Malvern Hills Foodbank Together wlth Trussell MALVERN HILLS FOODBANK Trustees. Annual Report and Financial Statements th For the year ended 30 September 2025 Registered Charity Number: 11519641 Registered in EnglaThl & Wales
Malvern Hills Foodbank The Trustees. Annual Report and Financial Statements th 30 September 2025 Contents Pages I to 5 Trustees, Annual Report Pa9e 6 Statement of Financial Activities Pa9e 7 Balance Sheet Pages 8 to 10 Notes to the Financial Statements Page 11 Independent Examiner's Report Registered Charity Number: 11519641 R¢gistered in Eland a Wales
Malvern Hills Foodbank The Trustees. Annual Report / continued th 30 September 2025 The Trustees ore pleased to present their thirteenth annual report of the Malvern Hills th Foodbank ("The Charity.) for the year ended 30 September 2025 REFERENCE AND ADMINISTRATION INFORMATION Address and Registration Details Registered charity number.. 1151964 Principal of f ice: Gift Aid.. Unit 4, 5prin9 Court, Spring Lane South, Malvern, WR14 IAT The Charity is registered with HM Revenue and Customs Constitution The Charity is constituted as a charitable association, and it is registered as a charity with the Charity Commission in En9land and Wales. Trustees Unless otherwise Stated, the following have served throughout the year and were Trustees as of th 30 September 2025.. Charly Lowndes Malcolm Garner Peter Buchanan Chair Treasurer th Retired 25 November 2024 th Retired 25 November 2024 Fiona Edlington Julie Elliot Richard Evans Marion Griff iths Kevin Mccann th Appointed 7 May 2025 th Retires 26 November 2025 Jane Marshall Kathy Osbourn Mary Rowswell Roger Watson Mary Williams In accordance with the Charity constitution Julie Elliot, Jane Marshall. and Mary Rowswell, retire by rotation at the annual general meetin9 and shall be eligible for re-election by the members, at that meeting. Marion Griff iths, being appointed during the year. Is also required to retire but bein9 eligible off ers herself f or re-election. The Trustees are very sad to report the passin9 of David Wareing in September. David was the first Chair of Malvern Hills Foodbank and he was the main driving force in establishing the Foodbank in 2013. creatin9 the ethos, and structure that f ormed the solid base f rom which the Foodbank still enjoys todoy. David was a very effective Trustee for over 10 yeors and he also continued to be a very active volunteer until he retired late this year due to illness. David will be missed and the Foodbank will be eternolly 9ratef ul f or his massive contribution. Registered Chqrity Nwftber: 115J964 l Registered in EThJland a Wales
Malvern Hills Foodbank The Trustees. Annual Report / continued *h 30 September 2025 The Trustees have received notice from Kevin Mccann that due to a major commitment with another charity he will unf ortunately not be able to devote Suff icient time to f ulf il his role as Warehouse Manager and Trustee, ond accordin9ly Kevin will retire at the AGM. Kevin has only been involved with the Foodbank as a Trustee since June 2023 but durin9 that period Kevin, as Warehouse Mana9er, has totally transformed the warehouse modus operandi and ef f iciency to an incredibly high standard. To list his achievements and successes would require several spreadsheets, suff ice it to say that his legacy will last a lon9 time. The Trustees are delighted however that Kevin will continue as a volunteer. Trust Secretary Katherine Osbourn Bankers H58C Bank plc I Church Street Malvern WR14 2AB Recruitment of Trustees New Trustees are initially approved by the Board of Trustees. In doing SO they are focused on individuals who will maintain a balance of prof essional skills and experience, as well as bein9 able to contribute towards the eff ective governance and operations of the Charity, Or9anisational structure The Trustees have a9reed to govern via a Board of Trustees with operational responsibilities shared or dele9ated where appropriate to team leaders and operation managers. The team leaders, currently six in number, are responsible for running their duty sessions. very ably assisted by the Foodbank. s two part-time paid employees, the Operations Coordinator and the E)ata Collection Systems Coordinator. These two employees provide essential consistency and support, not only to the team leaders and volunteers, but also provide a very important communication link with Foodbank clients to ensure the clients hove the appropriate support and 9uidance on a non-Judgemental basis. The food parcels are distributed not only from Unit 3 and 4 Spring Lane, but also from the Lyttelton Well and the Upton Baptist Church. The Trustees thank these organisations f or their ongoing support. Registered Charity bkjmber: 11519641 Registered in England a Wales
