2023-03-31-accounts - Pitshanger Community Association

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www.pitshanger.org.uk

registered charity number 1151457

Our vision is to make the Pitshanger area a better place to live and work in by:

Presenting members’ interests and concerns to the appropriate authorities
Keeping members informed of matters that might affect their enjoyment of the area
Supporting community cohesion and diversity through social and cultural events
Giving back to the community through charitable donations

ANNUAL REPORT FOR THE PITSHANGER COMMUNITY ASSOCIATION

The annual report below sets out how the executive committee has strived to meet the objects of the Charity. These are:

to promote for the benefit of the public who live and work in the Pitshanger area of Ealing and surrounding areas, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or in the interests of social welfare and with the object of improving the condition of life of the said inhabitants) and
such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine.

Executive Committee

The executive committee priorities and activities devotes our resources to delivering our objects by:

planning and running events which enable the community, local community groups and small businesses to come together for the best interest of the Pitshanger community;
improving the way we communicate;
getting people to join as members and as volunteers on our committee and events team; and
support the local community and individuals in our community.

We are very grateful to all the hard work of our events team for continuing to deliver our two big events each year. We are also very grateful to: our “director of tea urns”, Lynda Pullman, and her team of volunteers who run our Monday Tea Club for older residents; and Tina Moonen for running another of the successful PCA street wars quiz.

The executive committee for this period was:

Debbie Edwards (chair) Belinda Harrison (secretary) Grainne Taylor (treasurer) Will Blake Ray Harris (membership secretary) Natasha Rawley Tim Sumpter Annette Walsham

Kelvin Walker was our independent examiner for the 2021-22 accounts presented at the AGM.

PCA UPDATE

At our aGM in July 2023, the chair opened the annual general meeting to explain that Covid restrictions had prevented the Pitshanger Community Association from holding since 15[th] April 2019. However, there had been little to report thanks to the Covid restrictions which prevented us from running Light Up the Lane at the end of 2020 and Party in the Park in both 2020 and 2021. However, we succeeded in organising Light Up the Lane in November 2021 and Party in the Park in 2022. The events were also run in November 2022 and June 2023. Judging by the high numbers of attendees at all, the local community was obviously pleased to get together.

Other things to note:

There was another successful Street Wars Quiz; and
Once restrictions lifted, we were able to open our Monday Tea Club for older members of our community and also the annual Tea Party for our older members (where we were all entertained by the Brentham Ladies Choir).

Membership

We have 404 (426 for 2021-22) households and 654 (684) residents as current members and 46 (52) Pitshanger businesses.
Membership runs from 1 July

Finance

Our independently examine accounts for 2022-23 show £67,396 in income and spent some £57,505. The equivalent figures for 2021-22 are £23,616 and £17,494.
The large change in our finances between these two years reflects the fact that we were unable to run Party in the Park in 2021, but could run Light Up the Lane in November 2021. Both events returned in 2022 and the accounts reflect the costs of, and income from, running Party in the Park.
The 2022-23 accounts also show that at 31 March 2023, we had some £52,500 in in the bank of which
£15,000 is reserved to cover costs of Party in the Park in the event of people not coming because of the “wrong” weather.
£17,000 was reserved to fund the costs of a new set of tree lights in Pitshanger Lane to replace the set installed in 2015.
The remainder helps us run the organisation and help us manage the cash flows of running our events.
The accounts show the full costs and income of our fund raising events, but they also include the small lost on Light Up the Lane 2022 thanks to a disappointing response to our crowd-funding appeal.

News/Communications

Our new website continues to be popular and you can now pay membership on-line.

Planning Issues

In 2021-22, we had two Kenmure Mansions and 1 Pitshanger Lane (Kent Lodge).
Kenmure Mansions:
- Classville Ltd consulted locality on a revised plan – extending up into roof space;
- o Presentation in July 2022 to local community o Consultation sessions with residents, businesses and ward councillors in November 2022 o Response was not strong and since then, there has been no further news:
1 Pitshanger Lane
- The scheme was formally approved in April 2023
- o But although the site has been cordoned off, hardly any work seems to have happened.

What next for the PCA?

In Spring 2023, we took a difficult decision not to run our events in 2024. The PCA is unusual in that it runs two events that attract up to 5,000 people over the course of each event. In reality, it means that no sooner has one event finished, then the team has about a month’s rest and then is onto starting planning the next. We are also finding that tere’s increasing responsibility placed on us each year thanks to the requirements of Ealing Council (as we have to apply to them to hold our events) and as the events and as the events get bigger and better. Ealing Council required us to take out a premise license for Party in the Park 2023 – this involved filling in a lengthy application form where we had to describe how our event met law and public order considerations. We then had to place an advertisement in the Uxbridge Gazette (as the Ealing Gazette is no longer with us) and place blue notices all across the perimeter of Pitshanger Park. This was in parallel to an equally time consuming process of applying to hire Pitshanger Park – involving an application on-line supplemented by a detailed event management plan and risk assessment. Every year the Council place an additional requirement – this year’s application saw at least three, including an Animal Safety protocol for the Dog Show in 2023.

