## **THAMES VALLEY POSITIVE SUPPORT**
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 31[ST] MARCH 2021**
## **Index**
Company information 1 Report of the trustees 2 - 12 Trustees responsibilities 13 Independent examiners report 14 Statement of financial activities 15 Balance sheet 17 Notes to the accounts 18 -27
## **Legal and Administrative information**
Bankers
Co-operative Bank Plc, PO Box 101, 1 Balloon Street, Manchester, M60 4EP
Independent Examiner Edwin Smith, 32 Queens Road, Reading, Berkshire, RG1 4AU
Trustees Sean Wheeler (Chair) Ben McEwen Paul Chapman Jonathan Dawson Sarah Cardey Richard Lucas Eilish Sorohan
Chief Executive Sarah Macadam
Company Number - 08002103
Registered Charity Number - 1151431
Registered Office Thames Valley Positive Support 629 Bath Road Slough SL1 6AE www.tvps.org.uk
Page 1
## **Trustees and Directors Report For the year ended 31 March 2021**
## **TVPS IS:**
A registered charity founded in 1985 to support those affected by HIV living in Berkshire and North Hampshire
Funded through local authority grants, primary care trust funding, grant providers and donations
The only charity in Berkshire and North Hampshire supporting those affected by HIV Continually raising awareness of HIV and tackling stigma across the county
## **WE DO THIS BY:**
Reducing social isolation experienced by those living with HIV due to associated stigma Reducing emotional and mental hardship experienced by those living with HIV Enabling people with HIV to make informed choices about their lives Raising awareness about HIV related issues within the community
## **OUR STRATEGIC AIMS ARE TO:**
Broaden our remit to include support in other areas of sexual health/long term conditions Increase empowerment of our client base Protect our income and improve our fund management Increase awareness of HIV
## **TVPS’ CORE PURPOSE IS:**
To ensure those affected by HIV regain the quality of life they experienced pre-diagnosis
## **OBJECTIVES & ACTIVITIES FOR THE PUBLIC BENEFIT**
The trustees confirm they have complied with the duty in section 17 (5) of the 2011 Charities Act and have referred to the guidance contained in the Chartiy Commission’s General Guidance on Public Benefit when reviewing the charity’s aims & objectives & in planning future activities for the year (these activities are detailed on pages 6 to 9)
Page 2
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **HIV IN BERKSHIRE**
Slough and Reading, Berkshire’s two major towns, both have a higher than average prevalence of HIV than many major UK cities.
Outside of London, Reading ranks 9[th] and Slough ranks 10[th] for places with the highest prevalence. This means there are more positive people living in our county than in many of our major cities including Newcastle, Liverpool, Birmingham and Leeds. Both towns have been labelled as HIV ‘hot-spots’ by the Department of Health.
Public Health England estimates at least another third will be HIV positive, but do not know it.
## **HIV IN NORTH HAMPSHIRE**
We continue to offer our services to residents in North Hampshire, as well as Berkshire. We are offering emotional and practical support both face to face and virtually.
Although North Hampshire does not have a very high rate of HIV infections, the area does have a high rate of late HIV diagnosis, at 65.4%, and this figure increases further for heterosexual men to 82.1% and 75% in heterosexual women.
Page 3
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **35 YEARS OF TVPS**
In July 2020 TVPS celebrated 35 years of providing support and advice to people living with HIV in Berkshire.
Our organisation was started by a small group of gay men who had all been diagnosed with HIV during the early 80’s, too scared to meet anywhere public they met at each others houses. Behind closed doors they supported and cared for each other, each one knowing that their illness was terminal. At the time the public reaction to those living with HIV was often one of fear so very few positive people were open about their status, some wouldn’t even tell their families, such was the shame that they felt. This small band of extremely brave men probably didn’t realise that their support group would grow to be the successful charity that we are today, and had it not been for them then TVPS would not exist, we remember them with gratitude.
In the early 90’s advances in medication meant that people were living rather than dying from HIV. TVPS grew and moved into their own premises, from there we were able to offer a full range of support to those living with the virus, along with support to partners, carers and family members. Counselling, complementary therapies, workshops, peer support groups, education sessions – these are some of the many aspects of support that were available. TVPS was a lifeline, offering a confidential space where people could be themselves without fear of stigma or shame.
Over the years that followed TVPS experienced a rollercoaster of funding cuts, new opportunities, challenges and successes, in 2013 we were awarded the Queens Award for Voluntary Service – a proud moment and one we will always treasure.
