**www.pitshanger.org.uk**
registered charity number 1151457
**Our vision is to make the Pitshanger area a better place to live and work in by:**
- **Presenting members’ interests and concerns to the appropriate authorities**
- **Keeping members informed of matters that might affect their enjoyment of the area**
- **Supporting community cohesion and diversity through social and cultural events**
- **Giving back to the community through charitable donations**
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## **ANNUAL REPORT FOR THE PITSHANGER COMMUNITY ASSOCIATION**
The annual report below sets out how the executive committee has strived to meet the objects of the Charity. These are:
- to promote for the benefit of the public who live and work in the Pitshanger area of Ealing and surrounding areas, the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or disablement, financial hardship or social and economic circumstances or in the interests of social welfare and with the object of improving the condition of life of the said inhabitants) and
- such charitable purposes for the public benefit as are exclusively charitable according to the laws of England and Wales as the trustees may from time to time determine.
## **Executive Committee**
The executive committee priorities and activities devotes our resources to delivering our objects by:
- planning and running events which enable the community, local community groups and small businesses to come together for the best interest of the Pitshanger community;
- improving the way we communicate;
- getting people to join as members and as volunteers on our committee and events team; and
- support the local community and individuals in our community.
We are very grateful to all the hard work of our events team for continuing to deliver our two big events each year. We are also very grateful to: our “director of tea urns”, Lynda Pullman, and her team of volunteers who run our Monday Tea Club for older residents; and Tina Moonen for running another of the successful PCA street wars quiz.
The executive committee for this period was:
Debbie Edwards (chair) Belinda Harrison (secretary) Grainne Taylor (treasurer) Will Blake Ray Harris (membership secretary) Natasha Rawley Tim Sumpter Annette Walsham
Kelvin Walker was our independent examiner for the 2021-22 accounts presented at the AGM.
## **PCA UPDATE**
At our aGM in July 2023, the chair opened the annual general meeting to explain that Covid restrictions had prevented the Pitshanger Community Association from holding since 15[th] April 2019. However, there had been little to report thanks to the Covid restrictions which prevented us from running Light Up the Lane at the end of 2020 and Party in the Park in both 2020 and 2021. However, we succeeded in organising Light Up the Lane in November 2021 and Party in the Park in 2022. The events were also run in November 2022 and June 2023. Judging by the high numbers of attendees at all, the local community was obviously pleased to get together.
Other things to note:
- There was another successful Street Wars Quiz; and
- Once restrictions lifted, we were able to open our Monday Tea Club for older members of our community and also the annual Tea Party for our older members (where we were all entertained by the Brentham Ladies Choir).
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Membership
- We have 404 (426 for 2021-22) households and 654 (684) residents as current members and 46 (52) Pitshanger businesses.
- Membership runs from 1 July
Finance
- Our independently examine accounts for _2022-23_ show £67,396 in income and spent some £57,505. The equivalent figures for 2021-22 are £23,616 and £17,494.
- The large change in our finances between these two years reflects the fact that we were unable to run Party in the Park in 2021, but could run Light Up the Lane in November 2021. Both events returned in 2022 and the accounts reflect the costs of, and income from, running Party in the Park.
- The 2022-23 accounts also show that at 31 March 2023, we had some £52,500 in in the bank of which
- £15,000 is reserved to cover costs of Party in the Park in the event of people not coming because of the “wrong” weather.
- £17,000 was reserved to fund the costs of a new set of tree lights in Pitshanger Lane to replace the set installed in 2015.
- The remainder helps us run the organisation and help us manage the cash flows of running our events.
- The accounts show the full costs and income of our fund raising events, but they also include the small lost on Light Up the Lane 2022 thanks to a disappointing response to our crowd-funding appeal.
## **News/Communications**
Our new website continues to be popular and you can now pay membership on-line.
## **Planning Issues**
- In 2021-22, we had two Kenmure Mansions and 1 Pitshanger Lane (Kent Lodge).
- Kenmure Mansions:
- Classville Ltd consulted locality on a revised plan – extending up into roof space;
- `o` Presentation in July 2022 to local community `o` Consultation sessions with residents, businesses and ward councillors in November 2022 `o` Response was not strong and since then, there has been no further news:
- 1 Pitshanger Lane
- The scheme was formally approved in April 2023
- `o` But although the site has been cordoned off, hardly any work seems to have happened.
## **What next for the PCA?**
In Spring 2023, we took a difficult decision not to run our events in 2024. The PCA is unusual in that it runs two events that attract up to 5,000 people over the course of each event. In reality, it means that no sooner has one event finished, then the team has about a month’s rest and then is onto starting planning the next. We are also finding that tere’s increasing responsibility placed on us each year thanks to the requirements of Ealing Council (as we have to apply to them to hold our events) and as the events and as the events get bigger and better. Ealing Council required us to take out a premise license for Party in the Park 2023 – this involved filling in a lengthy application form where we had to describe how our event met law and public order considerations. We then had to place an advertisement in the Uxbridge Gazette (as the Ealing Gazette is no longer with us) and place blue notices all across the perimeter of Pitshanger Park. This was in parallel to an equally time consuming process of applying to hire Pitshanger Park – involving an application on-line supplemented by a detailed event management plan and risk assessment. Every year the Council place an additional requirement – this year’s application saw at least three, including an Animal Safety protocol for the Dog Show in 2023.
