West Berks Foodbank Charity Registration Number 1151996 West Berks Foodbank (A Charitable Incorporated Organisation) Annual Report and Financial Statements to the Year Ended 31" March 2022 AGM Review Page I 28-ICk2022
West Berks Foodbank Charity Registration Number 1151996 Charfty name West Berks Foodbank Charity registration number 1151996 Principal office Unit 80 First Street, Greenham Business Parl Berkshire RG19 6HW Reglstered offi Liberty House, Greenham Business Park. Newbury. Berkshire RG19 6HW Trustees Jason Paul Collis Karen Anne Frost Ronald Alexander James Herd Philip Bevan Sarah Antoinette Wylie Foodbank Manager Fran Chamings Independent Examlner David R Weller DMA. ONC/HNC AGM Review Page 2 28-12022
West Berks Foodbank Charity Registration Number 1151996 l. Structure, Governan and Management a. General West Berks Foodbank became a Charitable Incorporated Or8anisation (Associated Model Constitution) on the 13 May 2013 with Charity Registration Number 1151996. (During its foundation period, it operated under a Trust Deed as a Charitable Trust under the name of Newbury and Thatcham Foodbank.) West Berks Foodbank is an independent social franchise partner of the Trussell Trust Foodbank Network-the largest foodbank neOrk in the United Kingdom- and it adheres tothe policies and procedures laid down In the Trussell Trust Operations Manual which have been developed and proven in over 420 actively operating Trussell Trust model foodbanks in the UK network. The trustees manage the affairs of the CIO and for that purpose exercise all of the powers of the CIO. Each trustee is charged to exercise their powers and perform their functions as a trustee in the way they decide in good faith would be most likely to further the purposes of the CIO. They are also expected to exercise, in the performance of those functions, such care and skill as is reasonable in the circumstances having regard to any special knowledge or experience that they have or hold themselves as having. A charity trustee must be over the ase of 16 years- have not retired from, or been removed from, office; have expressly acknowledged acceptance of the office of charity trustee" and be a prattlsing Trinitarian Christian. In seeking new trustees, the Foodbank looks for people who strongly endorse. and seek to further, the charitable objectives of the charity; have the vision, enthusiasm, drive and contacts to make thin85 happen," bring complementary skills that ensure there is the broad range of relevant skills needed to successfully direct and manage the charity. The trustee5 are re5pon5ible for vision, strate8lc direction, fund raisin& the financlal health, regulatory compliance. and general well-being of the Foodbank. b. Charitable Ob'erts to relieve persons in West Berkshire and local surrounding areas who are in conditions of need. hardship or distress, by providing free food. and in Such other ways as the trustees from time-to-time think rrt, and also in other parts of the United Kingdom and in such ways as the trustees from tim&tO-time think frt, thereby demonstrating the love of Jesus Christ for all. the prevention or relief of poverty in West Berkshire in particular, but not exclusively. by providin6 emer8ency food to individuals in need andlor charities, or other organisations working to prevent or relieve poverty AGM Review Page 3 28-1(k2022
West Berks Foodbank Charity Registration Number 1151996 to provide services to people who have need of them by reason of their age, ill-health, disability. financial hardship or other disadvantage by signp05tin8 them to additional support services 2. Activities ol the Charity a. Satis Short Term Crisis Food Needs The Charity directly serves those people in short tenn crisis food need. It has established a wide network of referrers. who. knowing the circumstances of the referred beneficiary can vouch for their crisis food needs. 48% of dients are referred to us by a professional agency or charity. 52% of referrals come via our Crisis Foodline. It has a150 established a wide range of generous food donors-the general public via food supermarkets, churches, schools, businesses, organisations and other sources. It sort5, stores and manages the supply of food to its foodbank distributlon centres. Here it provides, on presentation of each referral food voucherortrvoucher number, a minimum of seven days of nutritionally balanced emergency food for the family group affected. It also seeks to restore the dignityof, and revive the hope of. and signpost, those affected to other charwtable organisations who can help them overcome their longer-term difficulties. b. Assistin with Lon er Term Food Needs The Charity supports other local organis3tions that deal WFth vulnerable people who have lon8er term food needs. The main charities it supports are:_ Two Saints provide two hostels in Newbury for those without shelter and work with them to the 8031 of independence. L095e Ends, a charity offerin8 homeless and vulnerable people five home cooked meals each week. Bramlings House. sheltered accommodation for young people aged 16-24 years. Homestsrt West Berkshire, supporting families wtth young children. ortin Other Ad Hoc Food & Essential Items Shorta e Needs The Charity also supports other ad-hoc calls for food from other organisations 5UPPOrting those in crisis need. 8erkshire Women's Aid and local women's refuge. Newbury Soup Kitchen. Fairclose Day Centre. Priors Court SEN School. B35ingstoke and Reading maternlty unlts, local anlmal charltles. 3. Operational report prepared by Foodbank Manager The past year has again been a busy one for West Berks Foodbank. both day to day and at Trustee level. AGM Review Page 4 28-10-2022
