PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report and Financial statements for the year ended 31 March 2023
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2023 Reference details Name Purley & Kenley Churches Together Food Hub Charity registration number Company registration Regislered land principal office) 1192807 08557885 Purley Baptist Church, Banstead Road. Purley Surrey CR8 3EA Trustees currently serving Mark Dakin Lizzie Englefield (resigned 6 June 2022} Rev Lisa Faiman-Brown Noel Brownsell (appointed 7 February 2023) Trevor Jones Shade Odupelu Nick Pannell Rev Fiona Weaver Terry Whittaker Annabel Wright Bankers HSBC plc Wallinglon Surrey Structure, Governance and Management The charity was incorporated on the S June 2013 to take over the running of the Purley Food Hub. 11 is governed by Articles of Association. It is registered with the Charity Commission. Trustees are appointed by the members for a period not exceeding nine years with a third retiring al each AGM. The maximum number of Trustees at any one time is nine. The day lo day running of the charity is managed by a management committee who report directly lo the Trustees. The Trustees who are also Directors under the terms of the Companies Act are listed with other legal and administrative details above. The company is limited by guarantee and has no share capital. The liabilily of every member is limited to one pound. Objectives and activities The main objectives are the provision of food. CO•operating with or assisting other charities or undertakings whose objects are to relieve petsons who are in condilions of hardship and distress and the provision of advisory seiceS in the London Borough of Croydon and areas nearby. The trustees have had regard to the guidance issued by the Charity Commission on public benefit. The objectives are carried out from a dislribution centre in Purley setving clients who are referred to the Cenlre by tickel partners covering 62 agencies at 31 March 2023. P39e 1
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report for the year ended 31 March 2023 Achievements and perfomian¢e In Ihe year lo 31 March 2023 4,72612022- 3,783) people have been provided with food and support has been given to other agencies in the fom) of food andlor information. From its inception in January 2013 to the end of July 2023 the food hub has provided food to 33,382 people. The Hub is staffed in all areas by over 105 volunteers who give their time in a variety ofways. The food is donated by members of the twelve churches involved as well as gifts of food from schools. other churches and organisations and the general public together with monetary gifls from donors including commercial organisations. The general public give generously and Can place food donations into colleclion bins placed in several local retail premises. In addition there are a number of'yellow bins, throughout the area where donations can be made. A more detailed review of the year is available from the website www.purleyfoodhub.net. Financial Review The charity had total funds of £190.059 (including fixed assets. stock and cash at bank) at the year end. £13,017 of this is set aside to support Christmas Projects in Ihe future and £311 for energy projects, leaving general funds of £176.731. The Trustees. reserves policy is lo hold ring fenced cash reserves of £40.000. This would cover food for clients and our running costs for approximately two and a half months. based upon 202212023 expenditure levels The year end cash balances far exceed the specified and required reserves level. The year to 31 March 2023 has been an exceptional year in many ways and one way has been the very generous financial donalions we have received. To share this blessing Trustees have agreed to support a number of similar organisalions in our part of the London Borough of Croydon. This support will be reviewed periodically lo ensure we are sharing the appropriale amounl and we have sufficient funds for the Purley Food Hub needs. bearing in mind the unrtainlY of the times we are going Ihrough. Plans for the future We plan to continue the work we were called to do which is supporting those in food poverty or providing food to people in crisis and caring for them in practical ways. We are continually looking at additional ways in which we can extend the ministry. We continue to improve our signp05ting information, realising that many clients need advice from other organisalions that may be able to help them. Our client support volunteers are continuing to assist some of our clients who have complex needs so that they can better access help from other organisalions. We will continue work wilh Purley and Kenley Churches Togetherlo provide food hampers for families and toys for children at Christmas. Approved by the Trustees on S September 2023 and signed on their behalf by Trevor Jones Chair of Trustees Page 2
PURLEY & KENLEY CHURCHES TOGEfHER FOOD HUB Independent examiner's report to the trustees of Purley & Kenley Churches Together Food Hub I report on the accounts of the charty for the year ended 31 March 2023, which are set OLrt on pages 4 to 7. Respective responsibilities of trustees and examiner The Iruslees (who are also the directors of the company for the purposes of company lawl are responsible for the preparation of the accounts. The charity's Iruslees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Acll and that an independenl examination Is needed. It is my responsibilrty to.. examine the accounts under section 145 of the Charrties Acl, to follow the procedures laid down in the general Direction5 given by the Charity Commission (under section 14515llbl of the Charities Act, and to slate whether particular matters have come to rny attention Basis of independent examiner's report My examination was carried out in accordan with genefal thrections given by the Charity Commission. An examination Includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as lo whether