Lockswood Community and Sports Association Annual Report of the Trustees For the year from l August 2022 to 31 July 2023 Lockswood Community and Sports Association is a charitable incorporated or8anisation, registered as a charity in England and Wales no= 1151561
REPORT OFTHE TRUSTEES MANAGEMENTCOMMITfEE Au ust 12022 to Jul 312023 Reference and Trustees/Administrative Information Charity Name: Lockswood Community and Sports Association Charity Registration Number: 1151561 erational address: Lockswood Community Centre Locks Heath District Centre 2 Centre Way Locks Heath Southampton S0316DX Trustees Mana ement Commlttee Mr Raymond Randall Chairmannreasurer Mr Geoffrey Eales Mrs Jacqueline Palmer Mrs Dee Readhead Miss Kirsten Skinner Councillor Susan Bayford Werner Schoffer Publicity Appointed Fareham Borough Council Representatlve Appointed February 2023 Em Mrs Beverley Colborne Miss Katrina West Mrs Marion Craig Mrs Nikola Wilkes Mrs Rhianne Wilson Mrs Sarah Rowland Office Mana8er Office Administrator Cleaning Duties (Retired) Cleaning Dutieslcasual Office Cover Office Support (Finance} Inde endent Examlner Mandair & Co Chartered Accountants Partnership House 84 Lodge Road Southampton S014 6RG Bank HSBC-Eastleigh SOS0 9YW
Our Aims and Ob'ertlves: Our Charity aims are as set out in our ConstFtution which was approvÈd on 8 February 2013. The aims of the Association are to benefit the residents of Locks Heath and the wider neighbourhood without distinction of gender. sexual orientation, race or political, religious, or other opinions. This can be achieved by improving the running of the Centre to provide facilities in the interests of social welfare, health, and wellbeing for recreatlon leisure. Ensurin our work delivers its Aims: This is our tenth review of our aims and artivities this year ending 31 July 2023. This review looks at ourachievements inthe previous 12 months.The reviewlooksatsuccess and benefits our users have obtained due to our efforts. Trustees can then access if they have achieved aims and objectives over 12 months. The focus of the work carried out durin the 12 months: No major projects have been cornmissioned and the office refurbishment remains on hold. The Charity felt it was necessary to increase hire char8es from l April 2023 in line with the inflatlon rate and utility bill increases. A IO% increase in char8es was agreed at a Trustees meetlng in March. Two card readers were purchased in November 2022 to make payments even easier due to many customers not carryin8 cash . With keepin8 malor expenditure down to a minimum. the office refurb being put on hold again meant a healthy end of yearfinancial position. Fareham Borough Counul carry out a Community Building Health Check every year and this was carried out in May 2023. Once again the result was very positive and FBC were pleased with the current management and running of the Centre. The Health Check highlighted issues with Sports Hall doors and Library door. FBC agreed these doors would need replacing. The library recharge payment of: £14.355.00 was deposited in our bank account in July 2023. This is payment for the library using the building . utilities. cleaners, and foyer. We continue to have a strong savings account which is the highest tt has ever been peaking at £99.295 in July 2023, therefore. hopefully our current funds will stand us in good stead for the challenging year ahead. In February FBC replaced the Sports Hall emergency Fire Doors and Library door PIR IPassive Infrared Sensors) have now been completed in all major rooms and corridors.