West Berks Foodbank Chartty Registration Number 1151996 From A ril 2021- March 2022 there was a 17% decrease in the number of individuals receiving food compared to the previous year with a total of 8571 people fed. This number is split between 4930 adults and 3641 children throu8hout West Berkshire. This decrease in usage was mostly due to a significant number of small food provision outlets which opened up in West Berkshire during the Covid-19 pandemic. This gave people alternative places to collett food from, and includes three food larders established locally and numerous pop-up independent foodbanks. During the past year we have re-opened three of our five distribution centres in Hungerford, Burghfield and Thatcham. The decision was made not to re-open Lambourn Foodbank as a Covid pop-up foodbank was servicing the valley. Improved working prattices and a strong trainins programme led to a near perfect stocktake wtth minimal impact to the foodbanks operations as we only closed for one day. Two new Trustees have been appointed and a part time Warehouse Mana er Matthew Davies has been employed to strengthen the team. The Project Managerfs role was made pemianent. and we maintained our volunteer numbers at around 140. Our Hun Holida initiative was expanded to all schools in West Berkshire. School Support officers referred 359 people to us for weekly support during the six-week summer break. So, we fed an addltlonal 2154 people throughout July and August to the above annual numbers. (Actual figure5 to include Hungry Holidays- 10725 people fed- 5680 adults and 5045 children) a. Quick StstistiC5 171 tonne5 of food donated by the community of West Berkshire 181 tonnes of food provided to the vulnerable. Over 25% of the vouchers issued are for single parent households. More than 47% of people fed were under 16 year5 of age. Just under 39% of those tuming to Us give low income as reason for crisis. 55% rise in those imparted by Domestic Abuse from previous fiscal year193 to 1651 45.234 meals were provided via the Hungry Holiday initiattve. b. Lookin Forward We continue to adapt and evolve to the ever-changing needs of our clients. Buildin8 on our relationships with other charitieswe have an established framework of support for the most vulnerable in our communty. Newbury Distribution Centre Newbury Salvation Army has always been a great supporter of West Berks Foodbank and used to host the Newbury Distribution centre. unfortunately operational changes have meant that we are no longer able to operation from their building. Kennet Christian Centre IKCC} immediately offered to host Us, and we will be re-opening our Newbury Distrlbutlon Centre on Tuesdays at KCC. AGM Review Page 5 28-10-2022
West Berks Foodbank Charity Re8iStration Number 1151996 Community Larders We have been working closely wtth the three local community larders to try and transition clients away from foodbanks and to these larders where there is no perceived stigma. Volunteers We recognise that our volunteers are facing more challenging situation as the external environment brings even greater challenges to many in West Berkshire. The mental health of so many of our service users has been severely impacted bythe pandemic, the removal of the £20 Unlversal Credit uplift and now the cost-of-living crisis. We are therefore focus5ing on more specialist training for our client facing volunteers. Mental First Alder Course5 and Suicide Awareness courses are being made available. In order to improve connettions between Trustees and volunteers each one has been allocated a distribution centre and will visit regularly and offer peer to peer support as required. C Thanks Without all our donors and supporters West Berkshire would not have a foodbank. so we are very grateful to all of the following people and organisations. All our incredible volunteers who 80 above and beyond every day. To all our Churches To all our Schools Greenham Trust Tesco Extra Pinchington Lane Sainsbury Newbury Waitrose Newbury Waitrose Thatcham Tesco London Road Tesco Hungerford St Oswalds Church- hosts of Burghfield and Mortimer Foodbank Hungerford Methodist Church- hosts of Hungerford Foodbank Thatcham 8aptist Church - hosts of Thatcham Foodbank Kennet Christian Centre- hosts of Newbury Foodbank St Johns Church and Revd Gary Collins were kind enough to offer us a new home and we are very 8rateful for their kindness and continued support. Brian Fletcher and the Lambourn Foodbank volunteersthat have Seed their community in Lambourn for a decade with dignity and kindness. Volunteer Centre West Berkshire AGM Review Page 6 28-10-2022
West Berks Foodbank Charity Registration Number 1151996 4) Declaration The trustees declare that they have approved the trustees report above. Signed on behalf of the charity trustees Name........................ Name........................ AGM Review Page 7 28-10-2022
