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2021-03-31-accounts

THAMES VALLEY POSITIVE SUPPORT

FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2021

Index

Company information 1 Report of the trustees 2 - 12 Trustees responsibilities 13 Independent examiners report 14 Statement of financial activities 15 Balance sheet 17 Notes to the accounts 18 -27

Legal and Administrative information

Bankers

Co-operative Bank Plc, PO Box 101, 1 Balloon Street, Manchester, M60 4EP

Independent Examiner Edwin Smith, 32 Queens Road, Reading, Berkshire, RG1 4AU

Trustees Sean Wheeler (Chair) Ben McEwen Paul Chapman Jonathan Dawson Sarah Cardey Richard Lucas Eilish Sorohan

Chief Executive Sarah Macadam

Company Number - 08002103

Registered Charity Number - 1151431

Registered Office Thames Valley Positive Support 629 Bath Road Slough SL1 6AE www.tvps.org.uk

Page 1

Trustees and Directors Report For the year ended 31 March 2021

TVPS IS:

A registered charity founded in 1985 to support those affected by HIV living in Berkshire and North Hampshire

Funded through local authority grants, primary care trust funding, grant providers and donations

The only charity in Berkshire and North Hampshire supporting those affected by HIV Continually raising awareness of HIV and tackling stigma across the county

WE DO THIS BY:

Reducing social isolation experienced by those living with HIV due to associated stigma Reducing emotional and mental hardship experienced by those living with HIV Enabling people with HIV to make informed choices about their lives Raising awareness about HIV related issues within the community

OUR STRATEGIC AIMS ARE TO:

Broaden our remit to include support in other areas of sexual health/long term conditions Increase empowerment of our client base Protect our income and improve our fund management Increase awareness of HIV

TVPS’ CORE PURPOSE IS:

To ensure those affected by HIV regain the quality of life they experienced pre-diagnosis

OBJECTIVES & ACTIVITIES FOR THE PUBLIC BENEFIT

The trustees confirm they have complied with the duty in section 17 (5) of the 2011 Charities Act and have referred to the guidance contained in the Chartiy Commission’s General Guidance on Public Benefit when reviewing the charity’s aims & objectives & in planning future activities for the year (these activities are detailed on pages 6 to 9)

Page 2

Trustees and Directors Report (continued) For the year ended 31 March 2021

HIV IN BERKSHIRE

Slough and Reading, Berkshire’s two major towns, both have a higher than average prevalence of HIV than many major UK cities.

Outside of London, Reading ranks 9[th] and Slough ranks 10[th] for places with the highest prevalence. This means there are more positive people living in our county than in many of our major cities including Newcastle, Liverpool, Birmingham and Leeds. Both towns have been labelled as HIV ‘hot-spots’ by the Department of Health.

Public Health England estimates at least another third will be HIV positive, but do not know it.

HIV IN NORTH HAMPSHIRE

We continue to offer our services to residents in North Hampshire, as well as Berkshire. We are offering emotional and practical support both face to face and virtually.

Although North Hampshire does not have a very high rate of HIV infections, the area does have a high rate of late HIV diagnosis, at 65.4%, and this figure increases further for heterosexual men to 82.1% and 75% in heterosexual women.

Page 3

Trustees and Directors Report (continued) For the year ended 31 March 2021

35 YEARS OF TVPS

In July 2020 TVPS celebrated 35 years of providing support and advice to people living with HIV in Berkshire.

Our organisation was started by a small group of gay men who had all been diagnosed with HIV during the early 80’s, too scared to meet anywhere public they met at each others houses. Behind closed doors they supported and cared for each other, each one knowing that their illness was terminal. At the time the public reaction to those living with HIV was often one of fear so very few positive people were open about their status, some wouldn’t even tell their families, such was the shame that they felt. This small band of extremely brave men probably didn’t realise that their support group would grow to be the successful charity that we are today, and had it not been for them then TVPS would not exist, we remember them with gratitude.