A five-year Fire Risk Assessment was carried out by'salum, on 30 May 2023. The assessment highlighted eleven points that would need attention. These eleven points have now been completed. Two additional smoke detectors and (half hour) fire panels in the electrical cupboard and tiles in the Hall cupboard. Jam Accounting are our new payroll providers, they were chosen due to including administering Pension issues within their serrfices which the previous provider did not offer and was causing a problem and the Charity needed their expertise in this fleld. Regarding the deferred office refurb. it was decided at the June Trustee Meetin8 that 3 quotes are to be obtained. Werner our new trustee- has agreed to organise this task. FBC has just agreed and offered the chartty a further 10-year sub lease of the Community Centre and negotiations are underwav. We p051tively look forward to another successful year- Our dedicated staff run the centre so efficiently and all trustees would like to say a big thank you to Beverley, Katrina, Nikola, Marion (Retired 29 September) and Rhianne. How our Activltles benefit the local le: The areas we cover include= Warsash. Park Gate, Sarisbury Green, ntchfield Common and Locks Heath. Our charitable activities are focused on improving the health and wellbein8 of 11 our users aged from birth to 90+ years, of all genders, sexual orientation, race, political, reli8ious, or other options. We encourage disabled and disadvantaged member5 of the public to use our facilities and ensure everyone 15 happy with our efforts in achievin8 this. Flnanclal Review Fundln8 Sources As from April 2023 we increased our hire charges by approx. 10%. Flnanclal Costs Due to present flnancial climate no large projects have been undertaken. Two card readers were purchased in November in readiness for the Christmas Fayre. This was a great success and brilllantly organised by Nikola Wilkes with help from Katrina West. High Utility bills. Healthy end to the year. Reserves Poli The Trustees Management Committee has monitored the chartvs requirement for reserves in light of the possible risks to the organisation. Fareham Borough Council will continue to pay for maintenance of the heating system and any outside bills for the Community Centre. Plans for Future Periods
As the Community Centre building is over 40 years old we are continually looking at ways to improve the Centre and demonstrate to our users that we are continuin8to make the building as attractive and welcoming as possible. Our aim is to make the Community Centre more professional and encourage new hirers to use ourfacilities. We will endeavourto ensure a visit to our Community Centre is a very posttive experience. Strurture Governance and Mana ement Governlng Document: The Lockswood Community and Sports Association is a Charitable Incorporated Organisation and was registered as a charity on 8 February 2013. In the event of the CIO being wound up the Trustees/member5 Of the CIO have no liability to contribute to its assets and no personal responsibility for settling its debts and liabilities. Recrultment and A ointment of Trustees Mana ement Comrnlttee The difectors of the company are also charity trustees for the purposes of the charsty law. The trustees are elected to serve for a period of 3 years after which they must be re-elerted at the next Annual General Meeting. AGM took place November 2022- all Trustees remain in the same roles. Rlsk Mana ement The Trustees/Mana8ement Committee has conducted a review of the major risks to which the charity is exposed. The main risk to the charity is the loss of users resulting in the charity making a loss which could result in the closure of the Community Centre. The Community Centre is part of Locks Heath Shopping Village which Is privately owned by New Rlver Retail. Also, 3 posslble rlsk could be that as the buildin8 is over 40 years old it may have Increased maintenance costs in the future. Procedures are in place to ensure the compliance wtth Health & Safety re8ulations for our staff, Trustees, hirers, and visitors of the Centre. These procedures are reviewed periodically to ensure that they meet the