Light Up the Lane 2021 and Party in the Park 2022 were great successes financially, but Light Up the Lane 2022 was different - not only did we fear that we wouldn’t get sufficient volunteers to run the event safely, we also made a significant loss for the first time in years thanks to a downturn in crowd-funding. If that were to continue, then the
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events become unsustainable, and we lose our ability to fund local charities and provide support on matters that affect our community.
Therefore we are going to use 2024 as the year to consolidate. We want to review the format and content of our big events whilst also bringing you some smaller events in 2024 that bring the community together. The first of these is the 2024 Street Wars quiz. We also want to run a fresh small grants scheme for local groups and charity in the area. The tree lights were replaced this year, but following issues with the number of lights supplies and a large proportion of them not working, we’ve got our deposit back and the current set will be taken down. Whilst we are very grateful to the suppliers for agreeing to this, we rather would have had the lights successfully installed especially when people had generously made donations towards the new lights. But the upside is that we can start again with no loss of those donations. We intend to start research into companies that can help us in 2023 as soon as we can so that we can turn the lights on in November 2025.
The PCA also uses the surpluses from our events to support local causes (for example, on legal and planning advice for the fight against the Kenmure Mansions development and the 1 Pitshanger Lane project) and to provide muchneeded financial help to local charities and projects. Having a sabbatical from our events in 2024 gives us time to run and fund a small grants scheme.
## **Thank Yous**
We thank all our committee members who are fitting all their PCA volunteer efforts around their jobs, careers and personal lives. We offer our heartfelt thanks to our hardworking, committed Events Team and the locals who regularly volunteer. But the message remains: more people have to come forward and help us run the charity, rather than just tell us what we should do.
## **Committee nominations, elections and voting procedures.**
The General Committee members for the period 2022-23 were as follows:
Debbie Edwards (chair) Belinda Harrison (secretary) Grainne Taylor (treasurer) Will Blake Ray Harris (membership secretary) Natasha Rawley Tim Sumpter Annette Walsham
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|**Charity Name**|**No (if any)**||
|---|---|---|
|**1151547**
**PITSHANGER COMMUNITY ASSOCIATION**|||
|**Receipts andpayments accounts**||**CC16a**|
|Period start date
**For the period**
**from**
01/04/2022|Period end date
**To**
31/03/2023||
|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||
|---|---|---|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
57,197
7,409
1,374
1,416
**67,396**
**-**
**-**
**-**
**67,396**||**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**||**Total funds**
**to the nearest £**
**57,197**
**7,409**
**-**
**1,374**
**1,416**
**-**
**-**
**-**
**67,396**
**-**
**-**
**-**||**Last year**
**to the nearest £**|
|Fundraising Income|57,197||||||||15,648|
|Members’ Subscriptions|7,409||||||||6,005|
|Donations|||||||||**-**|
|Gift Aid|1,374||||||||1,118|
|Tea Club Income|1,416||||||||516|
|Other Income|||||||||329|
||||||||||**-**|
||||||||||**-**|
||||||||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**67,396**||||||||**23,616**|
|||||||||||
|**A2 Asset and investment sales,**
**(see table).**||||||||||
||**-**|||||||||
||**-**||||||||**-**|
|**_Sub total_**|**-**||||||||**-**|
|**_Total receipts_ **
**A3 Payments**||||||||||
||||||||**67,396**||**23,616**|
|||||||||||
|Fundraising expenditure|**48,920**||**-**||**-**||**48,920**||11,892|
|Grants and Donations|**950**||**-**||**-**||**950**||**-**|
|Printing,postage, stationery& computer|**947**||**-**||**-**||**947**||1,562|
|Insurance|**1,941**||**-**||**-**||**1,941**||916|
|General Expenses|**503**||**-**||**-**||**503**||1,439|
|Tea Club|**4,344**||**-**||**-**||**4,344**||1,686|
||||**-**||**-**||||**-**|
||||**-**||**-**||||**-**|
||||**-**||**-**||||**-**|
|**_Sub total_ **|**57,605**||**-**||**-**||**57,605**||**17,494**|
|||||||||||
|**A4 Asset and investment**
**purchases, (see table)**||||||||||
||**-**|||||||||
||**-**|||||||||
|**_Sub total_ **|**-**||||||||**-**|
|**_Total payments_ **
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||||
||||||||**57,605**||**17,494**|
||||||||**9,791**|||
||**9,791**||**-**||**-**||**9,791**||**6,122**|
||**-**||**-**|
|**-**||**-**||**-**|
||42,692||**-**||**-**||**42,692**||**-**|
||**52,483**||**-**||**-**||**52,483**||**6,122**|
## **Section B Statement of assets and liabilities at the end of the period**
**Unrestricted Restricted Endowment funds funds** 31/01/2024 **funds**
CCXX R1 accounts (SS)
1
**Categories**
**Details**
|Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
**Details**
Signature|**to nearest £**
**to nearest £**
**46,403**
**-**
**-**
**-**
**-**
**-**
**46,403**
**-**
Agreement Error
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
DEBORAH EDWARDS|**to nearest £**|
|---|---|---|---|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||DEBORAH EDWARDS|29/01/2024|
|||||
CCXX R2 accounts (SS)
31/01/2024
2
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examinerfs Report
Report to the trusteesl
members of
Ck.4Tri:i N