Kemsley Community Centre
Registered Charity Number 1152049
Kemsley Community Centre Trust
Trustees Annual Report
l April 2024 to 31 March 2025
Clerk to the Trustees
Mike Dendor
14 Downs Close
Sittingbourne
Kent
MEIO 2SL
Telephone: 0773 393 7102
Email: accounts@ken]sleycommunitycentre.com
The trustees present their annual report and independently examined financial
statements for the year ended 31 March 2025 and confirm that they comply with the
Charities Act 1993, as amended by the Charities Act 2006, the trust deed, and
Charities SORP 2005.

Kenwey Community Cènlrtr
Re¥i5terpd ChÈrity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
l. Reference and Administrative Information
a) Charity Name..
Kemsley Community Centre Trust
b) Charity Registration Number:
1152049
c) Principal Office:
The Square, Ridham Avenue
Kemsley Sittingbourne MEIO 2SL
d) Board of Trustees
Mike Dendor
Mark Finn
David Gawler
Sue Gent
Robert Hammond
Caroline Kent
Chelsi Newing
Judith Newing
Michael Newing
Debbie Rains
Xingang Wang
John Williams
Tony Winckless
e) Principal Administrator
Mike Dendor- Clerkrrreasurer
Independent Examiner of Accounts
Jess Mcmahon
63 Otterham Quay Lane
Rainham
Kent
ME8 8NE
g) Bankers
Barclays Bank plc
81 High Street
Sittingbourne
MEIO 4AW
Page 2 of 12

Kemslay Community CÈnirÈ
Registered Charlty Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
2. Structure, governance, and management
a) Governing document
Kemsley Community Centre Trust (KCCT) was constituted as a "Foundation"
Charitable Incorporated Organisation (CIO) with the Charity Commission on
15 May 2013 under charity number 1152049. It is governed by a deed of trust
last updated on 8 February 2016, when KCCT was changed to an
"Association" CIO.
b) Management
KCCT was established to manage and run the Kemsley Community Centre
(the Centre), also known as Kemsley Community Hall, Kemsley Concert Hall
or Kemsley Village Hall. The Centre and its grounds are owned by Swale
Borough Council (SBC).
A 125-year full repairing lease for the Centre was agreed between KCCT and
SBC on l April 2014 for a nominal rent of £1 per annum. As from l April 2014,
KCCT is responsible for all costs in running and managing the hall, and for
keeping the building and grounds in a good state of repair.
c) Organisational structure
The charity trustees are responsible for the general control and management
of the charity. The trustees give their time freely and receive no remuneration
or other financial benefits, other than some agreed expenses as incurred. The
trustees meet as a body regularly and are responsible for all decisions taken
in relation to running and managing Kemsley Community Centre (the Centre)
and the community facilitieslactivities provided by the charity.
The day-to-day management of the Centre and community facilities are
delegated to the ClerldTreasurer, with overview by the Chairman.
d) Recruitment and appointment of trustees
Trustees are elected by members of the Trust for a term of 4 years. All
trustees stand for election at the end of their term. Elections are held annually
at an Annual General Meeting or Special General Meeting. The trustees can
co-opt additional trustees, but co-opted trustees must stand for election at the
next AGM. Potential trustees are invited to attend trustees, meetings as
observers and are given more details of the charity's aims and activities. If the
board agrees, they are then proposed as co-opted trustees at the next board
meeting.
This process allows due consideration of the person's eligibility, personal
competence, specialist knowledge and skills.
Page 3 of 12