In the past couple of years we’ve grown to cover North Hampshire as well as Berkshire. Our client base has grown too and we continue to welcome new people to our service at a rate of 2-3 per month.
Our service users are at the heart of everything we do and these comments sum up perfectly why we will do everything we can to ensure we are here for another 35 years…
“Without this centre I wouldn’t of had the life I have. This place opened up doorways for so many people. God bless this home away from home.”
“TVPS saved my life, without them I know I would be dead, I am thankful everyday for their kindness and support”
“You are my family, I am never alone because I have TVPS”
“When I was diagnosed I was so sure I was going to die, Sue helped me understand that I wouldn’t, she has been a lifeline for me”
“I love volunteering for TVPS, I can give something back, they helped me and now I can help others that are going through what I went through”
Page 4
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **DAVID SOLLY 1956 -2020**
David & Irene Solly
We dedicate this report to one of our founder members, David was instrumental in the set up and ongoing running of our charity. We will always be grateful for his knowledge, kindness and enthusiasm. People with HIV can achieve anything – David proved that every single day.
## **Sean Wheeler – Chair of TVPS**
“David was an active member of the TVPS board for many years, leading it through a lot of change and challenges with focus and commitment. I had the honour of working with him on the board and always admired his drive to support our clients changing needs. He will always be remembered for what he has achieved for TVPS – RIP David”
## **Sarah Macadam – CEO**
“David will always be remembered for his passion, drive and determination. He was never afraid to speak up on the injustices experienced by those living with HIV and, as one of the founder members of our organisation, always worked so hard to ensure TVPS offered the best care to anyone living in Berkshire. Even after moving away to Cornwall he continued to attend our trustee meetings and produce our newsletter until ill health forced him to take life more slowly. He’ll be best remembered for his sense of humour and forthright opinions – both of which occasionally got him into trouble – but both characteristics were often a huge asset to TVPS especially when facing the many challenges of running a small charity. We’ll miss you David – TVPS wouldn’t be here without you so thank you for making such a huge difference to so many peoples lives.”
## **Chris, volunteer**
**“** David was our shining light, he drove the group forward and never flagged in his dedication.”
## **P, service user**
“RIP David you will be greatly missed and always remembered in all you had lived and done”
Page 5
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **COVID 19**
This year has been one of our most challenging, like so many organisations we have had to change the way we work to adapt to the pandemic.
We have been able, throughout the pandemic, to provide a full complement of services – some of them in a very different way.
Our service users have been our priority throughout the last year, for some the pandemic bought back memories of their own struggle with HIV, especially for those who were diagnosed in the early days of the virus. The fear the nation felt is not unlike the fear they experienced when they were diagnosed and for some it has proved exceptionally difficult to manage their mental health during this challenging time.
There was great sadness when, in order to comply with lockdown guidelines, we took the difficult decision to move our services online in March 2020 and start working from home. Like so many other organisations Zoom quizzes and virtual meet ups became our new normal. When the first lockdown commenced we established some short term priorities to protect our service users well being:-
- To ensure each service user had an appropriate roof over their head
- To ensure that every service user had access to food bank vouchers if needed
- That all service users had enough medication – we have worked jointly with the clinics to meet this priority
As the pandemic progressed other needs emerged and our service user priorities changed to
encompass:-
- Reducing their isolation whilst managing their reliance on our service
- Managing the impact of lockdown on their mental health by offering a new range of services to improve their wellbeing
- Ensuring those on the lowest income have the means to abide by COVID government guidelines
We were able to develop a mental health virtual toolbox that service users could access, with specific areas to support their HIV, and other areas providing wider support around COVID. Our staff and volunteers, throughout the pandemic, have been delivering medication, arranging food deliveries, doing doorstep visits and finding new ways to support those who don’t have the means to access virtual support. We’ve ensured that every service user that needs to shield has weekly contact with us, some haven’t been able to tell their friends, family or workplace why they need to shield because they don’t want them to know they have HIV. The long term effect of the past year has had a significant impact on our service users, we will continue to do all we can to support them as they navigate this new way of living. We are grateful for funding provided by Berkshire Community Foundation, Greenham Common Trust and the Big Lottery to help ensure all our service users were supported during this difficult year.
