Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 /ry A NEWCOURT COMMUNITY ASSOCIATION REPORT AND FINANCIAL STATEMENTS YEAR ENDED 315T DECEMBER 2022
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION ANt4UAL REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022 CONTENTS Pag• TrustÈès' Annual Report Independent Examinerfs Report Receipts and Payments account ststement of Assets and Liabilities Notag to tho Finanaal Statemont
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDED 31- DECEMBER 2022 REFERENCE AND ADMINISTRATIVE INFORMATION charity Namg: Newcourt Community Assoriation Working Name: NCA R•gist•r•d Charity Numbor: 1142841 Address.. Newcourt Community Centre Blakeslee Drive Exeter EX2 7FN Bankers: National Westminster Bank PLC 18 St Thomas Cantro Cowick Street Exeter EX4 3DL Coryoperative Bank PLC Online banking Independent Examlner: Mr M B J Cronin MAAT FCIE Bowhill Bookkeeping Services 172 N8wman Road Exeter EX4 1PQ Tru51ees- The followin9 trustees served during the year and to thè date this report was approved-. Gordon Edwards Lucy Bliss Paulene Godfrey Helen Harp&r Sariiaiitlia Pre5twood lappointed 6" April 20221 Gill Weslcott Poul 8rady Juay Cretney Jonathan Draper Lesley Harvey Christina Joyce Emma Kain Rlchard Whlltaker (Chairl (appointed 6. April 20221 Ir06igned 5Th July 20221 ITe5ign¥d 2" F¥biucll y 20221 Irpsignèd July 20221 Ir88igned 2 February 20221 Iresiqned 5° July 20221 Iresigned May 20221 Ire5iyried 1" Julie 20221 Officers: Thc following Office $arvod during the year And to thé dgtA this rE&POrt was approved.. Karèn Silcnx-TrÈasur8r and Secretsry from 1" November 2021. Clerk lo the Trustees from J8nu8ry 2022.
. Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDED 31- DECEMBER 2022 Tlie Truslees presetrt their report along with the financial 8tat¢ments of the CIO ftsr the ycar to 314 Dcccmbcr 2022. The financial statements havg been prepared in accordance with the accounting policies set out on page 8,. comply with the CIO'S constitution, applicable law, and follow b8sI practice as laid down in th8 SORP FRS 102. Tha reference and administrativè infomalion set out on page 1 fomis part of this report. Structure, Govemanc• an(1 Management Newcourt Communlty Assoclatlon Is a Chaiitdbl¥ Iiiwiyoratgd Or9gnisation ICIOI whith is governed by an 'a$sociated' mod@1 ConstitLJtion Adnptgd on 16 Jun8 2013. The charity was registered with the Charity Commission on 12 July 2013 and look over the bank balance as al that dale of its predecessor, the unincorporated association 'Newcourt Community Association,. The NCA is governed by a board comprising a mlnimum of 3 and a maximum of 12 appointed trustees, of whid) at least two thirds of the trustees musl be residents of N8w¢ourt and vob'ng memb&rs of the NCA. New tIU5tees ar¢ appointed eithor throu9h being clc¢ted by the membgrs or co-opted by thg •xisting trustO0S. New trustees appointed by the gxlsting tru51ees must retire at the next AGM following their appointment, and onè third of tho trustèès sppointed by the membgrs mLlSt Also rptirA At thp AGM. This ansLJre8 that there will always be an opportunity for al18ast four new Irust88s to be appointed 88¢h year al the AGM. At the end of 2021 the trustee board was changing with a number of trustees indicating their inlents'on lo stsnd Oown In 2022. In January 2022 Karen Sllcox took on a widei rule iii Ili¥ org¢inisation taking on managernent of tha cornmunity ¢entr8 on a fixed term contr8et until December 2022. This role allowed the tIUsle¢¥ IiiTIE tu ieview the situation which ultimately led to a staffing re3tructure And r¢¢ruf£in9 of a new Community and Engagement Lead. Lisa Gordon. in August 2022. In Sèptember 2022 the trustees agreed to extend Karen'5 contracl until December 2023 to provide some stsbility and allow Lisa lo settle in. In the Autumn of 2022 the Iruslees in conjunction wth Karen Silcox Wan reviewing banklng payroll arrangements in order to provide grèatèr resilience within thè orgsnisation. Obl•etivgs, Acti¥iti•s and Public Bénèfit The eharity's objectives are to.. benefit the residents of tne Newcourt ¢lstMct of ExeteT, D¢voii ttllLI ils IitS91?ixJuthoLxJ (without distinction of sex, sexual orientation, race or of Political, ligioLI$ or other opinions) by associating togetner Ihese resldents and thv r¥l¥v¢aiil lu1 aulhorities, Voluntary and other organisation$ in a common effort to improve community life and tr) provid8 facilities in the interests of soaal welfare and the local 8nvlronmBnl willi ilitr objebtive of iThpioving the conditions of life for the residenl3. In futher0li ul th888 aim$, the CIO shall.. o)mmunicate local infonnalion, gather and cOnS•r residents, ideas. con¢ems and opinions. design, manago and promotA Artivitipq • nsu and liaise wth local authoribes and other relevant p8rb•s. The trustees are satisfied that the charity's objectives meet the public benefit purpose of thè advancement ol Jmmunity d8v8lopmenl.