Malvern Hills Foodbonk The Trustees. Annual Report / contimjed th 30 September 2025 OBJEcfs ANt) AGfIvITIES Objectives and public benefit The charity's objects are: 'The relief of hardship amon9St people in the Malvern Hills district and the surrounding area, or in other parts of the United Kingdom, in such ways as the trustees from time to time think f it, in particular, but not exclusively by: a) providin9 emergency food, essential toiletries, and household items to individuals and families in need and/or for distribution by charities or other organisations working to prevent or relieve poverty.. and b) by Such other means, including (but not limited to) the provision of Support or si9npostin9 to relevant inf ormation and other advisory services." The trustees have due regard to the Charity Commission. s public benef it guidance and within this report it demonstrates how the Charity has carried out those purposes durin9 the year. and continues to provide a public benef it to the local community. Activities and Trustees, Review The Charity is affiliated to Trussell whose guidelines are followed in the operations and procedures of the Charity. Close links with Trussell continue to be maintained through 'cluster' meetings on zoom with their Area Manager ond representatives from other Worcestershire Foodbanks. Trustees also attend the Trussell annual Rolling Road Show. Achievements 2024- 25 2023-24 Vouchers fulf i Iled Unique households Food porcels provided Food, toiletries and household goods donated by local people and organisations (kg) Food. toiletries and household goods purchased with cash donations (k9) Food, toiletries and household goods distributed - voucher and non-voucher(k9) School breakfast club and holiday support food distribution (k9) Fuel top up payments (£) Active Ref errol Agencies workin9 as distributors of vouchers Volunteers 1,782 799 4.163 1,832 861 4.366 34,161 40,716 26.116 24,757 58.575 57,450 4,772 11,263 29 3,802 8,159 23 82 82 Registered Charity fvkmber: 11519641 Registered in England & Wales
Malvern Hills Foodbank The Trustees. Annual Report / continued th 30 September 2025 The Charity has 29 directly partnered referral agencies which issued 83 /0 of the vouchers. Of these, CAB olone issued 51 /.. The other 1710 were issued by agencies which are partnered with other Trussell foodbanks, including Platf orm Housing and WCC Social Services teams. The statistics highlight small decreases for the number of clients helped and the number of parcels provided. This continues the trend from the previous year. It is dif f icult to be certain of the reasons, but the continuing partnership between CAB and the Foodbank has demonstrated that a signif icant number of clients have largely resolved and managed their issues due to the clients having the opportunity of face to face meetings with CAB at Unit 3. Consequently. the number of clients requiring Foodbonk support on more than three occasions has diminished. Although the number of parcels provided has reduced, the Trustees have continued their policy of increasing the content volume of parcels whilst available resources permit. We have only been able to achieve our objectives through the excellent support of Malvern and Upton Churches, the wider district Churches, and the local community. We thank them all f or their donations of f ood and other items during these dif f icult times. In addition, we would like to record our thanks to Woitrose, Morrison's, the two Co-ops, Just So, Lidl, One Stop. Sainsbury, Tesco, Bluecross, Aldi and Malvern Pet Supplies for their permanent collection points. These have not only maintained dOrtions but also have enabled us to communicate to the public the needs and reasons f or having a f oodbank. FINANCIAL REVIEW 6en¢ral The total incomin9 resources of £287.560 noted on pa9e 6 show on increase of £13,493 or nearly 57. f rom the previous year. Whilst this apppArs very positive it is high