WEI ST BEI RKS FOODBANK CIIARITY NUMIICR 1151996 INDEI PENDb.NT E.IAMI]YER'S RE¢ PORT TO THE TIIUSTEI ES FOR THE YEAR ENDING 31¥r MARCH 2022 Introduction I have 8al pleasure in reporting on the Acci)unts of the West Berks Foodbank foT the year ending 31" March 2022. Basis of Inde endent Eiaminer's Re ort My examination was carried out in accordance with the General Directions given by the ChaTity Commissioners and included a review of the accounting records kept, and a comparison of the accounts piesented with those records. This examination is in accordance with my responsibilities as set out in Section A of the Charity Commissioncrs oificial Independent Examiner's Rep)rt under Sections 145 and 145(5)(b) of the Charities Art 2011. Inde eDdeDt Ex2miner's Statement I confinn that the financial statements are in accordance with the income. expenditure, assets and investments infonnation supplies to me by the Treasurer. l am satisfied that the Treasurer and Trustees h&$ put in place safe, efficient arrangements and maintain robust controls on payments as an integrated part of the overall financial control system. Condu5101J This is my ninth examination as the appointed Independent ExaD]sner for the we Berks FoodbaDk and I would once again like to place on record my sincere thanks to the Treasurer, Dave Carter, for all his hard work in preparing the accounts and for providing me with the infonnation and records required to undertake the examination. The accounts ar¢ very clear and concise and, once Loain. it has been a real pleasure to caTry Out the independent examination. David R Weller DMA, ONCIHNC Independent Examiner Date: 20th May 2022
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts S&ctlon A Independent Examiner's Report Report to the trusteesl membets of s- f-o trDhb*aPL On accounts for the year ended Charity no lif any) IISig96 Set out on pages Respecttve responsibilities The charivs trustees are responsible for the preparation of the of trustees and examiner accounts in accordance with the requiremenls of the Charities Act 2011 rthe Acr). The eharty's Injstees Consider that an audtt is not required for this year under sect$n 144 of the Act and that an independent examination is needed It is my responsibilty lo. examine the accounts under section 145 of the CharFties Act. to follow the applicable Directions given by the Charrty Commission {under section 145(5){b) of Ihe Act. and to state v4hether particular matters have come to my attention Basis of independent My examinats'¢M VRS carried out in accordance wtth general Directions examinefs statement given by Ihe Charity Commtssion. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration ot any unusual items or disclosures in the aOntS, and seeking explanations from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a lltue and fairf view and the report is limited to those matters set out in the statement below. Independent examinerfs In connecaion my examination. no malerial matters have come to statement my atteTrtn ( to believe that in. any material respEcL "I which gives me cause accounting records were not kept in accordance wtih section 130 of the Charib'es Act or the accounts do Tb)t accord with the accounting records I have no concerns and have come atross no other matters in connection with the examinalion to which attention should be drawn in order to enable a proper understanding of the accounts to k reached. . Please delete the )rdS in the brackets rfthey do not apply. Signed: Date: 11ER May 2018
CHARITY COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts For the period To CC16a from Section A Receipts and payments Unrèstricled funds Restricted lunds Endowment fvnd¥ Totsl fund Last year b)the neweJt£ 10th• to the noarest È to th• rwarestt A1 R¢ceipts Dc(Fati(S Thr&y tr Us Asd¥TFus5dl Gram Tesco Top Up Stheme Glft AKJ Ta¥ Redaim DonationslGran*s". Good Exeh•rye Wsitrowffugsell srbry 9&147 20,015 95,147 20,015 6.818 14B,38B 20.015 4.170 J1,548 767 6.767 Sub total{Grw income for AR) 205.307 A2 Asset and inVlMent sale¥, (See table). Sub totsl 132,595 131S95 205,307 A3Pa •nt5 E[nploynt Costs For Purchases Equipment PuicaasÉs C¥dbtsard Prf)Xe5-&re Use Cfisis FoodlinÈ Transportation Warehouse& SeNice crge$ Prithno&Stslhyery 39, 17.415 t.476 6,841 36.523 18,314 14,SDS 8.498 B,127 17,415 1,476 6.841 7.630 5.861 3.329 8,859 97,032 5.861 3.329 8,859 97,032 2.186 1,394 7,531 103h87 Sub total A4 Asset and Inw8tm•nt pUhaSe¥, See table Sub total 97,032 97,032 103,487 Net OfreceiM{p8yfflents) AS Transfers bethween funds A6 Cash funds last yèar Ènd Cash funds thITS year end 563 3&563 101.820 39,126 140,946 35.563 35.$63 CCXX R1 acc)Junts ISSI 2116r2023
Section B Statement of assets and liabilities at the end of the period Unre5triGted funds lo rmrpt£ Restricted funds to 1+t£ Categories Endowmont funds Oetails to neaT8gt £ 81 Cash fund$ 17&119 pe Cash Total cash funds 176,5Dg Unrestricted fund¥ Restricted funds to nMre3t£ Endowment funds to nearest £ Details Fur#1 to whlch Details CostlopiiotKAII Cuyrwtvaluo Fund to **lch Co¥tlokl¥onall urrantvalue Details 84 Assets retained for th• charity's own use Fund towhkh Amount dup When du onal Details B5 Liabilitias SKJnèd by one or Irvstees c behalf ol all the trustees Signature Print Name Date of roval CGKK R2 aLuunts ISSI 2116r2023