## **Trustees’ Annual Report for the period** **From Period start date 01/10/20 To Period end date 30/09/21** **Charity name: Horsham Garden Music Festival** ## **Charity registration number: 1151809** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance, improve, develop and**
**maintain public education in, and**
**appreciation of, the art and science of**
**music in all its aspects by any means**
**the trustees see fit.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**Running a series of primarily free**
**outdoor concerts for the community**
**incorporating a wide variety of**
**performers and music genres whilst**
**making the events as inclusive as**
**possible.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have ensured the festival is**
**of public benefit by making it fun and**
**accessible to the whole community.**| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**n/a**| |Policy on social investment
including program related
investment|Para 1.38|**n/a**| |Contribution made by
volunteers|Para 1.38|**In addition to the trustees, four other**
**volunteers made up the rest of the**
**planning committee, attending monthly**
**meetings and taking on various tasks**
**and responsibilities. Another ten**
**volunteers were engaged to help with**| **the marshalling and staffing of the concerts.** Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**HGMF put on one free concerts,**
**covering a wide range of music styles in**
**an easily accessible, beautiful garden**
**setting near the town centre.**
**We began with a rock concert, a theme**
**which is very popular with the public.**
**We always have a wide range of good**
**local acts to choose from to give**
**different musicians performing**
**opportunities and exposure. Three of**
**the acts consisted of teenagers from**
**local schools and colleges, some of**
**whom had never performed on a big**
**stage in front of a large crowd before.**
**They were thrilled to have the**
**opportunity and put on great**
**performances.**
**Our performers said how much they**
**enjoyed being a part of the Horsham**
**Garden Music Festival and audience**
**feedback was really positive, too.**
**This type of event is beneficial to the**
**mental health and well-being of both**
**performers and audiences.**| **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| Investment performance Para 1.41 against objectives Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The charity is in a healthy position**
**menaing we were able to run this year**
**without the need for sponsorship**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**HGMF does not have a reserves policy**
**but is mindful of the desirability to carry**
**forward a reasonable surplus from one**
**year to the next to provide some**
**financial stability and to offset the need**
**to attract income from external sources.**| |Amount of reserves held|Para 1.22|**Zero**| |Reasons for holding zero
reserves|Para 1.22|**We have minimal ongoing costs, with**
**the majority of expenses going directly**
**on the concerts held in July and which**
**are payable after the event. We raise**
**fresh funds each year from grants,**
**sponsorships and donations.**| |Details of fund materially in
deficit|Para 1.24|
**n/a**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**| |---|---|---| |You may choose to include further statements where relevant about:||| |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**£2000 came from commission from**
**concessions and ticket revenue from a**
**fund raising concert.**| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**CIO**| |
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustees are selected by the trustees**
**and appointed by members at an AGM.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Horsham Garden Music Festival| |---|---| |
Other name the charity uses|HGMF| |
Registered charity number|1151809| |Charity’s principal address|7 Oatlands, Crawley, West Sussex, RH11 8EE| ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not**
**for whole year**
**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---| ||Jamie Friday|Event Manager|Trustees| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| ||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|Na| |---|---| |
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Na| |
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Na| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---|---| |**Type of**
**adviser**
**Name**
**Address**|||| ||||| ||||| ||||| ||||| |**Name of chief executive or names of senior staff members(Optional information)**|||| ||||| ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Jamie Friday **Position (eg Secretary,** Event Manager **Chair, etc) Date** 22/06/2022 **HORSHAM GARDEN MUSIC FESTIVAL Charity no. 1151809 STATEMENT OF FINANCIAL ACTIVITIES FOR THE PERIOD 01/10/20 TO 30/09/21** |**Incoming resources**||**£**||| |---|---|---|---|---| |**Voluntary income**||||| |Grants||||| ||-|- -||| |||||| ||-|- -||| |Sponsorships|-||-|- -| |||||| |**Activities for generating funds**||||| ||-|||| |Ticket Revenue Elvis Night|-|2,009.00-||| ||-|||| ||-|||| ||-|||| ||-||-|2,009.00-| |**Total incoming resources**|||**-**|**2,009.00-**| |**Resources expended**||||| |**Costs of generating funds**||||| |Event Management & Staging|-|7,112.00-||| |Performers|-|- -||| |Advertising & Printing|-|50.00-||| |Venue Hire|-|- -||| |Membership Fees|-|- -||| |Insurance|-|180.00-||| |PRS Fees|-|- -||| |Consumables & Misc|-|98.00-||| |**Total resources expended**|||**-**|**7,440.00-**| |**Net incoming resources for the year**|||**-**|**5,431.00-**| |Total funds brought forward|||-|7,800.61-| |**Total funds carried forward**||||**£2,369.61**|