Trustees’ Annual Report for the period
From Period start date 01/10/23 To Period end date 30/09/24
Charity name: Horsham Garden Music Festival
Charity registration number: 1151809
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running a series of primarily free outdoor concerts for the community incorporating a wide variety of performers and music genres whilst making the events as inclusive as possible. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have ensured the festival is of public benefit by making it fun and accessible to the whole community. |
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: SORP reference |
You may choose to include further statements where relevant about: |
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | In 2020 we were unable to run activities so no volunteers were engaged in this year. |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Charity has remain dormant again in 2023-2024. The trustees are looking into options to reform the event still |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against Para 1.41 objectives set Performance of fundraising activities against objectives Para 1.41 set Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity bank account is still at zero no income or expenditures this year. |
Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | HGMF does not have a reserves policy but is mindful of the desirability to carry forward a reasonable surplus from one year to the next to provide some financial stability and to offset the need to attract income from external sources. |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | We have minimal ongoing costs, with the majority of expenses going directly on the concerts held in July and which are payable after the event. We raise fresh funds each year from grants, sponsorships and donations. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other | ||
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by the trustees and appointed by members at an AGM. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Horsham Garden Music Festival |
|---|---|
| Other name the charity uses | HGMF |
Registered charity number |
1151809 |
| Charity’s principal address | 7 Oatlands, Crawley, West Sussex, RH11 8EE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Jamie Friday | Event Manager | Trustees |
|
| Graham Friday | Trustee | Trustees | |
| Edward Mackie | Event Manager | Trustees | |
| Thomas Viney | Event Manager | Trustees | |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets Na held in this capacity Name and objects of the Na charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for Na safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Jamie Friday ~~ee~~ Position (eg Secretary, Event Manager Chair, etc) ~~es~~ Date 18/02/2025 ~~TT~~
HORSHAM GARDEN MUSIC FESTIVAL Charity No. 1151809
STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 01/09/23 TO 30/09/24
| Incoming Resources | £ | £ |
|---|---|---|
| Voluntary income | ||
| Sponsorships | 0 | |
| Activities for Generating Funds | ||
| Event Ticket Income | 0 | |
| Commission from Food and Drink Concessions | 0 | |
| CharityCollections | 0 | |
| Other income | ||
| Raffles | 0 | |
| Gift AID | 0 | |
| Give asyou Live | 0 | |
| Total income resources | 0 | |
| Outgoing Resources | £ | £ |
| Cost of Generating Funds | ||
| Event Management & Staging | 0 | |
| Performers | 0 | |
| Advertising& Printing | 0 | |
| Venue Hire | 0 | |
| MembershipFees | 0 | |
| Insurance | 0 | |
| PRS Fees | 0 | |
| Total resources expended | 0 | |
| Net incoming resources for theyear | 0 | |
| Total funds brought forward | 0 | |
| Total funds carried forward | £0.00 |