In the early 90’s advances in medication meant that people were living rather than dying from HIV. TVPS grew and moved into their own premises, from there we were able to offer a full range of support to those living with the virus, along with support to partners, carers and family members. Counselling, complementary therapies, workshops, peer support groups, education sessions – these are some of the many aspects of support that were available. TVPS was a lifeline, offering a confidential space where people could be themselves without fear of stigma or shame.

Over the years that followed TVPS experienced a rollercoaster of funding cuts, new opportunities, challenges and successes, in 2013 we were awarded the Queens Award for Voluntary Service – a proud moment and one we will always treasure.

In the past couple of years we’ve grown to cover North Hampshire as well as Berkshire. Our client base has grown too and we continue to welcome new people to our service at a rate of 2-3 per month.

Our service users are at the heart of everything we do and these comments sum up perfectly why we will do everything we can to ensure we are here for another 35 years…

“Without this centre I wouldn’t of had the life I have. This place opened up doorways for so many people. God bless this home away from home.”

“TVPS saved my life, without them I know I would be dead, I am thankful everyday for their kindness and support”

“You are my family, I am never alone because I have TVPS”

“When I was diagnosed I was so sure I was going to die, Sue helped me understand that I wouldn’t, she has been a lifeline for me”

“I love volunteering for TVPS, I can give something back, they helped me and now I can help others that are going through what I went through”

Page 4

Trustees and Directors Report (continued) For the year ended 31 March 2021

DAVID SOLLY 1956 -2020

David & Irene Solly

We dedicate this report to one of our founder members, David was instrumental in the set up and ongoing running of our charity. We will always be grateful for his knowledge, kindness and enthusiasm. People with HIV can achieve anything – David proved that every single day.

Sean Wheeler – Chair of TVPS

“David was an active member of the TVPS board for many years, leading it through a lot of change and challenges with focus and commitment. I had the honour of working with him on the board and always admired his drive to support our clients changing needs. He will always be remembered for what he has achieved for TVPS – RIP David”

Sarah Macadam – CEO

“David will always be remembered for his passion, drive and determination. He was never afraid to speak up on the injustices experienced by those living with HIV and, as one of the founder members of our organisation, always worked so hard to ensure TVPS offered the best care to anyone living in Berkshire. Even after moving away to Cornwall he continued to attend our trustee meetings and produce our newsletter until ill health forced him to take life more slowly. He’ll be best remembered for his sense of humour and forthright opinions – both of which occasionally got him into trouble – but both characteristics were often a huge asset to TVPS especially when facing the many challenges of running a small charity. We’ll miss you David – TVPS wouldn’t be here without you so thank you for making such a huge difference to so many peoples lives.”

Chris, volunteer

“ David was our shining light, he drove the group forward and never flagged in his dedication.”

P, service user

“RIP David you will be greatly missed and always remembered in all you had lived and done”

Page 5

Trustees and Directors Report (continued) For the year ended 31 March 2021

COVID 19

This year has been one of our most challenging, like so many organisations we have had to change the way we work to adapt to the pandemic.

We have been able, throughout the pandemic, to provide a full complement of services – some of them in a very different way.

Our service users have been our priority throughout the last year, for some the pandemic bought back memories of their own struggle with HIV, especially for those who were diagnosed in the early days of the virus. The fear the nation felt is not unlike the fear they experienced when they were diagnosed and for some it has proved exceptionally difficult to manage their mental health during this challenging time.

