Charity registration number: 1151141
Stowmarket ASD Saturday Clubs
Annual Report and Unaudited Financial Statements
for the year ended 31 October 2020
Stowmarket ASD Saturday Clubs
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 4 |
| Independent Examiner's Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes to the Financial Statements | 8 to 10 |
Stowmarket ASD Saturday Clubs
Reference and Administration Details
| Charity name | Stowmarket ASD Saturday Clubs |
|---|---|
| Charity registration number | 1151141 |
| Registered office | 5 Combs Green |
| Combs | |
| Stowmarket | |
| IP14 2NP | |
| Trustees | Russell Langley (Chair) |
| Sophie Myers (Treasurer) | |
| Christine Hobart (Secretary) | |
| Alison Holloway | |
| Caroline Grove | |
| Steve Crooks | |
| Accountant | The Laurel Partnership Ltd |
| 16 Broad Street | |
| Eye | |
| Suffolk | |
| IP23 7AF | |
| Independent Examiner | Claire Stephens ACA |
| The Laurel Partnership Ltd | |
| 16 Broad Street | |
| Eye | |
| Suffolk | |
| IP23 7AF |
Page 1
Stowmarket ASD Saturday Clubs
Trustees' Annual Report for the year ended 31 October 2020
The Trustees present their report and the unaudited financial statements of the Charity for the period ended 31st October 2020.
Trustees
The Trustees who held office during the year were as follows: Russell Langley (Chair) Sophie Myers (Treasurer) Christine Hobart (Secretary) Alison Holloway Helen Kimpton Caroline Grove Steve Crooks
Objectives and Activities
The purposes of the charity are:
The relief of children and young people with an autistic spectrum disorder; Providing relief and respite to the families and carers of the beneficiaries described above.
The main activities of the charity in relation to the purposes described above are:
-
Providing social activities for children and young people aged 5-18 years living in Stowmarket and the surrounding areas;
-
Encouraging young people to develop friendships and social networks and increase their self-confidence, selfesteem and social skills;
-
Encouraging social inclusion and seeking opportunities for the young people to take an active part in the community.
The Trustees are aware of the need to give regard to the Charity Commission’s public benefit guidance. The Saturday Clubs are open to any young person in the Stowmarket area who has a diagnosis of Autistic Spectrum Disorder.
Achievements and Performance
2020 was a year that began with so much promise but turned out in a way we could not have imagined. However, through the hard work of all the staff and trustees/committee along with the understanding of our membership and their families I believe the charity has come through this difficult period in as healthy a position as could be hoped.
The year began strongly with the committee holding a special planning meeting with a view to schedule an entire catalogue of events and fundraisers for the year ahead, where we aimed to hold something every month. Although this turned out not to be possible, we still have these event ideas ready for a time when we are able to hold them.
We were very proud when one of our young volunteers was shortlisted for the Suffolk High Sheriff’s Awards in recognition of the outstanding work the has been doing with us. I hope this reflects equally on all those wonderful volunteers who give up their spare time to assist in our charity’s work and who have a real positive impact on the children who attend the clubs.
We also had the continued roll out of the lending library which was going from strength to strength with some amazing feedback from those who have accessed the new service. I believe this has been a wonderful addition to the services the charity provides.
We began looking into what was required to add an additional afternoon session so that we could hold
Page 2
Stowmarket ASD Saturday Clubs
Trustees' Annual Report for the year ended 31 October 2020
…..............Continued
another afternoon session for older members every 4 weeks. This we thought would allow us to open up to more potential members, helping more families and hopefully shorten our waiting list. Although the COVID-19 outbreak put a hold on this, it is still something we wish to do in the future.
Due to the virus and the government restrictions that came with it, our host venue had no choice but to close their doors and as such we had to take the sad decision to suspend the club’s sessions and lending library. Although we did not want this to happen, the health and wellbeing of all our staff, membership and their families is our number one priority. While we were unable to hold any clubs, Leah and her staff along with the assistance of the committee began planning for a time when we could return and all the policies and procedures we would need in place.
Additional online training was carried out by those who required it and the staff offered remote assistance to members who required help during this period.