Page 6
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **PODCAST**
In 2019 we launched our podcast – HIV, Hope and Charity. It has enabled our service users to share their stories using an anonymous platform and it means we can raise awareness in a new way. Episodes last year included a mini series discussing the award winning Channel 4 programme – It’s a Sin where we looked at how HIV affected people in the 80s. Our service users shared their own very personal and moving stories of their journeys through the AIDS epidemic and how their experience has shaped the life they live now. Although not its original intention the podcast helped us educate our community during lockdown when all face to face work had to cease.
Page 7
# **Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **WELLBEING HUB**
One of the innovative ways we supported of services users throughout the pandemic was a by setting up a well-being hub. We offered a range of resources, including yoga, tai chi, mindfulness, meditation and breathing exercises, on our website to help people cope with life in lock-down, as well as collaborating with a local tai chi expert who recorded specific videos for our service users and also provided live zoom tai chi breathing sessions. It was so successful we have continued to utilise it.
Page 8
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **15 MINUTE EDUCATION SESSIONS**
Many organisations and business still wanted to educate their employees, especially after the smash hit series It’s a Sin aired on channel 4. We provided 15 minute educational sessions, tailored to each organisations requirements. Having short sessions meant they could easily be fitted into team meetings, rather than their staff having to take a large chunk of time out of their day.
Page 9
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
Thames Valley Positive Support is committed to improving its management and service to become a model of good practice. This Annual Report sets out our achievements and initiatives for the period ending 31[st] March 2021. These accounts have been prepared on the accrual’s basis in accordance with the Charity SORP and UK Accounting Standards. The accounts comply with the requirements of the Charities Act 2011, Companies Act 2006, statement of Recommended Practice Accounting and Reporting by Charities (FRS 102).
## **Organisation**
Thames Valley Positive Support is a charitable company limited by guarantee and was incorporated on 22[nd] March 2012 and is registered as a charity. The company was established under Memorandum of Association, which established the objects and powers of the charitable company and is governed under its Articles of Association. It took over the unincorporated charity known as Thames Valley Positive Support, which was founded in 1985. The charity’s operations and assets were transferred to the charitable company Thames Valley Positive Support on the 12[th] June 2013.
The charity’s trustees who are also the directors of the company for the purposes of company law are known as the “The Board of Trustees”. The trustees meet regularly (approximately every six weeks) to discuss matters arising and progress towards the charity’s aims. The trustee/director’s delegate the day to day running of the charity to the Chief Executive (Sarah Macadam) who is supported by full time staff and volunteers. The Chair of the charity meets regularly with Sarah Macadam and a financial review meeting is held between the Chair, Vice Chair and Chief Executive on a quarterly basis.
## **Trustees/Directors 2020/21**
The TVPS trustees are listed on page 1. There must be at least three trustees. One third of the trustees must retire at a meeting held immediately after the end of each financial year, those longest in office retiring first. A retiring trustee who remains qualified may be reappointed. Trustees must have regard to the skills, knowledge and experience needed for the effective administration of the charity. The trustees must keep a record of the name, address and the dates of appointment, re-appointment and retirement of each trustee.
All new trustees receive a copy of the charity’s policies upon joining. Trustees are encouraged to research or train in their specific area of responsibility and are expected to keep other trustees aware of developments in their field.
## **Funding**
TVPS is dependent on local authority funding and is funded by various statutory agencies within Berkshire and North Hampshire and charitable trusts and contributors. TVPS funds are also generated through a variety of donations, fundraising & special events.
Page 10
## **Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **Financial Review**
The Charity has worked in an environment of limited resources and insecurities over long-term funding; it continues to be difficult to commit to long-term plans or services. The net expenditure for the year is detailed on page 15. The charity has been able to operate in this challenging environment with the help of sound financial administration and the support of both staff and volunteers.
## **Covid 19**
Like many organisations the worldwide pandemic has affected our organisation, both operationally and financially. In March 2020 we moved to home working and started to support our service users virtually, this proved to be an effective way to support them and as lockdown restrictions were lifted we’ve continued to offer this option along with face to face socially distanced support. Although our core funding has not been affected, the potential to secure new avenues of funding has been, with many funders choosing to halt funding streams or prioritise funding for those they already fund. We’ve reviewed our funding strategy to shore up our financial stability and continue to source innovative methods of funding new projects. Overall we’ve been able to adapt to a different way of working and one that we can continue for the duration of the pandemic and beyond.
## **Related party transactions**
There were no related party transactions during the year.
## **Review of Major Risks**
The TVPS Trustees, where practical, have reviewed assessed and implemented systems to mitigate exposure to major risks.
