OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Reference and Administrative
Details		 Reference and Administrative
Details
Trustees'
Report		 2to10
Statement ofTrustees' Responsibilities
independent
Auditors'		 Report 12to 15
Statement ofFinancial Activities 16to 17
Balance Sheet 18
Statement ofCash Flows 19
Notes to the Financial Statements 20to 41

Reference and Administrative Reference and Administrative Reference and Administrative Reference and Administrative Reference and Administrative Details Details
Chief Executive Officer Jane Gates
Trustees Mark Courage
Linda Patterson
Brendan
Dean
Anne Stokes (resigned 3 November 2021)
Candida
Hazard (resigned 3		 November 2021)
Dr Fiona Parsons
Shelia Stranks (resigned 3November 2021)
Wendy Lloyd-Goodwin (resigned 3 November 2021)
Anne Thomas (resigned 3 November 2021)
Peter Parsons
Gary Muddyman (appointed 27 January 2021)
Secretary Elspeth Mackeggie Gurney
Senior Management Team Jane Gates, Chief Executive OAicer
Elspeth Mackeggie Gurney, Finance Manager
Katie Cowie, Director ofCare
Jane Westley, Trusts and Foundations Manager
Simon Lillywhite, Fundraising and Communications Manager
Nick Mann, Facilities Manager
Lorraine Mace, Executive Manager
Principal Office The Woodlands
Upper Broadmoor Road
Crowthorne
Berkshire
RG45 7FN
Company Registration Number 08339436
Charity Registration Number 1151146
Bankers Handelsbanken
Ascot
2 Queens Square, Ascot Business Park
Ascot
Berkshire
SL59FE

he table summa he table summa ri ses the f ou r m ain r isks and control pr ocedures
that are in place:
Risk Mana
ement/Miti
ation
Sra m
I. Inability to recruit key stafl'to provide services Succession planmng
across the organisation, Use ofrecruitment
agencies and online		 portals
Agreed notice periods and handovers
Good internal
communications
Staffsuppon
Planned
revieiv ofafl staff terms and conditions
2. Risk to the mental and physical health of Comprehensive
supervision,
both		 internally and
employees and volunteers working with our through
a professional
third party
beneficiaries Support and protection
measures
Procedures
in place to reduce the		 possibility of
problems
occurring
Introduction
of-wellness
weeks'		 to give staff a
collective
eriod oftime to rechar		 e
Financial
I. Unanticipated drop in forecast income Money held in reserves (minimum 4 months
operating
costs)
Projects undertaken
only when
funds are
secured
Bud et flex eve
6months
0 anisalional chan e
l. As a result ofconduct by a member ofstaff or Statutory
regulation
volunteer Internal
marketing
and communications
function
Robust policies and procedures
Relationships
ivith local press
Planned crisis mana
ement strate
2. Increase in referrals beyond capacity Close review ofservice delivery
Regular evaluation of internal
categorisation		 of
beneficiaries
Clearly defined criteria for acceptance and
assessment
Use ofactivity, events and workshops
programme
to reduce dependence		 on face to
face su
ort worker en a ement
Electronic communicalion ailure
l. A breakdown ofthe organisation's electronic Support
tx&ntracts
and telephonic communications systems Back up and security
measures
Regular maintenance
through
an		 experienced
third party

(Including Income and Expenditure
 Account)
Unrestricted Total
funds Restricted funds 2021
Note
Income and Endowments from:
Donations
and		 legacies 623,429 594,533 1,217,962
Other trading activities 151,294 5,657 156,951
Investment
income		 1,145 1,145
Other income 4,164 4 164
Total income 780,032 600,190 1,380,222
Expenditure on:
Raising funds (326,230) (22,532) (348,762)
Charitable
activities		 (395,207) (539,348) (934,555)
Total expenditure (721,437) (561,880) (1,283,317)
Net income 58,595 38,310 96,905
Net movement in funds 58,595 38,310 96,905
Reconciliation offunds
Total funds brought forward 1.061,956 1,886,105 2,948.061
Total funds carried forward 25 1 120.551 1 924.415 3 044.966