needs of the charity. We are fully GDPR compliant. anisational structure The Lockswood Community & Sports Association has a Management Committee of flve trustees, and an FBC representative- Cllr Mr5 Susan Bayford. Regular meetings take place and trustees are responsible for the policy of the charity. The five trustees are from various backgrounds. Although office staff attend meetin85 they have no votin8 ri8hts. Res onsibilities of the Mana ement Committee Company Law requires the Management Committee to prepare financial statements for each year which give a true and fair view of the state of affairs of the charity- The balance sheet date and its incoming resources and application of resources, including income and expenditure for the financial year. In preparingthese statements the Management Committee should follow best practice and:
l. Select sultable accounting policies and then apply them consistently 2. Make judgements and estimates that are reasonable and prudent 3. Prepare the financial statements on the going concern basis unless it is not appropriate to assume that the charity will continue on that basis. The Management Committee is responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company with the Companies Act of 2006. The Management Committee is also responsible for safeguarding the a55ets of the charitable company and hence for taking reasonable steps for the preventlon and detection of fraud and other irregularities. Members of the Mana ement Committee Members of the Management Committee who are trustees for the purpose of charlty law who served during the year and up to date of this report are set out at the beginnin8 of this report. In accordance with charity law as the Associations Trustees confirm that: As far as we are aware there is no relevant information for which the Association Independent Examiner is unaware of. As the Trustees of the Association, we have taken steps that we ought to have taken in order to make ourselves aware of any relevant information and to establish that the Independent Examiner is aware of that information. Inde endent ExamSner Durin8 the year the Practice of Ralph Crump Accountants Ltd was transferred to Mandair & Co, Chartered Accountants who have carried out the Independent examination on the accounts for 2022123. They expressed their willingness to continue in that capacity. Approved by the Management Committee on the: slgned on its behalf by.. 2023 and Mr Ray Rand hairmanl Mr Geof Eales (Trusteel Date: . i (k OLfoPJts£
LOCKSWOOD coMMuiirrY AND SPORTS ASSOCIATION INDEPENDENT EXAMINER% REPORT FOR THE YEAR ENDED 31 JULY JJ23 Ind•p•nd•rt Examln•V• Report to th¥ Trute• of Lo¢k8wood Cornmunlty and Sports Assoclatlon Wg r8PUt on th• of Ibe ass111 for tho y• ende4J 31 Juty 2023 v4lWI are set out on • 7 to 12 Responslbllltl•g and basls of report As the charty trustees ofthe asswation you are rwonsltA• lty th• prnparaoon of tho K¢ounts m ?rdanGe tr reqLMrements uDd•rs•don 14412} of the char?6 Act 2011 (the 2011 ALI). HaviThJ satisfi8d ours•fves that the accounts of the asswi1h are not reqtsirad to be audrted under section 144121 of th• 2011 Act and are eIltsIe fr)r Independent ex2mmation, we report in re3peGI of Quf ¢xaminab"on of thg a880Clatl.ts aeeounts •s ewi•d out under sectyon 145 of thè 2011 Act In carry)n9 Out our examknation we have folbwed the dwectron5 given by tt)e Charrty ComrrM$sion untsr secknn 14515)(bl oftrK 2011 Acl. Ind•pond•nt Examlnof$ Stat•mont We have completed our oxaminats"on. ojnfimi that no materlal Matt hav• com• to ovr attw)lion in conn8d.on the &xamin¥b"on 9i¥ino u8 Cause to b81i8ve that in any matenal r88POCt'. OYJnry r•cord8 V•we not xept In respect oflhe asK¥aon as Trquired by sg¢tion 130 ofthe 2011 Act. or 3. lh• aGcounts do not compty %¥rth th• •Fpbcabl• f•qum))ts cMin9 th• form and ¢¢nlwtt ot th aeeounta 8•t tyJt in the clibe$ (Accounts #nd R•portsl R•gulab"ons 2008 other than any requlr•m&nl that Ihe accounts give a and l vie th1() is not a matter considered as p1 of an indepen¢ent examinatlon W9 havg no conc8m$ and have Comè •crn$s no m•llèrs in vAth th8 exalnaOn io atten0 Jhould b¢ dr¥*m In thls r•pofl in orfer to enable a woper uTrJer¥tsThJin9 of the accourts to be Mandair & Co Chartared ACa)UThts Partnorship HOLe. 84 Lodge Road Souihampton S014 6RG 11