There was great sadness when, in order to comply with lockdown guidelines, we took the difficult decision to move our services online in March 2020 and start working from home. Like so many other organisations Zoom quizzes and virtual meet ups became our new normal. When the first lockdown commenced we established some short term priorities to protect our service users well being:-

As the pandemic progressed other needs emerged and our service user priorities changed to

encompass:-

We were able to develop a mental health virtual toolbox that service users could access, with specific areas to support their HIV, and other areas providing wider support around COVID. Our staff and volunteers, throughout the pandemic, have been delivering medication, arranging food deliveries, doing doorstep visits and finding new ways to support those who don’t have the means to access virtual support. We’ve ensured that every service user that needs to shield has weekly contact with us, some haven’t been able to tell their friends, family or workplace why they need to shield because they don’t want them to know they have HIV. The long term effect of the past year has had a significant impact on our service users, we will continue to do all we can to support them as they navigate this new way of living. We are grateful for funding provided by Berkshire Community Foundation, Greenham Common Trust and the Big Lottery to help ensure all our service users were supported during this difficult year.

Page 6

Trustees and Directors Report (continued) For the year ended 31 March 2021

PODCAST

In 2019 we launched our podcast – HIV, Hope and Charity. It has enabled our service users to share their stories using an anonymous platform and it means we can raise awareness in a new way. Episodes last year included a mini series discussing the award winning Channel 4 programme – It’s a Sin where we looked at how HIV affected people in the 80s. Our service users shared their own very personal and moving stories of their journeys through the AIDS epidemic and how their experience has shaped the life they live now. Although not its original intention the podcast helped us educate our community during lockdown when all face to face work had to cease.

Page 7

Trustees and Directors Report (continued) For the year ended 31 March 2021

WELLBEING HUB

One of the innovative ways we supported of services users throughout the pandemic was a by setting up a well-being hub. We offered a range of resources, including yoga, tai chi, mindfulness, meditation and breathing exercises, on our website to help people cope with life in lock-down, as well as collaborating with a local tai chi expert who recorded specific videos for our service users and also provided live zoom tai chi breathing sessions. It was so successful we have continued to utilise it.

Page 8

Trustees and Directors Report (continued) For the year ended 31 March 2021

15 MINUTE EDUCATION SESSIONS

Many organisations and business still wanted to educate their employees, especially after the smash hit series It’s a Sin aired on channel 4. We provided 15 minute educational sessions, tailored to each organisations requirements. Having short sessions meant they could easily be fitted into team meetings, rather than their staff having to take a large chunk of time out of their day.

Page 9

Trustees and Directors Report (continued) For the year ended 31 March 2021

Thames Valley Positive Support is committed to improving its management and service to become a model of good practice. This Annual Report sets out our achievements and initiatives for the period ending 31[st] March 2021. These accounts have been prepared on the accrual’s basis in accordance with the Charity SORP and UK Accounting Standards. The accounts comply with the requirements of the Charities Act 2011, Companies Act 2006, statement of Recommended Practice Accounting and Reporting by Charities (FRS 102).

Organisation

Thames Valley Positive Support is a charitable company limited by guarantee and was incorporated on 22[nd] March 2012 and is registered as a charity. The company was established under Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. It took over the unincorporated charity known as Thames Valley Positive Support, which was founded in 1985. The charity’s operations and assets were transferred to the charitable company Thames Valley Positive Support on the 12[th] June 2013.

The charity’s trustees who are also the directors of the company for the purposes of company law are known as the “The Board of Trustees”. The trustees meet regularly (approximately every six weeks) to discuss matters arising and progress towards the charity’s aims. The trustee/director’s delegate the day to day running of the charity to the Chief Executive (Sarah Macadam) who is supported by full time staff and volunteers. The Chair of the charity meets regularly with Sarah Macadam and a financial review meeting is held between the Chair, Vice Chair and Chief Executive on a quarterly basis.

Trustees/Directors 2020/21

The TVPS trustees are listed on page 1. There must be at least three trustees. One third of the trustees must retire at a meeting held immediately after the end of each financial year, those longest in office retiring first. A retiring trustee who remains qualified may be reappointed. Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. The trustees must keep a record of the name, address and the dates of appointment, re-appointment and retirement of each trustee.

All new trustees receive a copy of the charity’s policies upon joining. Trustees are encouraged to research or train in their specific area of responsibility and are expected to keep other trustees aware of developments in their field.