We also received further bad news during this time that we had been unsuccessful in our Children in Need grant application. As agreed at the start of the application process, we applied for a continuation grant instead of a new grant as we were not asking for extra funding and Children in Need made us aware of this option. The representative from Children in Need went to lengths to reassure us that there was nothing wrong with our application and could not give us reason for being unsuccessful this time. I hope and believe that this was probably down to the pandemic and the need for them to reserve funds for targeted response to the charities sectors need to support more people as a result. We were incredibly grateful that they chose to nominate us for extra funding from their coronavirus response fund, for which we received a grant for the equivalent of six months of our original application and that this would not hinder our application for a full three-year grant beginning 2021. As of December, this new application had been submitted and I’m incredibly grateful to all those who worked on this process.
As we moved into the summer months and the restrictions began to rescind, we were able to start our planned procedure to restart the sessions. We had to wait for the host venue to reopen and for them to be happy for us to return. Once they had reviewed our plans and risk assessments, they gave us a potential start date. After a consultation with all staff and then the membership, we were able to begin a tentative return. This began with a trial session with a few of our older members to ensure our procedures were strong enough and whether there was anything that needed adapting, after this we were then able to open the sessions up to the wider membership. Although these have not been the same sessions as before, I believe these bubble sessions have been a great success to those who felt able to access them while sticking to the government guidelines and protecting everyone’s health.
We continued to offer those sessions up until Christmas and although we are currently going through a review process due to the latest lockdown, we hope to return to these as soon as possible. As we entered Winter, we saw two members of staff begin maternity leave and who have both had baby girls and we wish them all the best for their new families and look forward to welcoming them back when they are ready to return. We finished the year interviewing for new potential staff members and were incredibly lucky with the calibre of candidates and look forward to working with the new members of staff in the coming year.
I would like to finish this statement with a huge thank you to everyone who has assisted the charity through this incredibly difficult year. The staff have been amazing as always and have put a lot of effort in to supporting our members in these unusual circumstances, the membership and their families have been incredibly understanding to the issues this year has bought to the club. Finally, the committee, who have been so supportive this year and dealt with everything put their way by 2020, they all volunteer their time to ensure the club can continue to operate. I am incredibly grateful to each and every one of you and hope for good things to come from 2021.
Page 3
…..............Continued
Stowmarket ASD Saturday Clubs
Trustees' Annual Report for the year ended 31 October 2020
Financial Review
The surplus for the year is £10.4k and at the end of the year total funds were £39.3k. The amount remaining in restricted funds is £4.0k.
We reviewed our reserves policy this year and raised the reserves to £12k which will give a one-year protective buffer should we ever find ourselves without any income.
Structure, Governance and Management
The charity is an unincorporated association, governed by model constitution as adopted on 27th June 2012 and amended 8th December 2012.
The charity is managed by the officers and other trustees, who are elected by the charity in general meeting. Each trustee is required to retire with effect from the conclusion of the annual general meeting next after his or her appointment but is eligible for re-election at that annual general meeting. The trustees who served during the year area as follows:
| Trustee Name: | Office (ifany) | Dates acted if not for whole year |
|---|---|---|
| Russell Langley | Chair | |
| Sophie Myers | Treasurer | |
| Christine Hobart | Secretary | |
| Alison Holloway | ||
| Helen Kimpton | Resigned September 2020 | |
| Caroline Grove | CommunityLiaison | |
| Steve Crooks |
Declaration:
The trustees declare that they have approved the trustees’ annual report detailed above. Signed on their behalf by:
Signature : ____ ___ So hie m ers p y Russell Langley (Aug 12, 2021, 7:38pm) Sophie Myers (Aug 13, 2021, 6:22pm) Full name : Russell Langley Sophie Myers Position : Chair Treasurer Date : /__/__12 Aug 2021 /__/_____13 Aug 2021
Page 4
Stowmarket ASD Saturday Clubs
Independent Examiner's Report for the year ended 31 October 2020
I report on the accounts of the Trust for the year ended 31 October 2020, which are set out on pages 5 to 10 of the financial statements.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements:
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Claire B Stephens ~~…............................................~~ Claire Stephens (Aug 18, 2021, 12:33pm) Claire Stephens FCA 16 Broad Street The Laurel Partnership Ltd Eye Suffolk 10 August 2021 IP23 7AF
Page 5
Stowmarket ASD Saturday Clubs
Statement of Financial Activities for the year ended 31 October 2020
| Note Incoming resources: Donations and legacies 2 Charitable Activities 3 Children in Need grant Fundraising 4 Total incoming resources Resources expended on: Charitable Activities 5 Fundraising Costs Administrative Expenses 6 Total resources expended Transfers between funds Net income/movement in funds Reconciliation of funds Total funds brought forward Net movement Total funds carried forward |
Restricted Unrestricted Total Funds Funds Funds 2020 £ £ £ 2,950 2,328 5,278 - 7,451 7,451 27,232 - 27,232 - 3,577 3,577 30,182 13,356 43,538 24,610 4,878 29,488 - - - 1,544 2,133 3,677 26,154 7,011 33,165 (13) 13 - 4,015 6,358 10,373 - 28,923 28,923 4,015 6,358 10,373 4,015 35,281 39,296 |
Total Funds 2019 £ 3,056 11,257 27,231 633 |
|---|---|---|
| 42,177 | ||
| 35,551 - 5,369 |
||
| 40,920 | ||
| - | ||
| 1,257 | ||
| 27,666 1,257 |
||
| 28,923 |
The notes on pages 8 to 10 form an integral part of these financial statements
Page 6
Stowmarket ASD Saturday Clubs
Balance Sheet
as at 31 October 2020
| Note Fixed assets Tangible Assets 7 Total Fixed Assets Current assets Debtors 8 Cash at bank and in hand Total Current Assets Current Liabilities Creditors 9 Total Creditors Total Net Assets Accumulated Funds: Balance brought forward Net movement Total Accumulated Funds |
Restricted Unrestricted Total Funds Funds Funds 2020 £ £ £ - - - - - - 126 - 126 5,337 36,457 41,794 5,463 36,457 41,920 1,448 1,176 2,624 1,448 1,176 2,624 4,015 35,281 39,296 - 28,923 28,923 4,015 6,358 10,373 4,015 35,281 39,296 |
Total Funds 2019 £ - |
|---|---|---|
| - | ||
| 526 29,274 |
||
| 29,800 | ||
| 877 | ||
| 877 | ||
| 28,923 | ||
| 27,666 1,257 |
||
| 28,923 |
| Sophie myers | |
|---|---|
| Russell Langley (Aug 12, 2021, 7:38pm) | Sophie Myers (Aug 13, 2021, 6:22pm) |
| Russell Langley | Sophie Myers |
| Chair | Treasurer |
The notes on pages 8 to 10 form an integral part of these financial statements
Page 7
Notes to the Financial Statements for the year ended 31 October 2020
Stowmarket ASD Saturday Clubs
1 Accounting policies
Accounting Conventions: These financial statements have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102) ) and the Charities Act 2011.
Fund Accounting: General funds are unrestricted funds which are available for use at the discretion of the Trustees. Restricted funds are applied in accordance with the wishes of the donor.
Income Recognition: Income is credited to the Statement of Financial Activities where the Charity is legally entitled to the income and the amount can be qualified with accuracy.
Expenditure: is charged to the Statement of Financial Activities on an accruals basis and is inclusive of irrecoverable VAT. Depreciation is provided at an annual rate of 25% straight line on equipment capitalised in the accounts.
