2024-10-31-accounts - Eccles Community Hall Organisation (Echo)

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Trustees’ Annual Report for the period

From 1 November 2023 to 31 October 2024

Charity name: Eccles \Community Hall Organisation (ECHO)

Charity registration number: 1152625

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	To further or benefit the residents of city of Salford and the neighbourhood, without distinction of sex, sexual orientation, race or of political, religious or other opinions by associating together the said residents and the local authorities, voluntary and other organisations in a common effort to advance education and to provide facilities in the interests of social welfare for recreation leisure time occupation with the objective of improving the conditions of life for the residents. In furtherance of these objects but not otherwise, the trustees shall have power: to establish or secure the establishment of a community centre and to maintain or manage or co-operate with any statutory authority in the maintenance and management of such a centre for activities promoted by the charity in furtherance of the above objects.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Eccles Town Hall provides a community venue for the people of Eccles and the wider area of Salford. This year we hosted 19 concerts, covering bands, choirs, and an orchestra. The National Association of Brass Band Conductors again held their prestigious competition at the Town Hall, and a local music school held two concerts by their students. We hosted six parties and discos, and a lunch event for pensioners, and the Greater Manchester Amateur Cricket League again held their presentation night with us. Two trade union meetings have been held, along with 17 other corporate events by civil service, local government, charities, businesses and a church.

		Our café has been open with varied accompanying music performances and an art exhibition, and also for the Eccles parade on Remembrance Sunday.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	In managing the venue, the trustees always have regard to the guidance issued by the Charities Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	ECHO is staffed and run entirely by volunteers. Currently we have 9 trustees and 11 active volunteers. Both volunteers and trustees contribute to the running of events, with activities such as bar and café serving, kitchen duties, meet-and-greet, lighting and sound systems operation, ushering and safety announcements. We are attempting to recruit more volunteers, to ensure that events are covered without placing too much of a burden on a few individuals. This will hopefully provide a pool of people who will be able and willing, in due course, to take on administrative roles.
Other

Achievements and Performance

SORP reference

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year we have hosted a wide range of public and private events. Audience numbers at concerts are continuing to increase following the pandemic, and the venue and the commitment of the volunteers is much appreciated by visitors and hirers alike. Our band and choral concerts are much appreciated by their dedicated following, and this year our party and disco events attracted a different local audience. Various departments of Salford City Council have organised a total of ten corporate and public events with great success.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financially we have achieved a small increase in our cash funds, finishing the year £900 up on 2022-23. We have purchased a new projector and a cooker this year, so this indicates that our income has exceeded our regular outgoings. We are hoping to improve the hall acoustics, and to that end grants have been sought to cover most of the cost.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Our reserves are intact, and will be available next year for improvements. These will hopefully include acoustic modifications to the hall. Depending on the results of grant applications and cost inflation, some of our reserves will be required to support this project.
Amount of reserves held	Para 1.22	Our account currently holds about £20,000. Of this, £5000 is held notionally for running costs and contingencies, and the remainder can be classed as ‘reserves’. This is available for permanent capital projects.
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23

Additional information (optional) You may choose to include further statements where relevant about:


The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution dated 24thMay 2013
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Appointed by members and/or charity trustees as governed by our constitution

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			ECHO policies and procedures are easily
			accessible to all volunteers and trustees.
	Policies and procedures		We provide ongoing training on our policies
	adopted for the induction	Para 1.51	and procedures which are regularly
	and training of trustees		reviewed.
			Policies and procedures include:
			Constitution
			Safety Audit
			Fire Risk assessment
			Premises Licence
			Bar Policy with challenge 21 policy
			Music Licence
			Hall Hire terms and conditions
			Equal opportunities
			Safeguarding

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	ECHO policies and procedures are easily accessible to all volunteers and trustees. We provide ongoing training on our policies and procedures which are regularly reviewed. Policies and procedures include: Constitution Safety Audit Fire Risk assessment Premises Licence Bar Policy with challenge 21 policy Music Licence Hall Hire terms and conditions Equal opportunities Safeguarding
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name

Eccles Community Hall Organisation

Other name the charity uses	ECHO
Registered charitynumber	1152625
Charity’s principal address	ECHO Eccles Town Hall Church Street Eccles M30 0LH

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (ifany)
Pamela Edith Hughes	Chair	Trustees and Members
Everard Lionel Kempster	Treasurer	Trustees and Members
Vania Elizabeth Burnell		Trustees and Members
James Edward Rayner		Trustees and Members
Royston Futter		Trustees and Members
Steven Hopkins		Trustees and Members
Barbara Payne		Trustees and Members
Frances Boyle		Trustees and Members
Peter Gordon Sharpe	Secretary	Trustees and Members

