Malvern Hills foodb MALVERN HILLS FOODBANK Trustees. Annual Report and Financial Statements For the year ended 30 *tember 2021 Seeded by the trussell trust kwster¢d thority ts.. 1151964 Registered in Eryl¢ind & Wol¢s
Malvern Hills Foodbank The Trustees. Annual Report ¢YKI Financial Statements - Contents 30th September 2021 Pages I to 4 Trustees, Annual Report Page 5 Statement of Financial Activities Page 6 Balance Sheet Pages 7 to 9 Notes to the Financial Statements Page 10 Independent Examiner's Report ke9iSter¢d Lknty hkn*er: 1151964 Re9iStered in EThJIty a Woles
Malvern Hills Foodbank The Trustees. Annual Report 30th September 2021 The Trustees are pleosed to present their ninth ann1 report of the Malvern Hills Foodbank CThe Charity.) for the yery ended 30" September 2021. REFERENCE AND ADMINISTrATION INFORMATION Address and Registration Details ke9iStered chority number.. 1151964 Principal off ice= Unit 4, Sprrrg Court. Spriw Lane South, Malvern. Wk14 IA T Gift Aid.. The Charity is regrstered with HM Revenue and Customs Constitution The Charity is constituted os a charitable association and it is re9iStered as a chority with the Chority Commission in England and Wales. Trustees Unless otherwise stated. the followin9 have serned ihrou9hout the year and were Trustees as at 30 September 2021.. Peter Buchanan Anne Garner Chair Treosurer Gillian Butler 5tuort Edlin9ton Mike Hayes Amanda Hornsby Sondie Lillis Davrd Wareing Ro9er Watson Mary Williams Appointed 301h November 2020 In occordonce with the Charity tonstitution Peter Buchamn. Anne 6arner and Dovid Wareirg retire by rotation at the annwl general meetiTh3 and shall be eligible for re-election. by the members, ot that meeting. The Trustrees have received notice thot Gillian Butler and StLVJrt Edliryton will be retiring at the Omual general meetin9. The Trustees wish to record their thanks and gratitude for their contributron and commitment. Trust Secretary Ann Baker 8ankers HSBC 8ank pl¢ I Church Street Malvern
Malvern Hills Foodbank The Trustees. Annual Report / c¢ntirwd th 30 September 2021 Recruitment of Trustees New Trustees are initially opproved by the Board of Trustees. In doing SO they are focused on individuals who will maintain o balance of professional skills and expersence. os well as beiry able to contribute towards the eff ective 9overrnnce and operotions of the Charity. Or9anisatiOMI structure The Trustees have a9reed to govern via a Board of Trustees and teom leaders. The team leoders. currently five in number, are responsible for rumin9 their duty sessions. All of the operatio1 responsibilities are shored between Trustees non-trustees. The food is distributed not only from unit 4. but also at The Lyttelton Well and the Uplon Boplist Church. The trustees thank these organisotions for their ongoir¥J support. OBJEcfs AND AcrrvITfES Objectives and public benefit The charity's objects are.. 'The relief of hordship amoryst people in the Malvern Hills district and the surrounding areo. or in other parts of the Vnited Kin9dom. in such ways the trustees f rom time to time think f it. in particular. but not exclusively by.. a) providin9 emergency food, essentiol toiletries. and household items to individuols and families in need and/or for distributton by charities or other oryanisations workiTr4 to prevent or relieve poverty.. and b) by such other meons. including (but not limited to) the provision of support or si9npostiry to releYGnt inf ormation and other advisory services." The trustees have due re9ard to the Charity Commission s public benefit guidance and this report demonstrates how the Charrty has carried out those purposes durir9 the year and contiFwes to provide o public benef it to the local community. Activities tind Truslees. Review The Charity is af f ilioted to the Trus5ell Trust whose 9uidelines are f ollowed in the operations and procedures of the Chority. Due to the pandemic the Trussell Trust annual support visit has not been undertoken. However. the trustees have worked closety with team leaders throughout lockdown and beyond by regular "zoom. meetirys to ernsure that standards and best service continue to be provided to the local community-
Malvern Hills Foodbank The Trustees. Annual Report / ¢ontiNed 30th September 2021 AchieveffKnts 2020 - 21 4.308 2019 Food parcels provided Ftsod, toiletries and household goods dornted by local people and organisations (k9) Food, toiletries and household goods purchosed with cash donations (k9) Food. toiletries and household goods distributed - voucher and non-voucher(kg) Fresh f ood vouchers (£) Fuel top Ltp payments (£) Active Ref erral Agencies workin9 as distributors of vouchers Volunteers 3,411 38,168 44,046 4.619 3,687 46.381 35,013 32,355 11.178 48 4,805 3,415 59 35 43 The Charity has 48 re9lStered referrnl a9encies, of whbch 32 issued at least I voucher rn the year. These agencies accounted for 1,463 referrals arKI 3.782 food parcels. In addition. 32 ref erml agencies, which ore registered with other Trussell Trust food banks, issued vouchers which were fulf illed by Malvern Hills FoodbtJnk. These agencres accounted for 240 referrals and 526 f ood parcels. The main referral ogencies which accounted for 60% of all ref errols were Citizens Advice South Worcestershire, Job Centre Plus. Plotform Housin9 Group, Maggs Day Centre and WCC Social Services. We have only been able to achieve our objectives through the excellent support of l*lolvern and Upton Churches, the wider district Churches. and the locol community. Thank you f or oll of the donations of food and other items durirvj this diff icult time. In addttion we would like to record our thanks to Waitrose. Morrison's. the hvo Co-ops. Just So. Lidl, One Stop and Soinsbury for their permanent collection points. These have not only increased dOtionS but olso have enllbled us to communrcate to the public the needs and reosoFts for having tt food bonk. t)ue to the pandemic we have continued to use a mainly delivery service from our warehouse assisted by Community Action hlalvern. The Lyttelton Well and Upton Baptist Church have olso helped by providing increased access for the Charity food parcels. particularty when the warehouse is closed. Our partnership with the Lyttelton Well contiriLies to grow whereby they also provide f ree hot meals aFKI refreshments f rom their cafe to those in need.
