Kemsley Community Centre Registered Charity Number 1152049 Kemsley Community Centre Trust Trustees Annual Report l April 2024 to 31 March 2025 Clerk to the Trustees Mike Dendor 14 Downs Close Sittingbourne Kent MEIO 2SL Telephone: 0773 393 7102 Email: accounts@ken]sleycommunitycentre.com The trustees present their annual report and independently examined financial statements for the year ended 31 March 2025 and confirm that they comply with the Charities Act 1993, as amended by the Charities Act 2006, the trust deed, and Charities SORP 2005.
Kenwey Community Cènlrtr Re¥i5terpd ChÈrity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 l. Reference and Administrative Information a) Charity Name.. Kemsley Community Centre Trust b) Charity Registration Number: 1152049 c) Principal Office: The Square, Ridham Avenue Kemsley Sittingbourne MEIO 2SL d) Board of Trustees Mike Dendor Mark Finn David Gawler Sue Gent Robert Hammond Caroline Kent Chelsi Newing Judith Newing Michael Newing Debbie Rains Xingang Wang John Williams Tony Winckless e) Principal Administrator Mike Dendor- Clerkrrreasurer Independent Examiner of Accounts Jess Mcmahon 63 Otterham Quay Lane Rainham Kent ME8 8NE g) Bankers Barclays Bank plc 81 High Street Sittingbourne MEIO 4AW Page 2 of 12
Kemslay Community CÈnirÈ Registered Charlty Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 2. Structure, governance, and management a) Governing document Kemsley Community Centre Trust (KCCT) was constituted as a "Foundation" Charitable Incorporated Organisation (CIO) with the Charity Commission on 15 May 2013 under charity number 1152049. It is governed by a deed of trust last updated on 8 February 2016, when KCCT was changed to an "Association" CIO. b) Management KCCT was established to manage and run the Kemsley Community Centre (the Centre), also known as Kemsley Community Hall, Kemsley Concert Hall or Kemsley Village Hall. The Centre and its grounds are owned by Swale Borough Council (SBC). A 125-year full repairing lease for the Centre was agreed between KCCT and SBC on l April 2014 for a nominal rent of £1 per annum. As from l April 2014, KCCT is responsible for all costs in running and managing the hall, and for keeping the building and grounds in a good state of repair. c) Organisational structure The charity trustees are responsible for the general control and management of the charity. The trustees give their time freely and receive no remuneration or other financial benefits, other than some agreed expenses as incurred. The trustees meet as a body regularly and are responsible for all decisions taken in relation to running and managing Kemsley Community Centre (the Centre) and the community facilitieslactivities provided by the charity. The day-to-day management of the Centre and community facilities are delegated to the ClerldTreasurer, with overview by the Chairman. d) Recruitment and appointment of trustees Trustees are elected by members of the Trust for a term of 4 years. All trustees stand for election at the end of their term. Elections are held annually at an Annual General Meeting or Special General Meeting. The trustees can co-opt additional trustees, but co-opted trustees must stand for election at the next AGM. Potential trustees are invited to attend trustees, meetings as observers and are given more details of the charity's aims and activities. If the board agrees, they are then proposed as co-opted trustees at the next board meeting. This process allows due consideration of the person's eligibility, personal competence, specialist knowledge and skills. Page 3 of 12
K8MeY Community C8nlr8 Rewstered (harity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 e) Membership Prospective members are proposed to the board by existing members. All members are confirmed by the board after due consideration. fj Induction and training of trustees Following appointment, new trustees are introduced to their new role and given copies of the trust deed and a guide to the policies and procedures adopted by the charity. Publications from the Charity Commission are also provided including the guidance on charities and public benefit. This ensures that new trustees are aware of the scope of their responsibilities under the Charities Act. New trustees initially work with an existing trustee until fully acquainted with activities and projects run