Funding

TVPS is dependent on local authority funding and is funded by various statutory agencies within Berkshire and North Hampshire and charitable trusts and contributors. TVPS funds are also generated through a variety of donations, fundraising & special events.

Page 10

Trustees and Directors Report (continued) For the year ended 31 March 2021

Financial Review

The Charity has worked in an environment of limited resources and insecurities over long-term funding; it continues to be difficult to commit to long-term plans or services. The net expenditure for the year is detailed on page 15. The charity has been able to operate in this challenging environment with the help of sound financial administration and the support of both staff and volunteers.

Covid 19

Like many organisations the worldwide pandemic has affected our organisation, both operationally and financially. In March 2020 we moved to home working and started to support our service users virtually, this proved to be an effective way to support them and as lockdown restrictions were lifted we’ve continued to offer this option along with face to face socially distanced support. Although our core funding has not been affected, the potential to secure new avenues of funding has been, with many funders choosing to halt funding streams or prioritise funding for those they already fund. We’ve reviewed our funding strategy to shore up our financial stability and continue to source innovative methods of funding new projects. Overall we’ve been able to adapt to a different way of working and one that we can continue for the duration of the pandemic and beyond.

Related party transactions

There were no related party transactions during the year.

Review of Major Risks

The TVPS Trustees, where practical, have reviewed assessed and implemented systems to mitigate exposure to major risks.

Page 11

Trustees and Directors Report (continued) For the year ended 31 March 2021

Reserves Policy

The TVPs trustees believe that the minimum level or EOR should be equivalent to 12 months operating costs calculated and reviewed annually and believe that the EOR should be built up to the desired level in stages with the charitys overall financial position and its need to maintain and develop its charitable activities. As 12 months operating costs should be held in reserves the bank balance should be retained at a level of £250,000, this includes redundancy, maternity and pension liabilities.

The remaining reserves are divided between restricted funds - £54,010 and unrestricted funds – £185,662

The trustees have designated the following funds:-

Property fund – the charity premises are owned by Slough Borough Council which has recently gone bankrupt, the trustees have ringfenced £50,000 for moving costs and rental costs, the current premises is rented at a subsidised amount and it is likely that any future rental costs will exceed the current amount paid

Maintenance fund – the remit for internal maintenance within our current property is ours, the building is old and repairs will be needed this year - £30,000

Emergency fund – to protect the organisation from funding cuts, to manage increases in service user demand especially where demand outstrips grant funding awarded, to ensure the organisation is robust enough to weather further challenges related to the COVID pandemic and to mitigate against the lack of funding opportunities available because we are an unpopular cause - £50,000

Free reserves - £55,662 available for general use

Statement of Trustees and Directors Responsibilities

See page 13.

The report has been prepared in accordance with the statement of Recommended Practice Accounting and Reporting by Charities (FRS 102) and in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

Trustees’ report approved by the TVPS Board of Trustees on 29 November 2021 and signed on their behalf by

Signed: S. Wheeler (Chair – Director and Trustee).

Page 12

Trustees and Directors Report (continued) For the year ended 31 March 2021

Statement of Trustees and Directors Responsibilities

The Charities Act and the Companies Act require the Trustees (who are also the Directors for the Company Law Law) to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Directors/Trustees should follow best practice and:

The Directors/Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Directors/Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The Directors/Trustees are also responsible for the contents of the Directors/Trustees report, and the responsibility of the independent examiner in relation to the Directors/Trustees’ report is limited to examining the report and that ensuring on the face of the report there are no inconsistencies with the figures disclosed in the financial statements.

Page 13

Independent Examiner’s Report to the Trustees of Thames Valley Positive Support

I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 15 to 27.