K8M￿eY Community C8nlr8
Rewstered (harity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
e) Membership
Prospective members are proposed to the board by existing members. All
members are confirmed by the board after due consideration.
fj Induction and training of trustees
Following appointment, new trustees are introduced to their new role and
given copies of the trust deed and a guide to the policies and procedures
adopted by the charity. Publications from the Charity Commission are also
provided including the guidance on charities and public benefit. This ensures
that new trustees are aware of the scope of their responsibilities under the
Charities Act. New trustees initially work with an existing trustee until fully
acquainted with activities and projects run by the charity.
g) Hiring Agreement
Use of the Centre is subject to a hiring agreement which must be "signed" by
the hirer when booking. Statement made through e-mail is taken as "signing" if
sent from a validated email address. A copy of Terms and Conditions,
identifying responsibilities of each party, is given to all hirers.
h) Licences
The Centre has a Premises Licence from the local authority for sale of alcohol
and for regulated entertainment. A Designated Premises Supervisor has been
appointed to oversee all sale of alcohol in the Centre. The Centre is also
licensed by the Performing Rights Society for live and recorded music.
i) I nternet
The Centre has a broadband connection for access to the Internet, available
to users on application, and a website www.kemsle
ommuni
cen
re.com
j) Policies and Procedures
To guide the trustees in its duty of care to members, contractors and users of
the hall, the following policy statements have been adopted:
Health and Safety Policy
Child Protection Policy
Vulnerable Adults Policy
Equal Opportunities Policy
GDPR Policy
Copies of these policies are available on our website for hirers to read.
Page 4 of 12

KemslÈyCommunty Centre
ReElStered Charity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
k) Risk Management
The Centre is insured with Ansvar Insurance in respect to property damage
(buildings insurance) for cover of £2.6 million,. contents insurance for cover of
£12.9k; business interruption loss of income £70k, money £5k; Trustee
Indemnity up to £250k; public liability £5 million; and employer's liability £10
million. The Centre has no employees, so specific employment insurance has
not been taken out, but employer's liability also covers volunteers.
The Trustee Board recognises that it is under a legal obligation to protect the
building and its users through adequate and appropriate insurance.
l) Building Issues
A building condition survey is undertaken every 5 years by a qualified
surveyor
Portable electrical appliances are tested annually by qualified personnel
(there are no gas appliances)
[4 Mains electrical installation is checked every 5 years by qualified personnel
Fire Safety Risk Assessment carried out every three years
Fire Safety Risk Assessment updated annually by designated Fire Safety
Officer
Firefighting appliances inspected annually by qualified personnel
to Legionella Control Checks done annually by qualified personnel
Asbestos Survey has been carried out with a register available to all
volunteers and contractors
Food Hygiene Certificate in place and checked annually
Trustee volunteers and contractors carry out other regular maintenance
checks
3. Objectives of the Charity
Provision of a community centre to further or benefit the residents of the
local community, without distraction of sex, sexual orientation, race or of
political, religious, or other opinion.
Use of the community centre for meetings, lectures and classes or other
forms of recreation and leisure time occupation in the interests of social
welfare and with the object of improving the social conditions of the life of
the residents.
Page 5 of 12

Kornsley Community Centre
Reglstered Charfty Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
The Trustees consider these objectives to be consistent with Charity
Commission guidance on providing for the public benefit and these objectives
have been pursued in the activities of the charity this year.
4. Principal Activities in pursuit of Objectives
The hall and grounds have been in use all days of the week in this financial
year for a variety of community activities including..
Nursery
Children's Playgroups
Boxing Club
Judo Club
Indoor Bowls
Active Retirement
Coffee Club
Church groups
Children's DancelDrama
Keep Fit
Music Clubs
Carer's Respite
Wedding receptions
Wakes
Birthday Parties
Celebrations
Polling Station
Charitylcommunity Roadshows
Resident group meetings
Other voluntarylcommunity organisations
Business meetingslconferenceslexhibitions
5. Funding Strategy
Although given help by localism grants in the first few years by Swale Borough
Council, the Trust is now managed on a self-financing basis with budget and
marketing plans. Capital expenditure is financed by fundraising and grants.
The Trust has not taken out any loans.
6. Volunteers Effort
Management costs are kept to a minimum through use of volunteers on as
many tasks as possible. On average 30 hours total of volunteer time are given
each week to cover routine tasks such as bookings, administration, accounts,
maintenance, repairs, procurement, and supervision of contractors.
Page 6 of 12

