**PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB Trustees Report and Financial statements for the year ended 31 March 2023** 



PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB
Trustees Report for the year ended 31 March 2023
Reference details
Name
Purley & Kenley Churches Together Food Hub
Charity registration number
Company registration
Regislered land principal office)
1192807
08557885
Purley Baptist Church,
Banstead Road. Purley Surrey CR8 3EA
Trustees currently serving
Mark Dakin
Lizzie Englefield (resigned 6 June 2022}
Rev Lisa Faiman-Brown
Noel Brownsell (appointed 7 February 2023)
Trevor Jones
Shade Odupelu
Nick Pannell
Rev Fiona Weaver
Terry Whittaker
Annabel Wright
Bankers
HSBC plc Wallinglon Surrey
Structure, Governance and Management
The charity was incorporated on the S June 2013 to take over the running of the Purley Food Hub.
11 is governed by Articles of Association. It is registered with the Charity Commission.
Trustees are appointed by the members for a period not exceeding nine years with a third retiring al
each AGM. The maximum number of Trustees at any one time is nine.
The day lo day running of the charity is managed by a management committee who report directly
lo the Trustees. The Trustees who are also Directors under the terms of the Companies Act are
listed with other legal and administrative details above.
The company is limited by guarantee and has no share capital. The liabilily of every member is
limited to one pound.
Objectives and activities
The main objectives are the provision of food. CO•operating with or assisting other charities or
undertakings whose objects are to relieve petsons who are in condilions of hardship and distress
and the provision of advisory se￿iceS in the London Borough of Croydon and areas nearby. The
trustees have had regard to the guidance issued by the Charity Commission on public benefit.
The objectives are carried out from a dislribution centre in Purley setving clients who are referred to
the Cenlre by tickel partners covering 62 agencies at 31 March 2023.
P39e 1

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB
Trustees Report for the year ended 31 March 2023
Achievements and perfomian¢e
In Ihe year lo 31 March 2023 4,72612022- 3,783) people have been provided with food and support
has been given to other agencies in the fom) of food andlor information. From its inception in January
2013 to the end of July 2023 the food hub has provided food to 33,382 people.
The Hub is staffed in all areas by over 105 volunteers who give their time in a variety ofways.
The food is donated by members of the twelve churches involved as well as gifts of food from
schools. other churches and organisations and the general public together with monetary gifls from
donors including commercial organisations. The general public give generously and Can place food
donations into colleclion bins placed in several local retail premises. In addition there are a number
of'yellow bins, throughout the area where donations can be made.
A more detailed review of the year is available from the website www.purleyfoodhub.net.
Financial Review
The charity had total funds of £190.059 (including fixed assets. stock and cash at bank) at the year
end. £13,017 of this is set aside to support Christmas Projects in Ihe future and £311 for energy
projects, leaving general funds of £176.731. The Trustees. reserves policy is lo hold ring fenced
cash reserves of £40.000. This would cover food for clients and our running costs for approximately
two and a half months. based upon 202212023 expenditure levels The year end cash balances far
exceed the specified and required reserves level. The year to 31 March 2023 has been an
exceptional year in many ways and one way has been the very generous financial donalions we
have received. To share this blessing Trustees have agreed to support a number of similar
organisalions in our part of the London Borough of Croydon. This support will be reviewed
periodically lo ensure we are sharing the appropriale amounl and we have sufficient funds for the
Purley Food Hub needs. bearing in mind the un￿rtainlY of the times we are going Ihrough.
Plans for the future
We plan to continue the work we were called to do which is supporting those in food poverty or
providing food to people in crisis and caring for them in practical ways. We are continually looking
at additional ways in which we can extend the ministry. We continue to improve our signp05ting
information, realising that many clients need advice from other organisalions that may be able to
help them. Our client support volunteers are continuing to assist some of our clients who have
complex needs so that they can better access help from other organisalions. We will continue work
wilh Purley and Kenley Churches Togetherlo provide food hampers for families and toys for children
at Christmas.
Approved by the Trustees on S September 2023 and signed on their behalf by
Trevor Jones Chair of Trustees
Page 2

PURLEY & KENLEY CHURCHES TOGEfHER FOOD HUB
Independent examiner's report to the trustees of Purley & Kenley Churches Together Food Hub
I report on the accounts of the charty for the year ended 31 March 2023, which are set OLrt on pages 4 to 7.
Respective responsibilities of trustees and examiner
The Iruslees (who are also the directors of the company for the purposes of company lawl are responsible
for the preparation of the accounts. The charity's Iruslees consider that an audit is not required for this year
under section 144 of the Charities Act 2011 (the Charities Acll and that an independenl examination Is
needed.
It is my responsibilrty to..
examine the accounts under section 145 of the Charrties Acl,
to follow the procedures laid down in the general Direction5 given by the Charity Commission (under
section 14515llbl of the Charities Act, and
to slate whether particular matters have come to rny attention
Basis of independent examiner's report
My examination was carried out in accordan￿ with genefal thrections given by the Charity Commission. An
examination Includes a review of the accounting records kept by the charity and a comparison of the accounts
presented with those records. It also includes consideration of any unusual items or disclosures in the
accounts, and seeking explanations from the trustees conceming any such matters. The procedures
undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion
is given as lo whether the accounts present a 'true and fair, view and the report is limited to those mallers sei
out in the statement below.
Independent examiner's statement
In connection with my examination. no material matters have come to my attention which gives me cause lo
believe that in, any material respect-
accounting records were not kept in accordance with sectbon 386 of the Companies Act 2006., or
the accounts do not accord with such records.. or
the accounts do not comply wrth relevant accounting requirements under section 396 of the
Companies Act 2006 Other than any requirement that the accounts give a 'true and fair, view which
is not a matter consKlered as part of an inijependent examinalion., or
the accounts have not been prepare(l in accordance with the Charities SORP (FRS1021.
I have come across no other matters in connection viith the examination to which attention should be drawn
in thi5 report in order lo enable a proper understanding of the accounts to be reached.
David Clarke CPFA
10 Church Hill
Purley, CR8 3QN
Dale.. Fo￿ober- 2023
Page 3