Light Up the Lane 2021 and Party in the Park 2022 were great successes financially, but Light Up the Lane 2022 was different - not only did we fear that we wouldn’t get sufficient volunteers to run the event safely, we also made a significant loss for the first time in years thanks to a downturn in crowd-funding. If that were to continue, then the

events become unsustainable, and we lose our ability to fund local charities and provide support on matters that affect our community.

Therefore we are going to use 2024 as the year to consolidate. We want to review the format and content of our big events whilst also bringing you some smaller events in 2024 that bring the community together. The first of these is the 2024 Street Wars quiz. We also want to run a fresh small grants scheme for local groups and charity in the area. The tree lights were replaced this year, but following issues with the number of lights supplies and a large proportion of them not working, we’ve got our deposit back and the current set will be taken down. Whilst we are very grateful to the suppliers for agreeing to this, we rather would have had the lights successfully installed especially when people had generously made donations towards the new lights. But the upside is that we can start again with no loss of those donations. We intend to start research into companies that can help us in 2023 as soon as we can so that we can turn the lights on in November 2025.

The PCA also uses the surpluses from our events to support local causes (for example, on legal and planning advice for the fight against the Kenmure Mansions development and the 1 Pitshanger Lane project) and to provide muchneeded financial help to local charities and projects. Having a sabbatical from our events in 2024 gives us time to run and fund a small grants scheme.

Thank Yous

We thank all our committee members who are fitting all their PCA volunteer efforts around their jobs, careers and personal lives. We offer our heartfelt thanks to our hardworking, committed Events Team and the locals who regularly volunteer. But the message remains: more people have to come forward and help us run the charity, rather than just tell us what we should do.

Committee nominations, elections and voting procedures.

The General Committee members for the period 2022-23 were as follows:

Debbie Edwards (chair) Belinda Harrison (secretary) Grainne Taylor (treasurer) Will Blake Ray Harris (membership secretary) Natasha Rawley Tim Sumpter Annette Walsham

Charity Name	No (if any)
1151547 PITSHANGER COMMUNITY ASSOCIATION
Receipts andpayments accounts		CC16a
Period start date For the period from 01/04/2022	Period end date To 31/03/2023

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 57,197 7,409 1,374 1,416 67,396 - - - 67,396	Restricted funds to the nearest £ - - - - - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - - - - - -	Total funds to the nearest £ 57,197 7,409 - 1,374 1,416 - - - 67,396 - - -	Last year to the nearest £
Fundraising Income	57,197				15,648
Members’ Subscriptions	7,409				6,005
Donations					-
Gift Aid	1,374				1,118
Tea Club Income	1,416				516
Other Income					329
					-
					-
					-
*Sub total*(Gross income for AR)	67,396				23,616

A2 Asset and investment sales, (see table).
	-
	-				-
*Sub total*	-				-
*Total receipts* A3 Payments
				67,396	23,616

Fundraising expenditure	48,920	-	-	48,920	11,892
Grants and Donations	950	-	-	950	-
Printing,postage, stationery& computer	947	-	-	947	1,562
Insurance	1,941	-	-	1,941	916
General Expenses	503	-	-	503	1,439
Tea Club	4,344	-	-	4,344	1,686
		-	-		-
		-	-		-
		-	-		-
**Sub total **	57,605	-	-	57,605	17,494

A4 Asset and investment purchases, (see table)
	-
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
				57,605	17,494
				9,791
	9,791	-	-	9,791	6,122
	-	-	-	-	-
	42,692	-	-	42,692	-
	52,483	-	-	52,483	6,122

Section B Statement of assets and liabilities at the end of the period

Unrestricted Restricted Endowment funds funds 31/01/2024 funds

CCXX R1 accounts (SS)

Categories

Details

Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds	Details *Total cash funds* (agree balances with receipts and payments account(s)) Details Details Details Signature	to nearest £ to nearest £ 46,403 - - - - - 46,403 - Agreement Error OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name DEBORAH EDWARDS	to nearest £
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			OK
			Endowment funds to nearest £
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			Current value (optional)
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			Current value (optional)
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			When due (optional)






			Date of approval
		DEBORAH EDWARDS	29/01/2024

CCXX R2 accounts (SS)

31/01/2024

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of Ck.4Tri:i N<rr,& Pitshanger Communty Association On accounts for the year ended 31° March 2023 Charity no {if any) 1151457 Set out on pages 1and2 {rEm&mter 10 Indude the page numbers of addrtional sheetsl I report to the trustees on my examination of the accounts of the above harity ('the Trust") for the year ended 31103A2018 Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordan with the requirements of the Charities Act 2011 {"the Act.) I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Acl and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5}{b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination which gives me cause lo believe that in. any material respect.. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examiner's ststement I have no COnrn$ and have come across no other matters in connection with the examination to which attenlion should be drawn in order lo enable a proper understanding of Ihe accounts to be reached. Signed: Date: 30 January 2024 Name: KELVIN WALKER Relevant professional qualificationls) or body (if any): FCCA Association of Chartered Certrfied Accountants Address: 5 Pendlewood Close London W5 1UB Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). IER October 2018

Give here brief details of any items that the examiner wishes to disclose. IER October 2018