Responsibilities and basis of report

As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner's report

I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

On behalf of: EDWIN SMITH CHARTERED ACCOUNTANTS 32 Queens Road Reading RG1 4AU Signed: Date 8 December 2021 Philip J Nixon FCA

Page 14

Thames Valley Positive Support Statement of Financial Activities

for the Year Ended 31 March 2021

Notes
Income from:
Donations and grants received
2
Investment income
Income from charitable activities
3
Total income
Expenditure on:
Raising funds
Charitable activities
Other - Management and administration
Total expenditure
4
Net income/(expenditure before investment
gains/(losses)
Net gains/ (losses) on investment assets
Net income/(expenditure after investment
gains/(losses)
Transfers between funds
Net movement in funds
Total funds brought forward
Total funds carried forward		 Unrestricted
Funds
Restricted
Funds
Total
Funds
2021
£
£
£
6,010
118,490
124,500
803
-
803
58,500
-
58,500
65,313
118,490
183,803
14,817
7,408
22,225
122,110
77,710
199,820
16,723
7,955
24,678
153,650
93,073
246,723
(88,337)
25,417
(62,920)
21,405
-
21,405
(66,932)
25,417
(41,515)
-
-
-
(66,932)
25,417
(41,515)
502,594
28,593
531,187
435,662
54,010
489,672		 Total
Funds
2020
£
149,963
8,450
69,260
227,673
25,238
190,385
21,733
237,356
(9,683)
(24,885)
(34,568)
-
(34,568)
565,755
531,187

The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.

Page 15

Thames Valley Positive Support Balance Sheet as at 31 March 2021

Notes
Fixed assets
Tangible fixed assets
5
Investments
6
Current assets
Debtors
7
Cash at bank and in hand
8
Creditors: Amounts falling due within one
year
9
Net current assets
Total assets less current liabilities
Funds of the charity
Unrestricted funds
General funds
15
Designated funds
15
Restricted funds
15
Total Funds		 2021
£
£
569
398,274
398,843
1,875
98,667
100,542
(9,713)
90,829
489,672
305,662
130,000
435,662
54,010
489,672		 2021
£
£
569
398,274
398,843
1,875
98,667
100,542
(9,713)
90,829
489,672
305,662
130,000
435,662
54,010
489,672		 2020
£
£
1,236
377,246
378,482
2,798
156,991
159,789
(7,084)
152,705
531,187
402,594
100,000
502,594
28,593
531,187		 2020
£
£
1,236
377,246
378,482
2,798
156,991
159,789
(7,084)
152,705
531,187
402,594
100,000
502,594
28,593
531,187
398,843
90,829		 378,482
152,705
100,542
(9,713)		 159,789
(7,084)
305,662
130,000		 402,594
100,000
489,672 531,187
435,662
54,010		 502,594
28,593
489,672 531,187

The notes on pages 20 to 29 form part of these financial statements.

For the period ending 31 March 2021, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.

The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.

These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime within part 15 of the Companies Act 2006 and with the Financial Reporting Standard 102 (FRS 102).

The accounts were approved by the Board on 29 November 2021

Signed: S. Wheeler (Director)

Company Registration No. 08002103

Page 16

Thames Valley Positive Support Notes to the Financial Statements as at

31 March 2021

1. ACCOUNTING POLICIES

Company information

Thames Valley Positive Support is a Registered Charity and a Charitable Company Limited by Guarantee incorporated on 22[nd] March 2012. The registered office is 629 Bath Road, Slough, SL1 6AE.

Basis of accounting

The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.

The charity constitutes a public benefit entity as defined by FRS 102.

Preparation of the financial statements on a going concern basis

The charity has a reasonable expectation that there are adequate resources to continue in operational existence for the foreseeable future. It has therefore continued to adopt the going concern basis in preparing its financial statements.

The charity has taken advantage of the exemption for smaller charities to produce a cash flow statement.

Fund Accounting

General funds are unrestricted funds that are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.

Designated funds are unrestricted funds set aside for specific purposes at the discretion of the Trustees.

Restricted funds are subjected to restrictions on their expenditure imposed by the donor or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.

