Company Registration number 03057516 Charity Registration number 1151837 SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED {a company limited by guarantee without share capital) TRUSTEES, REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2025 Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court. Newcastle Business Park Newcastle upon Tyne, NE4 7YD
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED {a company limited by guarantee without share capital) Contents Page Reference and administrative details Trustees, report Independent examiner's report Statement of financial activities Balance sheet Notes to the financial statements 7-12
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED la company limited by guarantee without share capital} Reference and administrative details Year ended 31 May 2025 Trustees and dirertors Susan Bell Andrea Cox Nichola Hardy lan Mason Ross McPhie Allison Usher Dudley Waters Senior management Helen Ainscough Registered office and operational address Rectory Row Sedgefield County Durham TS212BJ Independent examiner Peter Alexander Bsc Stephenson Coates Audit Limited Chartered Accountants West 2, Asama Court Newcastle Business park Newcastle upon Tyne, NE4 7YD Company number 03057516 Charlty number 1151837
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Trustees, Report for the Year ended 31 May 2025 The trustees of the charitable company (the 'Charity'l, a company limited by guarantee, present their annual report together with the financial statements for the year to 31 May 2025. The financial statement5 are also prepared to meet the requirements for a directors, report and accounts for the Companies Act purposes. The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial reporting Standards in the UK and Republic of Ireland IFR51021. Objectives and activities The principal objectives of the Charity are to: Provide facilities for the daily care, recreation and education of children during out of school hours and school holidays; To advance the education and training of persons in the provision of such care, education and recreational activities. In setting our objectives and planning our activities, the trustees have regard to the Charity Commission's public benefit guidance when exercising any powers or duties to which the guidance is relevant. Review of Activities and Financial Performance There was an over all increase in income during the year and in staffing costs resulting in a deficit of £3.633 for the year {2024: £181 surplusl.Total free reserves as at the year end were £6,84412024'. £6,318). Reserves Policy All reserves are kept solely for the benefit of the Charity. The general policy is to maintain three months wages cost5 in reserve in the event of either redundancy or if the Charity were to close for any reason. Other Unrestricted Reserves The capital reserve is adjusted annually to reflect the net book value of fixed assets, which cannot be easily realised, in the event of a cash Shortfall. Restrlcted Reserves Where the Charity receives contributions that are restricted to particular types of expenditure any unused amounts are held in a restricted reserve. Plans for future years Our plan for the future is to build a canopy to enable outside play for the children in all weather. This ca nopy will not increase the capacity of Fun Club but will provide additional facilities for outside play and growing plants. Supplier quotes have been received and a decision on planning permission is being sought. Dependant on whether planning permission is required there may be some delay to the initial eighteen month plan. The aim is still for the canopy to be solely funded by grants and in particular 106 monies from local housing developments.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED la company limited by guarantee without share capital) Trustees, Report for the Year ended 31 May 2025 (continued) Organisational Structure The Charity is controlled by its governing document, a constitution. The constitution was adopted on 29 June 1994 las amended 3 July 20031. The Charity was registered on 4 October 1994 and incorporated on 17 May 2005. The Directors of the company are also charity trustees and the management of the organisation is their responsibility. They are appointed under the terms of the governing documents. However, they must not be disqualified from acting as a director or a trustee and in addition obtain the necessary clearance from Ofsted. The day to day operations of the charity are carried out by the general manager and two deputy managers, reporting to the Director5. Risk Management The trustees have assessed the major risks within a tailored risk register to which the charity is exposed, in particula r those related to the operations and finances of the charity and are satisfied that systems and procedures are in place to mitigate our exposure to the major risks. Statement of the directors, responsibilities in relation to the financial statements The directors are responsible for preparing the directors, report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the directors to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company and of the income and expenditure of the charitable company for that period. In preparing these financial statements, the directors are required to: select Suitable accounting policies and then apply them consistently; observe the methods and principles in the Charities SORP; make judgements and estimates that are reasonable and prudent. prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in operation. The directors are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2CM)6. They are also responsible for safeguarding the a55ets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Thi5 report has been prepared in accordance with the provisions applicable to companie5 entitled to the small companies exemption5. Approved by the directors on 16 February 2026 and signed on their behalf by: Allison Usher Chair
