2023-12-31-accounts

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Trustees’ Annual Report for the period

From 1/1/2023 To 31/12/2023

Charity name: Pittington Community Association

Charity registration number: 1152562

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The provision and maintenance of a village hall for the use of the inhabitants of the parish of Pittington and surrounding areas without distinction of political, religious or other opinions, including use for: (a) meetings, lectures and classes, and (b) other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Servicing and maintaining the hall and managing the bookings for regular groups and one-off events.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Trustees have read the guidance issued by Charity Commission.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year saw the continuation of improvement work to the building. The largest project was the installation of solar panels, battery storage and an EV charger. This was grant funded and is anticipated that it will reduce energy costs moving forward. The warm spaces project was successful, and it is hoped this will be continued next year with additional funding. A new hall manager was appointed following the retirement of the previous manager.

Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	PCA ended the year in a strong financial position and has been able to set up a reserve account to improve resilience for adverse events.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	PCA tries to keep at least 6 months running costs in reserve and up to 12 months costs if possible.
Amount of reserves held	Para 1.22	As at 31/12/2023 PCA holds £34,000 as unrestricted reserves.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Charities Commission Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable Incorporated Organisation
Trustee selection methods including details of any constitutional provisions e.g. election to postor name of	Para 1.25

any person or body entitled to appoint one or more trustees

Reference and Administrative details

Charity name	Pittington Community Association
Other name the charity uses
Registered charity number	1152562
Charity’s principal address	Village Hall Crossroads High Pittington County Durham DH6 1AN

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Jon Steer	Treasurer
	David Hall
	Darren Hughff		25/1/2023 – 31/12/2023
	Jaci Dooley	Chairperson	6/9/2023 – 31/12/2023
	Stephen Davison		8/11/2023 – 31/12/2023

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Jonathan Steer Position (eg Secretary, Treasurer Chair, etc) Date 24/10/2024

Pittington Community Association - Year End 31/12/2023

Income
Bookings	£9,928.00
Bookings - Domestic	£4,359.54
Event Income	£2,306.67
Grant Income	£38,138.74
Other income	£1,302.09
	Total Income	£56,035.04
Expenditure
Building Improvements	£27,269.98
Cost of Sales - Delivery	£100.00
Cost of Sales - Goods	£255.02
Other Direct Expenses	£87.40
	Total Direct Expenses	£27,712.40
	GROSS PROFIT / LOSS	£28,322.64
Overheads
Bank charges & interest	-£291.37
Cleaning	£20.00
Cleaning Supplies	£209.63
Computer & Software	£392.97
Employer's Pension	£382.22
Employers NI contributions	£507.14
Energy	£6,833.22
General expenses	£888.87
Insurance	£471.89
Internet Charges	£670.59
Licenses	£55.00
Marketing	£356.11
Mobile Charges	£137.92
Office costs	£225.78
Postage and Carriage	£6.00
Professional fees	£420.00
Repairs and renewals	£3,237.54
Staff	£16,771.97
Training Costs	£199.20
Water Rates	£670.40
	Total Overheads	£32,165.08
	NET PROFIT / LOSS	(£3,842.44)

Pittington Community Association Year End - 31/12/2023

ASSETS

Current Assets Bank Account £16,317.52 Savings Account £25,310.21 Total Current Assets £41,627.73 Restricted and Unrestricted Restricted Reserves £7,258.00 Unrestricted Reserves £34,369.73 Total Reserves £41,627.73

Signed

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Jon Steer, Treasurer

Independent examiner’s report to the trustees of Pittington Community Association

I report to the trustees on my examination of the accounts of Pittington Community Association for the year ended 31st December 2023.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

2. the accounts do not accord with those records; or

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Sarah Robinson Name: Sarah Robinson Relevant professional qualification or membership of professional bodies (if any): Address: 27 Cottingham Grove, Thornley, Durham, DH6 3EJ Date: 21/10/2023

Independent examination of charity accounts: Directions and guidance for examiners (CC32)

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