Page 11
**Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **Reserves Policy**
The TVPs trustees believe that the minimum level or EOR should be equivalent to 12 months operating costs calculated and reviewed annually and believe that the EOR should be built up to the desired level in stages with the charitys overall financial position and its need to maintain and develop its charitable activities. As 12 months operating costs should be held in reserves the bank balance should be retained at a level of £250,000, this includes redundancy, maternity and pension liabilities.
The remaining reserves are divided between restricted funds - £54,010 and unrestricted funds – £185,662
The trustees have designated the following funds:-
Property fund – the charity premises are owned by Slough Borough Council which has recently gone bankrupt, the trustees have ringfenced £50,000 for moving costs and rental costs, the current premises is rented at a subsidised amount and it is likely that any future rental costs will exceed the current amount paid
Maintenance fund – the remit for internal maintenance within our current property is ours, the building is old and repairs will be needed this year - £30,000
Emergency fund – to protect the organisation from funding cuts, to manage increases in service user demand especially where demand outstrips grant funding awarded, to ensure the organisation is robust enough to weather further challenges related to the COVID pandemic and to mitigate against the lack of funding opportunities available because we are an unpopular cause - £50,000
Free reserves - £55,662 available for general use
## **Statement of Trustees and Directors Responsibilities**
See page 13.
The report has been prepared in accordance with the statement of Recommended Practice Accounting and Reporting by Charities (FRS 102) and in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.
Trustees’ report approved by the TVPS Board of Trustees on 29 November 2021 and signed on their behalf by
Signed: S. Wheeler (Chair – Director and Trustee).
Page 12
## **Trustees and Directors Report (continued) For the year ended 31 March 2021**
## **Statement of Trustees and Directors Responsibilities**
The Charities Act and the Companies Act require the Trustees (who are also the Directors for the Company Law Law) to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial year. In preparing those financial statements, the Directors/Trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP (FRS102);
- make judgments and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements, and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The Directors/Trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The Directors/Trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Directors/Trustees are also responsible for the contents of the Directors/Trustees report, and the responsibility of the independent examiner in relation to the Directors/Trustees’ report is limited to examining the report and that ensuring on the face of the report there are no inconsistencies with the figures disclosed in the financial statements.
Page 13
## **Independent Examiner’s Report to the Trustees of Thames Valley Positive Support**
I report to the charity trustees on my examination of the accounts of the charitable company for the year ended 31 March 2021, which are set out on pages 15 to 27.
## _Responsibilities and basis of report_
As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
## _Independent examiner's report_
I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accountants in England and Wales which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
- accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or
- the accounts do not accord with those accounting records; or
- the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or
- the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached
On behalf of: EDWIN SMITH CHARTERED ACCOUNTANTS 32 Queens Road Reading RG1 4AU Signed: Date 8 December 2021 Philip J Nixon FCA
Page 14
## **Thames Valley Positive Support Statement of Financial Activities**
## **for the Year Ended 31 March 2021**
|**Notes**
**Income from:**
Donations and grants received
**2**
Investment income
Income from charitable activities
**3**
**Total income**
**Expenditure on:**
Raising funds
Charitable activities
Other - Management and administration
**Total expenditure**
**4**
**Net income/(expenditure before investment**
**gains/(losses)**
Net gains/ (losses) on investment assets
**Net income/(expenditure after investment**
**gains/(losses)**
**Transfers between funds**
**Net movement in funds**
**Total funds brought forward**
**Total funds carried forward**|Unrestricted
Funds
Restricted
Funds
Total
Funds
**2021**
**£**
**£**
**£**
6,010
118,490
124,500
803
-
803
58,500
-
58,500
**65,313**
**118,490**
**183,803**
14,817
7,408
22,225
122,110
77,710
199,820
16,723
7,955
24,678
**153,650**
**93,073**
**246,723**
**(88,337)**
**25,417**
**(62,920)**
21,405
-
21,405
**(66,932)**
**25,417**
**(41,515)**
**-**
**-**
**-**
**(66,932)**
**25,417**
**(41,515)**
**502,594**
**28,593**
**531,187**
**435,662**
**54,010**
**489,672**|Total
Funds
**2020**
**£**
149,963
8,450
69,260|
|---|---|---|
|||**227,673**|
|||25,238
190,385
21,733|
|||**237,356**|
|||**(9,683)**
(24,885)|
|||**(34,568)**
**-**|
|||**(34,568)**
**565,755**|
|||**531,187**|
The statement of financial activities also complies with the requirements for an income and expenditure account under the Companies Act 2006.