Malvern Hills FO(bank The Trustees. An1 Report i contirn*d 30" September 2021 6enepal In oddition to the receipt of dorKEted food QKI other iterns the Charity has reteived duriry the ye<w overwhelmirs fir¥mcial support from the local comm(nity. The p¢ndemic has continued to reduce the OPP¢Jrtunity for the public to obtain foods for doTrJtions so instead this has been repkced by increased firm¢iol dorkitions of which are standirg orders and 9ift aided. In addition the Charity has rewved £15.950 in Covid related emergency grdnts from Local Authorities, ¢nd £4.318 from the Alalvern Wor. s charity. The combiTh2ti¢)n of this tremendous increosed finoncial support has er¥]bled the Charity to ¢tinUe not only with the purchase of shortages but also to increost the number of vouchers for fresh food and fuel top-up payments 9e4walty. and specif icalty for those adversely affected by Cwd 19. Res¢r¥es polky The Trustees have considered the for a R¢serves Policy. They have taken account of the tmcertainty of receivin9 G sustainable level of dor¥]tions compared to the k2r9ety f ixed overhead exp¢nditure, coupled th the Charitys objectives to provide where possible ongoir9 support for people in crisis. The Truttees consider it prudent therefore to continue to set Qside reserves which approximote to the (mtlcipated resour¢¢ expenditwe for a twelve month period. As such the sum of £25,(KMJ hos been deposted with th¢ Casfle a Crystal Credit UniorL The Trustees continwlty review circumstan each year to assess if txisliry services could be improved upon or if additioMI serrfices could be wovided In this context the Trustees are reviewing the possibility of acquirirg additi¢ThJl office and stora9e space which will eThibie the Foodknik to provide a more distreet meetiry area for clients, ond to impr¢)ve the saf ety and workirg emironment of our VolteerS. The Trusfees regret the need to have a tharity such as maern Hills Foodbank but whilst there is (x need the Trustees will continue to increase the awareness amon9St the whole commurlty to encournge the $POrt rquired to emble the CFbJrity to achieve its objectives. Approved by the on 25 October 2021 ¢rKI signed on their beknlf by. Peter 8ucharvm . Chair ..........................
Malvern Hills Foodbank statement of Finoncial Activities Year ended 30th September 2021 2021 2020 Notes Llrntricted vestricted Fw Funds Incoming resources: Finonciol donations Gift aid Membership fees MHDC gronts re rent Locol Authority Covid support 9rants Bank interest 70.399 8.967 54.379 7.020 1.875 15.950 1,875 35 Financiol Income Valuation of donotions in kind 97.203 81.168 63,318 77,080 Total of iOrnI resources 178.371 140.398 Resource5 expended: Per summary In kind dorwjlions distriblrted 90.747 81.168 38.711 Ti,080 Total of resources eXpeTrd 171.915 115,791 Net increase in rwwces 6.456 24.607 Unrestricted funds brou9ht forward 47,615 23.008 UFYestri¢ted funds carried forw 54,071 47,615
Malvern Hills Foodl)ank Balance Sheet th As at 30 September 2021 Notes zozi 2020 Towible fixed assets: 1.351 918 Cwrent ossets". Reserve Policy Fund deposit account Bank bolance - current account Bank balance - deposit account Debtors - 9ift aid reb¢rte Food and fuel vouchers Sundry debtors 25.075 5,422 40.074 8.842 3,577 200 25,075 3.639 40.070 7.023 1,195 90 83,190 (395) 77.092 (320) Less.. Sundry creditors Net current assets 82.795 76.772 Total assets 84,146 77.690 FUNDS OF THE CHARIri: Unrestricted funds: Reserve Policy Fund Fuel top up f und 54.071 25.075 47.615 25,075 Total 84,146 77.690 Approved by the Trustees on 25 October 2021 and OLrthorised to SFgn on their behalf by Pet¢r Buchamn - Choir....-..............._......-- Anne Garner- Treasurer.....................
