total
funds
£
695
5,886
110,599
116,485
(729)
115,756
116,451
116,451
116,446
5
116,451|31/8/22
Total
funds
£
1,540
1,749
157,810
159,559
(43,942)
115,617
117,157
117,157
108,105
9,052
117,157|
|---|---|---|---|
The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the year ended 31 August 2023.
The members have not required the company to obtain an audit of its financial statements for the year ended 31 August 2023 in accordance with Section 476 of the Companies Act 2006.
The trustees acknowledge their responsibilities for
- (a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
- (b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The notes form part of these financial statements
continued...
Page 6
Robin Preschool
Balance Sheet - continued
31 August 2023
These financial statements have been prepared in accordance with the provisions applicable to charitable companies subject to the small companies regime.
The financial statements were approved by the Board of Trustees and authorised for issue on 24 May 2024 and were signed on its behalf by:
L C D Partridge - Trustee
The notes form part of these financial statements
Page 7
Robin Preschool
Notes to the Financial Statements for the Year Ended 31 August 2023
## **1. ACCOUNTING POLICIES**
## **Basis of preparing the financial statements**
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention.
## **Income**
All income is recognised in the period to which it belongs in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
## **Expenditure**
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
## **Tangible fixed assets**
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Improvements to property - 20% on cost Plant and machinery - 20% on cost Fixtures and fittings - 20% on cost Computer equipment - 33% on cost
## **Taxation**
The charity is exempt from corporation tax on its charitable activities.
## **Fund accounting**
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
## **Hire purchase and leasing commitments**
Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease.
continued...
Page 8
Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
## **1. ACCOUNTING POLICIES - continued**
## **Pension costs and other post-retirement benefits**
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
## **2. INVESTMENT INCOME**
|**INVESTMENT INCOME**|||
|---|---|---|
||31/8/23|31/8/22|
||£|£|
|Deposit account interest|1,100|56|
## **3. NET INCOME/(EXPENDITURE)**
Net income/(expenditure) is stated after charging/(crediting):
|Depreciation - owned assets|31/8/23
31/8/22
£
£
845
845|
|---|---|
|Other operating leases|23,896
18,152|
## **4. TRUSTEES' REMUNERATION AND BENEFITS**
There were no trustees' remuneration or other benefits for the year ended 31 August 2023 nor for the year ended 31 August 2022.
## **Trustees' expenses**
There were no trustees' expenses paid for the year ended 31 August 2023 nor for the year ended 31 August 2022.
## **5. STAFF COSTS**
The average monthly number of employees during the year was as follows:
|General staff|31/8/23
31/8/22
14
14|
|---|---|
|Management|1
1|
||15
15|
No employees received emoluments in excess of £60,000.
continued...
Page 9
Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
|**6.**
**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**
Unrestricted
fund
£
**INCOME AND ENDOWMENTS FROM**
**Charitable activities**
Charitable activities
178,532
Investment income
56
**Total**
178,588
**EXPENDITURE ON**
**Charitable activities**
Charitable activities
208,540
**NET INCOME/(EXPENDITURE)**
(29,952)
**RECONCILIATION OF FUNDS**
Total funds brought forward
138,057
**TOTAL FUNDS CARRIED FORWARD**
108,105|Restricted
fund
£
9,622
-
9,622
6,684
2,938
6,114
9,052|Total
funds
£
188,154
56
188,210
215,224
(27,014)
144,171
117,157|
|---|---|---|
continued...
Page 10
Robin Preschool
## Notes to the Financial Statements - continued for the Year Ended 31 August 2023
## **TANGIBLE FIXED ASSETS**
## **7.**
|Improvements
to
Plant and
property
machinery
£
£
**COST**
At 1 September 2022
and 31 August 2023
4,445
50,755
**DEPRECIATION**
At 1 September 2022
4,364
49,655
Charge for year
27
549
At 31 August 2023
4,391
50,204
**NET BOOK VALUE**
At 31 August 2023
54
551
At 31 August 2022
81
1,100
**DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Other debtors
Prepayments
**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
Pension payable
Accruals and deferred income|Fixtures
and
Computer
fittings
equipment
Totals
£
£
£
1,788
8,328
65,316
1,609
8,148
63,776
94
175
845
1,703
8,323
64,621
85
5
695
179
180
1,540
31/8/23
31/8/22
£
£
5,170
1,749
716
-
5,886
1,749
31/8/23
31/8/22
£
£
729
574
-
43,368
729
43,942|
|---|---|
## **8. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
## **9. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**
continued...