Page 15
## **Thames Valley Positive Support Balance Sheet as at 31 March 2021**
|**Notes**
**Fixed assets**
Tangible fixed assets
**5**
Investments
**6**
**Current assets**
Debtors
**7**
Cash at bank and in hand
**8**
**Creditors: Amounts falling due within one**
**year**
**9**
**Net current assets**
**Total assets less current liabilities**
**Funds of the charity**
Unrestricted funds
General funds
**15**
Designated funds
**15**
Restricted funds
**15**
**Total Funds**|**2021**
**£**
**£**
569
398,274
398,843
1,875
98,667
100,542
(9,713)
90,829
**489,672**
305,662
130,000
435,662
54,010
**489,672**|**2021**
**£**
**£**
569
398,274
398,843
1,875
98,667
100,542
(9,713)
90,829
**489,672**
305,662
130,000
435,662
54,010
**489,672**|**2020**
**£**
**£**
1,236
377,246
378,482
2,798
156,991
159,789
(7,084)
152,705
**531,187**
402,594
100,000
502,594
28,593
**531,187**|**2020**
**£**
**£**
1,236
377,246
378,482
2,798
156,991
159,789
(7,084)
152,705
**531,187**
402,594
100,000
502,594
28,593
**531,187**|
|---|---|---|---|---|
|||398,843
90,829||378,482
152,705|
||100,542
(9,713)||159,789
(7,084)||
||305,662
130,000||402,594
100,000||
|||**489,672**||**531,187**|
|||435,662
54,010||502,594
28,593|
||||||
|||**489,672**||**531,187**|
The notes on pages 20 to 29 form part of these financial statements.
For the period ending 31 March 2021, the company was entitled to exemption from audit under section 477 of the Companies Act 2006 relating to small companies. No member of the company has deposited a notice, pursuant to section 476, requiring an audit of these financial statements under the requirements of the Companies Act 2006.
The directors acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and the preparation of financial statements.
These financial statements have been prepared in accordance with the provisions applicable to companies subject to the small companies’ regime within part 15 of the Companies Act 2006 and with the Financial Reporting Standard 102 (FRS 102).
The accounts were approved by the Board on 29 November 2021
Signed: S. Wheeler (Director)
## **Company Registration No. 08002103**
Page 16
**Thames Valley Positive Support Notes to the Financial Statements as at**
## **31 March 2021**
## **1. ACCOUNTING POLICIES**
## **Company information**
Thames Valley Positive Support is a Registered Charity and a Charitable Company Limited by Guarantee incorporated on 22[nd] March 2012. The registered office is 629 Bath Road, Slough, SL1 6AE.
## **Basis of accounting**
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Preparation of the financial statements on a going concern basis**
The charity has a reasonable expectation that there are adequate resources to continue in operational existence for the foreseeable future. It has therefore continued to adopt the going concern basis in preparing its financial statements.
The charity has taken advantage of the exemption for smaller charities to produce a cash flow statement.
## **Fund Accounting**
General funds are unrestricted funds that are available for use at the discretion of the trustees in furtherance of the general objectives of the charity and which have not been designated for other purposes.
Designated funds are unrestricted funds set aside for specific purposes at the discretion of the Trustees.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or which have been raised by the charity for particular purposes. The aim and use of each restricted fund is set out in the notes to the financial statements.
Page 17
## **Notes to the Financial Statements as at**
## **31 March 2021 (continued)**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **Income**
All income is included in the statement of financial activities when the charity is entitled to the income, the amount can be quantified with reasonable accuracy and the trustees are virtually certain they will receive the income. The following specific policies are applied to particular categories of income.
- Voluntary income is received by way of grants, donations, legacies and gifts and is included in full in the Statement of Financial Activities when receivable and when the charity has unconditional entitlement.
- Incoming resources with related expenditure such as fundraising are reported gross in the SOFA.
- Income from investments is included in the SOFA in the year in which it is received.
- Income from charitable activities includes income received under contract or where entitlement to grant is recognised as earned as the related services are provided.
## **Investment gains and losses**
This includes any realised and unrealised gains or losses on the sale of investments and any gain or loss revaluing investments to market value at the end of the year.
## **Expenditure**
Expenditure is recognised in the period in which they are incurred. Expenditure includes attributable VAT which cannot be recovered. Some expenditure is directly attributable to specific activities and has been included in those cost categories. Other costs which are attributable to more than one activity are apportioned across cost categories on a basis consistent with the use of the resources. Grants to individuals are made for hardship reasons and are recognised in the period to which they are made.