| 2 Donations & Legacies Mid-Suffolk Stowmarket Town Council Lions Freemasons Barnes Group Target Club Other 3 Income from Charitable Activities Saturday Club Plus Club Youth Club Residential Trip |
Restricted Unrestricted 2020 £ £ £ 1,400 - 1,400 800 - 800 - 750 750 750 450 1,200 - 308 308 - 500 500 - 320 320 2,950 2,328 5,278 Restricted Unrestricted 2020 £ £ £ - 3,325 3,325 - 1,206 1,206 - 2,835 2,835 - 85 85 - 7,451 7,451 |
2019 £ - 710 500 - 1,152 - 694 |
|---|---|---|
| 3,056 | ||
| 2019 £ 5,000 2,818 2,679 760 |
||
| 11,257 |
Page 8
Stowmarket ASD Saturday Clubs
Notes to the Financial Statements for the year ended 31 October 2020
…..............Continued
| 4 Fundraising Income Lions' Santa's Sleigh Christmas Lights PayPal Miscellaneous 5 Expenditure on Charitable Activities Staff costs Rent Saturday Club Plus Club Youth Club Sensory Library Equipment Christmas Party Residential Trip Vegetable Garden 6 Administrative Expenses Training Office and admin costs Insurance Telephone Accountancy and Payroll |
Restricted Unrestricted 2020 £ £ £ - 250 250 - 72 72 - 3,023 3,023 - 232 232 - 3,577 3,577 Restricted Unrestricted 2020 £ £ £ 21,517 141 21,658 1,680 - 1,680 - 1,801 1,801 - 625 625 - 217 217 1,413 - 1,413 - 1,575 1,575 - 519 519 - - - - - - 24,610 4,878 29,488 Restricted Unrestricted 2020 £ £ £ 445 - 445 308 1,239 1,547 467 - 467 324 - 324 - 894 894 1,544 2,133 3,677 |
2019 £ - - - 633 |
|---|---|---|
| 633 | ||
| 2019 £ 21,462 5,085 1,761 3,366 476 1,032 450 400 1,204 315 |
||
| 35,551 | ||
| 2019 £ 1,971 1,960 431 527 480 |
||
| 5,369 |
Page 9
Stowmarket ASD Saturday Clubs
Notes to the Financial Statements for the year ended 31 October 2020
…..............Continued
| 7 Fixed Assets - Equipment Cost Brought forward Additions Carried forward Depreciation Brought forward Charge in the year Carried forward Net Book Value 8 Debtors Taxation and social security Prepayments 9 Creditors Net wages Taxation and social security Accruals 10 Reconciliation of Funds BBC Children in Need Sensory Library COVID PPE Town Council |
Brought forward £ - - - - |
Restricted Unrestricted 2020 £ £ £ - 2,161 2,161 - - - - 2,161 2,161 - 2,161 2,161 - - - - 2,161 2,161 - - - Restricted Unrestricted 2020 £ £ £ - - - 126 - 126 126 - 126 Restricted Unrestricted 2020 £ 1,371 - 1,371 77 - 77 - 1,176 1,176 1,448 1,176 2,624 Income Expenditure Transfers £ £ £ 27,232 (24,433) - 2,150 (1,413) (321) - (308) 308 800 - - 30,182 (26,154) (13) |
2019 £ 2,161 - |
|---|---|---|---|
| 2,161 | |||
| 2,161 - |
|||
| 2,161 | |||
| - | |||
| 2019 £ 404 122 |
|||
| 526 | |||
| 2019 £ - - 877 |
|||
| 877 | |||
| Carried forward £ 2,799 416 - 800 |
|||
| - | 4,015 |
Page 10
STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Statement of Financial Activities Year Ended 31 October 2020
| NOTES INCOMING RESOURCES Donations Charitable Activities Children in Need Fundraising Total Incoming Resources RESOURCES EXPENDED ON: Charitable Activities Fundraising Costs Administrative Expenses Total Resources Expended Transfers between funds Net Surplus for the Year Brought forward Carried forward |
£ £ Restricted Unrestricted 2,950 2,328 - 7,451 27,232 - - 3,577 30,182 13,356 24,610 4,878 - - 1,544 2,133 26,154 7,011 (13) 13 (1) 4,015 6,358 - 28,923 4,015 35,281 2020 |
2020 £ Total This Year 5,278 7,451 27,232 3,577 43,538 29,488 - 3,677 1 33,165 - 10,373 28,923 39,296 |
2019 £ Total Last Year |
|---|---|---|---|
| 3,056 | |||
| 11,257 | |||
| 27,231 633 |
|||
| 42,177 | |||
| 35,551 | |||
| - | |||
| 5,369 | |||
| (1) | |||
| 40,920 | |||
| - | |||
| 1,257 | |||
| 27,666 | |||
| 28,923 |
STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Balance Sheet As at 31 October 2020