Unrestricted Total
funds Restricted funds 2020
Note f f
Income and Endowments from:
Donations
and		 legacies 759,461 464,466 1,223,927
Other trading activities 376,524 376,524
Investment
income		 4,323 4,323
Other income 2,160 2,160
Total income 1~142x468 464466 \ 666 934
Expenditure on:
Raising funds (374,443) (374,443)
Charitable
activities		 ~563 592) ~387 189) ~950781)
Total expenditure (9~38 0~35 ~387 189 (~1325224
Net income 204433 77277 281 710
Net movement in funds 204,433 77277 281,710
Reconciliation offunds
Total funds brought forivard 857,523 1,808&828 2&666/51
Total funds carried forward 25 ~1061,956 1,886,105 2,948061

Balance Sheet asat 31 March 20 21
Note 2021f 2020
Fixed assets
Tangible assets 14 2,388, 185 2,476,563
Investments 15 81 81
2 388266 2,476,644
Current
assets
Stocks 16 10,274 8,910
Debtors 17 67,138 158,624
Cash at bank and in hand 18 1,151226 906,572
1,228,638 1.074,106
Creditors: Amounts falling due within one year 19 (120,678) (119,899)
Net current assets 1,107,960 954207
Total assets less current liabilities 3,496,226 3,430,85 1
Creditors: Amounts falling due after more than one year 20 (451,260) (482,790)
Net assets 3,044.966 2,948061
Funds ofthe charity:
Restricted 1,924,415 1,886,105
Unrestricted
income		 funds
General
unrestricted
funds		 939,306 961,638
Designated
funds		 181245 100.318
Total unrestricted funds I 120551 1.061.956
Total funds 3044966 2~948061

Statemen t ofCash Flows for the Yea r Ended 31March 2021
Note 2021
f.		 2020f
Cash flows from operating
activities
Net cash income 96,905 281,710
Adjustments for:
Depreciation 113,158 129,142
Investment
income		 (1,145) (4,323)
Interest payable 17,688 22,686
Loss on disposal of tangible
fixed assets		 282
Revaluation
ofinvestments		 18
Non cash donations offixed assets ~2000 (38x035$
224,606 391,480
Iporking capital adjustments
(Increase)ldecrease in stocks 16 (1,364) 700
Decreaset(increase) in debtors 17 91,486 (138,255)
Increase/(decrease) in creditors 19 13,433 (22,615)
(Decrease)lincrease in deferred income 20 (13,295) 35,626
Net cash flows from operating activities 314,866 266936
Cash flows from investing
activities
Interest receivable
and similar		 income 5 1,145 4,323
Purchase oftangible fixed assets 14 (22,780) (95i002)
Net cash flows from investing activities (21 635) (9~0679)
Cash flows from financing
activities
Interest payable
and		 similar charges 7 (17,688) (22,686)
Repayment ofloans and borrowings 19 (22,000) (122,000)
Repayment ofcapital element offinance leases and HP contracts 22 (8~889 (8~096
Net cash flows from financing activities ~48 577 ~152,782
Net increase
in cash		 and cash equivalents 244,654 23,475
Cash and cash equivalents
at I		 April 906 572 883097
Cash and cash equivalents
at 31 March		 1,151,226 906,572

Total Total
Designated
f		 General Restricted 2021f 2020f
Donations and legacies;
Donations and gifts 339,848 137,653 477,501 633,198
Legacies (5,214) (5,214) 100,318
Grants receivable 100,000 117.679 456,880 674,559 412,689
Donated goods and services 71,116 71,116 77722
94,786 528,643 594,533 1,217,962 1,223,927