Kemsley Comtnunity Cgntrg
Re8iStered Charity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
7. Reserves Policy
The charity had a total of £14,880 cash in hand and in bank accounts at the
end of this financial year end. It is the Trustees, policy to maintain unrestricted
reseNes at all times of £10,000.
The Trustees are responsible for the maintenance of the Centre and from time
to time this may involve major works. On identifying such major works,
fundraising is undertaken with the object of meeting the costs in full (without
loans). Such funds are ring fenced to specific projects.
8. Ongoing Plans
The Trustees have resolved to make continual improvements in marketing of
the Centre and bookings, including use of social media, advertising, and
website. The Trustees are aware the Centre is less energy efficient than it
might be and has resolved to make the Centre carbon net zero.
Air source heat pumps (air conditioning heating and cooling) and thermal
heating have now replaced kerosene fuelled boilers. Double glazing is
present in the foyer and in this financial year, has been installed in the kitchen.
It is planned to install double glazing in the main hall, dressing rooms, and
toilets, as well as solar panels on the roof as soon as grants can be arranged.
9. Trustees Approval of Report
The Trustees declare that they have approved the Trustees, Annual Report.
Signed on behalf of the Charity Trustees
Full Name:
I cki¢L
Position:
/d.,A
Date:
13 fog 1025
Page 7 of 12

Kem$ley Commimity C8ntr8
Registered Charity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
10. Independent examiners report on the accounts
The charity's Trustees consider that an audit is not required for this year
(under section 43(2) of the Charities Act 1993 (the Act)) and that an
independent examination is needed.
It is my responsibility to
examine the accounts (under section 43 of the Act),
to follow the procedures laid down in the General Directions given by the
Charity Commission (under Section 43 (7) (b) of the Act), and
to state whether particular matters have come to my attention.
My examination was carried out in accordance with General Directions given by the
Charity Commissioners. An examination includes a review of the accounting
records kept by the charity and comparison of the accounts presented with those
records. It also includes consideration of any unusual items or disclosures in the
accounts. and seeking explanations from the trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required
in an audit, and consequently, I do not express an audit opinion on the accounts.
In the course of my examination, no matter has come to my attention
l. which gives me reasonable cause to believe that, in any material respect,
the Trustees have not met the requirements to ensure that:
proper accounting records are kept (in accordance with section 41 of the
Act); and
accounts are prepared which agree with the accounting records and
comply with the requirements of the Act; or
2. to which, in my opinion, attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
Signed:
Date: 6 July 2025
Name:Jess Mcmahon
Relevant Professional Body (if any)".
Address: 63 otterham Quay Lane
Rainham
Kent
ME8 8NE
Page 8 of 12

Kems16y Commtjnity C8ntr8
Reglstsred Charity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
Balance Sheet
Assets
Flxed Assets
Current Assets
Usage Donations not paid
Bank Account
Cash in Hand
6,382.68
14,017.26
104.30
20,504.24
TOTAL ASSETS
Llabllities
Current Liabilities
Condition Bonds
Purchase Invoices Not Paid
3,290.00
2,019.56
Future Liabilities
TOTAL LIABILITIES
TOTAL NET ASSETS
EQUITY
Net Profit/Loss
TOTAL EQUITY
5,309.56
15,194.68
15,194.68
2,852.49
15.194.68
BALANCE SHEET NOTES:
a) Accounts are being administered and reported on 'G￿h Accounting" basis.
b) Usage Donations Not Paid
When users of the hall are charged for bookings dated after financial year end, they initially pay a
booking deposit then pay balance just before their event. Due to accounts being on "cash accounting
basis" some balances are therefore due after the financial year end.
c) Condition Bonds
Users of the hall for booking dates after the financial year end are charged for a refundable condition
bond (aka damage deposit). These amounts show as liabilities until credit notes issued and refunded
after the financial year end.
d) Purchase Invoices Not Paid
For works invoiced in this financial year not paid by end of this financial year,
Page 9 of 12

