2021-03-31-accounts - Exmouth Light Orchestra

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees' Annual Report for the period

Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period	Trustees' Annual Report for the period
From	Period start date			To	Period end date
	1	April	2020		31	MARCH	2021

Section A Reference and administration details

Charity name EXMOUTH LIGHT ORCHESTRA

Other names charity is known by ELO

Registered charity number (if any) 1152790

Charity's principal address 35, POINT TERRACE EXMOUTH DEVON Postcode EX8 1EF

Names of the charity trustees who manage the charity

Trustee name Office (if any) Chairman
1[Daphne ] HARLOCK
2[John HARLOCK] Secretary 3[Richard COLLINS] Treasurer

Dates acted if not for whole Name of person (or body) entitled year to appoint trustee (if any)

4[Liz JENNINGS]
5[Jill NICKELS]
6
7
8
9
1
0 1
1
1
2
1
3
1
4
1
5
1
6
1
7
1 8 1 9 2 0

TAR

Sep 2021

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document Foundation constitution (eg. trust deed, constitution)
How the charity is constituted Charitable Incorporated Organisation
(eg. trust, association, company) Trustee selection methods Appointed by trustees who are members of the CIO
(eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

policies and procedures adopted for the induction and training of trustees;
the charity’s organisational structure and any wider network with which the charity works;
relationship with any related parties;
trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

TAR

Sep 2021

Summary of the objects of the charity set out in its governing document Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)	To enhance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit, including through the presentation of public concerts and recitals.
	Weekly or sometimes twice weekly live or live streamed orchestral rehearsals, for players (of all ages and varying abilities) of instruments used in a conventional symphony orchestra. During live rehearsals further instruction is also given in small groups to those needing more assistance to increase confidence and improve playing ability - particularly in the string sections. One concert per annum to the general public, to promote more interest in classical and light music being played by acoustic orchestral instruments and to encourage support for those who wish to start or re- start playing- not achieved this year due to Covid 19 In planning the year’s activities the trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Summary of the objects of the
charity set out in its governing
document
Summary of the main activities
undertaken for the public
benefit in relation to these
objects (include within this
section the statutory
declaration that trustees have
had regard to the guidance
issued by the Charity
Commission on public benefit)

To enhance, improve, develop and maintain public education in, and
appreciation of, the art and science of music in all its aspects by any
means the trustees see fit, including through the presentation of public
concerts and recitals.

Weekly or sometimes twice weekly live or live streamed orchestral
rehearsals, for players (of all ages and varying abilities) of instruments
used in a conventional symphony orchestra. During live rehearsals
further instruction is also given in small groups to those needing more
assistance to increase confidence and improve playing ability -
particularly in the string sections.
One concert per annum to the general public, to promote more interest
in classical and light music being played by acoustic orchestral
instruments and to encourage support for those who wish to start or re-
start playing- not achieved this year due to Covid 19
In planning the year’s activities the trustees have had regard to the
guidance issued by the Charity Commission on public benefit.

Additional details of objectives and activities (Optional information)

TAR

Sep 2021

You may choose to include further statements, where relevant, about:

policy on grantmaking;
policy programme related investment;
contribution made by volunteers.

Section D Achievements and performance

TAR

Sep 2021

Section D	Achievements andperformance
Summary of the main achievements of the charity during the year	The following activities and achievements have been realised: Due to Covid 19, there were no rehearsals during the Summer term, from April til August. As restrictions were relaxed, 5 “strings only” rehearsals were held in September, and these were live streamed for brass and woodwind players and any other players not able to attend in person. Heavier restrictions were then enforced so that no more live rehearsals were possible. However, live streamed rehearsals were then sent out twice weekly, from November to early December, with the M.D. conducting from home and sophisticated backing tracks used. About 40 players continued in this way, with music being posted or delivered by willing volunteers. A virtual concert was held in this way at Christmas, with players sending in recordings of themselves playing 1 piece, and photographs of themselves. This enabled players to feel that they were still playing together. This system of live streaming was continued right through til early July, with new packs of music being sent out in January and April. As before, light music was chosen from all different spheres of music to suit all tastes and to encourage players to improve their playing. Excerpts and arrangements from classics eg Beethoven's 5th Symphony, Mozart's Linz Symphony and Schubert’s Unfinished Symphony were attempted with great enthusiasm. Sadly no public concerts were given during this time, but players were encouraged to invite their family members to play along or be an in house audience for the end of term live stream sessions.