REPORT OF THE INDEPENDENT EXAMINER TO THE DIRECTORS OF SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED I report on the financial statements for the year ended 31 May 2025, which comprise the statement of financial activities (including income and expenditure account), balance sheet and the related notes to the accounts. Responsibilities and basis of report As the charity's trustees of the company {and also its directors for the purposes of company lawl you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 {'the 2006 Act,). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 {the '2011 Act,). In carrying out my examination I have followed the Directions given by the Charity Commission under section 14515}Ibl of the 2011 Act. Independent examiner's report I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 11 accounting records were not kept in respect of the company as required by Section 386 of the 2006 Act and in any other case, section 130 of the Charities Act 2011- or 21 the accounts do not accord with those accounting records- or 31 the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. or 4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities lapplicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the U K and Republic of Ireland {FRS 102}1. I have no concerns and have come across no other matter5 in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Peter Alexander Bsc Stephenson Coate5 Audit Limited Chartered Accountants West 2, Asama Court Newcastle Business Park Newcastle upon Tyne NE4 7YD Date: 16 February 2026
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Statement of financial activities (Incorporating Income and Expenditure Account) Year ended 31 May 2025 Unrestricted Designated funds funds 2025 2025 Restricted funds 2025 Note Total funds 2025 Total funds 2024 Income from Charitable Activities Bank interest received 129,101 69 2, 160 131,261 69 126,181 24 Total Income 129,170 2,160 131,330 126,205 Expenditure on Charitable activities 128,644 4,159 2,160 134,963 126,024 Total expenditure 128,644 4,159 2,160 134,963 126,024 Net outgoing resources 526 14,1591 143,707 13,6331 181 Total funds brought forward Total funds carried forward 6,318 150,025 149,844 6,844 139,548 146,392 150,025 The statement of financial activities includes all gains and losses recognised in the yea r. All income and expenditure derive from continuing activities. The notes on pages 7 to 12 form part of these financial statements.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Balance Sheet Year ended 31 May 2025 Note 2025 2024 Fixed assets Tangible assets 149,933 155,246 Current assets Debtors Cash at bank and in hand 1,487 6,175 7,662 4,351 4,340 8,691 Credltors: amounts falling due within one year io 5,712 4,617 Net current assets/{liabilitles) Total assets less current liabilities 1,950 4,074 151,883 159,320 Creditors: amounts falling due after more than one year Capital grant Net assets 11 13,011) 12,480) 146,392 15,9651 13.3301 150,025 12 Funds Designated funds Unrestricted funds 13 13 139,548 6,844 143,707 6,318 Total funds 146,392 150,025 For the financial year in question the company was entitled to exemption under section 477 of the Companies Act 2006 relating to small companies. No members have required the company to obtain an audit of it5 account5 for the year in question in accordance with section 476 of the Companies Act 2006. The directors acknowledge their responsibility for complying with the requirements of the Act with respect to accounting records and for the preparation of accounts. The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companie5, regime. These financial 5tatement5 were approved by the directors on 16 February 2026 and are signed on their behalf by.. vw Allison Usher Director Company registration number 03057516
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital) Notes to the financial statements Year ended 31 May 2025 General Informatlon The charity is a private company limited by guarantee, registered in England and Wales and a registered charity in England and Wales. The address of the registered office is Rectory Row, Sedgefield, County Durham, TS2128J. Accounting policies The principal accounting policies are summarised below. The accounting policies have been consistently applied. Basis of preparation of financial statements The Financial Statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice "Accounting and Reporting by Charities" applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland IFRS 1021- and the Companies Act 2006 and the Charities Act 2011. The charitable company constitutes a public benefit entity as defined by FRS 102. The financial statements are prepared in sterling which is the functional currency of the charitable company and rounded to the nearest £. Fund accounting General Funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designed for other purposes. Designated funds are general funds which have been set aside by the trustees for a specific purpose. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is Set out in the notes to the financial statements. Incoming resources All incoming resources are included in the statement of financial activities when the charily has entitlement to the funds, certainty of receipt and the amount can be measured with sufficient reliability. For legacie5. entitlement is the earlier of the charity being notified of an impending distribution or the legacy being received. Gifts in kind are included in the statement of financial activitie5 at a reasonable estimate of their value at the time they are utilised by the charity, with the equivalent amount recognised as charitable expenditure. No amounts are included in the financial statements for service5 donated by volunteers.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED (a company limited by guarantee without share capital} Notes to the financial statements (continued) Year ended 31 May 2025 Income resources (continued) Donated services or facilities, which comprise donated services, are included in income at a valuation which is an estimate of the financial cost borne by the donor where such a cost is quantifiable and measurable. No income is recognised where there is no financial cost borne by a third party. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of donation. Resources expended Support costs are those costs incurred directly in the support of expenditure on the objects of the charity. They include governance costs. Which are those incurred in connection with the administration of the charity and compliance with constitutional and statutory requirements. All resources expended are inclusive of irrecoverable VAT. Fixed assets Fixed Assets are stated at cost less accumulated depreciation. Land and buildings 2Yo on cost Plant and machinery IO% reducing balance Golng concern basis The directors of the charitable company are satisfied that there are no material uncertainties about the charity's ability to continue as a going concern. Donations Unrestricted funds 2025 Restricted funds 2025 Total funds 2025 Total funds 2024 Charitable Activities 129,101 129,101 2,160 2.160 131,261 131,261 126,181 126,181 Analysis of resources expended by activities Direct costs 2025 Support costs 2025 Total funds 2025 Total funds 2024 Charitable activities 123,579 11,283 134,862 126,024
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED la company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 May 2025 Support costs 2025 2024 Rent Insurance Light & heat Telephone Post & Stationery Repairs and renewals Cleaning Subscriptions Sundry expenses Accountancy Bank interest Amortisation of capital grant Depreciation 500 1,263 300 683 500 1,221 2,247 751 799 2,855 234 480 84 1,200 783 18501 5,441 15,745 1,772 303 96 1,741 264 {8501 5,313 11,384 Net income/(expenditure) This is stated after charging 2025 2024 Amortisation of capital grant Independent examiner fee Depreciation {8501 1,200 5,313 1850) 1,200 5,441 Staff costs 2025 2024 Wages and salaries Employers pension contributions 117,206 1,611 118,817 105,810 831 106,641 The average number of employees during the year wa5 2025 2024 Administration 14 12 No employee received remuneration in excess of £60,000. No trustees received any remuneration or re-imbursement of expenses.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED io la company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 May 2025 Tangible fixed assets Land and buildings Plant and machinery Total Cost At l June 2024 207,944 207,944 37,628 37,628 245,572 245,572 At 31 May 2025 Depreciation At l June 2024 Charge for year At 31 May 2025 64,237 4,159 68,396 26,089 1,154 27,243 90,326 5,313 95,639 Net book value At 31 May 2025 139,548 10,385 149,933 At 31 May 2024 143,707 11,539 155,246 Debtors 2025 2024 Other debtors 1,487 1,487 4,351 4,351 io Creditors: Amounts due within one year 2025 2024 Bank loans Other taxes and social security Accruals 3,368 1,344 1,000 5,712 3,368 249 1,000 4,617 li Credltors: Amounts due after one year 2025 2024 Bank loans 3,011 5,965
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED li (a company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 May 2025 12 Capital Grant Total As at l June 2024 Released to income As at 31 May 2025 3,330 1850} 2,480 3,330 18501 2,480 A capital grant of £4,250 was received during financial year 2023 from Durham County Council towards capital equipment and is amortised over a five year period. 13 Statement of funds l June 2024 Income Expended 31 May 2025 Designated funds Capital fund 143,707 143,707 4,159 4,159 139,548 139,548 Unrestricted funds General funds 6,318 6,318 129,170 129,170 128,644 128,644 6,844 6,844 Restricted funds Grants 2,160 2,160 2,160 2,160 Total funds 150,025 131,330 134,963 146,392 l June 2023 Income Expended 31 May 2024 Designated funds Capital fund 147,866 147,866 4,159 4,159 143,707 143,707 Unrestricted funds General funds 1,978 1,978 126,205 126,205 121.865 121,865 6,318 6,318 Total funds 149,844 126,205 126,024 150,025 The Capital Fund represents the net book value of the a55ets held and is not therefore readily realisable.
SEDGEFIELD OUT OF SCHOOL FUN CLUB LIMITED 12 {a company limited by guarantee without share capital) Notes to the financial statements (continued) Year ended 31 May 2025 14 Analysis of net assets between funds Unrestricted funds Designated funds Total funds 2024 Total funds 2024 Tangible fixed assets Current asset5 Current liabilities Non-current liabilities 10,385 7,662 15,7121 15,4911 139,548 149,933 7,662 {5,7121 {5,4911 146,392 155,246 8,691 14,617) 19,295) 6,844 139,548 150,025 15 Company structure The charitable company is a company limited by guarantee and not having share capital. Every member of the company undertakes to contribute in a winding up a sum not exceeding £1 whilst they are a member, or within one year of ceasing to be a member. towards debts and liabilities contracted before ceasing to be a member. 16 Related party transactions There were no related party transactions during the year.