2023-10-31-accounts

Minutes of Shaldon Rega2a Trustees mee6ng 22[nd] march 2024

Present: - mark pile, sue Astbury, AJ, claire savva, James stoyle, amanda Williams.

Apologies: - Steve Astbury, Nick Clarance.

Minutes of last mee6ng – signed as accurate

Ma2ers arising :-

• James Stoyle resigned and was reinstated unanimously. Current trustees therefore are : James Stoyle, Mark Pile, Sue Astbury, Alan Jones, Steve Astbury, Nick Clarance, Claire Savva, Amanda Williams.

• Playpark refurbishment request from Shaldon parish council for £1600 funding - Although we all feel it is a wonderful cause, and as individuals we will support it, but it would contravene the RegaKa’s consMtuMon to do so. We wish them good luck. Claire to respond to council.

A.O.B . – Healthy accounts but we have got a large overhead of £7000 minimum for the oKers refurbishment.

Date of next mee6ng – TBC.

Re8iSter&J Charlty No 1151990 Company No. CE(MX)411 Sbaldon A Charitable IDC tion anis*tiOD rated O FAtiatteial Statem For En 31 October 21123

lltents 31 for tbey etober 2023 Legal and AdrniE]isti7tive InfOrni￿10ll Independent Examin¥'s reF*)rt Statement of Financi81 Activities Balance shttt Note5 to the financiai stateM￿ts

al and Ad￿1 r the Yer ative knformatioD 31 tober 20 Trustees Mark Pile Alan Jones Stephen Astbury Susan Astbury knanda Williams Paul Edworthy James Stoyle aaire Savya Principal Xegistered Offire 40 Shoresid¢ ShaidLYA Devon TQ14 OBP Ind.ependent Exwiner K. L. Evans FCfA The Hay Gr￿P Chartered Certified AcLouDtants Berkeley Hwse Dix's Field Exeter EXI IPZ Bankers Natwest UTJivmity of Ex&er si(￿ker Road Exe EX4 4SZ Registered Chatity Number 1151990 Company Number CE(VX)411 Legal Stths A Charitable tncorpoTated Organisi( liegisteted from 10 May 2013

sI￿d0￿ Trnstee5' Annual Re ort Forthey rEll 31 October 21)23 The Trustees present their allnu￿ TryKrt and financial Stst•nO￿ of the clwity f(Y the ye4r ended 31 OctiA>¢r 2023. The financial statements have been prepaFed in accor￿ce with the a¢counting wAlCi￿ set Qui in note I to the a(¢ounts alld comply with the Clwities Act 2011, the Compatiies Act 21M)6. the Memorattdurn and Article5 of Ass￿l3￿.0n and AcccMJnting and Keporting by Charities". StsteJnent of Recomrnend￿ Practice applicable to charities preparing their accwntl in accordance v4ith th¢ FinaDctal Rwtill8 Standard applicable iu the UK wd Republic of Ittlalld (FRS 102) (¢ffe¢tive l January 2015). Strnetur& governance mgngemenl The Shaldon Regatta Asgxiation ss a Charitable organisati(￿ and was etrtered on the R￿ister of Chartties on 10 May 2013 (No.. 1151990). The chaTity's governing doaunent is its Constibjtion datal 8 2013. Ubjeeives and public benefit Th¢ promotion of community parncipation in healthy r￿eatIOn f(K the benefit of the public by the provision of facilities for the sport of rowtng and sailing to enable pwle to learn how to row aTrd $811, to practise these skÈlls and to develop searnanship. In addition to Tun a nine day annua] Regatta with 130 sq)arate events on the water and ￿]shore. Achievemellts Ind performanct This ytat we h8d another gr¢& Regatta. We wer¢ bleswj with fantastic 8nd W ttun¢Juts every day on the beach with some events achieving r￿rd entries. Again the Monday nights juniorrowlllgthat lead up to the Re8&tta w￿e a 8r¢at succe&s and meant that some youngster5 able to progress inlo the races during Rwtta w¢ek We are aljpady IcM)kingfon¥aJd to &nother fanfasiic Re Tn15tees There must be a minimum of three Tn￿le¢S but there is no Maxi￿VnL The Tnjstees during the year were.. Mark John Pile Alan Horbury Jone$ Stephen A5tbury SusaTr Astbury Amanda Lyn WilliaTn$ Paul John Eowonhy James William Stoyle Claire Sian Savva Investment policy The charity does not participate in high Tisk stivesttnents and rne￿Y us¢$ Instant A¢¢e55 and Interest paying Savings A¢cDunts for exc￿ fimds. Reservu poliry The chaTity'& aim is to maintain liquid reserves which are ad•¢ tt> run one year's Regthwith amargin to ¢over costs 5hixdd ther¢ be inclement weather when spectatot Tjumbers w(K]Id be down. Risk managem¢ot AllnL￿l risk assessments are undertaken for and evay ev¢ni nm by the ¢h&sty. Trustsej, re9ponsibiJities in rdxtioq to the statemettts The Trustees are responsible for preparing the TnJst¢e5' Allnual Report and the financial 5tatem¢nts in accordan¢e with applicabl¢ law and United ￿.￿gdoM A¢winting Standard5 The law applicable io clwities tn England and Wa]es rwuires the Trustees to prepare fjnanciai statanents for each fiT]anciat yw which give a true and fair view of the stat¢ of affai[$ of the clwity and of the inc4ynin8 res(w￿ and application ￿r¢s(w￿ of the tharity f(r that period. Page 2