the accounts present a 'true and fair, view and the report is limited to those mallers sei out in the statement below. Independent examiner's statement In connection with my examination. no material matters have come to my attention which gives me cause lo believe that in, any material respect- accounting records were not kept in accordance with sectbon 386 of the Companies Act 2006., or the accounts do not accord with such records.. or the accounts do not comply wrth relevant accounting requirements under section 396 of the Companies Act 2006 Other than any requirement that the accounts give a 'true and fair, view which is not a matter consKlered as part of an inijependent examinalion., or the accounts have not been prepare(l in accordance with the Charities SORP (FRS1021. I have come across no other matters in connection viith the examination to which attention should be drawn in thi5 report in order lo enable a proper understanding of the accounts to be reached. David Clarke CPFA 10 Church Hill Purley, CR8 3QN Dale.. Foober- 2023 Page 3
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB STATEMENT OF FIMANCIAL ACTivmES IINCORPOR4n1 THE INCOME AND EXPENOITURE ACCOU1) FOR THE VEIR ENDED 31 RtH 20Z3 20 Restricted Fund5 2022 Unrestricted Re$tri¢ted Total Fund Fund Funds Chnsrma$ itrICted Funds Totsl Ereryy Income ¢rom Volunlary Incoffle- doni)ns Grant5 and donations Gffts ill kind- food foi distrjbulj Total Income 92.078 145132 7 150 12896 12. 105.225 145132 63.848 65,512 1 664 170229 ExpefiditUWO Charitable athiv11Es Food and gffis ¢Ji$lribuW to clnts Support of relaied organisaiK)ns". Food Grants Inoie41 Food Hub running ¢c6ts Total expenditure 135.331 12. 148.230 .045 5.017 95,062 9.171 32,280 21 19 9.171 32.280 21 17.086 26.541 12 17.086 28,541 2.000 Net Income forthe year 38.958 311 39.269 21.940 5.3531 16.687 ReGofielllation ol lunds Toial funds brought forwartl 1507 128 850 134203 Total funds carFie(J lorwar(J The Chfisimas Projects restrle4 fund supported the WLVt5 to W*KIe fo(xl ¥(mJChp and toys lo farnIS at Chrthnas The energy prqecls fund is Intended to supptri Ihose tslruggliw wlh ervgy tdHs. P4e4
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB BALANCE SHEET AS AT 31 MARCH 2023 2023 2022 Note Fixed assets 4.118 5,491 Current assets Stock of undistributed focMJ Gift aid lax recoverable Prepaid room hire Cash al bank and in hand 33.383 2,800 25.605 2,800 1,876 115,018 149.758 Net assets Represented by Reslricled funds Unrestricted Funds 311 189748 150 790 For the financial year in question the company was entrtled to exemptK*n under section 477 of the Companies Acl 2006 relating lo small companies. No members have required the company to obtain an audit of its accounts for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknofftdge their responsibility for complying wrlh the requirements of the Act with respect to accounting records and the preparation of the accounts. The accounts were prepared in accordance with the special provisions within part 15 of the Companies Aet 2006 relating to small companies, were approved by the trustees on 5 September 2023 and signed orn their behalf by.. TJO Trustee Company Number 08557885 Page 5
PURLEY & KENLEY CHURCHES ToGHER FOOD HUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Accounting policies 1.1 Accounting convention The financial statemenls have been prepared in accordance with Accounling and Reporting by Charities." Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS102)leffective 1 January 2019}- (Charities SORP{FRS102}. Financial Reporting Standard 102 IFRS1021, the Charities Act 2011. Ihe Companies Act 2006, under the historical cost convention and in accordance with applicable accounting slandards. The charity is a company limited by guarantee incorporated in England & Vvales with registered office Purley Baptist Church. Banstead Road. Purky CR8 3EA. The charity is a public benefit entity. There are no material uncertainlies about the charity's abilty to continue and the accounts have therefore been prepared on a going concem basis. The accounts are presented in pounds sterling with figures rounded lo the nearest pound. 1.2 Fixed assets Fixed assets are included at cost and depreciation is char9ed al 250h on a reducing balance basis. 1.3 Donations and gifts These are accounted for when the charity is certain of receipt and the amount can be measured with reasonable accuracy. 1.4 Gifts in kind and stock Gifts in kind are donated food. These have been valued using the average price that the charity would have had lo pay to acquire the goods. Gifts in kind are recognised when received. The value of undistribuled goods is valued al each year end and included in Ihe accounts as stock. 1.5 Expendituie This is recogni5ed when the expenditure is incurred. All costs have been directly attributed lo one of the functional classificalions in Ihe SOFA. Trustees None of the trustees received any emoluments during the year or were reimbursed for any expenses incurred. Members Guarantees At 31 March 2023 there were 12 members of the company. In the event of the company being wound up the members are liable to contribute £1. Page 6
PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023 Grants Donations were made to the following local organisations which have similar aims of supporting local people in crisis- 2023 2022 General funds Happy Baby Community Croydon Refugee Day Centre The Vine Food Bank. New Addington St Francis Food Stop. Monks Hill Old Lodge Lane Food Stop. Purley Renew 23 Olhei 4.570 2.580 6.353 7.153 10.142 1,482 4,680 3,800 4,600 4,600 6,300 676 26 541 Chnslmas projects Growbaby Purley Byron Children's Centre Purley Oaks Children's Centre Gilbert Scott Primary School soo 500 500 500 Total Fixed assets Shelving and equipment Cost At 1 April 2022 Additions Disposals At 31 March 2023 13,543 Depreciation At 1 April 2022 Charge for year On disposals Al 31 March 2023 8.052 1.373 Net book value Al 31 March 2023 At 31 March 2022 Page 7