by the charity. g) Hiring Agreement Use of the Centre is subject to a hiring agreement which must be "signed" by the hirer when booking. Statement made through e-mail is taken as "signing" if sent from a validated email address. A copy of Terms and Conditions, identifying responsibilities of each party, is given to all hirers. h) Licences The Centre has a Premises Licence from the local authority for sale of alcohol and for regulated entertainment. A Designated Premises Supervisor has been appointed to oversee all sale of alcohol in the Centre. The Centre is also licensed by the Performing Rights Society for live and recorded music. i) I nternet The Centre has a broadband connection for access to the Internet, available to users on application, and a website www.kemsle ommuni cen re.com j) Policies and Procedures To guide the trustees in its duty of care to members, contractors and users of the hall, the following policy statements have been adopted: Health and Safety Policy Child Protection Policy Vulnerable Adults Policy Equal Opportunities Policy GDPR Policy Copies of these policies are available on our website for hirers to read. Page 4 of 12
KemslÈyCommunty Centre ReElStered Charity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 k) Risk Management The Centre is insured with Ansvar Insurance in respect to property damage (buildings insurance) for cover of £2.6 million,. contents insurance for cover of £12.9k; business interruption loss of income £70k, money £5k; Trustee Indemnity up to £250k; public liability £5 million; and employer's liability £10 million. The Centre has no employees, so specific employment insurance has not been taken out, but employer's liability also covers volunteers. The Trustee Board recognises that it is under a legal obligation to protect the building and its users through adequate and appropriate insurance. l) Building Issues A building condition survey is undertaken every 5 years by a qualified surveyor Portable electrical appliances are tested annually by qualified personnel (there are no gas appliances) [4 Mains electrical installation is checked every 5 years by qualified personnel Fire Safety Risk Assessment carried out every three years Fire Safety Risk Assessment updated annually by designated Fire Safety Officer Firefighting appliances inspected annually by qualified personnel to Legionella Control Checks done annually by qualified personnel Asbestos Survey has been carried out with a register available to all volunteers and contractors Food Hygiene Certificate in place and checked annually Trustee volunteers and contractors carry out other regular maintenance checks 3. Objectives of the Charity Provision of a community centre to further or benefit the residents of the local community, without distraction of sex, sexual orientation, race or of political, religious, or other opinion. Use of the community centre for meetings, lectures and classes or other forms of recreation and leisure time occupation in the interests of social welfare and with the object of improving the social conditions of the life of the residents. Page 5 of 12
Kornsley Community Centre Reglstered Charfty Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 The Trustees consider these objectives to be consistent with Charity Commission guidance on providing for the public benefit and these objectives have been pursued in the activities of the charity this year. 4. Principal Activities in pursuit of Objectives The hall and grounds have been in use all days of the week in this financial year for a variety of community activities including.. Nursery Children's Playgroups Boxing Club Judo Club Indoor Bowls Active Retirement Coffee Club Church groups Children's DancelDrama Keep Fit Music Clubs Carer's Respite Wedding receptions Wakes Birthday Parties Celebrations Polling Station Charitylcommunity Roadshows Resident group meetings Other voluntarylcommunity organisations Business meetingslconferenceslexhibitions 5. Funding Strategy Although given help by localism grants in the first few years by Swale Borough Council, the Trust is now managed on a self-financing basis with budget and marketing plans. Capital expenditure is financed by fundraising and grants. The Trust has not taken out any loans. 6. Volunteers Effort Management costs are kept to a minimum through use of volunteers on as many tasks as possible. On average 30 hours total of volunteer time are given each week to cover routine tasks such as bookings, administration, accounts, maintenance, repairs, procurement, and supervision of contractors. Page 6 of 12
