## **Trustees’ Annual Report for the period** ## **From 1st April 2024 To 31st March 2025** ## **Charity name: Bolnore Village Community Partnership Charity registration number: 1152374** ## **Objectives and Activities** |||| |---|---|---| ||SORP reference|| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of the CIO are to establish and
run a community hall and recreation facilities
and to promote for the benefit of the
inhabitants of the Town of Haywards Heath,
in West Sussex, without distinction of sex,
sexual
orientation,
age,
disability,
nationality, race or political, religious or other
opinions the provision of facilities for
recreation and education or other leisure
time occupation of individuals who have
need of such facilities by reason of their
youth, age, infirmity or disablement, financial
hardship
or
social
and
economic
circumstances or for the public at large in the
interests of social welfare and with the object
of improving the conditions of life of the said
inhabitants.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|The Charity continues to operate the
Community Hall and facilities for the benefit
of the public. Repair and maintenance
projects continue through the year which for
larger projects have been funded through
local government grants.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity Commission
on public benefit.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---|---| |You may choose to include further statements where relevant about:
SORP reference
Policy on grant making
Para 1.38
The Charity does not make grants
Policy on social investment
including program related
investment
Para 1.38
Contribution made by
volunteers
Para 1.38
Volunteers continue to be an important part of
the charity especially around support and
organization of fundraising events and as
always we are very thankful for their efforts.
Other|||| |||SORP reference|| ||Policy on grant making|Para 1.38|The Charity does not make grants| ||Policy on social investment
including program related
investment|Para 1.38|| ||Contribution made by
volunteers|Para 1.38|Volunteers continue to be an important part of
the charity especially around support and
organization of fundraising events and as
always we are very thankful for their efforts.| ||Other||| ## **Achievements and Performance** |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.||| |---|---|---| ||Para
1.20|The Woodside continues to revolve at the heart of our
community, even as we navigate the ongoing challenges of
running a community facility in increasingly difficult times for the
charitable sector.
The year began with significant change as we said goodbye to
The Hub, which the school took on at the end of July. While this
marked the end of an era, it allowed us to refocus our energies
on maximising the use of our facility.
We have progressively filled our schedule until virtually every
available time slot has become fully booked. New hirers during
the period including meditation groups, HIT exercise classes, a
computer club, and even Weight Watchers joining our regular
community. Additional weekend activities rounded out an
impressively busy calendar.
A particular period highlight has been the launch of our Coffee
Spot café, operating from 8am to 4:30pm including weekends.
This has lifted our welcoming community space and added a new
dimension to the Woodside experience.| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para
1.41|Increased diversity in facility hires providing a
greater base for sustainability in the face of a
challenging economy| |Performance of fundraising
activities against objectives
set|Para
1.41|Dedicated
Events
team
have
ramped
up
fundraising activities but are very reliant on
numbers of volunteers to enable events to take
place| |Investment performance
against objectives|Para
1.41|N/A| **Financial Review** |||| |---|---|---| |Review of the
charity’s
financial
position at
the end of
the period|Para
1.21|Whilst the overall income for the year remained steady compared to
last year, costs increased which ultimately led to an overall loss for
the year.
It is pleasing to see the core operations of the Woodside (Hall and
Pitch Hire) increased slightly year on year, but the 1.00% increase
does not counter the increase in costs and therefore close attention
need to be paid to the annual increases applied to ensure that running
costs of the Woodside are fully met.
Events income did increase significantly this year thanks to the
internal Events Committee with significant profit margins and that has
contributed to the revenue remaining steady for the year.
In terms of costs, there were expected increases in the cost of
electricity for the Woodside. This remains one of our largest expenses
and there are ongoing investigations in how to reduce these to make
it more economically viable.
Repair and maintenance increased this year, in part due to the 5
yearly EICR inspection being carried out, a bi-annual legionella
assessment and PAT testing. There were quite a few remedial works
to be carried out throughout the year as would be expected for a 10
year old heavily used building.
Overall the picture remains a positive one with the Centre Manager
and Trustees working hard to identify any potential costs savings at
the Woodside whilst maintaining the levels of service our customers
expect year-on-year.| |||| |---|---|---| |Statement
explaining
the policy for
holding
reserves
stating why
they are held|Para
1.22|We are endeavoring to keep our finance reserves to a level that will
keep the Trust sound through difficult periods.| |Amount of
reserves held|Para
1.22|See Receipts and Payments Account| |Reasons for
holding zero
reserves|Para
1.22|N/A| |Details of
fund
materially in
deficit|Para
1.24|N/A| |Explanation
of any
uncertainties
about the
charity
continuing as
a going
concern|Para
1.23|N/A| |**Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Hire of our rooms and hall to members of the
public and groups.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
Investment continues to primarily be in the
maintenance of the building with assistance
from Local government grants specifically for
the premises.
A description of the principal
risks facing the charity
Para 1.46
Another pandemic. Anything that affects the
ability of the Woodside to be used by groups
of the public in any capacity will restrict the
fundraising and income generation of the
charity.
