Long Eaton and Sawley Foodbank
Trustees Report and Statement of Accounts
For the Year to 31st March 2022
Long Eaton and Sawley Foodbank-Registered Charity in England and Wales No, 1152886
Trustees Report for the year ended 31st March 2022
The Trustees of the Long Eaton and Sawley Foodbank are pleased to submit their report and accounts for the period 1st April 2021 to 31st March 2022.
Reference and Administrative Details
Charity Name
The Long Eaton and Sawley foodbank
Charity Number
Registered Charity in England and Wales No. 1152886
Principal Address
165 Wilmot Street Sawley Long Eaton Nottingham NG10 3EL
Charity Trustees as of 31st March 2022
Helen Scott From Feb 2018 Godfrey Graver From November 2017 Andrew Prior From April 2016 David Shaw From October 2013 to 14 June 2021 Lisa Thorpe From February 2019 Samantha Tredwell From May 2018 Rona Gidlow From 23 April 2020 Mike Arnold From 11 November 2021
Advisors
Bank National Westminster Bank plc 51 Market Place Long Eaton Nottingham NG10 1JP Insurance Zurich Insurance Ltd The Zurich Centre 3000 Parkway Whiteley, Fareham Hampshire PO15 7JZ
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Trustees Report for the year ended 31st March 2022
Structure, Governance and Management
Governing Document and Constitution
The Foodbank is a Charitable Incorporated Organisation registered on 16th July 2013. Our constitution is based on the Charity Commission 'Foundation' model and was adopted on 13th July 2013.
Trustee Selection and Management
Trustees are appointed for three years and can serve for two terms. The selection of new trustees is in the hands of the current trustees. The appointed trustees meet quarterly for the purpose of managing the affairs of the foodbank.
Related organisations
The Long Eaton and Sawley foodbank is part of the Trussell Trust network and subscribes to the aims and mission of that charity. In return for the annual subscription we receive guidance, training and advice. The Trussell Trust produces an Operating Manual and also operates a Data Collection System online which benefits both ourselves and the Trussell Trust.
Objectives and Activities
Charitable Objects
The object of the foodbank as set out in our Constitution is the prevention or relief of poverty in Long Eaton and Sawley and surrounding areas in particular but not exclusively by providing emergency food supplies to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
Public Benefit Statement
The trustees of the Long Eaton and Sawley foodbank confirm that they have complied with their duty under section 17(5) of the Charities Act 2011 to have regard to the Charity Commissioner's guidance on public benefit and that the public benefit requirement has informed the activities of the society in the period to 31st March 2022.
Summary of Main Activities
The core activity of the Foodbank is the delivery of a four times weekly food distribution programme based on the principles of the Trusssell Trust. This is linked to an advisory service which aims to guide clients to other organisations which may be of further help to them. Food is only normally distributed on production of a voucher from one of our voucher holders who have satisfied themselves of the genuine need of the person concerned.
We also support other charities whose objectives are similar to ours.
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Trustees Report for the year ended 31st March 2022
Achievement and Performance
Establishment of a Charitable Incorporated Organisation
The Long Eaton and Sawley Foodbank was set up in March 2012 as a sub-committee of the Parochial Church Council of St. John's Anglican Church, Long Eaton. It began to distribute food in September 2012. In July 2013 a Charitable Incorporated Organisation (CIO) was set up with a view to taking over the running of the foodbank. On 1st November 2013 the assets held by the PCC in respect of the foodbank were handed over to the new body.
Volunteers
The foodbank is staffed mainly by volunteers, with an employed part-time manager. 42 volunteers work in various capacities either in the store room or the distribution centre. Additional assistance is also provided when supermarket collections take place. These volunteers have received training suited to their respective roles.
Voucher holders
Voucher holders are the means by which we verify that a need for food exists. The foodbank issues blank voucher forms to 107 bodies or institutions who are likely to meet people in their work who are in need of food. The forms are completed by the voucher holders and given to the person concerned who brings them to the foodbank which issues a three days' supply of food. The voucher holders are aware that it is not our policy to distribute food to any one person on a long term basis. We believe that it is important that clients become established in a viable, long-term situation, whether on the benefits system or otherwise, as quickly as possible.