haldo Tr ' AnttU￿ Re Ended 31 rt or Trus¢ttJ' re8pollsibili(ies in relxtion th the finnei81 statements (coptill￿tII) In prqTrating these financial statements. thetsustres are Twir￿] to" select suitable acc(xwting wjlicies and then apply them COn￿Stendy. bservè thè FAèfhds aAd pniiciplès ofthe ch￿ltieS SORP. make judgements and estim8trs that are reasonable and pNden( state whether appIl￿ble accounltng Mandards have been followe4 SUbj￿t to any dep&rtures th"sdosed and explained in the financtal 5fatements; and prepare the finallclal ststemettts on the goin8 c(K￿n b&4s UDles5 it is Ènappropriato preAme that the ch￿lty will Colllitiue in business. The Trustees are responsible for keepin8 prw acwJntkn8 re£4xds dtscli)se with rea&)nable accuracy &t any time the financia] position of the charAty and to wtable them to ellsure that the fillancial statentents comply wth the CompAfties Ath 2006. They are also Tesponsible for safeguarding the a&5ds of the ¢h8tity and the gr￿P and hen¢e toking reasonable steps for the prevention and delea1(￿ of fraud and other irregularities. The trustees ate responsible forthe maintenance and integTity of the Co￿rate and finan¢ial infon)ution IndUd￿ ￿ the charitable company's Tryebsite. Approved by the Trustees on ... .. and Signed IXL their bthalf by.. Trnstee Page 3

ttd baldon dent EwlliDer to the Trustttj of tta Associatio I reportto the trustees on my examination uFthe of the above ¢bgriry (the 55TDJsti for the year ended 31 October 2023. Responsibilitiej and basts of report As th¢ chaTity'S Trustw you are responsible for th¢ pr4￿at1￿ of the 4¢¢(Mllts in aca)rdance with the requirements of the Chariti¢s Act 2011 f'the ACY) S report respect of my examiDion rfthe Trust's ac£(wts CaTrAal under se¢tioll 145 of the 2011 kn and in carrying out my exam5nation. I have followeA all the applithle th"rections gtvell by the Cbarity Commission und section 145(5)(b) of the Act. Independent eiaminer's stateJDenl I have Complet￿ rny ￿arn]natiOn. I confirni thatno Mat￿la1 uEwers have come to rny 8tt¢ffjiOJL in CA)J]n￿tiOll with the ¢xaminalion which 8iVES me c8use to bEli¢v¢ that in, any ma￿[al rwt." the accoutttin8 records were not kept in accordance with seaion 130 rfthe Ch•ities ￿. or the a￿OUrtts did not accord with the accounting r￿ords." ( the accounts did not comply with the app]kc4ble rry4uiremeDts Concerning the f(fm and content of account5 5¢t out in the Charities (Accounts and Rwts) Regulions 2(KJ8 otbtt than any rwuiretnent thai the a¢c£Kmts give 'true and fairf view whi¢h 1$ not a matter collsider&J as part of an independent examination. I have no concems and have come across no Oth￿ matters in colllle£ti￿ with the examination to which attention shwld be drnwn in this report in ￿ler to enable a proper widerstanding of th¢ acC￿llts to be reacbeAI. K L. Evat)s FCCA The Hay Group Chartergj Certified A¢¢ountants Berkeley Hous¢ Dix's Field Exeter EX4 IAX Date.. Pa8e 4

haldon S¢#tement of Finallci￿ Act. Indudin Profit and Los5 orthey r Ended 31 Octo nt r 2023 UDrtstri¢d Restritted Funds Total 2023 2022 Inco￿Illg resollrcej Volurilary income Donations in¢ludiug rowers and others Patrons and wIl￿tIonS Grants Acliviliesforgeneratingfvndy Regatta events and activitie5 Sale ofgr¥ydyfor rgsulE Pr(xiuct sales income Bank interest 925 4,925 2,805 754 12,605 3,73S 201 754 11,474 11,474 12.158 225 22S 550 29 Totsi incomiDg rcsourreJ 278 Re$D￿TreS upettded Activities and ewp*'thre Regatta events and athivities Rent Boat repaits and equipment costs Goods for resale Insurance Post￿t, stationery and office equipment Advertisins I)ollation5 Sundry expenses Professional f¢¢s Depreciation of fixed Bank arAd oth¢r charges liJ84 340 2J86 15.047 340 1,790 445 1,947 450 124 3(K> 832 360 5,526 52 2JO8 1,045 1234 300 1,045 300 4,644 60 Totsl regources e3yled movoth•at ltt fundb 065 Recotteiliilion of fvuds Opening funds Movement ID year S4,S98 22 54598 22 51533 Tplal fvndo wri.¢d forwa.ré Pw5