Unrestricted funds Restricted Total Total
Designated General f"nds
f		 2021
f		 2020
f
Grants received in the year
National
Lottery Community
Fund-
Outreach Services 152,644 152,644 118,935
BBCChildren
in Need - Youth Support
Workers 39,043 39,043 36,422
BBCChildren
in Need - Post Covid
Recovery 22,799 22,799
Sobell Foundation - Finance and Welfare 10,000
February
Foundation - Hydrotherapy		 Pool 5,000
Globals Make Some Noise - Service
delivery 25,000
Globals Make Some Noise - Music & Art
Therapy 3,750 3,750 7,500
Globals Make Some Noise - Youth Support 12,200
MCKS Charitable
Foundation
UK		 25,000
The Henry Smith Charity - Bereavement
Care 40,100 40,100 22,633
Wokingham
United Charities		 10,000
Edward Gostling Foundation 10,000 10,000 10,000
Masonic Charitable
Foundation		 20,444 1,705
National
Lottery Community
Fund—
Awards for All —COVID -19support in the
South East 9,660 9,660
Heart ofBucks Community
Foundation-
COVID -19support
in Buckinghamshire		 14,885 14,885
Berkshire Community
Foundation—
Various projects in Berkshire 40,796 40,796
Hampshire
dt Isle ofWight Community
Foundation —COVID-19 support
in
Hampshire 10,000 10,000
Oxfordshire
Community
Foundation-
COVID-19 support
in Oxfordshire		 3,538 3,538
Community
Foundation
for Surrey		 5,000 5,000
Greenham
Trust —Volunteer Coordinator-
Newbury 15,340 15,340
Childwick
Trust - running
costs ofThe
Woodlands 15,000 15,000
Barclays Bank PLC - Covid work 100,000 100,000
Coronavirus
Job Retention
Scheme
Other grants		 31,076
86,603		 ~61650 31,076
148,253		 1282294
100,000 117,679 444,205 682,328 412,689

4
income from other t		 rading
act		 ivities
Unrestricted
Total Total
General
f		 Restricted 2021f 2020
Income I'rom fundraising events 118,712 5,657 124,369 343,634
Other income from other trading
activities 32,582 32,582 32,890
151,294 5,657 156,951 376,524

a) Costs of gene rating
do		 nations
an		 d legacies
Unrestricted
Total Total
Note General
f		 Restricted
f		 2021f 2020f
Other fundraising costs 84.153 84,153 111,647
Staff costs 208.446 18,735 227,181 232.210
Depreciation,
amortisation
and other similar costs 2.257 1,425 3,682 3,922
Allocated
support		 costs 9 31.374 2;372 33,746 26,664
326 230 22.532 348.762 374443

8
Expenditure
on chari
rtnaiysis byfund		 table
activities
Unrestricted funds Restricted Total Total
Designated
f		 General
f		 funds 2021f 2020f
Service delivery 37,720 223,748 439,509 700,977 678,227
Facilities 95,860 99,600 195,460 208,314
Raising awareness 37,879 239 38,118 64/40
3~7720 357~487 ~539 48 934~555 950~781
Analysis
by		 type
Activity
undertaken Activity support
directly costsf 2021 2020
Service delivery 563,321 137,656 700,977 678,227
Facilities 151,029 44.431 195,460 208,314
Raising awareness 31,463 6,655 382118 64,240
745,813 188,742 934,555 950i781
Analysis ofcosts ofactivities undertaken directiy
Service Raising Total Total
delivery Facilities
f		 awareness
f		 2021 2020f
Staffcosts including
contractors 374,949 25,015 399,964 498,071
Depreciation and impairment 22,462 84,501 106,963 123,631
Rent and utilities 27,235 27,235 35,087
Repairs and maintenance 28,605 28,605 50,396
Insurance 10,688 10,688 9,274
Travel and subsistence 18,160 18,160 13,686
Direct costs 145,999 6,448 152,447 119,615
Sundry 3,359
Training I 751 I 751 8 394
363 321 131 929 31463 745 813 861 513