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDED 31- DECEMBER 2022 Valuos, Mission and Vlsion Our Value$ reprnsent who w• are and why wa do what we do.. We are committed to making Newcourt a great plac2 to live- a sate, welcoming, positive communiiy. We value and encourage the friendships and rg18titsnships that are fom7ed through community activities as pan of a healthy communlty INe. We value being part of thè wider p.ommiJnitip* nf E%etÈr and Dèvon. W¥ klIeve in transparency and openness in th& way that we conduct ourselvos and our activities, working Ic)gether to serve the community. We respect and value every mamber of our community. Our Mission repr8s•nts what wo do.. We connect and communicate with residents through face to face, printed and electronic means. We managg and maintain a eommunity centre to provida a rang@ of activiti•0 thxt hAnofil thè communty and generate revenue lo sustain the faGility. We aim to unitg. and 2rtivply involve r88idenls lo build a s8nse of community. promoting mutual Support nd safety. We organise communty-buildino activities whilst SUPPDrtSng groups in their local activili8s. We facilitate individuals, working groups and inilialives to help address Ioc81 issues. We advocate and catnP¢aiyii uii bvlialf of Gomiiiunity needs, acting as the Gollective voi¢¢ of residents with local businesses, authorities and developers. We reach out to underrepresented ar¢as of the growing community 2nd look to nurturg and d•v•lop repTesentslion from those areas. We work lo build good relationships wth th8 widèr communities of Ex818r and Devon. local aulhorili85, developers, and other organisalions relevant to the NewGourt community. Our Vi$lon rèpresents our long-t¢mi Wslon olour futur6.' That Nowcourt is great placè to live. To fully ensage with and support all residents and understand the need3 of the whole community. To provide sustainable and uTrlowdate facilities Ihrouoh a Community Centre that is attractlv8, accgssible, welcoming and appealing lo all residents. To grow and eonsolidate Newcourt as a vibrant community, and to encoura9e initiatives that help residents lo flourish. 4. Achl•v•ments and pgrfomiance During yèar the main focus has been navigating the crisis ot multiple vacancies In lh8 rrusiee )oar(J 8t th¢ same time a8 losing the Centrc Manager. This was largoly complgto by August 2022 whèn the ngw Community Engagement Lead, Lisa Gordon started work. Lisa has made a great start to her post organising èvonts for familios during the October Half Torrn Llga h8q Alfn takon r)n prodLJcing the Newcourt Newsletter and maintenance of community noticeboards from volunteers who stepped down. The l¥uslees want to T8cord thèir thanks all the volunteers their lime they have given over the years. Th8 Irusl88s also want to r8eord their thanks lo Mlk Ralcliffe for the way he stepped up dunng ihis lime.
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEIAIGOURT COMMUNITY ASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDED 31ST DECEMBER 2022 Flnanclal Revlow Th8 charity made a cash deficit in the year Df £40712021- cash (Jeficil £8271. Total cash receipts Increased by 26.5Yo compar8d lo Ihe previous year. Rentsl income showed an inGreasè of 76Vo. Total cash payments increaseu L)y d>.6% compar8a to 2021. Maintenance cosis showe(J a 51gnlflcant incrcasc with new ¢amgras and an accoss control system fittèd. Cloaning and catèring costs gIRo Inrr&2qd in line with the increased use of the building. Empltsyment costs increased by 14.3°k with new employe&$ joining during thè yéar Cash balances lotalled £84,895 at 31" December 2022 of whSch £100 was held in restricted funds. Reserve5 The ¢haritYs cash reserves therefore lotsl £84,T95 al tlie yearnd. Thtr reseNes cover adequately all current and antic4pat8d financial commitmènts induding.. payroll and other operalino costs of the New¢ourt Community Centre INCCI, general managèmènt and administration costs of th8 charty, maintsining regulatory Gomplian¢e as an employer e.g., employment conlraets, policies. heaY(h and safety maintsinin9 regulatory ¢Cmplion¢¢ a- a charity le.g., now data protection18giglationl, provision lo protecumaintain significant key installations le.g., lrfts, fire e5capesl, cash buff•r for emergencies of £50,000 Tho trustccs oontinually rèview thgir raÈorv8s and as tho ch8rity 9rows will ensurè any furth@r monigs ar• $et aside if ngcessary, to ensure all financial commitments continue to met. Equally. as the charity grows. any surplusos will continuKa. to hA qpont on the charity's objectives includino.. the goals and objectives improving the management tools, processes, and systems al the NCC improving the facilities and equipment al the NGC 8upptsrting I(01 community initiativès scro8S th8 community alloeating up a budget equivaieni of up to 25% of our unrestrfcted 18s9tV8b.
. Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEINCOURT COMMUNI ASSOCIATION TRUSTEES. ANNUAL REPORT YEAR ENDED 3187 DECEMBER 2022 Plans for the Futur• Thè trust88s were able lo complete their tsrgels for 2022 Ihouah his has taken longer than anticipated. Now as we move out of crisis mode thè trustees wsh to build for the futu. A rèview period will start in February 2023 with the aim of completing a new &yoar plan in by the end of 2023. This is a year later than anticipated but will give th8 trustees time to evaluate the new staffing roles. This rcport was approved by the tnJsto09 on and si on th8ir béhglf by- Gordon Edwards (Chalr).. ILf_ 12 o is
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 INDEPENDENT EXAMINER'5 REPQRT TO THE TRUSTEES OFNEWGOURT COMMUNrrY ASSOCIATION I report on the accounts of the GFJaiitabl¥ IIKorporatgd asswation lor the year Mded 31 Dècemb6r 2022. which are set out on pages 7 to 9.Responslbllltles and basis of reportAs the charity trustees of the CIO, you are responsible for the preparation of thc ac¢ounL in accordan¢e with tho requirementg of th& Ch2rthes Aet 20111.the Act'l. Having satisfied myself that the accounts of thè CIO are not required lo be audited and are eligible for Independent examination, I report in respe¢t of my examination of the CIO'S accounts Carried out under section 145 of th8 2011 Act and in carying out my examination I have followeo all the applic8Dle Dir8uions given by the Charity Cornmission under section 145ISllbl of thg Act. Indop•nd•nt •xaminèr'• •tstéméntl havè eomplAtod my èxxmin8tion. I confimi that no material matters have tn8 Iu ITIY dlteiition in GonneGtion with the exarnination giving me cause to bclicvc that in any material accounting records were not kept in respeci of the CIO as iequirod by section 130 of the Act,. or 2. the accounts do not accord wrth those records. I have no concems and have come across no other matters in ¢onnection wth the examination to which 8ttention should bc drawn in this report in ordar to •nable a propgr undèrstsnrting nf thp. artr£JunÈ to b8 reached. Mr M Cronln MAAT FCIEBowhlll Bookkeeplng Sarvlces 172 N¥wman Road Exeter EX4 1PQ Do¢uSIgMdtsy'. 6/19/2023 Slgned 5F4C280438È341F
. Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION RECEIPTS AND PAYMENTS ACCOUNT YEAR ENDED 31 DECEMBER 2022 TOTAL TOTAL FUNDS Unrostrlcted Fund8 R••thct•d Funds FUNDS 2022 2021 RE¢EIPTB Gran15 Rental Income- Communrty Cenlre 5,050 S,650 73,946 21.375 42,074 73,946 89 19D 354 Rantal Extras Aaven Sabs Rentsl DeFosits Held Other Ineom8lDon8*'ons 89 90 354 2,146 450 1.064 2,14 TOTAL RECEIPTS 76,725 5,850 82.575 65.251 PAYMENTS l ioht, HAAt & Water 3,084 3,215 ETiiyK)yirffJnt 34,710 30,362 34,710 876 TAl&pne Rent M¥iiIi¥ivdlk Iln¥ludln9 Heolth & satstyl 876 4,500 19,651 969 7.800 5,154 19.651 C.IAAnino xnd CatÉring 5,388 1.325 Post. Print and Ststionery 1nfomiats.on Techno 1,219 2,212 2,394 2.394 713 e04 Payroll $16 Training Costs Insurance 713 605 721 1,988 2,736 1,863 873 850 Events and olhcr RF areas costs 4,914 3.681 4.064 Bank Charoes Music LinS Legol I Indcpcndcnt examination M15cellaneoub EIAPtlllbll Repair5. Renewals and Equiprnent Rental Deposits refvndad Charty Donatk)ns 1,35B 1.009 392 1,189 3.tM1 1,886 570 30 292 549 TOTAL PAYMENTS 76,759 6,223 66,078 NET RECEIPTSIIPAYMENTSI 1341 13731 14071 18271 TRANSFERS 8EfiiEEN FUNDS Inote 31 473 473 NET MOVEMENT IN FUNDS 15071 100 14071 18271 CASH BALANCES BROUGHT FORWARD 85.302 85,302 86.129 CASH BALANCES CARRIED FORWARD 84,795 100 84,895 85.302
- Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 io
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION STATEMENT OF ASSETS AND UABILITIES YEAR ENDED 310ECEMBER 2022 TOTAL TOTAL FUNDS Unrestricted Fund8 R06trf¢t•d FundJ5 FUNOS 2022 2021 CASH FUNDS 8AnK Gurreni a¢xoun Events FloaVPetty Cash ScAdo Ca 84,146 50 599 100 84246 50 599 85.274 13 15 TOTAL GASM FUNDS 84,795 100 893 85,302 OTHER MONETARY ASSETS Rental Income- Communty Centre D*[$11S heh Undeposited FunL16 5,000 4000 4,093 250 TOTAL OTHER MONETARY ASSETS 5,000 5.000 4,489 LIABILITIES gm and Heat & Water EtnFdoyrnenl ts)sts Dewsils Hdd Telephone L8gaVlnd8pendent Examination ev¥nts and other RF Costs Infomiation Technology 08rx)sits hekl 337 803 354 68 337 803 354 60 631 631 TOTAL LIABIUTIES 3,164 3.164 1,813 ASSETS RETAINED FOR OWN USE Thc charity holds various fixtur88, frttings and fumituré, IT office and gardèn equipmènt TheqA havp An approximate value of£11,133 at the yearveThJ. Charity holds a 30-year18as8 on N6wcourt CDmmunty Centre from Exeter City Council. A grant of £5,000 yldllted to the Gharity by EKetsr City CoLtnGiI to cover th¢ part of £5,373 rent and invurance payable. Tho charity was also enlilled to full rates relief. These accounts were approved by the trusl&es on.............. .and signed on thèir beh8W by.. Gordon Edwards (Chair) f£LZ
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 NEWCOURT COMMUNITY ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 310ECEM8ER 2022 ACCOUNTING POLICIES AOuntIng Gon¥enllon The financial statemtrnts are prepared under the receipts and paymen15 bask8 and comply vAth the Charities Act 2011 and follow best occounting practiee g81gid out in tho SORP FR.8 1n2. TRUSTEES, REMUNERATION AND EXPENSES Na rèrnunaration. directly or indire¢tiy, oui of Ine ftjnds ol the tharity Wdti paid or is payab18 for the year to any of the Iruslees, or Its any other person or persons kn¢Mn to be connected to any of them. The chartty's insuranee included trustee indgmnty insurance. No reiTnbursemenl of expenses in respect of service5 provided has been made or is due to be made to any of the trustees. There w8r8 no related paty transactions during the year. RESTRICTED FUNDSttRANSFERS 8EfviEEN FUNDS Trnnslgrs Fund From Fund Balances BalanG•S Recelpts Paym•Tr)ts Unr•striet•d CIForward Foard Funds ECC- Rgnt grant 373 5,000 {5.3731 WAmi Rooms Grant 100 100 Lreative Youth Gafè 18501 100 750 Total Funds 473 5.850 {ti.2231 100 Exeter Clty Councll A £SOOO grant WAR xlsD given by Exeter Cty Counul in lieu of part of the rent and insurance payable 1£5,3731. Wann Rooms Grnnt A local grant of £100 was given lo support the local UnCl1 initiativa to cre*a warm spaS lor thosè stnjggling to h8at their homes. The monies We carrieij fomard io be spent iwi Ili¥ current year. Creatlve Youth grant waE giv&n of £79) from th• Nnrthcntt Thaatre lo support four arts café se$sions run at the centre. Costs exceeded the grant given and £1 was therefore tr8nsfgrred from the unrestrict8d funds. 12
Docusign En¥ÈlopÈ ID". 44F4E6FE-2BCC-4A30-A642-OEB9A6738E50 OUTSTANDING GUARANTEES The trustees confim, in 8ccordance with the Charitable Incorporated Organisations (Gènerall Regulations 2012, that at the year- end the CIO iiul lidve any outstanding guarantees to third parties nor any debts secured on assèts of the CIO. 13