West Berks Foodbank
Charity Registration Number 1151996
West Berks Foodbank
(A Charitable Incorporated Organisation)
Annual Report and Financial Statements
to the Year Ended 31" March 2022
AGM Review
Page I
28-ICk2022

West Berks Foodbank
Charity Registration Number 1151996
Charfty name
West Berks Foodbank
Charity registration number
1151996
Principal office
Unit 80 First Street,
Greenham Business Parl
Berkshire
RG19 6HW
Reglstered offi
Liberty House,
Greenham Business Park.
Newbury.
Berkshire
RG19 6HW
Trustees
Jason Paul Collis
Karen Anne Frost
Ronald Alexander James Herd
Philip Bevan
Sarah Antoinette Wylie
Foodbank Manager
Fran Chamings
Independent Examlner
David R Weller DMA. ONC/HNC
AGM Review
Page 2
28-1￿2022

West Berks Foodbank
Charity Registration Number 1151996
l. Structure, Governan￿ and Management
a. General
West Berks Foodbank became a Charitable Incorporated Or8anisation (Associated Model
Constitution) on the 13 May 2013 with Charity Registration Number 1151996. (During
its foundation period, it operated under a Trust Deed as a Charitable Trust under the
name of Newbury and Thatcham Foodbank.)
West Berks Foodbank is an independent social franchise partner of the Trussell Trust
Foodbank Network-the largest foodbank ne￿Ork in the United Kingdom- and it
adheres tothe policies and procedures laid down In the Trussell Trust Operations Manual
which have been developed and proven in over 420 actively operating Trussell Trust
model foodbanks in the UK network.
The trustees manage the affairs of the CIO and for that purpose exercise all of the
powers of the CIO. Each trustee is charged to exercise their powers and perform their
functions as a trustee in the way they decide in good faith would be most likely to
further the purposes of the CIO. They are also expected to exercise, in the performance
of those functions, such care and skill as is reasonable in the circumstances having regard
to any special knowledge or experience that they have or hold themselves as having. A
charity trustee must be over the ase of 16 years- have not retired from, or been removed
from, office; have expressly acknowledged acceptance of the office of charity trustee"
and be a prattlsing Trinitarian Christian.
In seeking new trustees, the Foodbank looks for people who strongly endorse. and seek
to further, the charitable objectives of the charity; have the vision, enthusiasm, drive and
contacts to make thin85 happen," bring complementary skills that ensure there is the
broad range of relevant skills needed to successfully direct and manage the charity.
The trustee5 are re5pon5ible for vision, strate8lc direction, fund raisin& the financlal
health, regulatory compliance. and general well-being of the Foodbank.
b. Charitable Ob'erts
to relieve persons in West Berkshire and local surrounding areas who are in
conditions of need. hardship or distress, by providing free food. and in Such other
ways as the trustees from time-to-time think rrt, and also in other parts of the United
Kingdom and in such ways as the trustees from tim&tO-time think frt, thereby
demonstrating the love of Jesus Christ for all.
the prevention or relief of poverty in West Berkshire in particular, but not exclusively.
by providin6 emer8ency food to individuals in need andlor charities, or other
organisations working to prevent or relieve poverty
AGM Review
Page 3
28-1(k2022