relevant to note that the support grants from MHDC totalled £30,037 (2024: £8.834) and the Financial Inclusion Grant f rom Trussell amounted to £38,240 (2024: £37,442). It is also very signif icant to note that the total of f inancial donations amounting to £106,439, although still a remarkable amount, have decreased from the previous year by £9.118 (87.) and by £24.671 (19 1.) from 2023. On a similar trend the valuation of donations in kind have decreased from £116,291 in 2023 to the current level of £94,626 - 0 decrease of 18 1.. The grants received enabled the Foodbank to continue to provide dedicated CAB Support in situ at Spring Lane and Upton, and to provide additional f uel top ups and f resh f ood. The trustees are committed to provide this ongoing support on the basis the f inances remain robust. However, the trend of reduced donations, f inancial and in kind noted above, coupled with the knowledge that Trussell will reduce their Financial Inclusion Grant to 507. for 2025/26 and thereaf ter nil, does emphasise the continual need for the Trustees to assess the affordability of certain initiatives and to put aside suff icient funds to safe9uard the f uture operations of the Foodbank. Notwithstanding the comments above the Foodbank is fortunate to currently have sound f inoncial resources, and the policy of the Trustees is to continue with current and new initiatives and to provide additional Support to those in crisis and in need. as demonstrated by the f ollowing: Re9iStered Charity ffiber. 11519641 Registe*ed in England & Wales
Malvern Hills Foodbank The Trustees, Annual Report / continu¢d th 30 September 2025 Increased expenditure on f ood and sundries for distribution and initiatives to a value of £63,223 compared to £54,280 in the previous year. Continuing with the "pantry ba9 initiative" that provides clients with an assortment of ingredients to help them improve and extend their culinary range. The school breakfast club Support initiative is now in its third year and f ive schools now receive breakfast club f ood support on a weekly basis. In addition, durin9 the summer holiday period, bespoke weekly food parcels were made available to 55 families from the f ive Schools to ensure that their children had os a minimum a wholesome staple daily diet, and a f ew treats. The energy top- up vouchers have been extended and increased to all those eligible clients with energy debt problems. The cost of which has increased by £3,104 to £11,263 Contents of food parcels have increased by over 15/0 since 2023 Reserves policy The Foodbank is firmly established as a mature and efficient Charity, offering substantial support over and above the basic provision of emergency f ood parcels. Regretf ully the need for Malvern Hills Foodbank remains and is likely to do so for the foreseeable future. Considering this need, combined with the knowledge that the Trussell grant for the CAB partnership is reducing by 50/0 and then f inishes in November 2026, together with the increasin9 trend of declinin9 donations, the Trustees consider it prudent to set aside adequate resources to enable the Foodbank to cover anticipated cash resource expenditure for at least a twelve month period. The Trustees have resolved therefore to increase the Reserve Fund to £IOO,000 and these funds are deposited in a separate account. THE FUTURE Sodly, we are living in uncertain, diff icult times, and it is not easy to predict with any conviction future events. To maintain the various initiatives and support structure the Foodl>ank will require cash resources exceeding £170,000 on an annualised basis. The Trustees ore, however, confident of delivering this existing support in the immediate future. acceptin9 that it is essential to monitor and assess strategy on a regular basis. However, the Trustees are re- assured by the f act the Malvern community historically has been so generous, and whilst this cannot be taken for 9ranted. the Trustees believe that if the Foodbank needed additional support to f ully continue its activities, it would hopefully be forthcoming. On a f inal note, when David Woreing f irst chaired the Foodbonk in 2013, he noted in the minutes that the need for the Foodbank should only be f or the next year. Sadly, this has not been the case. but whilst there is a need, the Trustees will continue David. s legacy to increase the awareness amongst the whole community to encourage the support required to enable the Charity to achieve its objectives. Registered Ch(wity Number: 11519641 Registered in England a Wales
