Trustees’ Annual Report for the period
From 1st April 2024 To 31st March 2025
Charity name: Bolnore Village Community Partnership Charity registration number: 1152374
Objectives and Activities
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The objects of the CIO are to establish and run a community hall and recreation facilities and to promote for the benefit of the inhabitants of the Town of Haywards Heath, in West Sussex, without distinction of sex, sexual orientation, age, disability, nationality, race or political, religious or other opinions the provision of facilities for recreation and education or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Charity continues to operate the Community Hall and facilities for the benefit of the public. Repair and maintenance projects continue through the year which for larger projects have been funded through local government grants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit. |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|---|
| You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 The Charity does not make grants Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Para 1.38 Volunteers continue to be an important part of the charity especially around support and organization of fundraising events and as always we are very thankful for their efforts. Other |
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| SORP reference | |||
| Policy on grant making | Para 1.38 | The Charity does not make grants | |
| Policy on social investment including program related investment |
Para 1.38 | ||
| Contribution made by volunteers |
Para 1.38 | Volunteers continue to be an important part of the charity especially around support and organization of fundraising events and as always we are very thankful for their efforts. |
|
| Other |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
||
|---|---|---|
| Para 1.20 |
The Woodside continues to revolve at the heart of our community, even as we navigate the ongoing challenges of running a community facility in increasingly difficult times for the charitable sector. The year began with significant change as we said goodbye to The Hub, which the school took on at the end of July. While this marked the end of an era, it allowed us to refocus our energies on maximising the use of our facility. We have progressively filled our schedule until virtually every available time slot has become fully booked. New hirers during the period including meditation groups, HIT exercise classes, a computer club, and even Weight Watchers joining our regular community. Additional weekend activities rounded out an impressively busy calendar. A particular period highlight has been the launch of our Coffee Spot café, operating from 8am to 4:30pm including weekends. This has lifted our welcoming community space and added a new dimension to the Woodside experience. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 |
Increased diversity in facility hires providing a greater base for sustainability in the face of a challenging economy |
| Performance of fundraising activities against objectives set |
Para 1.41 |
Dedicated Events team have ramped up fundraising activities but are very reliant on numbers of volunteers to enable events to take place |
| Investment performance against objectives |
Para 1.41 |
N/A |
Financial Review
| Review of the charity’s financial position at the end of the period |
Para 1.21 |
Whilst the overall income for the year remained steady compared to last year, costs increased which ultimately led to an overall loss for the year. It is pleasing to see the core operations of the Woodside (Hall and Pitch Hire) increased slightly year on year, but the 1.00% increase does not counter the increase in costs and therefore close attention need to be paid to the annual increases applied to ensure that running costs of the Woodside are fully met. Events income did increase significantly this year thanks to the internal Events Committee with significant profit margins and that has contributed to the revenue remaining steady for the year. In terms of costs, there were expected increases in the cost of electricity for the Woodside. This remains one of our largest expenses and there are ongoing investigations in how to reduce these to make it more economically viable. Repair and maintenance increased this year, in part due to the 5 yearly EICR inspection being carried out, a bi-annual legionella assessment and PAT testing. There were quite a few remedial works to be carried out throughout the year as would be expected for a 10 year old heavily used building. Overall the picture remains a positive one with the Centre Manager and Trustees working hard to identify any potential costs savings at the Woodside whilst maintaining the levels of service our customers expect year-on-year. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 |
We are endeavoring to keep our finance reserves to a level that will keep the Trust sound through difficult periods. |
| Amount of reserves held |
Para 1.22 |
See Receipts and Payments Account |
| Reasons for holding zero reserves |
Para 1.22 |
N/A |
| Details of fund materially in deficit |
Para 1.24 |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
N/A |
| Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Hire of our rooms and hall to members of the public and groups. Investment policy and objectives including any social investment policy adopted Para 1.46 Investment continues to primarily be in the maintenance of the building with assistance from Local government grants specifically for the premises. A description of the principal risks facing the charity Para 1.46 Another pandemic. Anything that affects the ability of the Woodside to be used by groups of the public in any capacity will restrict the fundraising and income generation of the charity. Other |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Hire of our rooms and hall to members of the public and groups. Investment policy and objectives including any social investment policy adopted Para 1.46 Investment continues to primarily be in the maintenance of the building with assistance from Local government grants specifically for the premises. A description of the principal risks facing the charity Para 1.46 Another pandemic. Anything that affects the ability of the Woodside to be used by groups of the public in any capacity will restrict the fundraising and income generation of the charity. Other |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Hire of our rooms and hall to members of the public and groups. Investment policy and objectives including any social investment policy adopted Para 1.46 Investment continues to primarily be in the maintenance of the building with assistance from Local government grants specifically for the premises. A description of the principal risks facing the charity Para 1.46 Another pandemic. Anything that affects the ability of the Woodside to be used by groups of the public in any capacity will restrict the fundraising and income generation of the charity. Other |
Additional information (optional) You may choose to include further statements where relevant about: The charity’s principal sources of funds (including any fundraising) Para 1.47 Hire of our rooms and hall to members of the public and groups. Investment policy and objectives including any social investment policy adopted Para 1.46 Investment continues to primarily be in the maintenance of the building with assistance from Local government grants specifically for the premises. A description of the principal risks facing the charity Para 1.46 Another pandemic. Anything that affects the ability of the Woodside to be used by groups of the public in any capacity will restrict the fundraising and income generation of the charity. Other |
|---|---|---|---|
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | Hire of our rooms and hall to members of the public and groups. |
|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Investment continues to primarily be in the maintenance of the building with assistance from Local government grants specifically for the premises. |
|
| A description of the principal risks facing the charity |
Para 1.46 | Another pandemic. Anything that affects the ability of the Woodside to be used by groups of the public in any capacity will restrict the fundraising and income generation of the charity. |
|
| Other |
Structure, Governance and Management
| Description of charity’s trusts: | ||
| Type of governing document | Para 1.25 | Constitution |
| How is the charity constituted? |
Para 1.25 | Charitable Incorporated Organisation |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by management team/elected at AGM |
| Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The Trust has a full suite of policies and procedures which have been put into place over this time period ranging from Fire Risk Assessment Policies to Lone Working policies. We take our responsibilities very seriously aiming to create a safe environment where the local community are able to maximise the space in a safe and enjoyable way and our employees can work in an appropriate environment. The charity’s organisational structure and any wider network with which the charity works Para 1.51 Board of trustees Relationship with any related parties Para 1.51 BVCP has no related parties. Other The BVCP has continues to work closely with the local District Council (MSDC) owners of the community building. |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The Trust has a full suite of policies and procedures which have been put into place over this time period ranging from Fire Risk Assessment Policies to Lone Working policies. We take our responsibilities very seriously aiming to create a safe environment where the local community are able to maximise the space in a safe and enjoyable way and our employees can work in an appropriate environment. The charity’s organisational structure and any wider network with which the charity works Para 1.51 Board of trustees Relationship with any related parties Para 1.51 BVCP has no related parties. Other The BVCP has continues to work closely with the local District Council (MSDC) owners of the community building. |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The Trust has a full suite of policies and procedures which have been put into place over this time period ranging from Fire Risk Assessment Policies to Lone Working policies. We take our responsibilities very seriously aiming to create a safe environment where the local community are able to maximise the space in a safe and enjoyable way and our employees can work in an appropriate environment. The charity’s organisational structure and any wider network with which the charity works Para 1.51 Board of trustees Relationship with any related parties Para 1.51 BVCP has no related parties. Other The BVCP has continues to work closely with the local District Council (MSDC) owners of the community building. |
Additional information (optional) You may choose to include further statements where relevant about: Policies and procedures adopted for the induction and training of trustees Para 1.51 The Trust has a full suite of policies and procedures which have been put into place over this time period ranging from Fire Risk Assessment Policies to Lone Working policies. We take our responsibilities very seriously aiming to create a safe environment where the local community are able to maximise the space in a safe and enjoyable way and our employees can work in an appropriate environment. The charity’s organisational structure and any wider network with which the charity works Para 1.51 Board of trustees Relationship with any related parties Para 1.51 BVCP has no related parties. Other The BVCP has continues to work closely with the local District Council (MSDC) owners of the community building. |
|---|---|---|---|