Section D

Achievements andperformance

Summary of the main
achievements of the charity
during the year

The following activities and achievements have been realised:
Due to Covid 19, there were no rehearsals during the Summer term, from
April til August. As restrictions were relaxed, 5 “strings only” rehearsals
were held in September, and these were live streamed for brass and
woodwind players and any other players not able to attend in person.
Heavier restrictions were then enforced so that no more live rehearsals
were possible. However, live streamed rehearsals were then sent out
twice weekly, from November to early December, with the M.D. conducting
from home and sophisticated backing tracks used. About 40 players
continued in this way, with music being posted or delivered by willing
volunteers. A virtual concert was held in this way at Christmas, with
players sending in recordings of themselves playing 1 piece, and
photographs of themselves. This enabled players to feel that they were
still playing together.
This system of live streaming was continued right through til early July,
with new packs of music being sent out in January and April.
As before, light music was chosen from all different spheres of music to
suit all tastes and to encourage players to improve their playing.
Excerpts and arrangements from classics eg Beethoven's 5th Symphony,
Mozart's Linz Symphony and Schubert’s Unfinished Symphony were
attempted with great enthusiasm.
Sadly no public concerts were given during this time, but players were
encouraged to invite their family members to play along or be an in house
audience for the end of term live stream sessions.

TAR

Sep 2021

Section E Financial review Brlef slatemont of th8 ¢harlty's policy on reserves ft is the policy of the charity to mainlain unre*ri¢ted fuThJs, which are the I free reserves of the charty. at a level that equates to at least fvvo months unrestricted expenditure.This provides suffirjent funds to cover management and aministration Sts. Deta1 of any funds materfalty in deficit Further Ilnanclal revlew delalls (OthMI inforniatlon) You may choose to include addits'onal infomiatM)n, te relevant about.. the charty's principal sources of funds (including any fundraisir8)'. how expenditure has SUPFrt)rted the key objeth'ves of the charty., nvestrnent policy and objecb'ves including any ethical inveslment policy adopted. Section F Other optional information Section G Declaration Tho trte•S dèclare that they have approved the trustees, report abov•. sIgn on b¢hall of the charlty'• tru8to0• 8lgnature(8) Full rwmel$} Vi¥5J Posftlon leg 8o¢retary, Chair. fEKrfgg IrtM(Igg TAR Sop 2021

	EXMOUTH LIGHT ORCHESTRA	EXMOUTH LIGHT ORCHESTRA	EXMOUTH LIGHT ORCHESTRA	N 1152790	CC16a
	For the period from	01 April 2020	To	Period end date 31 March 2021

Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £	Last year to the nearest £
Subscriptions	4,798	-	-	4,798	6,590
Performance Fees(ticket sales)	-	-	-	-	1,045
Coffee Money	-	-	-	-	488
Donations	55	-	-	55	426
Hire of instruments	-	-	-	-	15
*Sub total*(Gross income for AR)	4,853	-	-	4,853	8,564

A2 Asset and investment sales, (see table).
Instument sales		310	-	310	2,387
	-	-	-	-	-
*Sub total*	-	310	-	310	2,387
*Total receipts* A3 Payments
					10,951

Music Director fees	-				3,406
Tutor fees	2,085				5,158
Instrument Repairs & accessories	-				15
Music	-				435
Venue hire	280				415
Refreshments	-				109
Website hosting	131				119
Stationeryandpostages	42				78
Photocopying	-				135
Miscellaneous	-				25
Affiliation fees and Insurance	108				143

**Sub total **	2,646				10,038

A4 Asset and investment purchases, (see table)
Instruments	-				-
Equipment	-				-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					10,038

	2,207	117	-	2,324	913
	-	- 2,342 2,459		-	-
	- 373	2,342		1,969	1,056
	1,834	2,459	-	4,293	1,969

CCXX R1 accounts (SS)

03/10/2021

Section B Statement of assets and liabilities at the end of the period

Categories B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B1 Cash funds B2 Other monetary assets	Equipment Details Details Instruments Details Bank balance Cash in hand *Total cash funds* Details (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ - 1 1 Agreement Error Unrestricted funds to nearest £ - - Fund to which asset belongs Fund to which asset belongs Fund to which liability relates	Restricted funds to nearest £ 2,459 1,833 4,292 Agreement Error Restricted funds to nearest £ - - Cost (optional) - - Cost (optional) - 5,045 1,439 Amount due (optional) - -	Endowment funds to nearest £
				-
				-
				-
				OK
				Endowment funds to nearest £
				-
				-
				Current value (optional)
				-
				-
				Current value (optional)
				-
				-
				-
				When due (optional)
			-
			-

Note: One trustee received fees for their services to the orchestra as follows: £Nil (2020 - £3,406) to Mrs D Harlock as Music Director, £2,085 (2020- £4,836) to Mr J Harlock as Technician and Tutor.

Signed by one or two trustees on behalf of all the trustees	Signature	Print Name	Print Name	Date of approval
		JILLIAN NICKELS
		RICHARD COLLINS

CCXX R2 accounts (SS)

03/10/2021