| NOTES FIXED ASSETS Equipment Total Fixed Assets CURRENT ASSETS Debtors Cash at bank and in hand Total Current Assets CURRENT LIABILITIES Other creditors Accruals Total Creditors 9 Total Net ASSETS ACCUMULATED FUNDS Balance Brought Forward Net Surplus for the Year Total Accumulated Funds Chair Russell Langley Russell Langley (Aug 12, 2021, 7:38pm) |
£ £ Restricted Unrestricted - - - - 126 - 5,337 36,457 5,463 36,457 1,448 - - 1,176 1,448 1,176 4,015 35,281 - 28,923 4,015 6,358 4,015 35,281 Treasurer Sophie Myers 2020 Sophie Myers (Aug 13, 2021, 6:22pm) Sophie myers |
2020 2019 £ £ Total This Year Total Last Year - - - - 126 526 41,794 29,274 41,920 29,800 1,448 - 1,176 877 - - 2,624 877 1 39,296 28,923 28,923 27,666 10,373 1,257 39,296 28,923 Independent Examiner Claire Stephens ACA Claire Stephens (Aug 18, 2021, 12:33pm) Claire B Stephens |
2019 £ Total Last Year - |
|---|---|---|---|
| - | |||
| 526 29,274 |
|||
| 29,800 | |||
| - 877 - |
|||
| 877 | |||
| 1 | |||
| 28,923 | |||
| 27,666 1,257 |
|||
| 28,923 |
Issuer
The Laurel Partnership Ltd
Document generated Wed, 11th Aug 2021 11:45:36 BST
Document fingerprint 46592db16029345cc15b439410362259
Parties involved with this document
Document processed
Party + Fingerprint
Thu, 12th Aug 2021 19:38:04 BST Fri, 13th Aug 2021 18:22:37 BST Wed, 18th Aug 2021 12:33:24 BST
Russell Langley - Signer (685b082febb1e76c4934912d43d160f5) Sophie Myers - Signer (ef64b3222bea17d64467503ed9941184) Claire Stephens - Signer (073f423e3ee5f7c335e716746005c8b2)
Audit history log
Date
Action
Wed, 18th Aug 2021 12:33:24 BST Wed, 18th Aug 2021 12:33:24 BST Wed, 18th Aug 2021 12:32:50 BST Sat, 14th Aug 2021 16:44:03 BST Fri, 13th Aug 2021 18:22:38 BST Fri, 13th Aug 2021 18:22:37 BST
Fri, 13th Aug 2021 18:22:37 BST Fri, 13th Aug 2021 18:21:53 BST Fri, 13th Aug 2021 18:21:39 BST Thu, 12th Aug 2021 19:38:04 BST
Thu, 12th Aug 2021 19:38:04 BST
Thu, 12th Aug 2021 19:38:04 BST Thu, 12th Aug 2021 19:37:10 BST Thu, 12th Aug 2021 19:36:55 BST Wed, 11th Aug 2021 19:31:03 BST Wed, 11th Aug 2021 19:30:49 BST
The envelope has been signed by all parties. (89.242.2.124) Claire Stephens signed the envelope. (89.242.2.124) Claire Stephens viewed the envelope. (89.242.2.124) Claire Stephens opened the document email. (86.152.105.91) Document emailed to claire@thelaurelpartnership.co.uk (18.133.184.190) Sent the envelope to Claire Stephens (claire@thelaurelpartnership.co.uk) for signing. (92.6.254.251) Sophie Myers signed the envelope. (92.6.254.251) Sophie Myers viewed the envelope. (92.6.254.251) Sophie Myers opened the document email. (66.249.93.208) Document emailed to smyers@stowmarketsaturdayclub.co.uk (18.169.53.156)
Sent the envelope to Sophie Myers (smyers@stowmarketsaturdayclub.co.uk) for signing. (109.159.17.65) Russell Langley signed the envelope. (109.159.17.65) Russell Langley viewed the envelope. (109.159.17.65) Russell Langley opened the document email. (66.249.93.206) Russell Langley opened the document email. (66.249.93.212) Russell Langley opened the document email. (66.249.93.210)
Wed, 11th Aug 2021 11:49:02 BST
Document emailed to rlangley@stowmarketsaturdayclub.co.uk
Wed, 11th Aug 2021 11:49:01 BST
Wed, 11th Aug 2021 11:48:35 BST Wed, 11th Aug 2021 11:46:27 BST Wed, 11th Aug 2021 11:46:27 BST Wed, 11th Aug 2021 11:46:03 BST
Wed, 11th Aug 2021 11:45:36 BST
(35.177.174.26) Sent the envelope to Russell Langley
(rlangley@stowmarketsaturdayclub.co.uk) for signing. (89.242.2.124) Claire Stephens has been assigned to this envelope (89.242.2.124) Sophie Myers has been assigned to this envelope (89.242.2.124) Russell Langley has been assigned to this envelope (89.242.2.124) Document generated with fingerprint 46592db16029345cc15b439410362259 (89.242.2.124) Envelope generated by Matthew Aldous (89.242.2.124)