## **Liability Recognition**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to pay out resources.
## **Fixed Asset Investments**
Investments are a form of basic financial instrument and are initially recognised at their transaction value and subsequently measured at their fair value as at the balance sheet date using the closing quoted market price. The statement of financial activities includes the net gains and losses arising on revaluation and disposals throughout the year. The charity does not acquire complex financial instruments.
The main form of financial risk faced by the charity is that of volatility in equity markets and investment markets due to wider economic conditions, the attitude of investors to investment risk, and changes in sentiment concerning equities and within particular sectors or sub sectors.
## **Pensions**
Employees of the charity are automatically enrolled into a defined contribution scheme unless they have exercised their right to opt out. The charity contribution is restricted to the contributions disclosed in note 14. There were no outstanding contributions at the year end. The costs of the defined contribution scheme are included within unrestricted funds.
Page 18
## **Notes to the Financial Statements as at**
## **31 March 2021 (continued)**
## **1. ACCOUNTING POLICIES (CONTINUED)**
## **Tangible Fixed Assets**
Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life. The rates applied per annum are as follows:
**Equipment and Furniture** 25%
Fixed assets are capitalised if they can be used for more than one year and cost at least £500. They are valued at cost or, if gifted, at the value to the charity on receipt.
## **Debtors**
Debtors are recognised at the settlement amount due.
## **Cash at bank and in hand**
Cash at bank and in hand includes cash and cash held at bank current accounts and short term highly liquid investments held on deposit accounts.
## **Creditors**
Creditors and provisions are recognised as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.
## **Financial instruments**
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.
## **Taxation**
The charity is exempt from Corporation Tax on its charitable activities.
Page 19
**Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
## **2. DONATIONS AND GRANTS RECEIVED**
|MAC Aids Fund
Children In Need
Big Lottery Positive Future
Public Health England
Hampshire LA(Rushmoor)
Terence Higgins Trust
The Grocers Charity
Earley Charity
General Donations and Grants
**Total Donations and Grants Received**
**3.**
**INCOME FROM CHARITABLE ACTIVITIES**
Windsor & Maidenhead BC
Reading Borough Council
West Berkshire Council
**Total Income from Charitable Activities**|**Unrestricted**
**funds**
**Restricted**
**funds**
**2021 Total**
**2020 Total**
**£**
**£**
**£**
**£**
-
-
-
30,000
-
9,618
9,618
38,319
-
89,690
89,690
40,753
-
-
-
10,600
-
19,182
19,182
-
-
-
-
11,190
-
-
-
4,850
-
-
-
4,500
6,010
-
6,010
9,751|
|---|---|
||**6,010**
**118,490**
**124,500**
**149,963**|
||**Unrestricted**
**funds**
**Restricted**
**funds**
**2021 Total**
**2020 Total**
**£**
**£**
**£**
**£**
13,500
-
13,500
13,500
45,000
-
45,000
53,667
-
-
-
2,093|
||**58,500**
**-**
**58,500**
**69,260**|
Page 20
## **Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
## **4. EXPENDITURE**
|Staff costs
Training
Client activity travel
Client hardship and welfare
Drop in centres – Client meals etc.
Other charitable activities – funding
schemes
Events
Other fundraising costs and events
Rent and rates
Insurance
Heat and light
Staff and volunteer travel etc.
Printing, postage and stationery
Telephone, internet and helpline
Equipment hire and maintenance
Premises – Maintenance
Repairs & renewals
Miscellaneous
Investment charges
Consultancy
Independent examination
Professional fees
Depreciation|**Raising funds**
**Charitable**
**activities**
**Management**
**and**
**administration**
**Total for**
**year**
**Total for**
**2020**
**£**
**£**
**£**
**£**
**£**
9,755
143,899
9,755
163,409
149,483
-
-
-
-
3,000
-
28
-
28
882
-
478
-
478
315
-
66
-
66
3,427
-
-
-
-
2,085
-
-
-
-
417
430
-
-
430
713
1,839
8,586
1,839
12,264
19,693
283
1,323
283
1,889
1,940
142
664
142
948
887
515
2,403
515
3,433
11,556
79
370
79
528
820
718
3,349
718
4,785
5,158
333
1,558
333
2,224
5,711
7,374
34,411
7,374
49,159
1,687
57
263
57
377
12,153
-
-
-
-
134
-
-
813
813
5,073
138
644
138
920
6,593
-
-
2,070
2,070
2,280
340
1,555
340
2,235
2,937
222
223
222
667
412|
|---|---|
||**22,225**
**199,820**
**24,678**
**246,723**
**237,356**|
Hardship grants of £Nil (2020 £105) were made to individuals during the year. There were no grants made to institutions during the year.