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations Full n*ne(s) ///2z'2

Independent examiner's report on the accounts . Independent examiner's

Section A Independent Examiner’s Report | FOR ENGLAND AND WALES| report on the accounts | Report to the trustees/ Section A Charity Name Independent Examiner’s Report members of Eccles Community Hall Organisation (ECHO) Report to the trus ~~tees/~~ . ~~ale~~ member ~~s of | Eccles Community~~ Hall ~~Organisation (ECHO)~~ On accounts for the year 31 October 2024 Charity no 1152625 On accounts ended for the ~~year | 31 October 2024 Charity~~ (if any) ~~no | 1152625~~ e ~~nded (if any)~~ Set out on pages 1, 2 & 3 Set out on p ~~ages | 1,2&3~~ (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/10/2024 | report to the trustees on my examination of the accounts DD / MM / YYYY of the above . charity (‘the Trust’) for the year ended 31/10/2024 2 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out | report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I under section 145 of the 2011 Act and in carrying out my examination, | have followed the applicable Directions given by the Charity Commission have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. under section 145(5)(b) of the Act. Independent | have completed my examination. | confirm that no material matters have Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention (otherthanthatdiselosedDetow ) in connection with examiner's statement come to my attention (other than that disclosed below ) in connection with the examination which gives me cause to believe that in, any material the examination which gives me cause to believe that in, any material respect: respect: e accounting records were not kept in accordance with section 130 of • accounting records were not kept in accordance with section 130 of the Act or the Act or e the accounts do not accord with the accounting records • the accounts do not accord with the accounting records | have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a I have no concerns and have come across no other matters in connection proper understanding of the accounts to be reached. with the examination to which attention should be drawn in order to enable a * Please delete the words in the brackets if they do not apply. proper understanding of the accounts to be reached. * Please delete the words in the brackets if they do not apply.

Signed: Name: | Mr Bernard Marron

Date:

Relevant professi Name: onal Mr Bernard Marron | National Certificate in Business Studies 1964 qualification(s) or body Relevant professional (if any): National Certificate in Business Studies 1964 qualification(s) or body Address: | 3 Bindloss Avenue, (if any): Address: 3 Bindloss Avenue, M30 ODT

Eccles

M30 0DT

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER

		~~ECHO~~

	Receipts and	Paymen	ts Account	s
	1/11/2	3 to 31/	10/24


Registered CharityNumber 1152625 ECCLES COMMUNITY HALL ORGANISATION

~~A1 Receits~~			THIS YEAR	LAST YEAR
~~p~~
Hire of Hall regular bookings			400.00 £	200.00 £
Hire of Hall individual bookings			9,735.00 £	7,724.50 £
Grants and Donations			82.73 £	297.40 £
Bank credit interest			- £	-
Raffles			- £	-
Cash income			6,903.06 £	6,746.68 £
Miscellaneous income			150.00 £	60.58 £
SUB TOTAL			17,270.79 £	15,029.16 £
~~A2 At d itt l~~
~~sse an nvesmen saes~~


SUB TOTAL			- £	- £
TOTAL RECEIPTS			17,270.79 £	15,029.16 £
~~A3 Payments~~


Insurance,licences,rentals &prof' fees			1,170.89 £	1,141.14 £
Business Rates & Service charge			598.18 £	613.73 £
Repairs,Maintenance,Refurb			1,702.02 £	2,138.04 £
Catering& Bar			2,603.16 £	2,666.95 £
Stationery,postage &printing			462.34 £	1,018.44 £
Cleaning			5,924.30 £	6,013.02 £
Equipmentpurchases			4,617.30 £	398.98 £
Phone & website			32.38 £	31.18 £
Payment toperformers			- £	460.58 £
Wages & travel/lunch expenses			- £	- £
SUB TOTAL			17,110.57 £	14,482.06 £
A4 Asset + investment purchases


SUB TOTAL			- £	- £
TOTAL PAYMENTS			17,110.57 £	14,482.06 £
NET OF RECEIPTS/(PAYMENTS)			160.22 £	547.10 £

A6 CASH FUNDS PREVIOUS YEAR END			19,224.40 £	18,677.30 £
CASH FUNDS THIS YEAR END			19,384.62 £	19,224.40 £
B1 Cash Funds
TSB Bank Account			19,384.62 £	19,224.40 £
Float			1,847.00 £	1,155.00 £
TOTAL CASH FUNDS			21,231.62 £	20,379.40 £

October 2018

IER