West Berks Foodbank
Charity Registration Number 1151996
to provide services to people who have need of them by reason of their age, ill-health,
disability. financial hardship or other disadvantage by signp05tin8 them to additional support
services
2. Activities ol the Charity
a. Satis
Short Term Crisis Food Needs
The Charity directly serves those people in short tenn crisis food need. It has established
a wide network of referrers. who. knowing the circumstances of the referred beneficiary
can vouch for their crisis food needs. 48% of dients are referred to us by a professional
agency or charity. 52% of referrals come via our Crisis Foodline.
It has a150 established a wide range of generous food donors-the general public via food
supermarkets, churches, schools, businesses, organisations and other sources. It sort5,
stores and manages the supply of food to its foodbank distributlon centres. Here it
provides, on presentation of each referral food voucherortrvoucher number, a minimum
of seven days of nutritionally balanced emergency food for the family group affected. It
also seeks to restore the dignityof, and revive the hope of. and signpost, those affected to
other charwtable organisations who can help them overcome their longer-term difficulties.
b. Assistin
with Lon
er Term Food Needs
The Charity supports other local organis3tions that deal WFth vulnerable people who
have lon8er term food needs. The main charities it supports are:_
Two Saints provide two hostels in Newbury for those without shelter and work
with them to the 8031 of independence.
L095e Ends, a charity offerin8 homeless and vulnerable people five home cooked meals
each week.
Bramlings House. sheltered accommodation for young people aged 16-24 years.
Homestsrt West Berkshire, supporting families wtth young children.
ortin
Other Ad Hoc Food & Essential Items Shorta
e Needs
The Charity also supports other ad-hoc calls for food from other organisations 5UPPOrting
those in crisis need. 8erkshire Women's Aid and local women's refuge. Newbury Soup
Kitchen. Fairclose Day Centre. Priors Court SEN School. B35ingstoke and Reading
maternlty unlts, local anlmal charltles.
3. Operational report prepared by Foodbank Manager
The past year has again been a busy one for West Berks Foodbank. both day to day and at Trustee
level.
AGM Review
Page 4
28-10-2022

West Berks Foodbank
Chartty Registration Number 1151996
From A ril 2021- March 2022 there was a 17% decrease in the number of individuals receiving
food compared to the previous year with a total of 8571 people fed. This number is split between
4930 adults and 3641 children throu8hout West Berkshire. This decrease in usage was mostly due
to a significant number of small food provision outlets which opened up in West Berkshire during
the Covid-19 pandemic. This gave people alternative places to collett food from, and includes
three food larders established locally and numerous pop-up independent foodbanks.
During the past year we have re-opened three of our five distribution centres in Hungerford,
Burghfield and Thatcham. The decision was made not to re-open Lambourn Foodbank as a Covid
pop-up foodbank was servicing the valley.
Improved working prattices and a strong trainins programme led to a near perfect stocktake wtth
minimal impact to the foodbanks operations as we only closed for one day.
Two new Trustees have been appointed and a part time Warehouse Mana
er Matthew Davies has
been employed to strengthen the team. The Project Managerfs role was made pemianent. and we
maintained our volunteer numbers at around 140.
Our Hun
Holida
initiative was expanded to all schools in West Berkshire. School Support
officers referred 359 people to us for weekly support during the six-week summer break. So, we
fed an addltlonal 2154 people throughout July and August to the above annual numbers. (Actual
figure5 to include Hungry Holidays- 10725 people fed- 5680 adults and 5045 children)
a. Quick StstistiC5
171 tonne5 of food donated by the community of West Berkshire
181 tonnes of food provided to the vulnerable.
Over 25% of the vouchers issued are for single parent households.
More than 47% of people fed were under 16 year5 of age.
Just under 39% of those tuming to Us give low income as reason for crisis.
55% rise in those imparted by Domestic Abuse from previous fiscal year193 to 1651
45.234 meals were provided via the Hungry Holiday initiattve.
b. Lookin
Forward
We continue to adapt and evolve to the ever-changing needs of our clients.
Buildin8 on our relationships with other charitieswe have an established framework of support for
the most vulnerable in our communty.
Newbury Distribution Centre
Newbury Salvation Army has always been a great supporter of West Berks Foodbank and used to
host the Newbury Distribution centre. unfortunately operational changes have meant that we are
no longer able to operation from their building. Kennet Christian Centre IKCC} immediately
offered to host Us, and we will be re-opening our Newbury Distrlbutlon Centre on Tuesdays at
KCC.
AGM Review
Page 5
28-10-2022