Malvern Hills Foodbank Notes to the Financial Stateftxnts 30 September 2021 I. ACCOUNTING POUCIES Audit The Charity is not required to have a statLrtory aLbdit since income total assets are below the required thresholds. Income Voluntary income. includin9 donatrons gift oided, are recognised as income when received. Where opplicable, gif t aid income tox recoverable, is reco9nised when the recovery is receivable. Donations in kind 9iven for distribution are recognised as incomin9 resourccs only when distributed with an equivalent amount beirg tncluded as resources expended. The valuation of such donations is based on Trussell Trust gurdeltnes. No value ig attribLrtable to time domted by volunteers as it would be total impracticable to record and value such time. Towible f ixed assets ond deweciation Tangible f ixed assets are copitalised at cost. or at fair value to the Charity if donated. if they have a usef ul life of more than one yeor. Depreciation is provided on a stroight line basis in order to write off the ossets over their ef f ective usef ul lif e. Equipment LS deprecroted at ZO%. stock Stocks of dorKtled goods held at the year-end are not volued within the f inancial stotements. The notiorKIl valuation of stock was £12.740 (2020: £14.724) Funds unrestricted funds are f unds which can be utilised at the discretron of the trustees. Funds held in reserve funds ore not restricted as such btrt eormarked to fund specific initiatives or to provide suf f icÈent f L¢nds to eble the Charity to fulf il its objectives over o twelve month period.
Malvern Hills Foodbank Notes to the Financial Statements / continued 30 September 2021 2. TRUSTEE AN[) VOLufvrrEER PAYMENTS The Charity operates solely by unpaid volunteers_ The Trustees and the volunteers receive no remuneration or expenses other than reimbursement onty in respect of direct expenses incurred on behalf of the Chority. The foodbank owes o debt of 9ratitude to its loyol volunteers. Due to the restrictions created by the pttndemic the number of volunteers working in eoch shtft has reduced ond the working practises hove been signif rcontly charyed using mainly a delivery only service as noted above. The trustees thank them all for the4r help and support. 3. SUMMARY OF RESOUR5 EXPENDED 2021 2020 Food and sundries for distribution Fresh food vouchers Fresh food vouchers f or special projects Fuel top up payments Bags and boxes Rent and service charge Light, heot and water Trussell Trust f ronchise f ee Printin9, Stationery and consumables Sundry equipment and repairs rnsuronces Miscellaneous Protective Clothing td PPE Cleanin9 Telephone and broadband Community Action delivery costs Depreciation of equipment 13,875 32.355 8,075 11.178 669 7,8CK) T15 11,667 4.805 3.415 746 7.800 1.109 360 821 1,168 662 483 894 665 620 2,700 796 1.632 712 478 1.013 550 696 7.715 684 Total resources expethd 90.747 38,711
Malvern Hills Foodbank Notes to the Financial Statements / contirwed 30th September 2021 4. TANGIBLE FIXEts ASSErs Equipment Cost os at ISI October 2020 Additions 13.341 1,117 Sh Cost 0$ at 30 September 2021 14,458 Deweciation as at l October 2020 12,423 Chor9e f or the yeor 684 tseFYeciation os at 30, September 2021 13.107 Net book value 30 September 2021 1.351 Net book value 30 September 2020 918
Malvern Hills Foodb<mk Independent Examiner's Report 30 September 2021 Indewdent Examiner's Rewt I report to the Trustees on my exomimtion of the fimncial statements of the Malvern Hills Foodbank for the year en(kd 30 September 2021 Respwffjibilities bosis of repwt As the Trustees of the Charity you ore responsible for the preFrf]rntion of the fiTr2ncial statements in occord¢]nce with the requirements of the Chorities Act 2011 fthe Acf) I report in respect of my examimtion of the Chority's fIncIal statements carried oirt under section 145 of the Act and in carryirwj otrt my examirntion I hove considered oll the applicable Directions given by the Chority Cornmission under section 145(5Xb) of the Act. I have completed my exomination. I conf irni that no material motters have come to my attention in e¢nnection with the exomination givirvj me cause to believe that in any material respect: Accountir43 records were not kept in respect of the Charity os requrred by section 130 of the Act.. or 2. The f inanciol statements do not accord with those records" or 3. The financial statementg do r¢ot comply with the appltcable requirements concernirg the form and content of financial statements set 04rt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the f inoncial statements 9iYe a -true and fair view. which is not a matter considered as part of an independent examinatior I have no concerns and have come across no other motter5 in connection with the exami110n to which attention should be drawn in order to erkible a proper understondiw of the fFMncial stot¢ments to be reached. Signed.. Nome.. Christopher Price Address: Malvern Worcestershire Vl. Qct.ZoZI io