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB
STATEMENT OF FIMANCIAL ACTivmES IINCORPOR4n1￿ THE INCOME AND EXPENOITURE ACCOU1￿)
FOR THE VEIR ENDED 31 ￿RtH 20Z3
20
Restricted Fund5
2022
Unrestricted Re$tri¢ted Total
Fund
Fund
Funds
Chnsrma$
i￿￿trICted
Funds
Totsl
Ereryy
Income ¢rom
Volunlary Incoffle- don*i)ns
Grant5 and donations
Gffts ill kind- food foi distrjbulj
Total Income
92.078
145132
7 150 12896
12.
105.225
145132
63.848
65,512
1 664 170229
ExpefiditUWO
Charitable athiv11Es
Food and gffis ¢Ji$lribuW to cl*nts
Support of relaied organisaiK)ns".
Food
Grants Inoie41
Food Hub running ¢c6ts
Total expenditure
135.331
12.
148.230
.045
5.017
95,062
9.171
32,280
21
19
9.171
32.280
21
17.086
26.541
12
17.086
28,541
2.000
Net Income forthe year
38.958
311
39.269
21.940
5.3531 16.687
ReGofielllation ol lunds
Toial funds brought forwartl
1507
128 850
134203
Total funds carFie(J lorwar(J
The Chfisimas Projects restr￿le4 fund supported the WLVt5 to W￿*KIe fo(xl ¥(mJChp￿ and toys lo farnI￿S at Chrthnas The energy prqecls fund is
Intended to supptri Ihose tslruggliw wlh ervgy tdHs.
P4e4

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB
BALANCE SHEET
AS AT 31 MARCH 2023
2023
2022
Note
Fixed assets
4.118
5,491
Current assets
Stock of undistributed focMJ
Gift aid lax recoverable
Prepaid room hire
Cash al bank and in hand
33.383
2,800
25.605
2,800
1,876
115,018
149.758
Net assets
Represented by
Reslricled funds
Unrestricted Funds
311
189748
150 790
For the financial year in question the company was entrtled to exemptK*n under section 477 of the Companies
Acl 2006 relating lo small companies.
No members have required the company to obtain an audit of its accounts for the year in question in
accordance with section 476 of the Companies Act 2006.
The directors acknofftdge their responsibility for complying wrlh the requirements of the Act with respect to
accounting records and the preparation of the accounts.
The accounts were prepared in accordance with the special provisions within part 15 of the Companies Aet
2006 relating to small companies, were approved by the trustees on 5 September 2023 and signed orn their
behalf by..
TJO
Trustee
Company Number 08557885
Page 5

PURLEY & KENLEY CHURCHES ToG￿HER FOOD HUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
Accounting policies
1.1 Accounting convention
The financial statemenls have been prepared in accordance with Accounling and Reporting by
Charities." Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland
IFRS102)leffective 1 January 2019}- (Charities SORP{FRS102}. Financial Reporting Standard 102
IFRS1021, the Charities Act 2011. Ihe Companies Act 2006, under the historical cost convention and
in accordance with applicable accounting slandards.
The charity is a company limited by guarantee incorporated in England & Vvales with registered office
Purley Baptist Church. Banstead Road. Purky CR8 3EA. The charity is a public benefit entity.
There are no material uncertainlies about the charity's abilty to continue and the accounts have
therefore been prepared on a going concem basis. The accounts are presented in pounds sterling with
figures rounded lo the nearest pound.
1.2 Fixed assets
Fixed assets are included at cost and depreciation is char9ed al 250h on a reducing balance basis.
1.3 Donations and gifts
These are accounted for when the charity is certain of receipt and the amount can be measured with
reasonable accuracy.
1.4 Gifts in kind and stock
Gifts in kind are donated food. These have been valued using the average price that the charity would
have had lo pay to acquire the goods. Gifts in kind are recognised when received. The value of
undistribuled goods is valued al each year end and included in Ihe accounts as stock.
1.5 Expendituie
This is recogni5ed when the expenditure is incurred. All costs have been directly attributed lo one of
the functional classificalions in Ihe SOFA.
Trustees
None of the trustees received any emoluments during the year or were reimbursed for any expenses
incurred.
Members Guarantees
At 31 March 2023 there were 12 members of the company. In the event of the company being wound
up the members are liable to contribute £1.
Page 6

PURLEY & KENLEY CHURCHES TOGETHER FOOD HUB
NOTES TO THE FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31 MARCH 2023
Grants
Donations were made to the following local organisations which have similar aims of supporting local
people in crisis-
2023
2022
General funds
Happy Baby Community
Croydon Refugee Day Centre
The Vine Food Bank. New Addington
St Francis Food Stop. Monks Hill
Old Lodge Lane Food Stop. Purley
Renew 23
Olhei
4.570
2.580
6.353
7.153
10.142
1,482
4,680
3,800
4,600
4,600
6,300
676
26 541
Chnslmas projects
Growbaby Purley
Byron Children's Centre
Purley Oaks Children's Centre
Gilbert Scott Primary School
soo
500
500
500
Total
Fixed assets
Shelving and
equipment
Cost
At 1 April 2022
Additions
Disposals
At 31 March 2023
13,543
Depreciation
At 1 April 2022
Charge for year
On disposals
Al 31 March 2023
8.052
1.373
Net book value
Al 31 March 2023
At 31 March 2022
Page 7