West Berks Foodbank
Charity Re8iStration Number 1151996
Community Larders
We have been working closely wtth the three local community larders to try and transition clients
away from foodbanks and to these larders where there is no perceived stigma.
Volunteers
We recognise that our volunteers are facing more challenging situation as the external
environment brings even greater challenges to many in West Berkshire. The mental health of so
many of our service users has been severely impacted bythe pandemic, the removal of the £20
Unlversal Credit uplift and now the cost-of-living crisis. We are therefore focus5ing on more
specialist training for our client facing volunteers. Mental First Alder Course5 and Suicide
Awareness courses are being made available.
In order to improve connettions between Trustees and volunteers each one has been allocated a
distribution centre and will visit regularly and offer peer to peer support as required.
C Thanks
Without all our donors and supporters West Berkshire would not have a foodbank. so we are very
grateful to all of the following people and organisations.
All our incredible volunteers who 80 above and beyond every day.
To all our Churches
To all our Schools
Greenham Trust
Tesco Extra Pinchington Lane
Sainsbury Newbury
Waitrose Newbury
Waitrose Thatcham
Tesco London Road
Tesco Hungerford
St Oswalds Church- hosts of Burghfield and Mortimer Foodbank
Hungerford Methodist Church- hosts of Hungerford Foodbank
Thatcham 8aptist Church - hosts of Thatcham Foodbank
Kennet Christian Centre- hosts of Newbury Foodbank
St Johns Church and Revd Gary Collins were kind enough to offer us a new home and we are very
8rateful for their kindness and continued support.
Brian Fletcher and the Lambourn Foodbank volunteersthat have Se￿ed their community in
Lambourn for a decade with dignity and kindness.
Volunteer Centre West Berkshire
AGM Review
Page 6
28-10-2022

West Berks Foodbank
Charity Registration Number 1151996
4) Declaration
The trustees declare that they have approved the trustees report above.
Signed on behalf of the charity trustees
Name........................
Name........................
AGM Review
Page 7
28-10-2022

WEI ST BEI RKS FOODBANK
CIIARITY NUMIICR 1151996
INDEI PENDb.NT E.IAMI]YER'S RE¢ PORT TO THE TIIUSTEI ES FOR THE YEAR ENDING 31¥r
MARCH 2022
Introduction
I have 8￿al pleasure in reporting on the Acci)unts of the West Berks Foodbank foT the year ending 31" March
2022.
Basis of Inde
endent Eiaminer's Re
ort
My examination was carried out in accordance with the General Directions given by the ChaTity Commissioners
and included a review of the accounting records kept, and a comparison of the accounts piesented with those
records. This examination is in accordance with my responsibilities as set out in Section A of the Charity
Commissioncrs oificial Independent Examiner's Rep)rt under Sections 145 and 145(5)(b) of the Charities Art
2011.
Inde
eDdeDt Ex2miner's Statement
I confinn that the financial statements are in accordance with the income. expenditure, assets and investments
infonnation supplies to me by the Treasurer. l am satisfied that the Treasurer and Trustees h&$ put in place safe,
efficient arrangements and maintain robust controls on payments as an integrated part of the overall financial
control system.
Condu5101J
This is my ninth examination as the appointed Independent ExaD]sner for the we￿ Berks FoodbaDk and I would
once again like to place on record my sincere thanks to the Treasurer, Dave Carter, for all his hard work in
preparing the accounts and for providing me with the infonnation and records required to undertake the
examination. The accounts ar¢ very clear and concise and, once Loain. it has been a real pleasure to caTry Out
the independent examination.
David R Weller DMA, ONCIHNC
Independent Examiner
Date: 20th May 2022