Other|**Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Hire of our rooms and hall to members of the
public and groups.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
Investment continues to primarily be in the
maintenance of the building with assistance
from Local government grants specifically for
the premises.
A description of the principal
risks facing the charity
Para 1.46
Another pandemic. Anything that affects the
ability of the Woodside to be used by groups
of the public in any capacity will restrict the
fundraising and income generation of the
charity.
Other|**Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Hire of our rooms and hall to members of the
public and groups.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
Investment continues to primarily be in the
maintenance of the building with assistance
from Local government grants specifically for
the premises.
A description of the principal
risks facing the charity
Para 1.46
Another pandemic. Anything that affects the
ability of the Woodside to be used by groups
of the public in any capacity will restrict the
fundraising and income generation of the
charity.
Other|**Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47
Hire of our rooms and hall to members of the
public and groups.
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
Investment continues to primarily be in the
maintenance of the building with assistance
from Local government grants specifically for
the premises.
A description of the principal
risks facing the charity
Para 1.46
Another pandemic. Anything that affects the
ability of the Woodside to be used by groups
of the public in any capacity will restrict the
fundraising and income generation of the
charity.
Other| |---|---|---|---| ||The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Hire of our rooms and hall to members of the
public and groups.| ||Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Investment continues to primarily be in the
maintenance of the building with assistance
from Local government grants specifically for
the premises.| ||A description of the principal
risks facing the charity|Para 1.46|Another pandemic. Anything that affects the
ability of the Woodside to be used by groups
of the public in any capacity will restrict the
fundraising and income generation of the
charity.| ||Other||| ## **Structure, Governance and Management** |||| |---|---|---| |Description of charity’s trusts:||| |Type of governing document|Para 1.25|Constitution| |How is the charity
constituted?|Para 1.25|Charitable Incorporated Organisation| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled to
appoint one or more trustees|Para 1.25|Appointed by management team/elected at
AGM| |**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51
Board of trustees
Relationship with any related
parties
Para 1.51
BVCP has no related parties.
Other
The BVCP has continues to work closely with
the local District Council (MSDC) owners of
the community building.|**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51
Board of trustees
Relationship with any related
parties
Para 1.51
BVCP has no related parties.
Other
The BVCP has continues to work closely with
the local District Council (MSDC) owners of
the community building.|**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51
Board of trustees
Relationship with any related
parties
Para 1.51
BVCP has no related parties.
Other
The BVCP has continues to work closely with
the local District Council (MSDC) owners of
the community building.|**Additional information (optional)**
You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.
The charity’s organisational
structure and any wider
network with which the
charity works
Para 1.51
Board of trustees
Relationship with any related
parties
Para 1.51
BVCP has no related parties.
Other
The BVCP has continues to work closely with
the local District Council (MSDC) owners of
the community building.| |---|---|---|---| ||Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|The Trust has a full suite of policies and
procedures which have been put into place
over this time period ranging from Fire Risk
Assessment Policies to Lone Working
policies. We take our responsibilities very
seriously aiming to create a safe environment
where the local community are able to
maximise the space in a safe and enjoyable
way and our employees can work in an
appropriate environment.| ||The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|Board of trustees| ||Relationship with any related
parties|Para 1.51|BVCP has no related parties.| ||Other||The BVCP has continues to work closely with
the local District Council (MSDC) owners of
the community building.| ## **Reference and Administrative details** ||| |---|---| |Charity name|Bolnore Village Community Partnership| |Other name the charity uses|The Woodside| |Registered charity number|1152374| |Charity’s principal address|120 Middle Village, Haywards Heath, West Sussex RH16 4GJ| ||| **Names of the charity trustees who manage the charity** |||||| |---|---|---|---|---| ||**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**|**Name of person (or body)**