Malvern Hills Foodbank The Trustees. Annual Report / continued 30th September 2025 Approved by the Trustees on 20 October 2025 and signed on their behalf by: Charly Lowndes - Chair L 20li" Registered Charity Number: 11519641 Registered in Englond a Wales
Malvern Hills Foodbank Statement of Financial Activities th Year ended 30 September 2025 2025 2024 Notes Incoming resources: Financial donations Financial donations Trussell Financial Inclusion Grant: restricted unrestricted 4,386 102,053 1,700 113,857 restricted unrestricted restricted -restricted 33,342 4,898 26,600 3,437 12,584 32,560 4,882 6,959 1,875 12,940 11 MHDC Household Support Grant MHDC 9rants re rent Gift aid Membership f ees rnterest f rom Ileserve Policy Funds Bonk interest 3,598 2,034 2,786 Total Financial Income Valuation of donations in kind 192,934 94,626 177,570 96,497 Total of incoming resources 287,560 274,067 Resources expended: Per summary In kind donations distributed 169,929 94,626 147,712 96,497 Total of resources expended 264,555 244,209 lrtrease in resources before transfers Transf er to Reserve Policy Fund 23,005 (20,000) 29,858 Net in¢rease in unrestricted f unds Unrestricted f unds brought forward 3,005 116,996 29,858 87,138 Unrestricted funds carried forward 120,001 116,996 Registered Charity Number: 11519641 Registered in Eland a Wales
Malvern Hills Foodbank Balance Sheet th As at 30 September 2025 Notes 2025 2024 rongible fixed assets: 6,846 11.260 Current assets: Reserve Policy Fund deposits Bank balance - current account Bank balance - deposit account Debtors - gift aid rebate Food and f uel vouchers Sundry debtors and prepayments 133,598 14,739 56,159 12,460 1,060 4,670 80,000 15,950 79,125 12,919 703 4,970 222,686 (2,895) (831) (5,805) 193,667 (913) (816) (6,202) Less: Sundry creditors Deferred income -unrestricted -restricted Net current assets 213,155 185,736 Total net assets 220,001 196,996 FUNtsS OF THE CHARITY: Unrestricted f unds Reserve Policy Fund 120,001 100,000 116,996 80,000 Total funds 220,001 196,996 Approved by the Trustees on 20 October 2025 and authorised to sign on their behalf by: Charly Lowndes Chair......... Malcolm Garner - Treasurer.. Registered Charity Number: 11519641 Registered in England & Wales
Malvern Hills Foodbank Notes to the Financial Statements th 30 September 2025 I. ACCOUNTING POLICIES Audit The Charity is not required to have a statutory audit since income and total assets are below the required thresholds. Income Voluntary income. including donations 9if t aided, are recognised as income when received. Where applicable, gif t aid income tax recoverable, is recognised when the recovery is receivable. Donations in kind given for distribution are recognised as incoming resources only when distributed with an equivalent amount bein9 included as resources expended. The valuation of such donations is based on Trussell guidelines which currently is £2.77 per kilo. No volue is attributable to time donated by volunteers as it would be totally impracticable to record and volue such time. Tangible f ixed assets and depreciation Tangible f ixed assets are capitalised at cost. or at fair value to the Charity if donated, if they have a usef ul lif e of more than one year. Depreciation is provided on a straight-line basis to write off the assets over their effective usef ul lif e. Equipment is depreciated at 20 /.. Leasehold improvements f or Unit 3 are written of f over the 3-year lease period. Stock stocks of donated goods held at the year-end are not valued within the f inancial statements. In accordance with Trussell guidelines stock is valued at £2.77 per kilo (2024: £2.37 per kilo) and this gives a notional stock valuation of £21,952 (2024: £20,837) Funds Unrestricted f unds are funds which can be utilised at the discretion of the trustees. Funds held in reserve funds are not restricted as such but earmarked to fund specif ic initiatives or to provide sufficient funds to enable the Charity to fulfil its objectives over a twelve- month period. Restricted f unds can only be used f or the purpose nominated by the donor. Taxation The Charity is exempt f rom taxation on its charitable activities including interest received. Registered Charity Number: 11519641 Registered in England a Wales