haldon Balance Sbttt 31 2022 Fixed assets T￿giblE assets 14 Currenl agsets Cash at bank and in hand 36J 35,968 Creditor8: arnouDts f•lling dlle within one year Net eurrent assets 35.608 Total ssds lejs current libilities N¥t Aeeumulxted fvDd3 Unrestrided fisnds Restrict￿1 funds SOJ76 54,598 TO￿ fuDd$ Approv&lbytheTrJsteeson... . ........ .. and si8lled ￿ their behdfby: Trustee Page 6

Shaldon R tiott h Finantiai Statetnents 31 October 2023 for ACCOUNTtNG POLICtES Basis of Pre￿ration The finaJ]cial stateme4Jts have prep￿￿ underthe historical co# C￿V￿Lti(￿ and in a¢cordance with the Statemeni oFRecommend￿J Prathic¢. ACC{￿ltillg and Reporting by ChatitiEs aT]d the Financial Reporting Standards applicable in th¢ UK Republic of Irdand (FRS Iir2) and with th¢ Clwkties Act 2011. tncoming resources All incoming rescAwce5 are rwis&J oncE the cFthTity Iw entidernryrt tothe re51MW tt is certsin that the resources will be r￿e1ved and the monetary valueof incornin8 resixtw can be meLgJred with sutyicient reliability. Re50urees eipended Ail expenth'tt￿e is acc(xTht￿l fff on an ac￿￿lS basis and has bern dasSifi￿ under headings that aggr¢8a all costs relating to the category. Where costs CaEJnotbe diray attribut￿1 ty wtiad8r headings they have been I(￿ to activities on a bayi$ ¢<￿Istent with ￿ of rex1]r(￿. Tangibli flled xHets And depre¢ittOA Tan8ible fixed &ssets are ststed at ¢ost depreaation. A&sets v4ith avalue below £400 a￿ not capitslised but are ritten off within the S￿eMent of Financial Acliviti&8. Depreci￿10n is provid￿ so as to write off the LY&Stof assrts ovff their estimat&1 USefi￿ lives as follows". A53t da Deprttia!H)# m¢¢hod •Trd r•tr I￿/0 str3igbt line 150/0 reAlueing b￿ance Equipm¢nt Unreytricted fund8 Unrestricted incoTtJe fimds comprise thosefunds vthi¢h the bl￿teeS are free to use for any purpose in furtherdnce of the Clwstable objects. Unrestricted funds indude desigDaÉed funds where the trust￿5. attheii discretio￿ have created a fi]nd for a specific purpose. Restrict¢d Restricted funds are fund$ that can [￿lY beuwj f(T Festric¢l purposes within the (tJj￿ts of tbe cFority. TANGIBLE FIXED ASSKTS siore Eqylpmeni Total Ai l November 2022 and 31 Octckn 2023 25.657 SI.1￿) 76¥7 Depre¢i•iion At l November 2022 Charge fr￿ the year 20.527 2.565 37.330 2.079 57,857 4,&14 At 31 October 2023 23.092 39.4(V) 62JOI Net book valuej At 3 1 October 2023 2J65 11,781 l4?46 At 31 Octd)er 2022 5.130 13,860 18.990 Page 7

Shaldon R tta kn( Profit * Aec For the Y￿r Ended 31 2022 IDcome Donations from rowers and oth¢rs Patron5 Collections Ticket and pro8ramm¢ sal Duck rac£ Entries pty tickets Sale of goods for rrfal¢ Grant income Other income 4.925 2.805 751 (095 11545 3,134 601 6,050 1.500 718 3,390 1694 225 201 560 20.183 29,249 Other income Interest receive 29,278 xpenditure Prizes Cups and tropbies PrO￿amMe$ Safety boats PA equiptnent Goods for re5ai¢ Tickets Rewstration Eyents 4.175 1.804 808 798 I,TTi 326 445 587 20 9,279 340 1.790 1.947 334 116 124 3QO 812 360 5,526 52 20 Boat repairs and quipm¢nt costs Inwdnce Office and other equipment Post and S￿l0￿￿Y Advertiyins Donations Sunthiey Professional fees I)epre¢iation Bank and other ch 785 260 Net (toss) / wofit forthe yegr