Independent examination costs including accountancy services for preparation of statutory accounts total £2,070 (2020 £2,280). The Independent Examiner also provided payroll services and filing of company tax return of £583(2020 - £920).
Page 21
## **Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
## **5. TANGIBLE FIXED ASSETS**
|**Cost**
Brought forward
Additions
Disposals
**At 31 March 2021**
**Depreciation**
Brought forward
On disposals
Charge for the year
**At 31 March 2021**
**Net book value**
**At 31 March 2021**
At 31 March 2020|**Leasehold**
**Improvements**
**Equipment and**
**furniture**
**£**
**£**
17,039
72,501
-
-
-
**17,039**
**72,501**
17,039
71,265
-
-
-
667
**17,039**
**71,932**
**-**
**569**
**-**
**1,236**|**2021 Total**
**£**
**89,540**
**-**|
|---|---|---|
|||**89,540**|
|||**88,304**
**-**
**667**|
|||**88,971**|
|||**569**|
|||**1,236**|
## **6. FIXED ASSET INVESTMENTS**
|Brought forward carrying value (market value)
Additions to investments at cost
Disposals at carrying value
Net gain/loss on revaluation
Carrying value (market value) at end of year|**Listed Investments**
**£**
377,246
377,798
(378,175)
21,405|
|---|---|
||**398,274**|
During the year investments were transferred to another Managed Fund.
Page 22
**Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
|**7.**
**CASH AT BANK AND IN HAND**
Cash at Bank
Petty Cash
**8.**
**DEBTORS AND PREPAYMENTS**
Other debtors
Prepayments
**9.**
**CREDITORS**
**Amounts falling due within one year**
Other creditors
Accruals
Taxation and Social Security|**2021**
**£**
98,451
216
**98,667**
**2021**
**£**
1,875
**2,798**
**2021**
**£**
516
5,356
3,841
**9,713**|**2020**
**£**
156,730
261|
|---|---|---|
|||**156,991**|
|||**2020**
**£**
2,798|
|||**2,798**|
|||**2020**
**£**
505
2,733
3,846|
|||**7,084**|
Page 23
**Notes to the Financial Statements as at 31 March 2021 (Continued)**
## **10. SHARE CAPITAL**
TVPS, a registered charity, is a company limited by guarantee, not having any share capital. In the event of a winding up, each member may be required to contribute an amount not exceeding £1 towards the settlement of the company’s liabilities.
## **11. TRUSTEES**
No remuneration was made to trustees during the year.
No expenses were reimbursed to trustees during the year.
## **12. RELATED PARTY TRANSACTIONS**
There were no related part transactions during the year.
## **13. EMPLOYEES COSTS**
|**3. EMPLOYEES COSTS**|||
|---|---|---|
|Wages and salaries
Social security costs
Other pension costs|**2021**
**£**
150,075
10,649
2,685
**163,409**|**2020**
**£**
136,412
10,259
2,225|
|||**148,896**|
The Charity operates a PAYE scheme to pay employed members of staff and no employees received emoluments in excess of £60,000.
There were 5 paid staff during the year (2020-5)
The key management personnel of the charity comprise the trustees, CEO and deputy. The total employee benefits of the key management personnel of the Charity were £83,286 (2020 - £80,945).