9
Analysis		 ofsu ppo rt co sts
Expenditure on Charitable Activities
Expenditure
on Raising Service Raising Total Total
Funds
f		 delivery
f.		 Facilities awareness
f		 2021
f.		 2020
Support costs
Staffcosts 20,232 99,467 37,968 6,066 163,733 32,658
Rent and utilities 578 1,634 277 25 2,514 6,910
Repairs and maintenance 412 1,164 197 18 1,791 1,241
Printing,
postage and
stationary 886 2.504 424 39 3,853 6,775
Travel and subsistence 759
Subscriptions 560 1.582 268 24 2,434 2,112
Training 123 348 59 5 535 5,059
Sundry 100 282 48 4 434 5,291
Entertaining 334
Interest and charges 4,501 12.719 2,152 196 19,568 25,437
Computer
costs		 2,627 7,423 1,256 114 11,420 12,992
Depreciation 578 1,633 276 25 2,512 1,871
Legal and professional
fees 1,762 4.981 843 77 7,663 8,133
32/59 133,737 43.768 6~593 216,457 10~9572
Governance casts
Audit st accountancy fees 1,428 4,036 683 62 6,209 5.790
Trustees'
meeting
expenses 315
Trustees'
training		 costs (41) (117) (20) (178) 255
I 387 3919 663 62 6,031 6 360
33,746 137,656 44,431 6,655 222 488 115,932

2021f 2020
Staff costs during the year were:
Wages and salaries 684,124 656,427
Social security costs 46,884 44,633
Pension costs 59,870 56,520
790,878 757,580
year was a s folloivs;
2021 2020
No No
Fundraising 9
Charitable Activities 18 20
Raising Awareness 2
Support Services 3
32 34

12 Auditors'
remuner		 ation
2021f 2020f
Audit ofthe financial statements 4,781 4,458
Other fees to auditors
All other non-audit
services		 I 428

14 Tangible fixed assets
Suildings
Land and Plant and Fixtures and Motor Computer improvements
buildings
f		 equipment fittings
f		 vehicles
8		 equipment Phase 4 dt 5 Totalf
Cost
At I April 2020 2,497,049 271,474 158,348 81,613 31,443 34,528 3,074,455
Additions 3,386 5,564 14,630 1x200 24,780
At 31 March 2021 2497,049 274 860 163912 81 613 46 073 35728 3 0~99235
Depreciation
At
1 April 2020		 328,091 74,803 122,538 57,248 15,212 597,892
Charge for the
year 61.752 24 759 12,076 6093 8478 113 158
At 31 March 2021 389843 99,562 134614 63 341 23 690 711050
Net book value
At 31 March 2021 2.107.206 175298 29298 18272 22 383 35728 2.388,185
At 31 March 2020 2,168,958 196,671 35,810 24,365 16.231 34,528 2,476,563
2021f 2020f
36.102 40,687

15 Fixed asset investments
2021f 2020
Shares in group undertakings and participating interests 1 I
Other investments 80 80
81 81
Shares in group undertakings and participating interests
Subsidiary
undertakings
f		 Total
Cost
At 1 April 2020
At 31 March 2021
Net book value
At 31 March 2021
At 31 March 2020
Other investments
Listed
investments Total
f.
Cost or Valuation
At 1 April 2020 80 80
At 31 March 2021 80 80
Net book value
At 31 March 2021 80
At 31 March 2020 80

Country of Proportion ofvoting rights Proportion ofvoting rights Principal
Undertaking incorporation Holding and shares held activity
2021 2020
Subsidiary undertakings
Clover tk Thistle
Limited		 Ordinary 100% 1oov/i Dormant
Company

16 Stoc k
2021 2020
g 8
Stocks 10,274 8,910
17 Debtors
2021
8		 2020f
Prepa& ments 19,794 17,565
Accrued income 47,344 141,059
67 138 158,624
18 Cash and cash equivalents
2021f 2020
g
Cash at bank 1,151,226 906,572