**entitled to appoint trustee**
**(if any)**| |1|Bob Bannister|Trustee||| |2|Charlie Smith|Trustee|15/10/2024|| |3|Anne Boutrup|Treasurer/Chair||| |4|Gemma
Coombes|Trustee|24/09/2025|| |5|Matt Jeffers|Trustee|17/10/2024|| |6|Sam Larby|Trustee||| |7|Sally Bannister|Trustee|17/10/2024|| |8|Konstantia
Metochi|Trustee|02/11/2025|| |9|Kelly Grant|Trustee||| ## Corporate trustees – names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |**unds held as custodian**|**trustees on behalf of others**| |---|---| ||| |Description of the assets held
in this capacity|n/a| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and segregation
of such assets from the
charity’s own assets|n/a| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** ||**Type of**
**adviser**|**Name**|**Address**|**Address**| |---|---|---|---|---| ||Accountant|GMBC LLP|Marine House, 151 Western Road, Haywards Heath,
West Sussex, RH16 3LH|| |||||| |||||| |||||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)**[Anne Boutrup ] > **Position (eg** Chairman/Treasurer **Secretary, Chair, etc)** > **Date** 06/01/2026 |**Bolnore Village Community Partnership**
**RECEIPTS AND PAYMENTS ACCOUNT**
**01 Apr 2024 - 31 Mar 2025**
**Income**
Government grants
Hall and room hire
Pitch and court hire
Other trading income
Income from events
Donations
Interest
**Total Income**
**Expenditure**
Salaries and related costs
Heat, light and water
Rates
Cleaning
Insurance
Repairs and maintenance
IT services
Internet and TV
Telephone
Stationery
Music licence
Sundry
Legal & professional fees
Accountancy
Bank charges
Pitch and court hire
Event Expenses
**Assets**
Fridge
Folding Tables
**Total payments**
**Increase in funds**
**Cash funds at start of period**
**Cash funds at end of period**|**2025**
**2024**
**Restricted**
**funds**
**Unrestricted**
**funds**
**01 Apr 2024 -**
**31 Mar 2025**
**01 Apr 2023 -**
**31 Mar 2024**
£
£
-
-
-
4,326
0.00%
56,327
56,327
55,772
-
1,038
1,038
924
-
-
-
-
650
5,322
5,972
2,258
842
842
832
-
525
525
422
**650**
**64,053**
**64,704**
**64,534**
-
15,920
15,920
13,090
-
20,980
20,980
16,425
-
1,638
1,638
290
-
9,212
9,212
9,395
-
3,392
3,392
556
-
10,195
10,195
12,398
-
1,378
1,378
1,280
-
240
240
202
-
1,475
1,475
1,111
-
-
-
103
-
1,368
1,368
70
-
78
78
168
-
35
35
35
-
-
-
1,182
-
61
61
61
-
2,374
2,374
889
650
2,188
2,838
1,906
**650**
**70,533**
**71,183**
**59,160**
-
-
300
-
358
358
-
**-**
**358**
**358**
**300**
**650**
**70,891**
**71,541**
**59,460**
**-**
**(6,837)**
**(6,837)**
**5,074**
**2,120**
**37,612**
**39,732**
**34,657**
**2,120**
**30,774**
**32,895**
**39,732**
**Charity No: 1152374**| |---|---| ## **Bolnore Village Community Partnership STATEMENT OF ASSETS AND LIABILITIES AT THE END OF THE PERIOD** ## **Charity No: 1152374** |**Cash funds**
HSBC Community Account
HSBC Reserve Account
Petty Cash
Total cash funds|**Restricted**
**funds**
**Unrestricted**
**funds**
**2025**
2,120
7,019
9,139
-
23,756
23,756
-
-
-
2,120
30,775
32,895|**2024**
12,501
27,231
-| |---|---|---| |||39,732| **3** |**Funds**
Unrestricted funds
Designated funds:
Building reserve
Restricted funds:
Youth club set up
Total funds|**Restricted**
**funds**
**Unrestricted**
**funds**
**2,025**
-
7,019
7,019
-
23,756
23,756
2,120
-
2,120
2,120
30,775
32,895|**2,024**
10,381
27,231
2,120| |---|---|---| |||39,732| ## **Signed on behalf of all the Trustees:** **Signature:** **Name: ANNE BOUTRUP Position: Chair/Treasurer Date: 10/01/2026** **4** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report lo the trusleesl mom￿rS of Bolnore Villag8 Community Partnership On accounts for Ihe year ended 31 March 2025 Charliy no (If any} 1152374 Set out on pages I report to the trustees on my examlnallon of the accounts of Ihe above charity Ilhe Trust? for the year ended 31 March 2025. Responsibllltles and As the charity truste&s ol the Trusl, you are responsible lor the pr8paration ba$18 of ￿POrt of the accounts in accordan¢e wfth the requlraments of the Charities Act 2011 Iyhe ACVI. I report in respect of my examinatlon of th8 Trust's accounts carrted out und8r $8Ction 145 01 the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charily Commlsslon under section 145{51{b) of the Act. I have completed my examlnation. I contim that no mat8rial matters have come to my attenllon in connection with the examination which gives m8 cause to believe ihal In, any matarlal respect: accounting records were not kem in accordance wrth sectlon 130 of the Act or the accounts do not accord wlth the accounting records Independenl axaminer's statement I havè no cOn￿rnS and have come across no other matters in conneclion with the examination to whlch attentlon should be drawn in order to enable a proper understanding ot the awounts to be reached. Slgned: 1010112026 Name: Graham Ho18 CTA Relevant prolesslonal quallfl¢allon(8) or body (If any)". Address: GMBC LLP MARINE HOUSE, 151 WESTERN ROAD, HAYWARDS HEATH, WEST SUSSEX. RH16 3LH Seclion B Disclosure Only complete if the examlner nèeds to highllgm matters ol concern (see CC32. Independent examination of Ch￿lty accounts: directions and guldance for examiners). IER October 2018 Glvo here brlef det811s of any Items thot Ihe exarnlner wlshes to disclose. IER October 2018