Page 11
Robin Preschool
## Notes to the Financial Statements - continued for the Year Ended 31 August 2023
## **10. MOVEMENT IN FUNDS**
|Net
movement
At 1/9/22
in funds
£
£
**Unrestricted funds**
General fund
108,105
219
**Restricted funds**
Oxfordshire County Council
9,052
(925)
**TOTAL FUNDS**
117,157
(706)
Net movement in funds, included in the above are as follows:
Incoming
resources
£
**Unrestricted funds**
General fund
221,556
**Restricted funds**
Oxfordshire County Council
18,044
**TOTAL FUNDS**
239,600
**Comparatives for movement in funds**
At 1/9/21
£
**Unrestricted funds**
General fund
138,057
**Restricted funds**
Oxfordshire County Council
6,114
**TOTAL FUNDS**
144,171|Transfers
between
At
funds
31/8/23
£
£
8,122
116,446
(8,122)
5
-
116,451
Resources
Movement
expended
in funds
£
£
(221,337)
219
(18,969)
(925)
(240,306)
(706)
Net
movement
At
in funds
31/8/22
£
£
(29,952)
108,105
2,938
9,052
(27,014)
117,157|
|---|---|
continued...
Page 12
Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
## **10. MOVEMENT IN FUNDS - continued**
Comparative net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Oxfordshire County Council
**TOTAL FUNDS**|Incoming
resources
£
178,588
9,622
188,210|Resources
Movement
expended
in funds
£
£
(208,540)
(29,952)
(6,684)
2,938
(215,224)
(27,014)|
|---|---|---|
A current year 12 months and prior year 12 months combined position is as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Oxfordshire County Council
**TOTAL FUNDS**|At 1/9/21
£
138,057
6,114
144,171|Net
movement
in funds
£
(29,733)
2,013
(27,720)|Transfers
between
funds
£
8,122
(8,122)
-|At
31/8/23
£
116,446
5
116,451|
|---|---|---|---|---|
A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows:
|**Unrestricted funds**
General fund
**Restricted funds**
Oxfordshire County Council
**TOTAL FUNDS**|Incoming
resources
£
400,144
27,666
427,810|Resources
Movement
expended
in funds
£
£
(429,877)
(29,733)
(25,653)
2,013
(455,530)
(27,720)|
|---|---|---|
continued...
Page 13
Robin Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2023
## **11. RELATED PARTY DISCLOSURES**
There were no transactions with related parties during the year.
Page 14
Robin Preschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2023
|Detailed Statement of Financial Activities
for the Year Ended 31 August 2023|||
|---|---|---|
||31/8/23|31/8/22|
||£|£|
|**INCOME AND ENDOWMENTS**|||
|**Investment income**|||
|Deposit account interest|1,100|56|
|**Charitable activities**|||
|Fees|49,899|39,959|
|Nursery Education Funding|182,901|142,775|
|Other|3,235|5,343|
|Grants|500|-|
|Donations and fundraising|1,965|77|
||238,500|188,154|
|**Total incoming resources**|239,600|188,210|
|**EXPENDITURE**|||
|**Charitable activities**|||
|Wages|202,039|181,555|
|Pension costs|3,115|2,540|
|Staff training|77|1,725|
|Premises costs|23,896|18,152|
|Advertising|81|-|
|Office costs|194|1,322|
|Accountancy fees|1,357|1,257|
|Legal and professional fees|218|128|
|Catering costs|463|645|
|Other costs|5,754|6,312|
|IT costs|2,267|743|
|Depreciation of tangible fixed assets|845|845|
||240,306|215,224|
|Total resources expended|240,306|215,224|
|**Net expenditure**|(706)|(27,014)|
||||
This page does not form part of the statutory financial statements
Page 15