19 Credit ors: am o unts
falling		 due within one year
2021f 2020f
Bank loans 22,000 22,000
Trade creditors 19,912 10,650
Hire purchase
and		 finance leases 9,522 8,881
Other taxation
and		 social security 11,775 10,975
Other creditors 5,295 5,529
Accruals 19,367 15,762
Deferred income 32 807 46 102
120678 119899
Deferred income
2021 2020
f. f.
Deferred income at 1 April 2020 46,102 10,476
Resources
Amounts		 deferred
released		 in the period
from previous		 periods 32,807
~46 102		 46,102
(107476)
Deferred income at year end 32,807 46 102
20 Creditors: amounts
falling due after one year
2021 2020
f.
Bank loans 437,520 459,520
Hire purchase and flnance leases 13740 23,270
451 260 482 790
21 Loans and overdrafts
2021
g		 2020f
Bank loans 459520 481,520
Payable within one year 22,000 22,000
Payable after one year 437520 459520
459520 481,520

The total value offuture finance lease payments
ar		 e as follotvs:
2021 2020
f f
Within one year 9,522 8,881
In two to five years 13,740 23 270
23 262 32 151

25 Funds
Balance at I Incoming Resources Balance at 31
April 2020 resources expended Transfers March 2021
f, 8 8
Unrestricted
General
Unrestricted
funds		 961,638 685,246 (683,716) (23,862) 939,306
Designated
Charitable
activity		 costs 100318 94~786 (37~721~23 862 181,245
Total Unrestricted I 061 956 780 032 ~721 437 I 120551
Restricted
Accessible play area 22,496 (1,900) 20,596
Activity days 26,500 (8,663) 17,837
Art gt music therapy 3,750 (3,750)
Bereavement
care		 42,300 (42,086) 214
Bluebells refurbishment 16,400 (6,645) 9,755
Bluebells
running		 costs 3,750 15,100 (15,000) 3,850
Butterfly activities 10,309 10,309
Butterfly lodges 3,500 1,980 5,480
Cedars roof repairs 1,000 1.000
Cedars running
costs		 7,500 (7,500)
Christmas
in July		 29,238 (29,238)
Christmas
party		 4,959 (3,084) 1,875
Coronavirus
emergency
(including
emergency		 packs) 106,083 (105,483) 640
Counselling 3,400 (1,925) 1,475
Family services 1,000 (1,000)
Hoists &equipment 29,846 (5,883) 23,963
Horticultural
therapy		 3,493 (1,559) 1,934
Information
packs		 617 617
Outreach
Berks		 29,490 (19,490) 10,000
Outreach
Oxon		 1,500 (1,500)
Outreach
running		 costs 33,520 (28,019) 5,501
Outreach
salaries		 17,976 138,524 (131,976) 24,524
Respite breaks 4,167 13,750 (12,000) 5,917
Ruby Thompson 16,492 (1,272) 15,220
Sensory equipment 6,297 6,297
Swimming
pool gt		 hydrotherapy 7,607 (3,607) 4,000
The Bluebells 1,107,078 (22,230) 1,084,848
The Woodlands 538,088 (15,172) 522,916