LOCKSWOOD COMMUNfTY AMD SPORTS ASSOCIATION Reglster•d Charlty Numbor 1151561 STATEMENT OF HNANCIAL AcnvmES Ilncluding Income & Expenditure Account) FOR THE YEAR ENDED 31 JULY 2023 2023 Unr•StrI( Rostrlct•d Totsl Funds Funds Funds 2022 Totsl Fund$ Inctsming rosources Activities for generating fvnd8: Voluntsry income- donations Income eamèd from assets 16 Income r6sourcs frcrfn chantsbte actMi18S: HI of fadlltles Fund talsing ovènts Grants- for charftsble purposes 109,143 109,143 100,667 1.250 1.250 Other Ineomè.. Grants- FBC re Co¥l¢>19 Coronavrrous Job Retention Schemo 2,667 Totsl Incomlng reBourc•8 111,091 111,091 103.350 R•8oureo• •wnd•d Costs of génaratirp funds: Charitable acMeB Govemance costs 93.831 93,831 83,185 660 Total r•sour¢es exnd 94,491 94,491 83,845 Net movement in funds- (d&knysurp 16,600 16,8CM) 19,515 Reconclllatlon of ndS Total funits brght fowrd 107,423 107.423 87.9)8 Totsl lunds caled fon¥ard 12 124.023 124,023 107.423
LOCKSWOOD COMMuiirrY AND SPORTS ASSOCIATION Reglstored Ch•ity Number 1151561 BALAMCE SHEET AT 31 JULY 2023 2022 Flxed Assets Tangible assets 1.803 2.403 Debiors Cash at bank ar in hand 10 19.876 103,984 2.224 104,436 123.860 106,660 Cr•dltors". Amounts falling duo wlthln one ygar 11 N•t CuTh•nt A8s•ts 122,220 105.020 124,023 107,423 Th• fvnds of the charltr. Unrestricted funds R8Strieted fund8 12 12 724,23 107,423 Total Fund• 124.023 107,423 The Trnstses have acknovAedged tsr respwtsltlios for pr8parirKJ aCunts wttkth gtve a true and fair vièw of thè Chartys actMti8s for thè r th8n andad in aeeordanco wth applicable accounUrvJ standards and the Charrts Accounting Slatem8nt of Recommended Practice (SORP- effective January 20151. Signed behalf of ts Trustees: Tnthe The note pages 9 to 12 fomi part ofthese accounts
LOCKSWOOD COMlJlUNrrY AND SPORTS A&g)CIATK)N NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 2023 1. ACCOUPrnNG POLICIES Basis of preparntion Thè accounts have be prepad M tha hlstoric£l eost basis and in complÉance wlth FRS 102, the Financial Reportlng Standard aFplicabl8 in th6 UK and the Republic of Ireland. the Statement of Re(lmended Practice applicable to charflles preparfng thelr accounts In accordance With the Flnanual Rewrting St8ndard applicable in the UK and Republic of Ireland {FRS 1021 (Charities SORP (FRS 102)) and Ihe Ch8rfUes Ad 2011. The rrerlS sten9, kh is the function81 currenry of the associgtion. Fund accountlng pollcy Unreslricled income funds ar& general fijnds that are 8vailatle for use at the tnL8teèÈ' in furtheranc8 of the obJe¢l&S of thè charity. R88lricted lunds are those donated for tn 8 P8rOGular area for specth¢ purp[$. the usa of which ts r8$tri to that area or purpose. Deslgnalad funds are unrestrktsd funds set ashJ8 8t thg dlscretlon of th8 tntsle8s for spedfic purp)$es. There are no designated funds during the year. Incoming r¢Sour$ Donations are recogn168d 4th8re there 18 entitlèm6n( c4rtAlnty of recalpt 8nd Ihe amount c¥n bè mo88urod wtth $ufflcl8nt rgliabilty. Income from charitable activths lrtludès intomo recognised as &amed (as the relatad gOCJs or sorvl¢es are provided) under contract, Rè8ource6 expendèd Llabllltles are wognised as #oon as thgr& 18 818gal or Constr oblhytlon c4Jnmrttsng the charity to the eXpendre. Al expendre Is accounted for on an 8¢cru81s ba a1 has been Classi undér h•adings that aggrggats all (x)sts related to the categ)ry. Charitsble experltsre comp¥l8es those costs Incurred by the tharity in the delfvery of Ms athtl8s and seNlces for Its beneflc18ries. It includes both c£ts that csn b8 8Mcttt8d dirècty lo such 8(vibes and those cx)sts of an indirect natur necessary to support tham. Govemance costs Govomance costs inclLKfe )8 of pr8parntkn examinati)n of the stsbjtory acCnts. the Costs of truslae meatings and the cost of any kgal aoe to trustees on goverr or const1boThaI matters. trrn¢ov•rnbk VAT Irracoverabla VAT Is clArg8d agart thè tgOf rosow(x ex[thd for tt w88 incurrod. Flx•d a%s•ts InOMt1ual fixed assets a inttlally recorded at contdl...