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
S&ctlon A
Independent Examiner's Report
Report to the trusteesl
membets of
s- f-o trDhb*aPL
On accounts for the year
ended
Charity no
lif any)
IISig96
Set out on pages
Respecttve responsibilities The charivs trustees are responsible for the preparation of the
of trustees and examiner accounts in accordance with the requiremenls of the Charities Act 2011
rthe Acr).
The eharty's Injstees Consider that an audtt is not required for this year
under sect￿$n 144 of the Act and that an independent examination is
needed
It is my responsibilty lo.
examine the accounts under section 145 of the CharFties Act.
to follow the applicable Directions given by the Charrty Commission
{under section 145(5){b) of Ihe Act. and
to state v4hether particular matters have come to my attention
Basis of independent My examinats'¢M VRS carried out in accordance wtth general Directions
examinefs statement given by Ihe Charity Commtssion. An examination includes a review of
the accounting records kept by the charity and a comparison of the
accounts presented with those records. It also includes consideration
ot any unusual items or disclosures in the a￿O￿ntS, and seeking
explanations from the trustees conceming any such matters. The
procedures undertaken do not provide all the evidence that would be
required in an audit, and consequently no opinion is given as to whether
the accounts present a lltue and fairf view and the report is limited to
those matters set out in the statement below.
Independent examinerfs In connecaion my examination. no malerial matters have come to
statement my atteTrt￿n (
to believe that in. any material respEcL
"I which gives me cause
accounting records were not kept in accordance wtih section 130
of the Charib'es Act or
the accounts do Tb)t accord with the accounting records
I have no concerns and have come atross no other matters in
connection with the examinalion to which attention should be drawn in
order to enable a proper understanding of the accounts to k reached.
. Please delete the ￿)rdS in the brackets rfthey do not apply.
Signed:
Date:
11ER
May 2018

CHARITY COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts
For the period
To
CC16a
from
Section A Receipts and payments
Unrèstricled
funds
Restricted
lunds
Endowment
fvnd¥
Totsl fund
Last year
b)the neweJt£ 10th• to the noarest È to th• rwarestt
A1 R¢ceipts
Dc(Fati(￿S Thr&y tr Us
Asd¥TFus5dl Gram
Tesco Top Up Stheme
Glft AKJ Ta¥ Redaim
DonationslGran*s". Good Exeh•rye
Wsitrowffugsell
s￿r￿b￿ry
9&147
20,015
95,147
20,015
6.818
14B,38B
20.015
4.170
J1,548
767
6.767
Sub total{Grw income for
AR)
205.307
A2 Asset and inV￿lMent sale¥,
(See table).
Sub totsl
132,595
131S95
205,307
A3Pa
•nt5
E[nploy￿￿nt Costs
For￿ Purchases
Equipment PuicaasÉs
C¥dbtsard Prf)Xe5-&r￿e Use
Cfisis FoodlinÈ
Transportation
Warehouse& SeNice c￿rge$
Prithno&Stslhyery
39,
17.415
t.476
6,841
36.523
18,314
14,SDS
8.498
B,127
17,415
1,476
6.841
7.630
5.861
3.329
8,859
97,032
5.861
3.329
8,859
97,032
2.186
1,394
7,531
103h87
Sub total
A4 Asset and Inw8tm•nt
pU￿haSe¥,
See table
Sub total
97,032
97,032
103,487
Net OfreceiM￿{p8yfflents)
AS Transfers bethween funds
A6 Cash funds last yèar Ènd
Cash funds thITS year end
563
3&563
101.820
39,126
140,946
35.563
35.$63
CCXX R1 acc)Junts ISSI
2116r2023

Section B Statement of assets and liabilities at the end of the period
Unre5triGted
funds
lo rmrp*t£
Restricted
funds
to ￿*1+￿t£
Categories
Endowmont
funds
Oetails
to neaT8gt £
81 Cash fund$
17&119
pe￿ Cash
Total cash funds
176,5Dg
Unrestricted
fund¥
Restricted
funds
to nMre3t£
Endowment
funds
to nearest £
Details
Fur#1 to whlch
Details
CostlopiiotKAII
Cuyrwtvaluo
Fund to **lch
Co¥tlokl¥onall
urrantvalue
Details
84 Assets retained for th•
charity's own use
Fund towhkh
Amount dup
When du
onal
Details
B5 Liabilitias
SKJnèd by one or Irvstees c
behalf ol all the trustees
Signature
Print Name
Date of
roval
CGKK R2 aLuunts ISSI
2116r2023