## **14. PENSION COSTS**
|Defined pension contribution costs|**2021**
**£**
**2,685**|**2020**
**£**|
|---|---|---|
|||**2,225**|
Page 24
**Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
## **15. MOVEMENT ON FUNDS**
|**2021**
**Restricted**
The National Lottery
Community Fund
Children in Need
MAC Aids fund
Terence Higgins Trust
Hampshire LA
(
)
Other - Hardship grants
**Unrestricted**
Designated funds
General funds
**Total**
**_2020_**
**Restricted**
Big Lottery Positive
Children in Need
MAC Aids fund
Terence Higgins Trust
The Grocers Charity
Earley Charity
Public Health Berkshire
Other - Hardship grants
**Unrestricted**
Designated funds
General funds
**Total**|**1 –Apr-20**
**Income**
**Expenditure**
**Gains/**
**(losses)**
**Transfer**
**31-Mar-21**
**£**
**£**
**£**
**£**
**£**
-
89,690
(35,680)
-
-
54,010
23,911
9,618
(33,529)
-
-
-
70
-
(70)
-
-
-
3,900
-
(3,900)
-
-
-
-
19,182
(19,182)
-
-
-
712
-
(712)
-
-
-|
|---|---|
||**28,593**
**118,490**
**(93,073)**
**-**
**-**
**54,010**
**100,000**
-
-
-
**30,000**
**130,000**
**402,594**
**65,313**
**(153,650)**
**21,405**
**(30,000)**
**305,662**|
||**531,187**
**183,803**
**(246,723)**
**21,405**
**-**
**489,672**|
||**1 –Apr-19**
**Income**
**Expenditure**
**Gains/**
**(losses)**
**Transfer**
**31-Mar-20**
**£**
**£**
**£**
**£**
**£**
34,156
40,753
(74,909)
-
-
-
14,318
38,319
(28,726)
-
-
23,911
-
30,000
(29,930)
-
-
70
11,190
(7,290)
-
-
3,900
4,850
(4,850)
-
-
-
4,500
(4,500)
-
-
-
10,600
(10,600)
-
-
-
817
(105)
-
-
712|
||**49,291**
**140,212**
**(160,910)**
**-**
**-**
**28,593**
**100,000**
-
-
-
-
**100,000**
**416,464**
**87,461**
**(76,446)**
**(24,885)**
**-**
**402,594**|
||**565,755**
**227,673**
**(237,356)**
**(24,885))**
**-**
**531,187**|
Page 25
**Notes to the Financial Statements as at 31 March 2021 (Continued)**
## **15. MOVEMENT ON FUNDS (continued)**
## **Restricted funds**
**Children in Need –** Grant provided by Children in Need to employ a youth worker to support young HIV positive people and those caring for someone who is HIV positive by advocating on their behalf together with raising awareness of HIV within younger peoples settings.
**MAC Aids Fund** – Grant provided last year by MAC Cosmetics to fund Time to Test, a project providing rapid HIV testing across Berkshire.
**Hardship Grants –** Grants were provided to clients of TVPS from other charities such as Terrence Higgins Trust, Positive Responses etc. Expenditure represents the grants being passed on to the respective clients
**The National Lottery Community Fund -** Grant awarded to support the first generation of HIV positive service users into old age, the grant is used to employ a project worker to build links with older peoples services and to build a resource base and care pathways for staff and volunteers to follow to enable a smooth transition for service users to access new services.
**Terrence Higgins Trust -** Grant to promote national HIV testing campaign, along with promotion of National HIV Testing week
**Rushmoor Voluntary Service –** Grant awarded to provide emotional and practical support to HIV positive people living in North Hampshire
## **Designated funds**
For more details on the designated funds see the Reserves Policy detailed on page 12.
|Property Fund
Maintenance Fund
Emergency Fund
Total|**1 –Apr-20**
**Income**
**Expenditure**
**Gains/**
**(losses)**
**Transfer**
**31-Mar-21**
**£**
**£**
**£**
**£**
**£**
100,000
-
-
-
(50,000)
50,000
-
-
-
-
30,000
30,000
-
-
-
-
50,000
50,000|
|---|---|
||**100,000**
**-**
**-**
**-**
**30,000**
**130,000**|
Page 26
**Notes to the Financial Statements as at**
## **31 March 2021 (Continued)**
## **16. ANALYSIS OF NET ASSETS BETWEEN FUNDS**
|Fixed Assets and Investments
Current Assets
Liabilities (due in more than one|**Unrestricted**
**Designated**
**Restricted**
**Funds**
**Funds**
**Funds**
**2021**
**2020**
**£**
**£**
**£**
268,843
130,000
-
**398,843**
**378,482**
46,532
-
54,010
**100,542**
**159,789**
(9,713)
-
-
**(9,713)**
**(7,084)**|
|---|---|
||**305,662**
**130,000**
**54,010**
**489,672**
**531,187**|
## **17. FINANCIAL COMMITMENTS**
At 31 March 2021 the company had total future minimum lease payments under non-cancellable operating leases for each of the following periods:
|Expiry date:
Later than one year and not later than five years|**2021**
**£**
6,482
**6,482**|**2020**
**£**
3,989|
|---|---|---|
|||**3,989**|
Page 27