Kemsley Communty Centré
R￿IKt&￿d tharity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
Receipts and Pa
ments
This Financial Year (£1
Sales
Last Fina ncial Year {£
Bar Donations
Recharge repairs and renewals
Equipment Hire (Audio-visual)
Events
690.00
930.0
624.5
Grants
Ground Rent
Other income inc. Coffee Club
Room Use Donations
2,627.52
784.30
2,627.5
1,350.4
34,165.34
39,697.82
695.0
37,788.46
41,890.28
26.4
TOTAL INCOME
Direct Expenses
NET INCOME
41.863.79
39,002.82
Overheads
Bank Charges/lnterest
Cleaning
Donations/Grants Given
Garden/Drive Maintenanc
General maintenance
Health and Safety
Insurance
4.00
-146.4
7,504.66
3.00
7,274.0
232.24
679.0
0.0
305.00
354.13
1,067.80
1,473.93
350.00
21.88
1,302.21
339.0
Licenses inc. TV Licence
Marketing
Net Zero Carbon/Energy Efficien
Office/admin costs inc. Sage Accounts
13Professional fees
Projects Village Sig
Repairs and renewals
Security- Intruder Alarm
Telephone, Broadband, Domain, Mailboxes
Refurbishment/Ener8y Projects
Utilities - Electric
0.00
41.98
1,509.6
2,768.93
35.00
1.479.58
95.00
1,269.0
3.051.56
1,425.38
72.24
373.00
661.00
-250.00
790.49
22,906.44
13,351.80
798.00
12,647.52
775.00
Utilities- Heating & cooling Maintenance
Utilities - Waste {Eurobins, Sanitary Bins)
Utilities- Water & Drainage
TOTAL OVERHEADS
3,550.76
1,233.36
39,011.40
2,852.39
3,289.72
1,023.56
53,171.61
-14,668.37
NET PROFIT / LOSS
Page 10 of 12

Kemsley Community Centr8
Registered Charity Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
NOTES:
(i)
NET INCOME
Increase of £3,632 (10.6 % ) income against previous financial year, all due to increased
bookings. Loss of regular users in previous year now made up with new regular users.
(li) PROFIT
Kitchen refurbishment project was undertaken in the previous financial year at cost of £22,9k,
resulting in a loss of (-14,668.37). Despite £3k on "repairs and renewals" £1,5k on
improvements for net zero, and £1.3k on "Village Sign" project (see below), the Trust has made
a profit of £2,852.39 in this financial year.
(iii) Grants in money and in kind
No direct money grants have been applied for or received in this financial year. However, local paper
mill has paid for creation of a biodiversity garden on our grounds and have paid contribution for
design and manufacture of a village sign.
(iv) Ground Rent
Nursery is in their own building in grounds so pay ground rent.
(v) Events Income
These are events directly organised by the Trust. No events arranged this year.
(vi) Cleaning
Includes contracted cleaning and cleaning materials. Varies according to number of hires.
(vll) GardenlDrive Malntenance
Following creation of biodiversity garden with child friendly path, gardener has been contracted
to cut grass regularly.
(viii) Health and Safety
Costs of regular inspections and external contract maintenance of fire alarm system, fire
extinguishers, water system (legionnaires), asbestos, electrical and condition of bullding,
(ix) Insurance
There has een a 13% increase in Insurance premiums from last financial year.
(x) Licences
Premises, Alcohol, Performing Rights, and TV
(xi) Net ZerolEnergy Efficiency
Includes cost of moving thermal heaters into kitchen and installing polycarbonate sheets on kitchen
skylights to improve insulation.
{xii) Professional Fees
ICO (Information Commissioners Office) - data protection registration.
{xiiil Projects - Willage Sign
Cost of planning agent and planning application.
{xiv) Refurbishments
Credit balance due to write-off of balance form previous financial year.
Page 11 of 12

Komslcy Community Centre
Regi5terpd ChÈrty Number 1152049
ANNUAL REPORT 01 APRIL 2024 TO 31 MARCH 2025
(xv) Repairs and Renewals
Includes cooker extract, fixing skylight leakage, unblocking drains, and improvements to kitchen
surfaces and furniture.
(xvi) Security
Costs of regular inspections and external contract maintenance of intruder alarm system.
(xvii) Telecommunications
Telephone, Broadband, Mobile Phone, Connection of alarm systems to external controls.
(xviii) Utilities - Electricity (no Gas), Heatinglcooling Maintenance, Water, Waste.
Electricity, Water, and Waste figures are net of usage recharged to the Nursery.
Nursery has their own heatinglcooling. There has been a 5.6% decrease in electricty costs
despite increased bookings. This is partly due to replacement of kerosene-based airflow
heating system with air conditioning and partly due to a relatively warm winter.
Page 12 of 12