Trustees’ Annual Report for the period
From Period start date 01/10/20 To Period end date 30/09/21
Charity name: Horsham Garden Music Festival
Charity registration number: 1151809
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To advance, improve, develop and maintain public education in, and appreciation of, the art and science of music in all its aspects by any means the trustees see fit. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Running a series of primarily free outdoor concerts for the community incorporating a wide variety of performers and music genres whilst making the events as inclusive as possible. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have ensured the festival is of public benefit by making it fun and accessible to the whole community. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | In addition to the trustees, four other volunteers made up the rest of the planning committee, attending monthly meetings and taking on various tasks and responsibilities. Another ten volunteers were engaged to help with |
the marshalling and staffing of the concerts. Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | HGMF put on one free concerts, covering a wide range of music styles in an easily accessible, beautiful garden setting near the town centre. We began with a rock concert, a theme which is very popular with the public. We always have a wide range of good local acts to choose from to give different musicians performing opportunities and exposure. Three of the acts consisted of teenagers from local schools and colleges, some of whom had never performed on a big stage in front of a large crowd before. They were thrilled to have the opportunity and put on great performances. Our performers said how much they enjoyed being a part of the Horsham Garden Music Festival and audience feedback was really positive, too. This type of event is beneficial to the mental health and well-being of both performers and audiences. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 |
Investment performance Para 1.41 against objectives Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The charity is in a healthy position menaing we were able to run this year without the need for sponsorship |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | HGMF does not have a reserves policy but is mindful of the desirability to carry forward a reasonable surplus from one year to the next to provide some financial stability and to offset the need to attract income from external sources. |
| Amount of reserves held | Para 1.22 | Zero |
| Reasons for holding zero reserves |
Para 1.22 | We have minimal ongoing costs, with the majority of expenses going directly on the concerts held in July and which are payable after the event. We raise fresh funds each year from grants, sponsorships and donations. |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
| Additional information (optional) | Additional information (optional) | Additional information (optional) |
|---|---|---|
| You may choose to include further statements where relevant about: | ||
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
£2000 came from commission from concessions and ticket revenue from a fund raising concert. |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are selected by the trustees and appointed by members at an AGM. |
| Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
Additional information (optional) You may choose to include further statements where relevant about: |
|---|---|---|
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Horsham Garden Music Festival |
|---|---|
Other name the charity uses |
HGMF |
Registered charity number |
1151809 |
| Charity’s principal address | 7 Oatlands, Crawley, West Sussex, RH11 8EE |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|
| Jamie Friday | Event Manager | Trustees | |
– Corporate trustees names of the directors at the date the report was approved Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
Na |
|---|---|
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
Na |
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
Na |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|---|
| Type of adviser Name Address |
|||
| Name of chief executive or names of senior staff members(Optional information) | |||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Jamie Friday Position (eg Secretary, Event Manager Chair, etc) Date 22/06/2022
HORSHAM GARDEN MUSIC FESTIVAL Charity no. 1151809 STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 01/10/20 TO 30/09/21
| Incoming resources | £ | |||
|---|---|---|---|---|
| Voluntary income | ||||
| Grants | ||||
| - | - - | |||
| - | - - | |||
| Sponsorships | - | - | - - | |
| Activities for generating funds | ||||
| - | ||||
| Ticket Revenue Elvis Night | - | 2,009.00- | ||
| - | ||||
| - | ||||
| - | ||||
| - | - | 2,009.00- | ||
| Total incoming resources | - | 2,009.00- | ||
| Resources expended | ||||
| Costs of generating funds | ||||
| Event Management & Staging | - | 7,112.00- | ||
| Performers | - | - - | ||
| Advertising & Printing | - | 50.00- | ||
| Venue Hire | - | - - | ||
| Membership Fees | - | - - | ||
| Insurance | - | 180.00- | ||
| PRS Fees | - | - - | ||
| Consumables & Misc | - | 98.00- | ||
| Total resources expended | - | 7,440.00- | ||
| Net incoming resources for the year | - | 5,431.00- | ||
| Total funds brought forward | - | 7,800.61- | ||
| Total funds carried forward | £2,369.61 |