Kemsley Comtnunity Cgntrg Re8iStered Charity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 7. Reserves Policy The charity had a total of £14,880 cash in hand and in bank accounts at the end of this financial year end. It is the Trustees, policy to maintain unrestricted reseNes at all times of £10,000. The Trustees are responsible for the maintenance of the Centre and from time to time this may involve major works. On identifying such major works, fundraising is undertaken with the object of meeting the costs in full (without loans). Such funds are ring fenced to specific projects. 8. Ongoing Plans The Trustees have resolved to make continual improvements in marketing of the Centre and bookings, including use of social media, advertising, and website. The Trustees are aware the Centre is less energy efficient than it might be and has resolved to make the Centre carbon net zero. Air source heat pumps (air conditioning heating and cooling) and thermal heating have now replaced kerosene fuelled boilers. Double glazing is present in the foyer and in this financial year, has been installed in the kitchen. It is planned to install double glazing in the main hall, dressing rooms, and toilets, as well as solar panels on the roof as soon as grants can be arranged. 9. Trustees Approval of Report The Trustees declare that they have approved the Trustees, Annual Report. Signed on behalf of the Charity Trustees Full Name: I cki¢L Position: /d.,A Date: 13 fog 1025 Page 7 of 12
Kem$ley Commimity C8ntr8 Registered Charity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 10. Independent examiners report on the accounts The charity's Trustees consider that an audit is not required for this year (under section 43(2) of the Charities Act 1993 (the Act)) and that an independent examination is needed. It is my responsibility to examine the accounts (under section 43 of the Act), to follow the procedures laid down in the General Directions given by the Charity Commission (under Section 43 (7) (b) of the Act), and to state whether particular matters have come to my attention. My examination was carried out in accordance with General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently, I do not express an audit opinion on the accounts. In the course of my examination, no matter has come to my attention l. which gives me reasonable cause to believe that, in any material respect, the Trustees have not met the requirements to ensure that: proper accounting records are kept (in accordance with section 41 of the Act); and accounts are prepared which agree with the accounting records and comply with the requirements of the Act; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Date: 6 July 2025 Name:Jess Mcmahon Relevant Professional Body (if any)". Address: 63 otterham Quay Lane Rainham Kent ME8 8NE Page 8 of 12
Kems16y Commtjnity C8ntr8 Reglstsred Charity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 Balance Sheet Assets Flxed Assets Current Assets Usage Donations not paid Bank Account Cash in Hand 6,382.68 14,017.26 104.30 20,504.24 TOTAL ASSETS Llabllities Current Liabilities Condition Bonds Purchase Invoices Not Paid 3,290.00 2,019.56 Future Liabilities TOTAL LIABILITIES TOTAL NET ASSETS EQUITY Net Profit/Loss TOTAL EQUITY 5,309.56 15,194.68 15,194.68 2,852.49 15.194.68 BALANCE SHEET NOTES: a) Accounts are being administered and reported on 'Gh Accounting" basis. b) Usage Donations Not Paid When users of the hall are charged for bookings dated after financial year end, they initially pay a booking deposit then pay balance just before their event. Due to accounts being on "cash accounting basis" some balances are therefore due after the financial year end. c) Condition Bonds Users of the hall for booking dates after the financial year end are charged for a refundable condition bond (aka damage deposit). These amounts show as liabilities until credit notes issued and refunded after the financial year end. d) Purchase Invoices Not Paid For works invoiced in this financial year not paid by end of this financial year, Page 9 of 12