Page 17

Notes to the Financial Statements as at

31 March 2021 (continued)

1. ACCOUNTING POLICIES (CONTINUED)

Income

All income is included in the statement of financial activities when the charity is entitled to the income, the amount can be quantified with reasonable accuracy and the trustees are virtually certain they will receive the income. The following specific policies are applied to particular categories of income.

Investment gains and losses

This includes any realised and unrealised gains or losses on the sale of investments and any gain or loss revaluing investments to market value at the end of the year.

Expenditure

Expenditure is recognised in the period in which they are incurred. Expenditure includes attributable VAT which cannot be recovered. Some expenditure is directly attributable to specific activities and has been included in those cost categories. Other costs which are attributable to more than one activity are apportioned across cost categories on a basis consistent with the use of the resources. Grants to individuals are made for hardship reasons and are recognised in the period to which they are made.

Liability Recognition

Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.

Fixed Asset Investments

Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year. The charity does not acquire complex financial instruments.

The main form of financial risk faced by the charity is that of volatility in equity markets and investment markets due to wider economic conditions, the attitude of investors to investment risk, and changes in sentiment concerning equities and within particular sectors or sub sectors.

Pensions

Employees of the charity are automatically enrolled into a defined contribution scheme unless they have exercised their right to opt out. The charity contribution is restricted to the contributions disclosed in note 14. There were no outstanding contributions at the year end. The costs of the defined contribution scheme are included within unrestricted funds.

Page 18

Notes to the Financial Statements as at

31 March 2021 (continued)

1. ACCOUNTING POLICIES (CONTINUED)

Tangible Fixed Assets

Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life. The rates applied per annum are as follows:

Equipment and Furniture 25%

Fixed assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.

Debtors

Debtors are recognised at the settlement amount due.

Cash at bank and in hand

Cash at bank and in hand includes cash and cash held at bank current accounts and short term highly liquid investments held on deposit accounts.

Creditors

Creditors and provisions are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

Taxation

The charity is exempt from Corporation Tax on its charitable activities.

Page 19

Notes to the Financial Statements as at

31 March 2021 (Continued)

2. DONATIONS AND GRANTS RECEIVED

MAC Aids Fund
Children In Need
Big Lottery Positive Future
Public Health England
Hampshire LA(Rushmoor)
Terence Higgins Trust
The Grocers Charity
Earley Charity
General Donations and Grants
Total Donations and Grants Received
3.
INCOME FROM CHARITABLE ACTIVITIES
Windsor & Maidenhead BC
Reading Borough Council
West Berkshire Council
Total Income from Charitable Activities		 Unrestricted
funds
Restricted
funds
2021 Total
2020 Total
£
£
£
£
-
-
-
30,000
-
9,618
9,618
38,319
-
89,690
89,690
40,753
-
-
-
10,600
-
19,182
19,182
-
-
-
-
11,190
-
-
-
4,850
-
-
-
4,500
6,010
-
6,010
9,751
6,010
118,490
124,500
149,963
Unrestricted
funds
Restricted
funds
2021 Total
2020 Total
£
£
£
£
13,500
-
13,500
13,500
45,000
-
45,000
53,667
-
-
-
2,093
58,500
-
58,500
69,260

Page 20

Notes to the Financial Statements as at

31 March 2021 (Continued)

4. EXPENDITURE

Staff costs
Training
Client activity travel
Client hardship and welfare
Drop in centres – Client meals etc.
Other charitable activities – funding
schemes
Events
Other fundraising costs and events
Rent and rates
Insurance
Heat and light
Staff and volunteer travel etc.
Printing, postage and stationery
Telephone, internet and helpline
Equipment hire and maintenance
Premises – Maintenance
Repairs & renewals
Miscellaneous
Investment charges
Consultancy
Independent examination
Professional fees
Depreciation		 Raising funds
Charitable
activities
Management
and
administration
Total for
year
Total for
2020
£
£
£
£
£
9,755
143,899
9,755
163,409
149,483
-
-
-
-
3,000
-
28
-
28
882
-
478
-
478
315
-
66
-
66
3,427
-
-
-
-
2,085
-
-
-
-
417
430
-
-
430
713
1,839
8,586
1,839
12,264
19,693
283
1,323
283
1,889
1,940
142
664
142
948
887
515
2,403
515
3,433
11,556
79
370
79
528
820
718
3,349
718
4,785
5,158
333
1,558
333
2,224
5,711
7,374
34,411
7,374
49,159
1,687
57
263
57
377
12,153
-
-
-
-
134
-
-
813
813
5,073
138
644
138
920
6,593
-
-
2,070
2,070
2,280
340
1,555
340
2,235
2,937
222
223
222
667
412
22,225
199,820
24,678
246,723
237,356

