Charity registration number: 1151141
## **Stowmarket ASD Saturday Clubs**
Annual Report and Unaudited Financial Statements
for the year ended 31 October 2020
## **Stowmarket ASD Saturday Clubs**
## **Contents**
|Reference and Administrative Details|1|
|---|---|
|Trustees' Report|2 to 4|
|Independent Examiner's Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the Financial Statements|8 to 10|
**Stowmarket ASD Saturday Clubs**
## **Reference and Administration Details**
|**Charity name**|Stowmarket ASD Saturday Clubs|
|---|---|
|**Charity registration number**|1151141|
|**Registered office**|5 Combs Green|
||Combs|
||Stowmarket|
||IP14 2NP|
|**Trustees**|Russell Langley (Chair)|
||Sophie Myers (Treasurer)|
||Christine Hobart (Secretary)|
||Alison Holloway|
||Caroline Grove|
||Steve Crooks|
|**Accountant**|The Laurel Partnership Ltd|
||16 Broad Street|
||Eye|
||Suffolk|
||IP23 7AF|
|**Independent Examiner**|Claire Stephens ACA|
||The Laurel Partnership Ltd|
||16 Broad Street|
||Eye|
||Suffolk|
||IP23 7AF|
Page 1
## **Stowmarket ASD Saturday Clubs**
## **Trustees' Annual Report for the year ended 31 October 2020**
The Trustees present their report and the unaudited financial statements of the Charity for the period ended 31st October 2020.
## **Trustees**
The Trustees who held office during the year were as follows: Russell Langley (Chair) Sophie Myers (Treasurer) Christine Hobart (Secretary) Alison Holloway Helen Kimpton Caroline Grove Steve Crooks
## **Objectives and Activities**
The purposes of the charity are:
The relief of children and young people with an autistic spectrum disorder; Providing relief and respite to the families and carers of the beneficiaries described above.
The main activities of the charity in relation to the purposes described above are:
- Providing social activities for children and young people aged 5-18 years living in Stowmarket and the surrounding areas;
- Encouraging young people to develop friendships and social networks and increase their self-confidence, selfesteem and social skills;
- Encouraging social inclusion and seeking opportunities for the young people to take an active part in the community.
The Trustees are aware of the need to give regard to the Charity Commission’s public benefit guidance. The Saturday Clubs are open to any young person in the Stowmarket area who has a diagnosis of Autistic Spectrum Disorder.
## **Achievements and Performance**
2020 was a year that began with so much promise but turned out in a way we could not have imagined. However, through the hard work of all the staff and trustees/committee along with the understanding of our membership and their families I believe the charity has come through this difficult period in as healthy a position as could be hoped.
The year began strongly with the committee holding a special planning meeting with a view to schedule an entire catalogue of events and fundraisers for the year ahead, where we aimed to hold something every month. Although this turned out not to be possible, we still have these event ideas ready for a time when we are able to hold them.
We were very proud when one of our young volunteers was shortlisted for the Suffolk High Sheriff’s Awards in recognition of the outstanding work the has been doing with us. I hope this reflects equally on all those wonderful volunteers who give up their spare time to assist in our charity’s work and who have a real positive impact on the children who attend the clubs.
We also had the continued roll out of the lending library which was going from strength to strength with some amazing feedback from those who have accessed the new service. I believe this has been a wonderful addition to the services the charity provides.
We began looking into what was required to add an additional afternoon session so that we could hold
Page 2
## **Stowmarket ASD Saturday Clubs**
## **Trustees' Annual Report for the year ended 31 October 2020**
## _…..............Continued_
another afternoon session for older members every 4 weeks. This we thought would allow us to open up to more potential members, helping more families and hopefully shorten our waiting list. Although the COVID-19 outbreak put a hold on this, it is still something we wish to do in the future.
Due to the virus and the government restrictions that came with it, our host venue had no choice but to close their doors and as such we had to take the sad decision to suspend the club’s sessions and lending library. Although we did not want this to happen, the health and wellbeing of all our staff, membership and their families is our number one priority. While we were unable to hold any clubs, Leah and her staff along with the assistance of the committee began planning for a time when we could return and all the policies and procedures we would need in place.
Additional online training was carried out by those who required it and the staff offered remote assistance to members who required help during this period.