Kemsley Communty Centré RIKt&d tharity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 Receipts and Pa ments This Financial Year (£1 Sales Last Fina ncial Year {£ Bar Donations Recharge repairs and renewals Equipment Hire (Audio-visual) Events 690.00 930.0 624.5 Grants Ground Rent Other income inc. Coffee Club Room Use Donations 2,627.52 784.30 2,627.5 1,350.4 34,165.34 39,697.82 695.0 37,788.46 41,890.28 26.4 TOTAL INCOME Direct Expenses NET INCOME 41.863.79 39,002.82 Overheads Bank Charges/lnterest Cleaning Donations/Grants Given Garden/Drive Maintenanc General maintenance Health and Safety Insurance 4.00 -146.4 7,504.66 3.00 7,274.0 232.24 679.0 0.0 305.00 354.13 1,067.80 1,473.93 350.00 21.88 1,302.21 339.0 Licenses inc. TV Licence Marketing Net Zero Carbon/Energy Efficien Office/admin costs inc. Sage Accounts 13Professional fees Projects Village Sig Repairs and renewals Security- Intruder Alarm Telephone, Broadband, Domain, Mailboxes Refurbishment/Ener8y Projects Utilities - Electric 0.00 41.98 1,509.6 2,768.93 35.00 1.479.58 95.00 1,269.0 3.051.56 1,425.38 72.24 373.00 661.00 -250.00 790.49 22,906.44 13,351.80 798.00 12,647.52 775.00 Utilities- Heating & cooling Maintenance Utilities - Waste {Eurobins, Sanitary Bins) Utilities- Water & Drainage TOTAL OVERHEADS 3,550.76 1,233.36 39,011.40 2,852.39 3,289.72 1,023.56 53,171.61 -14,668.37 NET PROFIT / LOSS Page 10 of 12
Kemsley Community Centr8 Registered Charity Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 NOTES: (i) NET INCOME Increase of £3,632 (10.6 % ) income against previous financial year, all due to increased bookings. Loss of regular users in previous year now made up with new regular users. (li) PROFIT Kitchen refurbishment project was undertaken in the previous financial year at cost of £22,9k, resulting in a loss of (-14,668.37). Despite £3k on "repairs and renewals" £1,5k on improvements for net zero, and £1.3k on "Village Sign" project (see below), the Trust has made a profit of £2,852.39 in this financial year. (iii) Grants in money and in kind No direct money grants have been applied for or received in this financial year. However, local paper mill has paid for creation of a biodiversity garden on our grounds and have paid contribution for design and manufacture of a village sign. (iv) Ground Rent Nursery is in their own building in grounds so pay ground rent. (v) Events Income These are events directly organised by the Trust. No events arranged this year. (vi) Cleaning Includes contracted cleaning and cleaning materials. Varies according to number of hires. (vll) GardenlDrive Malntenance Following creation of biodiversity garden with child friendly path, gardener has been contracted to cut grass regularly. (viii) Health and Safety Costs of regular inspections and external contract maintenance of fire alarm system, fire extinguishers, water system (legionnaires), asbestos, electrical and condition of bullding, (ix) Insurance There has een a 13% increase in Insurance premiums from last financial year. (x) Licences Premises, Alcohol, Performing Rights, and TV (xi) Net ZerolEnergy Efficiency Includes cost of moving thermal heaters into kitchen and installing polycarbonate sheets on kitchen skylights to improve insulation. {xii) Professional Fees ICO (Information Commissioners Office) - data protection registration. {xiiil Projects - Willage Sign Cost of planning agent and planning application. {xiv) Refurbishments Credit balance due to write-off of balance form previous financial year. Page 11 of 12
Komslcy Community Centre Regi5terpd ChÈrty Number 1152049 ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025 (xv) Repairs and Renewals Includes cooker extract, fixing skylight leakage, unblocking drains, and improvements to kitchen surfaces and furniture. (xvi) Security Costs of regular inspections and external contract maintenance of intruder alarm system. (xvii) Telecommunications Telephone, Broadband, Mobile Phone, Connection of alarm systems to external controls. (xviii) Utilities - Electricity (no Gas), Heatinglcooling Maintenance, Water, Waste. Electricity, Water, and Waste figures are net of usage recharged to the Nursery. Nursery has their own heatinglcooling. There has been a 5.6% decrease in electricty costs despite increased bookings. This is partly due to replacement of kerosene-based airflow heating system with air conditioning and partly due to a relatively warm winter. Page 12 of 12