Hardship grants of £Nil (2020 £105) were made to individuals during the year. There were no grants made to institutions during the year.

Independent examination costs including accountancy services for preparation of statutory accounts total £2,070 (2020 £2,280). The Independent Examiner also provided payroll services and filing of company tax return of £583(2020 - £920).

Page 21

Notes to the Financial Statements as at

31 March 2021 (Continued)

5. TANGIBLE FIXED ASSETS

Cost
Brought forward
Additions
Disposals
At 31 March 2021
Depreciation
Brought forward
On disposals
Charge for the year
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020		 Leasehold
Improvements
Equipment and
furniture
£
£
17,039
72,501
-
-
-
17,039
72,501
17,039
71,265
-
-
-
667
17,039
71,932
-
569
-
1,236		 2021 Total
£
89,540
-
89,540
88,304
-
667
88,971
569
1,236

6. FIXED ASSET INVESTMENTS

Brought forward carrying value (market value)
Additions to investments at cost
Disposals at carrying value
Net gain/loss on revaluation
Carrying value (market value) at end of year		 Listed Investments
£
377,246
377,798
(378,175)
21,405
398,274

During the year investments were transferred to another Managed Fund.

Page 22

Notes to the Financial Statements as at

31 March 2021 (Continued)

7.
CASH AT BANK AND IN HAND
Cash at Bank
Petty Cash
8.
DEBTORS AND PREPAYMENTS
Other debtors
Prepayments
9.
CREDITORS
Amounts falling due within one year
Other creditors
Accruals
Taxation and Social Security		 2021
£
98,451
216
98,667
2021
£
1,875
2,798
2021
£
516
5,356
3,841
9,713		 2020
£
156,730
261
156,991
2020
£
2,798
2,798
2020
£
505
2,733
3,846
7,084

Page 23

Notes to the Financial Statements as at 31 March 2021 (Continued)

10. SHARE CAPITAL

TVPS, a registered charity, is a company limited by guarantee, not having any share capital. In the event of a winding up, each member may be required to contribute an amount not exceeding £1 towards the settlement of the company’s liabilities.

11. TRUSTEES

No remuneration was made to trustees during the year.

No expenses were reimbursed to trustees during the year.

12. RELATED PARTY TRANSACTIONS

There were no related part transactions during the year.

13. EMPLOYEES COSTS

3. EMPLOYEES COSTS
Wages and salaries
Social security costs
Other pension costs		 2021
£
150,075
10,649
2,685
163,409		 2020
£
136,412
10,259
2,225
148,896

The Charity operates a PAYE scheme to pay employed members of staff and no employees received emoluments in excess of £60,000.

There were 5 paid staff during the year (2020-5)

The key management personnel of the charity comprise the trustees, CEO and deputy. The total employee benefits of the key management personnel of the Charity were £83,286 (2020 - £80,945).