Donations
Donations are received either in cash or food. During the twelve months to 31st March 2022 donations recognised in the financial statements totalled £33,117.59.
In the 12 months to 31st March 2021 food donations were 39,627.99kg.
Distribution
During the twelve months to 31st March 2022 we have distributed 37,333.28kg of food.
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Trustees Report for the year ended 31st March 2022
Financial Review
Financial Management and Reserves Policy
The financial management of the Foodbank is in the hands of the Trustees who review the financial position at each meeting when the Treasurer reports details of cash receipts and payments. A report detailing food donated and distributed and stock levels is presented at each meeting along with details of vouchers fulfilled. At the present time the Foodbank's reserves are adequate for its needs and equate to more than 60 months expenditure. The Trustees feel that this level of reserves is needed at this stage in the life of the Foodbank to give flexibility in future planning and relocation.
Financial Performance
The twelve months to 31st March 2022 showed a surplus of Income over Expenditure of £13,570.98.
Income
Income totalled £33,242.59 . Of this, Donations amount to a total of £33,117.59 and Grants of £125 that are restricted.
Expenditure
Expenditure totalled £19,671.61.
Current Assets
The bank account balances as at 31st March 2022 were £113,390 in total.
Funds Materially in Deficit
There are no funds in deficit, and the Trustees have not identified any major risks to which the Foodbank is exposed.
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Statement of Financial Activities for the 12 months ended 31st March 2022
| Note Income Donations Donations - One Off Donations - Regular Tesco Top-Up Grants Bequest Total Expenditure Expenditure on charitable activities Service Costs Room Hire Utilities Phone Salaries Subscriptions Office Expenses Sundry Expenditure 1 Total Net incoming/outgoing resources Total funds brought forward Tesco Card Total funds carried forward Balance Sheet as at 31st March 2022 Current Assets Balance at bank Tesco Card Cash 2 Total current assets The funds of the charity Restricted Income Funds Unrestricted funds Total charity funds |
Unrestricted Funds 20,364 11,696 1,058 0 0 33,118 2,016 4,160 867 673 7,983 35 769 0 16,503 16,615 60,372 0 76,987 76,979 0 76 77,055 0 77,055 77,055 |
Restricted Funds 0 0 0 125 0 125 1,919 1,050 0 0 0 0 200 0 3,169 -3,044 39,911 0 36,867 36,875 0 0 36,875 36,875 0 36,875 |
Total 21-22 20,364 11,696 1,058 125 0 33,243 3,935 5,210 867 673 7,983 35 969 0 19,672 13,571 100,283 0 113,854 113,854 0 76 113,930 36,875 77,055 113,930 |
Total 20-21 42,072 10,477 3,503 39,550 0 |
|---|---|---|---|---|
| 95,602 | ||||
| 0 8,740 1,008 643 11,978 360 0 19,114 |
||||
| 41,842 | ||||
| 53,760 46,523 0 |
||||
| 100,283 | ||||
| 100,283 0 0 |
||||
| 100,283 | ||||
| 39,911 39,911 60,372 |
||||
| 100,283 |
Notes
1 Sundry Expenditure is now split between Service Costs and Office Costs, for a clearer picture of what is specifically spent on foodbank resources and what on maintaining the service 2 Cash float now listed separately
3 The Long Eaton and Sawley Foodbank is affiliated to the Trussell Trust
Approved and adopted by the Trustees on 22 February 2023
Helen Scott, Chairperson
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Independent examinerfs report to the trustees of Long Eaton and Sawley Foodbank I report to the trustees on my examination of the accounts of Long Eaton and Sawley Foodbank for the year ended 31 March 2022 Responsibilities and basls of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charitie5 Act 2011 ('the Act?. I report in respect of my examination of the Trust's accounts carried out under Section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examlner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: l. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view which is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name: Brian Parker Address: 103 Wllllam Street, Long Eaton, NGIO 4GB Date: 23 February 2023