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Trust has a full suite of policies and procedures which have been put into place over this time period ranging from Fire Risk Assessment Policies to Lone Working policies. We take our responsibilities very seriously aiming to create a safe environment where the local community are able to maximise the space in a safe and enjoyable way and our employees can work in an appropriate environment. |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | Board of trustees | |
| Relationship with any related parties |
Para 1.51 | BVCP has no related parties. | |
| Other | The BVCP has continues to work closely with the local District Council (MSDC) owners of the community building. |
Reference and Administrative details
| Charity name | Bolnore Village Community Partnership |
| Other name the charity uses | The Woodside |
| Registered charity number | 1152374 |
| Charity’s principal address | 120 Middle Village, Haywards Heath, West Sussex RH16 4GJ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|
| 1 | Bob Bannister | Trustee | ||
| 2 | Charlie Smith | Trustee | 15/10/2024 | |
| 3 | Anne Boutrup | Treasurer/Chair | ||
| 4 | Gemma Coombes |
Trustee | 24/09/2025 | |
| 5 | Matt Jeffers | Trustee | 17/10/2024 | |
| 6 | Sam Larby | Trustee | ||
| 7 | Sally Bannister | Trustee | 17/10/2024 | |
| 8 | Konstantia Metochi |
Trustee | 02/11/2025 | |
| 9 | Kelly Grant | Trustee |
Corporate trustees – names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| unds held as custodian | trustees on behalf of others |
|---|---|
| Description of the assets held in this capacity |
n/a |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
n/a |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
n/a |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of adviser |
Name | Address | Address | |
|---|---|---|---|---|
| Accountant | GMBC LLP | Marine House, 151 Western Road, Haywards Heath, West Sussex, RH16 3LH |
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Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s)[Anne Boutrup ]
Position (eg Chairman/Treasurer Secretary, Chair, etc)
Date 06/01/2026
| Bolnore Village Community Partnership RECEIPTS AND PAYMENTS ACCOUNT 01 Apr 2024 - 31 Mar 2025 Income Government grants Hall and room hire Pitch and court hire Other trading income Income from events Donations Interest Total Income Expenditure Salaries and related costs Heat, light and water Rates Cleaning Insurance Repairs and maintenance IT services Internet and TV Telephone Stationery Music licence Sundry Legal & professional fees Accountancy Bank charges Pitch and court hire Event Expenses Assets Fridge Folding Tables Total payments Increase in funds Cash funds at start of period Cash funds at end of period |
2025 2024 Restricted funds Unrestricted funds 01 Apr 2024 - 31 Mar 2025 01 Apr 2023 - 31 Mar 2024 £ £ - - - 4,326 0.00% 56,327 56,327 55,772 - 1,038 1,038 924 - - - - 650 5,322 5,972 2,258 842 842 832 - 525 525 422 650 64,053 64,704 64,534 - 15,920 15,920 13,090 - 20,980 20,980 16,425 - 1,638 1,638 290 - 9,212 9,212 9,395 - 3,392 3,392 556 - 10,195 10,195 12,398 - 1,378 1,378 1,280 - 240 240 202 - 1,475 1,475 1,111 - - - 103 - 1,368 1,368 70 - 78 78 168 - 35 35 35 - - - 1,182 - 61 61 61 - 2,374 2,374 889 650 2,188 2,838 1,906 650 70,533 71,183 59,160 - - 300 - 358 358 - - 358 358 300 650 70,891 71,541 59,460 - (6,837) (6,837) 5,074 2,120 37,612 39,732 34,657 2,120 30,774 32,895 39,732 Charity No: 1152374 |
|---|---|
Bolnore Village Community Partnership STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD
Charity No: 1152374
| Cash funds HSBC Community Account HSBC Reserve Account Petty Cash Total cash funds |
Restricted funds Unrestricted funds 2025 2,120 7,019 9,139 - 23,756 23,756 - - - 2,120 30,775 32,895 |
2024 12,501 27,231 - |
|---|---|---|
| 39,732 |
3
| Funds Unrestricted funds Designated funds: Building reserve Restricted funds: Youth club set up Total funds |
Restricted funds Unrestricted funds 2,025 - 7,019 7,019 - 23,756 23,756 2,120 - 2,120 2,120 30,775 32,895 |
2,024 10,381 27,231 2,120 |
|---|---|---|
| 39,732 |
Signed on behalf of all the Trustees:
Signature:
Name: ANNE BOUTRUP Position: Chair/Treasurer Date: 10/01/2026
4
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trusleesl momrS of Bolnore Villag8 Community Partnership On accounts for Ihe year ended 31 March 2025 Charliy no (If any} 1152374 Set out on pages I report to the trustees on my examlnallon of the accounts of Ihe above charity Ilhe Trust? for the year ended 31 March 2025. Responsibllltles and As the charity truste&s ol the Trusl, you are responsible lor the pr8paration ba$18 of POrt of the accounts in accordan¢e wfth the requlraments of the Charities Act 2011 Iyhe ACVI. I report in respect of my examinatlon of th8 Trust's accounts carrted out und8r $8Ction 145 01 the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charily Commlsslon under section 145{51{b) of the Act. I have completed my examlnation. I contim that no mat8rial matters have come to my attenllon in connection with the examination which gives m8 cause to believe ihal In, any matarlal respect: accounting records were not kem in accordance wrth sectlon 130 of the Act or the accounts do not accord wlth the accounting records Independenl axaminer's statement I havè no cOnrnS and have come across no other matters in conneclion with the examination to whlch attentlon should be drawn in order to enable a proper understanding ot the awounts to be reached. Slgned: 1010112026 Name: Graham Ho18 CTA Relevant prolesslonal quallfl¢allon(8) or body (If any)". Address: GMBC LLP MARINE HOUSE, 151 WESTERN ROAD, HAYWARDS HEATH, WEST SUSSEX. RH16 3LH Seclion B Disclosure Only complete if the examlner nèeds to highllgm matters ol concern (see CC32. Independent examination of Chlty accounts: directions and guldance for examiners). IER October 2018
Glvo here brlef det811s of any Items thot Ihe exarnlner wlshes to disclose. IER October 2018