Friends of Summers Field
Trustees’ Annual Report
Year Ended 30 November 2023
Structure and Governance
Friends of Summers Field (FOSF) was originally set up as a Charitable Company limited by guarantee, incorporated on 29 November 2011 and registered as a charity by The Charity Commission. In August 2022, an application was accepted by The Charity Commission to convert the Charitable Company to a Charitable Incorporated Organisation (CIO). FOSF is governed by a Constitution based on the “Association Model” provided by The Charity Commission.
Charity registration number 1151689 Registered Office Granary Court, Church Road, Doynton, Bristol BS30 5SU
Trustees as at 30[th] November 2023:
Mr L Whitbread Mr P Drayton Mrs C Wakefield-Wylde
All trustees give their time voluntarily and receive no benefits from the charity.
Objectives and Public Benefit
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(1) The preservation and conservation for the public benefit of the flora and fauna of Summers Field Community Orchard and wildflower meadow
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(2) To provide Summers Field Community Orchard and wildflower meadow as a facility for recreation or other leisure time occupation for the benefit of the inhabitants of Doynton and the surrounding area in the interests of social welfare and with the object of improving the condition of life of the said inhabitants.
FOSF Activities
In line with our objectives, Friends of Summers Field carried out the following activities during the year under review :-
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Regular work parties to maintain the orchard and wildflower meadow as a facility for recreation as well as to foster the environment and to encourage wildlife.
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Harvesting and producing apple juice from the orchard crop.
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Organising a cream tea in the orchard to help foster good community relations, as well as to raise funds for the maintenance of the orchard.
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Organising a function in the village hall to raise awareness of the orchard and to raise funds for the maintenance of the orchard.
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Organising an annual Wassail to raise awareness of, and to continue with, the ancient customs associated with local orchards.
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Installation of an owl box by a local owl expert.
Friends of Summers Field – Registered Charity No 1151689
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- Extra wildflower seeds were planted in the Autumn, many of them harvested from a local wildflower meadow, also a selection of hazel and rowan whips were planted at the back of the wildflower meadow to provide food and shelter for wildlife
Financial Summary
At the end of the 2022-23 Financial Year FOSF held a cash balance of £4,292.83 .
Income of £4036 was derived as follows :-
| Donations | £1,470 |
|---|---|
| Fundraising Activities | £1,218 |
| Sale of Apple Juice | £ 781 |
| Open Gardens | £ 567 |
Expenditure of £2,763 was incurred on the following :-
| Rent | £ 550 |
|---|---|
| Insurance | £ 143 |
| Orchard Maintenance | £ 381 |
| Costs related to fundraising | £1,119 |
| Purchase of Strimmer | £ 570 |
FOSF has no outstanding debts at 30[th] November 2023
The Financial Statements for the period 1[st] December 2022 to 30[th] November 2023 are attached.
Future Plans
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To continue to develop Summers Field Community Orchard in order to preserve and conserve the flora and fauna.
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To hold a Cream Tea, BBQ and camping day in the orchard as a popular community event, as well as to help raise funds for maintenance of the orchard.
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To hold a wassail in January to promote the ancient customs of local orchards.
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To continue to harvest our crop in order to produce fruit juice.
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To continue to maintain the orchard to the best of our ability to make it a welcoming facility for recreation and leisure.
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To hold an Autumn Feast and barn dance on Saturday 12[th] October.
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To instal two more information boards to explain the flora & fauna of the orchard.
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To instal a small wildlife pond.
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To encourage membership of FOSF to ensure continued support and funding, and to encourage more volunteers to assist in work parties.
Paul Drayton
Chairman – Friends of Summers Field
Friends of Summers Field – Registered Charity No 1151689
| Frienmds of Summers Field | Frienmds of Summers Field | Frienmds of Summers Field | Frienmds of Summers Field | Frienmds of Summers Field | § | § | § | CC16a | |
|---|---|---|---|---|---|---|---|---|---|
| For the period from |
01-Dec-22 | To | 30-Nov-23 | ||||||
| Section A Receipts and payments | |||||||||
| A1 Receipts | Unrestricted funds to the nearest £ |
Restricted funds to the nearest £ |
Endowment funds to the nearest £ |
Total funds to the nearest £ |
Last year to the nearest £ |
||||
Cream Tea fundraiser |
111 | - | - | 111 | - | ||||
| DHHM Donation | 150 | - | - | 150 | - | ||||
| Fete & Open Gardens | 566 | - | - | 566 | - | ||||
| Membershipand Donations | 570 | - | - | 570 | - | ||||
| Autumn Feast | 1,107 | - | - | 1,107 | - | ||||
| Applejuice Donations | 781 | - | - | 781 | - | ||||
| Corronation Grant | 750 | - | - | 750 | - | ||||
| - | - | - | - | - | |||||
| Sub total(Gross income for AR) | 4,036 | - | - | 4,036 | - | ||||
| A2 Asset and investment sales, (see table). |
|||||||||
| - | |||||||||
| - | - | ||||||||
| Sub total | - | - | |||||||
| Total receipts A3 Payments |
|||||||||
| - | |||||||||
Insurance(#10) |
143 | - | - | 143 | - | ||||
| Rent(#11) | 550 | - | - | 550 | - | ||||
| Wildflower Seeds(#13) | 111 | - | - | 111 | - | ||||
| Apple Juice(#14) | 702 | - | - | 702 | - | ||||
| Autumn Feast event(#15,#16,#17,#18) | 417 | - | - | 417 | - | ||||
| Trees(#19) | 185 | - | - | 185 | - | ||||
| Tags for Apple Juice(#20) | 5 | - | - | 5 | - | ||||
| Owl Box(#21) | 65 | 65 | |||||||
| Strimmer Line(#22) | 15 | - | - | 15 | - | ||||
| **Sub total ** | 2,193 | - | - | 2,193 | - | ||||
| A4 Asset and investment purchases, (see table) |
|||||||||
| Strimmer(#12) | 570 | ||||||||
| - | |||||||||
| **Sub total ** | 570 | - | |||||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
|||||||||
| - | |||||||||
| 1,273 | - | ||||||||
| - | - | ||||||||
| 3,020 | - | ||||||||
| 4,293 | - |
CCXX R1 accounts (SS)
05/06/2024
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Section B Statement of assets and liabilities at the end of the period
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Details Cash at bank Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Details |
Unrestricted funds Restricted funds to nearest £ to nearest £ 4,293 - - - - - 4,293 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Paul Drayton |
Endowment funds to nearest £ |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
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| Signature | Date of approval |
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| Paul Drayton | 02/05/2024 | ||
CCXX R2 accounts (SS)
05/06/2024
2