## Long Eaton and Sawley Foodbank
## Trustees Report and Statement of Accounts
**For the Year to 31st March 2022**
Long Eaton and Sawley Foodbank-Registered Charity in England and Wales No, 1152886
## **Trustees Report for the year ended 31st March 2022**
The Trustees of the Long Eaton and Sawley Foodbank are pleased to submit their report and accounts for the period 1st April 2021 to 31st March 2022.
## _**Reference and Administrative Details**_
## **Charity Name**
The Long Eaton and Sawley foodbank
## **Charity Number**
Registered Charity in England and Wales No. 1152886
## **Principal Address**
165 Wilmot Street Sawley Long Eaton Nottingham NG10 3EL
## **Charity Trustees as of 31st March 2022**
Helen Scott From Feb 2018 Godfrey Graver From November 2017 Andrew Prior From April 2016 David Shaw From October 2013 to 14 June 2021 Lisa Thorpe From February 2019 Samantha Tredwell From May 2018 Rona Gidlow From 23 April 2020 Mike Arnold From 11 November 2021
## **Advisors**
Bank National Westminster Bank plc 51 Market Place Long Eaton Nottingham NG10 1JP Insurance Zurich Insurance Ltd The Zurich Centre 3000 Parkway Whiteley, Fareham Hampshire PO15 7JZ
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## **Trustees Report for the year ended 31st March 2022**
## _**Structure, Governance and Management**_
## **Governing Document and Constitution**
The Foodbank is a Charitable Incorporated Organisation registered on 16th July 2013. Our constitution is based on the Charity Commission 'Foundation' model and was adopted on 13th July 2013.
## **Trustee Selection and Management**
Trustees are appointed for three years and can serve for two terms. The selection of new trustees is in the hands of the current trustees. The appointed trustees meet quarterly for the purpose of managing the affairs of the foodbank.
## **Related organisations**
The Long Eaton and Sawley foodbank is part of the Trussell Trust network and subscribes to the aims and mission of that charity. In return for the annual subscription we receive guidance, training and advice. The Trussell Trust produces an Operating Manual and also operates a Data Collection System online which benefits both ourselves and the Trussell Trust.
## _**Objectives and Activities**_
## **Charitable Objects**
The object of the foodbank as set out in our Constitution is the prevention or relief of poverty in Long Eaton and Sawley and surrounding areas in particular but not exclusively by providing emergency food supplies to individuals in need and/or charities, or other organisations working to prevent or relieve poverty.
## **Public Benefit Statement**
The trustees of the Long Eaton and Sawley foodbank confirm that they have complied with their duty under section 17(5) of the Charities Act 2011 to have regard to the Charity Commissioner's guidance on public benefit and that the public benefit requirement has informed the activities of the society in the period to 31st March 2022.
## **Summary of Main Activities**
The core activity of the Foodbank is the delivery of a four times weekly food distribution programme based on the principles of the Trusssell Trust. This is linked to an advisory service which aims to guide clients to other organisations which may be of further help to them. Food is only normally distributed on production of a voucher from one of our voucher holders who have satisfied themselves of the genuine need of the person concerned.
We also support other charities whose objectives are similar to ours.
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## **Trustees Report for the year ended 31st March 2022**
## _**Achievement and Performance**_
## **Establishment of a Charitable Incorporated Organisation**
The Long Eaton and Sawley Foodbank was set up in March 2012 as a sub-committee of the Parochial Church Council of St. John's Anglican Church, Long Eaton. It began to distribute food in September 2012. In July 2013 a Charitable Incorporated Organisation (CIO) was set up with a view to taking over the running of the foodbank. On 1st November 2013 the assets held by the PCC in respect of the foodbank were handed over to the new body.
## **Volunteers**
The foodbank is staffed mainly by volunteers, with an employed part-time manager. 42 volunteers work in various capacities either in the store room or the distribution centre. Additional assistance is also provided when supermarket collections take place. These volunteers have received training suited to their respective roles.
## **Voucher holders**
Voucher holders are the means by which we verify that a need for food exists. The foodbank issues blank voucher forms to 107 bodies or institutions who are likely to meet people in their work who are in need of food. The forms are completed by the voucher holders and given to the person concerned who brings them to the foodbank which issues a three days' supply of food. The voucher holders are aware that it is not our policy to distribute food to any one person on a long term basis. We believe that it is important that clients become established in a viable, long-term situation, whether on the benefits system or otherwise, as quickly as possible.
## **Donations**
Donations are received either in cash or food. During the twelve months to 31st March 2022 donations recognised in the financial statements totalled £33,117.59.
In the 12 months to 31st March 2021 food donations were 39,627.99kg.
