2023-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2022 Period start date To 31/03/2023 Period end date

Charity name: EXMOUTH LIGHT ORCHESTRA

Charity registration number:1152790

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To enhance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Weekly or sometimes twice weekly live or live streamed orchestral rehearsals, for players (of all ages and varying abilities) of instruments used in a conventional symphony orchestra. During live rehearsals further instruction is also given in small groups to those needing more assistance to increase confidence and improve playing ability - particularly in the string sections. Two concerts per annum to the general public, to promote more interest in classical and light music being played by acoustic orchestral instruments and to encourage support for those who wish to start or re- start playing.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public	Para 1.18	In planning the year’s activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit.
~~benefit~~

Additional information (optional)

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SORP reference Para 1.38 Policy on grant making

Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	After Covid restrictions were lifted, it has been good to meet again weekly as a whole orchestra, face to face, but now with the added advantage of live streamed and recorded rehearsals. This means that when players are ill or unable to attend, they can watch the rehearsals live from home or catch up later in the week. It also means that we can include players from a wider geographical area who cannot attend in person, eg Hampshire and Somerset. We are always keen to encourage younger players, and to welcome new members, of which we have had quite a few this year. Numbers have fluctuated between 55 and 65. We have given 2 public performances during the year, both of which were well supported, with over 100 tickets sold at each.

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Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set

	Investment performance against objectives Para 1.41 Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We are in a healthy financial position with a balance of £6359, from subs and including the income of £2150 from 2 concerts.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	It is the policy of the charity to maintain unrestricted funds, which are the free reserves of the charity, at a level that equates to at least two months unrestricted expenditure.This provides sufficient funds to cover management and administration costs.
Amount of reserves held	Para 1.22	£3000
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional)

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The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s
~~t~~ ~~t~~ Type of governing document (trust deed, royal charter)	Para 1.25	Foundation constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more	Para 1.25	Appointed by trustees who are members of the CIO
~~trustees~~

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Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	EXMOUTH LIGHT ORCHESTRA
Other name the charity uses
Registered charity number	1152790
Charity’s principal address	35, POINT TERRACE EXMOUTH, DEVON EX8 1EF

Names of the charity trustees who manage the charity

	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	DAPHNE HARLOCK	CHAIRMAN
	JOHN HARLOCK	SECRETARY
	WENDY SMITH	TREASURER	Appointed 22/10/21
	ALASTER THOM		Appointed 22/10/21
	VIVIEN HITCHINGS		Appointed 22/10/21

Corporate trustees – names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional ~~information)~~

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations The tru8tees declare that they hav• approved tho truste•s' report above. Slgned on behalf of the charity's trustees Signaturelsl rfdl JLL J Full namelsl 11 Position leg Secretary, Chair, etcl f£ USI & Oate 7 10.9023

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