14. PENSION COSTS

Defined pension contribution costs 2021
£
2,685		 2020
£
2,225

Page 24

Notes to the Financial Statements as at

31 March 2021 (Continued)

15. MOVEMENT ON FUNDS

2021
Restricted
The National Lottery
Community Fund
Children in Need
MAC Aids fund
Terence Higgins Trust
Hampshire LA
(
)
Other - Hardship grants
Unrestricted
Designated funds
General funds
Total
2020
Restricted
Big Lottery Positive
Children in Need
MAC Aids fund
Terence Higgins Trust
The Grocers Charity
Earley Charity
Public Health Berkshire
Other - Hardship grants
Unrestricted
Designated funds
General funds
Total		 1 –Apr-20
Income
Expenditure
Gains/
(losses)
Transfer
31-Mar-21
£
£
£
£
£
-
89,690
(35,680)
-
-
54,010
23,911
9,618
(33,529)
-
-
-
70
-
(70)
-
-
-
3,900
-
(3,900)
-
-
-
-
19,182
(19,182)
-
-
-
712
-
(712)
-
-
-
28,593
118,490
(93,073)
-
-
54,010
100,000
-
-
-
30,000
130,000
402,594
65,313
(153,650)
21,405
(30,000)
305,662
531,187
183,803
(246,723)
21,405
-
489,672
1 –Apr-19
Income
Expenditure
Gains/
(losses)
Transfer
31-Mar-20
£
£
£
£
£
34,156
40,753
(74,909)
-
-
-
14,318
38,319
(28,726)
-
-
23,911
-
30,000
(29,930)
-
-
70
11,190
(7,290)
-
-
3,900
4,850
(4,850)
-
-
-
4,500
(4,500)
-
-
-
10,600
(10,600)
-
-
-
817
(105)
-
-
712
49,291
140,212
(160,910)
-
-
28,593
100,000
-
-
-
-
100,000
416,464
87,461
(76,446)
(24,885)
-
402,594
565,755
227,673
(237,356)
(24,885))
-
531,187

Page 25

Notes to the Financial Statements as at 31 March 2021 (Continued)

15. MOVEMENT ON FUNDS (continued)

Restricted funds

Children in Need – Grant provided by Children in Need to employ a youth worker to support young HIV positive people and those caring for someone who is HIV positive by advocating on their behalf together with raising awareness of HIV within younger peoples settings.

MAC Aids Fund – Grant provided last year by MAC Cosmetics to fund Time to Test, a project providing rapid HIV testing across Berkshire.

Hardship Grants – Grants were provided to clients of TVPS from other charities such as Terrence Higgins Trust, Positive Responses etc. Expenditure represents the grants being passed on to the respective clients

The National Lottery Community Fund - Grant awarded to support the first generation of HIV positive service users into old age, the grant is used to employ a project worker to build links with older peoples services and to build a resource base and care pathways for staff and volunteers to follow to enable a smooth transition for service users to access new services.

Terrence Higgins Trust - Grant to promote national HIV testing campaign, along with promotion of National HIV Testing week

Rushmoor Voluntary Service – Grant awarded to provide emotional and practical support to HIV positive people living in North Hampshire

Designated funds

For more details on the designated funds see the Reserves Policy detailed on page 12.

Property Fund
Maintenance Fund
Emergency Fund
Total		 1 –Apr-20
Income
Expenditure
Gains/
(losses)
Transfer
31-Mar-21
£
£
£
£
£
100,000
-
-
-
(50,000)
50,000
-
-
-
-
30,000
30,000
-
-
-
-
50,000
50,000
100,000
-
-
-
30,000
130,000

Page 26

Notes to the Financial Statements as at

31 March 2021 (Continued)

16. ANALYSIS OF NET ASSETS BETWEEN FUNDS

Fixed Assets and Investments
Current Assets
Liabilities (due in more than one		 Unrestricted
Designated
Restricted
Funds
Funds
Funds
2021
2020
£
£
£
268,843
130,000
-
398,843
378,482
46,532
-
54,010
100,542
159,789
(9,713)
-
-
(9,713)
(7,084)
305,662
130,000
54,010
489,672
531,187

17. FINANCIAL COMMITMENTS

At 31 March 2021 the company had total future minimum lease payments under non-cancellable operating leases for each of the following periods:

Expiry date:
Later than one year and not later than five years		 2021
£
6,482
6,482		 2020
£
3,989
3,989

Page 27