10 LOCKSWOOD COMMUNrrY AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL sfATEMEpifs FOR THE YEAR ENDED 31 JULY 2tr23 DeptratioN l)eprecialion is prOded on tsn9le ed assets $0 as to vKite off the c4sf ¢)verth8XexpJ u$6ful enomiC life as FL¥tyres. fftttrtg$ ar equipment - 25% straight li basis Pfrnslons The charity has sorne staff in the Hampshlre County Counell Pgnslon S¢h6me. Thè assets of the scheme are h8Jd ind•pend9nty of the charity and aL80 indwndenty admini%tered. The charity makes an empbyerfs contribution to the scheme which i8 shown ni nots 7. There vwe no outstsndtng or prepaij (X>ntriltionS at the of th& finandal year. I TOTAL RESOURCES EXPENDED Charttab acti¥e5 2023 2022 Governan¢ TOTAL 2022 2023 2022 2023 DIrt costs . unre•trlct•d fvnds Employment Costs Establishmènt costs Rèpai & ma*iknanc Office expenses Sundry & othw tosts ProfessM)nal ojsts Dowciabon of tsngibie ft<8d assets 57.694 20.689 8,172 5.511 54.497 19,028 57,694 20,689 8.172 5.511 54,497 19,028 5.834 135 1,076 801 135 416 524 601 1,184 601 93,831 83,169 Dlrect costs. rp8tr1cted fvnds aintènanee 660 94.491 83.829 93,831 83.169 660 94.491 83,829 3. DEfAILS OF CHARITABLE ACTivm Grnnt fvndlng of actlvltles 20222 Total 2023 2022 Unrestrithd Fun(ts CharitsNe octivthes R8strict•O FundÉ Maltrteftar 93.241 81.162 94,491 83,829
LOCKSWOOD COMMUNITY AND SPORTS A8SOCIATK)N NOTES TO THE FINANCIAL sfATEMENTS FOR ThE YEAR ENDED 31 JULY 2023 2022 GOVERNANCE COSTS IW8nd&nl examination (Ir15r@ VAn 660 S. TRUSTEES. REMUNERATION AND expENSES No trust86s recelved any remuneration or benefits from the Charity dwing 2023 2022 6. NET INCOME IS STATED AFTER CHARGING Depreciation of tangible fixed assets 7. EMPLOYEES. REMUNERATION Th8 arage number of p8rsons emplo bytha chanty (includlng trust888) during was as follows: 2023 Number 10 2022 Number 10 Charitabl6 activi1•8 The aggregate payroll cL)sts of Ihose pgrsons wre a$ follows: 2023 2022 Wages #nd salaits Social security Other ptsnsion costs 48.368 61.012 9,326 57,694 54,497 . TAXATION Belng a wistsred charlty ts 8s$0(*ton ts exempt from taxation.
12 LOCKSWOOD COMMUNrrY AND SPORTS ASSOCIATION NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 JULY 21 9. TANGIBLE FIXED ASSETS Flxtures & Olfi¢¢ Flttings Equipmert Totsl At 1 August 2022 AddOn$ 7,167 9.074 At31 Juty 2023 1.907 7.167 9,074 At 1 ALtgust Z022 Charge for thg year At31 Juty2023 Net Book Value At 31 July 2023 1.035 218 6,670 6,018 7,271 1.149 1,803 At 31 Juty2022 872 1.532 Al the fix8d assots above used for charitsble purrK68s. 10. DEBTORS Tr8de debtors PrepayTnents AecTuad in¢om8 2023 2022 5.104 417 14,355 1,807 417 19,876 2.224 11. CREDrroRS Trad& creditors Tax and sccial securty 1.640 1,640 1,640 11 FUNDS AND NET ASSErs The fijnds and nat assets of th• Clwity are as frAkAYs: Unre8trlcted Restrlcted Total Funds Funds 2023 Total 2022 Ae¢umulated Funds brought for%rd 'xkfiutXSurplus fuTrJs for the year AMU18tsd Funds C3rri8d 107.423 16,600 107.423 16,600 87.908 19,535 124.023 124.023 107.423