## **Distribution**
During the twelve months to 31st March 2022 we have distributed 37,333.28kg of food.
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## **Trustees Report for the year ended 31st March 2022**
## **Financial Review**
## **Financial Management and Reserves Policy**
The financial management of the Foodbank is in the hands of the Trustees who review the financial position at each meeting when the Treasurer reports details of cash receipts and payments. A report detailing food donated and distributed and stock levels is presented at each meeting along with details of vouchers fulfilled. At the present time the Foodbank's reserves are adequate for its needs and equate to more than 60 months expenditure. The Trustees feel that this level of reserves is needed at this stage in the life of the Foodbank to give flexibility in future planning and relocation.
## **Financial Performance**
The twelve months to 31st March 2022 showed a surplus of Income over Expenditure of £13,570.98.
## **Income**
Income totalled £33,242.59 **.** Of this, Donations amount to a total of £33,117.59 and Grants of £125 that are restricted.
## **Expenditure**
Expenditure totalled £19,671.61.
## **Current Assets**
The bank account balances as at 31st March 2022 were £113,390 in total.
## **Funds Materially in Deficit**
There are no funds in deficit, and the Trustees have not identified any major risks to which the Foodbank is exposed.
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## **Statement of Financial Activities for the 12 months ended 31st March 2022**
|**Note**
**Income**
Donations
Donations - One Off
Donations - Regular
Tesco Top-Up
Grants
Bequest
**Total**
**Expenditure**
Expenditure on charitable activities
Service Costs
Room Hire
Utilities
Phone
Salaries
Subscriptions
Office Expenses
Sundry Expenditure
1
**Total**
**Net incoming/outgoing resources**
Total funds brought forward
Tesco Card
**Total funds carried forward**
**Balance Sheet as at 31st March 2022**
**Current Assets**
Balance at bank
Tesco Card
Cash
2
**_Total current assets_**
**The funds of the charity**
Restricted Income Funds
Unrestricted funds
**_Total charity funds_**|**Unrestricted**
**Funds**
20,364
11,696
1,058
0
0
33,118
2,016
4,160
867
673
7,983
35
769
0
16,503
16,615
60,372
0
76,987
76,979
0
76
77,055
0
77,055
77,055|**Restricted**
**Funds**
0
0
0
125
0
125
1,919
1,050
0
0
0
0
200
0
3,169
-3,044
39,911
0
36,867
36,875
0
0
36,875
36,875
0
36,875|**Total 21-22**
20,364
11,696
1,058
125
0
33,243
3,935
5,210
867
673
7,983
35
969
0
19,672
13,571
100,283
0
113,854
113,854
0
76
113,930
36,875
77,055
113,930|**Total 20-21**
42,072
10,477
3,503
39,550
0|
|---|---|---|---|---|
|||||95,602|
|||||0
8,740
1,008
643
11,978
360
0
19,114|
|||||41,842|
|||||53,760
46,523
0|
|||||100,283|
|||||100,283
0
0|
|||||100,283|
|||||39,911
39,911
60,372|
|||||100,283|
## **Notes**
1 Sundry Expenditure is now split between Service Costs and Office Costs, for a clearer picture of what is specifically spent on foodbank resources and what on maintaining the service 2 Cash float now listed separately
3 The Long Eaton and Sawley Foodbank is affiliated to the Trussell Trust
Approved and adopted by the Trustees on 22 February 2023
Helen Scott, Chairperson
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Independent examinerfs report to the trustees of Long Eaton and Sawley
Foodbank
I report to the trustees on my examination of the accounts of Long Eaton and Sawley
Foodbank for the year ended 31 March 2022
Responsibilities and basls of report
As the charity trustees of the Trust you are responsible for the preparation of the
accounts in accordance with the requirements of the Charitie5 Act 2011 ('the Act?.
I report in respect of my examination of the Trust's accounts carried out under
Section 145 of the 2011 Act and in carrying out my examination I have followed all
the applicable Directions given by the Charity Commission under section 145(5)(b) of
the Act.
Independent examlner's statement
I have completed my examination. I confirm that no material matters have come to
my attention in connection with the examination giving me cause to believe that in
any material respect:
l. accounting records were not kept in respect of the Trust as required by section 130
of the Act,. or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the applicable requirements concerning the form
and content of accounts set out in the Charities (Accounts and Reports) Regulations
2008 other than any requirement that the accounts give a 'true and fair view which is
not a matter considered as part of an independent examination.
I have no concems and have come across no other matters in connection with the
examination to which attention should be drawn in this report in order to enable a
proper understanding of the accounts to be reached.
Signed:
Name: Brian Parker
Address: 103 Wllllam Street, Long Eaton, NGIO 4GB
Date: 23 February 2023