## **Trustees’ Annual Report for the period** **From 1/1/2023 To 31/12/2023** **Charity name: Pittington Community Association** ## **Charity registration number: 1152562** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The provision and maintenance of a**
**village hall for the use of the inhabitants**
**of the parish of Pittington and**
**surrounding areas without distinction of**
**political, religious or other opinions,**
**including use for: (a) meetings, lectures**
**and classes, and (b) other forms of**
**recreation and leisure-time occupation,**
**with the object of improving the**
**conditions of life for the inhabitants.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Servicing and maintaining the hall and**
**managing the bookings for regular**
**groups and one-off events.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**Trustees have read the guidance issued**
**by Charity Commission.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**This year saw the continuation of**
**improvement work to the building. The**
**largest project was the installation of**
**solar panels, battery storage and an EV**
**charger. This was grant funded and is**
**anticipated that it will reduce energy**
**costs moving forward.**
**The warm spaces project was**
**successful, and it is hoped this will be**
**continued next year with additional**
**funding.**
**A new hall manager was appointed**
**following the retirement of the previous**
**manager.**| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|Para 1.21|**PCA ended the year in a strong financial**
**position and has been able to set up a**
**reserve account to improve resilience**
**for adverse events.**| |---|---|---| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**PCA tries to keep at least 6 months**
**running costs in reserve and up to 12**
**months costs if possible.**| |Amount of reserves held|Para 1.22|**As at 31/12/2023 PCA holds £34,000 as**
**unrestricted reserves.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|**Charities Commission Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to postor name of|Para 1.25|| any person or body entitled to appoint one or more trustees ## **Reference and Administrative details** |Charity name|Pittington Community Association| |---|---| |Other name the charity uses|| |Registered charity number|1152562| |Charity’s principal address|Village Hall
Crossroads
High Pittington
County Durham
DH6 1AN| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Jon Steer|Treasurer||| ||David Hall|||| ||Darren Hughff||25/1/2023 – 31/12/2023|| ||Jaci Dooley|Chairperson|6/9/2023 – 31/12/2023|| ||Stephen Davison||8/11/2023 – 31/12/2023|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jonathan Steer **Position (eg Secretary,** Treasurer **Chair, etc) Date** 24/10/2024 ## **Pittington Community Association - Year End 31/12/2023** |**Income**||| |---|---|---| |Bookings|£9,928.00|| |Bookings - Domestic|£4,359.54|| |Event Income|£2,306.67|| |Grant Income|£38,138.74|| |Other income|£1,302.09|| ||**Total Income**|**£56,035.04**| |**Expenditure**||| |Building Improvements|£27,269.98|| |Cost of Sales - Delivery|£100.00|| |Cost of Sales - Goods|£255.02|| |Other Direct Expenses|£87.40|| ||**Total Direct Expenses**|**£27,712.40**| ||**GROSS PROFIT / LOSS**|**£28,322.64**| |**Overheads**||| |Bank charges & interest|-£291.37|| |Cleaning|£20.00|| |Cleaning Supplies|£209.63|| |Computer & Software|£392.97|| |Employer's Pension|£382.22|| |Employers NI contributions|£507.14|| |Energy|£6,833.22|| |General expenses|£888.87|| |Insurance|£471.89|| |Internet Charges|£670.59|| |Licenses|£55.00|| |Marketing|£356.11|| |Mobile Charges|£137.92|| |Office costs|£225.78|| |Postage and Carriage|£6.00|| |Professional fees|£420.00|| |Repairs and renewals|£3,237.54|| |Staff|£16,771.97|| |Training Costs|£199.20|| |Water Rates|£670.40|| ||**Total Overheads**|**£32,165.08**| ||**NET PROFIT / LOSS**|**(£3,842.44)**| ## **Pittington Community Association Year End - 31/12/2023** ## **ASSETS** Current Assets Bank Account £16,317.52 Savings Account £25,310.21 **Total Current Assets £41,627.73 Restricted and Unrestricted** Restricted Reserves £7,258.00 Unrestricted Reserves £34,369.73 **Total Reserves £41,627.73** Signed Jon Steer, Treasurer ## **Independent examiner’s report to the trustees of Pittington Community Association** I report to the trustees on my examination of the accounts of Pittington Community Association for the year ended 31st December 2023. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Sarah Robinson Name: Sarah Robinson Relevant professional qualification or membership of professional bodies (if any): Address: 27 Cottingham Grove, Thornley, Durham, DH6 3EJ Date: 21/10/2023 Independent examination of charity accounts: Directions and guidance for examiners (CC32) 53