Notes to th e Fi nancial Stateme nancial Stateme nancial Stateme nts
for the		 nts
for the		 Year Ended Year Ended 31M arch 2 021
Balance at I Incoming Resources Balance at 31
April 2020
f		 resources expended Transfers
f		 March
f		 2021
The Woodlands
- Running		 costs 21,421 (17,671) 32750
The Woodlands
Phases 4		 80 5 18,151 35,000 53,151
Toys 86 equipment 1,250 4,858 (3,023) 3,085
Vehicle 41,735 (3,106) 38,629
Website 8,340 8,340
Well being
therapies		 3,538 5,500 (2,398) 6,640
Woodland
Trails		 33,835 (2,413) 31,422
Youth Suppon 64916 (642286) 630
Total restricted I 886 105 600 189 (561879) I 924415
Total funds 2048061 1380221 43283,3163 3~044 966
The transfer
in year ending		 31 March 2021 betiveen designated funds and general funds off23,862 ivas made
ensure a sufficient balance «as held within designated reserves to fund the folio« ing costs ivithin the year to 31Ma
2022:
Service delivery salaries at the end ofthe grant terms
Service delivery salaries which are not grant funded
Service delivery salaries «hich are not full& grant funded
Salary ofa Communications
Oflicer to raise		 the profile ofthe charity
Major donor fundraiser to access neiv funding streams
Refurbishment of the Bluebells.
Balance at I incoming Resources Balance at 31
April
f		 2019 resources expended
f		 Transfers
f		 March 2020
Unrestricted
Generni
Unrestricted
funds		 743,585 1,0421150 (938,035) 113,938 961,638
Designated
Charitable
activity costs		 113938 100.318 (113,938) 100,318
Total unrestricted 857,523 I 142.468 (9381035) t.061,956
Restricted
Accessible play area 12496 21,000 22,496
Activity days 14,408 10,948 (25,356)
Art & music therapy 7,500 (7,500)
Bluebells refurbishment 25,000 (25,000)
Bluebells running
costs		 3,750 21,000 (21,000) 3,750
Butterfly activities 3,263 I 1,400 (4,354) 101309
Butterfly
lodges		 3,500 3,500
Cedars running
costs		 10.000 (2,500) 7,500

Balance at I Balance at I Incoming Resources Balance at 31
April
f		 2019 resources
f		 expended
f		 Transfers
f		 March
f		 2020
Coronavirus
emergency
(including
emergency		 packs) 14,946 (14,906) 40
Family services 25,000 (25,000)
Hoists &equipment 15,233 14,613 29,846
Horticultural
therapy		 1,660 4,885 (3,052) 3,493
Hospital
bags		 500 (500)
Information
packs		 1,500 (883) 617
Outreach
Oxon		 1,000 (1,000)
Outreach
running		 costs 15,000 25,884 (40,884)
Outreach
salaries		 5,088 191,283 (178,395) 17,976
Parliamentary
reception		 7,560 (7,560)
Research 2,000 (2,000)
Respite breaks 4,167 10,000 (10,000) 4,167
Ruby Thompson 16,492 16,492
Sensory equipment 6,297 6,297
Stvimming
pool		 & hydrotherapy 6,969 8,000 (7,362) 7,607
The Bluebells 1,107,078 1,107,078
The Woodlands 509,088 40,000 (11,000) 538,088
The Woodlands Phases 4&5 150 18,001 18,151
Toys & equipment 1,250 1,250
Vehicle 51,735 (10,000) 41,735
Website 10,000 (1,660) 8,340
Wellbeing
therapies		 11,150 (7,612) 3,538
Woodland
Trails		 33200 I 300 (665) 33 835
Total restricted 3868838 464466 4383 j389 1,886 105
Total funds 2a666,351 la606a934 ~1325224) 2948061

26 Analysis o fnet assets b etween
fund		 s
Total funds at31
Unrestricted funds Restricted March
General
f		 Designated funds
f		 2021f
Tangible
fixed		 assets 1,416,687 971,498 2,388,185
Fixed asset investments 81 81
Current assets 94,476 181,245 952,917 1,228,638
Current
liabilities		 (120,678) (120,678)
Creditors over 1 year (451,260) (45 I~260)
Total net assets 9398306 181,245 1,924rt 15 3,044,966
Total funds at31
Unrestricted funds Restricted March
General Designated fundsf 2020
f
Tangible fixed assets 857,450 1,619,113 2,476,563
Fixed asset investments 81 81
Current
assets		 706,796 100,318 266,992 1,074,106
Current
liabilities		 (118,899) (118,899)
Creditors over 1 year (482,790) (482,790)
Total net assets 962638 100318,886103 2949061
27 Financial instruments
Categorisation of financial instruments
2021 2020
f f
Financial
liabilities		 measured at amortised cost 560 123 591 714
28 Related party transactions
There were no related party transactions in the year.