## **Friends of Summers Field** ## **Trustees’ Annual Report** ## **Year Ended 30 November 2023** ## **Structure and Governance** Friends of Summers Field (FOSF) was originally set up as a Charitable Company limited by guarantee, incorporated on 29 November 2011 and registered as a charity by The Charity Commission. In August 2022, an application was accepted by The Charity Commission to convert the Charitable Company to a Charitable Incorporated Organisation (CIO). FOSF is governed by a Constitution based on the “Association Model” provided by The Charity Commission. Charity registration number 1151689 Registered Office Granary Court, Church Road, Doynton, Bristol BS30 5SU Trustees as at 30[th] November 2023: Mr L Whitbread Mr P Drayton Mrs C Wakefield-Wylde All trustees give their time voluntarily and receive no benefits from the charity. ## **Objectives and Public Benefit** - (1) The preservation and conservation for the public benefit of the flora and fauna of Summers Field Community Orchard and wildflower meadow - (2) To provide Summers Field Community Orchard and wildflower meadow as a facility for recreation or other leisure time occupation for the benefit of the inhabitants of Doynton and the surrounding area in the interests of social welfare and with the object of improving the condition of life of the said inhabitants. ## **FOSF Activities** In line with our objectives, Friends of Summers Field carried out the following activities during the year under review :- - Regular work parties to maintain the orchard and wildflower meadow as a facility for recreation as well as to foster the environment and to encourage wildlife. - Harvesting and producing apple juice from the orchard crop. - Organising a cream tea in the orchard to help foster good community relations, as well as to raise funds for the maintenance of the orchard. - Organising a function in the village hall to raise awareness of the orchard and to raise funds for the maintenance of the orchard. - Organising an annual Wassail to raise awareness of, and to continue with, the ancient customs associated with local orchards. - Installation of an owl box by a local owl expert. _Friends of Summers Field – Registered Charity No 1151689_ 2 - Extra wildflower seeds were planted in the Autumn, many of them harvested from a local wildflower meadow, also a selection of hazel and rowan whips were planted at the back of the wildflower meadow to provide food and shelter for wildlife ## **Financial Summary** At the end of the 2022-23 Financial Year FOSF held a cash balance of **£4,292.83** . Income of **£4036** was derived as follows :- |Donations|£1,470| |---|---| |Fundraising Activities|£1,218| |Sale of Apple Juice|£ 781| |Open Gardens|£ 567| Expenditure of **£2,763** was incurred on the following :- |Rent|£ 550| |---|---| |Insurance|£ 143| |Orchard Maintenance|£ 381| |Costs related to fundraising|£1,119| |Purchase of Strimmer|£ 570| FOSF has no outstanding debts at 30[th] November 2023 The Financial Statements for the period 1[st] December 2022 to 30[th] November 2023 are attached. ## **Future Plans** 1. To continue to develop Summers Field Community Orchard in order to preserve and conserve the flora and fauna. 2. To hold a Cream Tea, BBQ and camping day in the orchard as a popular community event, as well as to help raise funds for maintenance of the orchard. 3. To hold a wassail in January to promote the ancient customs of local orchards. 4. To continue to harvest our crop in order to produce fruit juice. 5. To continue to maintain the orchard to the best of our ability to make it a welcoming facility for recreation and leisure. 6. To hold an Autumn Feast and barn dance on Saturday 12[th] October. 7. To instal two more information boards to explain the flora & fauna of the orchard. 8. To instal a small wildlife pond. 9. To encourage membership of FOSF to ensure continued support and funding, and to encourage more volunteers to assist in work parties. Paul Drayton _Chairman – Friends of Summers Field_ _Friends of Summers Field – Registered Charity No 1151689_ ||**Frienmds of Summers Field**|**Frienmds of Summers Field**|**Frienmds of Summers Field**|**Frienmds of Summers Field**|**Frienmds of Summers Field**|**§**|**§**|**§**|**CC16a**| |---|---|---|---|---|---|---|---|---|---| ||**For the period**
**from**||01-Dec-22||**To**||30-Nov-23||| ||||||||||| |**Section A Receipts and payments**|||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**||**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |
Cream Tea fundraiser|**111**||**-**||**-**||**111**||**-**| |DHHM Donation|**150**||**-**||**-**||**150**||**-**| |Fete & Open Gardens|**566**||**-**||**-**||**566**||**-**| |Membershipand Donations|**570**||**-**||**-**||**570**||**-**| |Autumn Feast|**1,107**||**-**||**-**||**1,107**||**-**| |Applejuice Donations|**781**||**-**||**-**||**781**||**-**| |Corronation Grant|**750**||**-**||**-**||**750**||**-**| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for AR)_|**4,036**||**-**||**-**||**4,036**||**-**| ||||||||||| |**A2 Asset and investment sales,**
**(see table).**|||||||||| ||**-**||||||||| ||**-**||||||||**-**| |**_Sub total_**|**-**||||||||**-**| |**_Total receipts_**
**A3 Payments**|||||||||| ||||||||||**-**| ||||||||||| |
Insurance(#10)|**143**||**-**||**-**||**143**||**-**| |Rent(#11)|**550**||**-**||**-**||**550**||**-**| |Wildflower Seeds(#13)|**111**||**-**||**-**||**111**||**-**| |Apple Juice(#14)|**702**||**-**||**-**||**702**||**-**| |Autumn Feast event(#15,#16,#17,#18)|**417**||**-**||**-**||**417**||**-**| |Trees(#19)|**185**||**-**||**-**||**185**||**-**| |Tags for Apple Juice(#20)|**5**||**-**||**-**||**5**||**-**| |Owl Box(#21)|**65**||||||**65**||| |Strimmer Line(#22)|**15**||**-**||**-**||**15**||**-**| |**_Sub total_ **|**2,193**||**-**||**-**||**2,193**||**-**| ||||||||||| |**A4 Asset and investment**
**purchases, (see table)**|||||||||| |**Strimmer(#12)**|**570**||||||||| ||**-**||||||||| |**_Sub total_ **|**570**||||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||||| ||||||||||**-**| ||||||||||| ||**1,273**||||||||**-**| ||**-**||||||||**-**| ||**3,020**||||||||**-**| ||**4,293**||||||||**-**| CCXX R1 accounts (SS) 05/06/2024 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
**Details**
Cash at bank
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,293**
**-**
**-**
**-**
**-**
**-**
**4,293**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Paul Drayton|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||Signature||Date of
approval| |||Paul Drayton|02/05/2024| ||||| CCXX R2 accounts (SS) 05/06/2024 2