Malvern Hills Foodbank Notes to the Financial Statements / continued th 30 September 2025 2. TRUSTEE AND VOLUNTEER PAYMENTS Except f or the two part-time employees the Charity operates solely by unpaid volunteers. The Trustees and the volunteers receive no remunerotion or expenses other than reimbursement only in respect of direct expenses incurred on behalf of the Charity. The foodbank owes a debt of gratitude to its loyal volunteers and thank them all f or their help and support. 3. SUMMARY OF RESOURCES EXPENDED 2025 2024 Special Projects Food and sundries f or distribution Payroll costs Fuel top up payments Bags and boxes Rent and service charge Li9ht, heat and water Bank char9es Printing, stationery and consumables Sundry equipment and repairs Insurances Miscellaneous Protective clothing Cleaning Telephone and broadband Transport and delivery costs Depreciation of equipment Loss on disposal of equipment Amortisation of leasehold improvements Dedicated CA8 support initiative 1,236 63,223 27,520 11,263 2.365 18.410 2,681 107 974 2,527 1,101 1,689 500 54,280 17,404 8,159 1,725 15,660 3,957 132 1,095 1,140 1,130 1,939 592 2,981 637 3,199 2,695 204 6,488 23,795 3,082 627 2,665 3,134 2,168 25,157 Total resources expended 169,929 147,712 Registered Charity Number: 11519641 Registered in England & Wales io
Malvern Hills Foodbank Notes to the Financial Statements / continued th 30 September 2025 4. TANGIBLE FIXED ASSETS Equipment Leasehold Improvements Total Cost as at I" October 2024 Additions Elimination on disposals 27,314 888 (2,158) 19,464 46,778 888 (2,158) th Cost as at 30 September 2025 26,044 19,464 45,508 Depre¢iation/Amortisation as at I October 2024 Elimination on disposals Charge f or the year 18,222 17.296 35.518 (2,158) 3,134 (2,158) 5,302 2,168 th Depreclation as at 30 September 2025 19,198 19,464 38,662 th Net book value 30 September 2025 6,846 6,846 th Net book valu¢ 30 September 2024 9,092 2,168 11,260 5. RESTRICTED ond RESERVE FUNDS During the year restricted f unds have been received and net of openin9 and closing adjustments the total credited as incomin9 resources amounted £67,765 comprising.. Trussell Financial fnclusion Grant £33,342: MHDC Household Support Grant £26,600: MHDC Rent Grant £3,437.. and other £4,386. Restricted amounts received are recorded separately ond the balance of restricted funds to be expended in a f uture period and carried f orward totalled £5,805. The Reserve Policy Fund deposits ore held within two separate charity bank institutions. Of the total deposits £IOO,000 is held specif ically as the Reserve Fund and the balance of £33,598 is invested as a general reserve. Registered Chtwity Number: 11519641 Reglstered in England a Wales li
Malvern Hills Foodbank Independent Examiner's Report 30th September 2025 Independent Examiner's Report r report to the Trustees on my examination of the f inoncial statements of the Malvern Hills th Foodbank for the year ended 30 September 2025 Responsibilities and basis of report As the Trustees of the Charity, you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 ('the Act") r report in respect of my examination of the Charity's f inancial statements carried out under section 145 of the Act and in carryin9 Out my examination I have considered all the applicable Directions 9iven by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I conf irm that no material matters have come to my attention in connection with the examination 9iving me cause to believe that in any material respect: Accountin9 records were not kept in respect of the Charity as required by Section 130 of the Act,. or 2. The f inancial statements do not accord with those records.. or 3. The f inancial statements do not comply with the applicable requirements concerning the f orm and content of f inancial statements set out in the Charities (Accounts and Reports) Re9ulations 2008 other than any requirement that the f inancial statements 9ive a 'true and fair view" which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn to enable a proper understanding of the f inancial statements to be reached. Signed:.......,.. Name: Christopher Price Address: Malvern Worcestershire Date.. LY.(o.LoL Registered Charity Number: 11519641 Registered in England & Wales 12