We also received further bad news during this time that we had been unsuccessful in our Children in Need grant application. As agreed at the start of the application process, we applied for a continuation grant instead of a new grant as we were not asking for extra funding and Children in Need made us aware of this option. The representative from Children in Need went to lengths to reassure us that there was nothing wrong with our application and could not give us reason for being unsuccessful this time. I hope and believe that this was probably down to the pandemic and the need for them to reserve funds for targeted response to the charities sectors need to support more people as a result. We were incredibly grateful that they chose to nominate us for extra funding from their coronavirus response fund, for which we received a grant for the equivalent of six months of our original application and that this would not hinder our application for a full three-year grant beginning 2021. As of December, this new application had been submitted and I’m incredibly grateful to all those who worked on this process.
As we moved into the summer months and the restrictions began to rescind, we were able to start our planned procedure to restart the sessions. We had to wait for the host venue to reopen and for them to be happy for us to return. Once they had reviewed our plans and risk assessments, they gave us a potential start date. After a consultation with all staff and then the membership, we were able to begin a tentative return. This began with a trial session with a few of our older members to ensure our procedures were strong enough and whether there was anything that needed adapting, after this we were then able to open the sessions up to the wider membership. Although these have not been the same sessions as before, I believe these bubble sessions have been a great success to those who felt able to access them while sticking to the government guidelines and protecting everyone’s health.
We continued to offer those sessions up until Christmas and although we are currently going through a review process due to the latest lockdown, we hope to return to these as soon as possible. As we entered Winter, we saw two members of staff begin maternity leave and who have both had baby girls and we wish them all the best for their new families and look forward to welcoming them back when they are ready to return. We finished the year interviewing for new potential staff members and were incredibly lucky with the calibre of candidates and look forward to working with the new members of staff in the coming year.
I would like to finish this statement with a huge thank you to everyone who has assisted the charity through this incredibly difficult year. The staff have been amazing as always and have put a lot of effort in to supporting our members in these unusual circumstances, the membership and their families have been incredibly understanding to the issues this year has bought to the club. Finally, the committee, who have been so supportive this year and dealt with everything put their way by 2020, they all volunteer their time to ensure the club can continue to operate. I am incredibly grateful to each and every one of you and hope for good things to come from 2021.
Page 3
_…..............Continued_
## **Stowmarket ASD Saturday Clubs**
## **Trustees' Annual Report for the year ended 31 October 2020**
## **Financial Review**
The surplus for the year is £10.4k and at the end of the year total funds were £39.3k. The amount remaining in restricted funds is £4.0k.
We reviewed our reserves policy this year and raised the reserves to £12k which will give a one-year protective buffer should we ever find ourselves without any income.
## **Structure, Governance and Management**
The charity is an unincorporated association, governed by model constitution as adopted on 27th June 2012 and amended 8th December 2012.
The charity is managed by the officers and other trustees, who are elected by the charity in general meeting. Each trustee is required to retire with effect from the conclusion of the annual general meeting next after his or her appointment but is eligible for re-election at that annual general meeting. The trustees who served during the year area as follows:
|**Trustee Name:**|**Office (ifany)**|**Dates acted if not for whole year**|
|---|---|---|
|Russell Langley|Chair||
|Sophie Myers|Treasurer||
|Christine Hobart|Secretary||
|Alison Holloway|||
|Helen Kimpton||Resigned September 2020|
|Caroline Grove|CommunityLiaison||
|Steve Crooks|||
## **Declaration:**
The trustees declare that they have approved the trustees’ annual report detailed above. Signed on their behalf by:
**Signature** : __________________________ __________________________ So hie m ers p y Russell Langley (Aug 12, 2021, 7:38pm) Sophie Myers (Aug 13, 2021, 6:22pm) **Full name** : Russell Langley Sophie Myers **Position** : Chair Treasurer **Date** : _____/______/_____________12 Aug 2021 _____/______/_____________13 Aug 2021
Page 4
## **Stowmarket ASD Saturday Clubs**
## **Independent Examiner's Report for the year ended 31 October 2020**
I report on the accounts of the Trust for the year ended 31 October 2020, which are set out on pages 5 to 10 of the financial statements.
## **Respective responsibilities of trustees and examiner**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
## It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act; and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Claire B Stephens ~~…............................................~~ Claire Stephens (Aug 18, 2021, 12:33pm) Claire Stephens FCA 16 Broad Street The Laurel Partnership Ltd Eye Suffolk 10 August 2021 IP23 7AF
Page 5
## **Stowmarket ASD Saturday Clubs**
## **Statement of Financial Activities for the year ended 31 October 2020**
|**Note**
**Incoming resources:**
Donations and legacies
**2**
Charitable Activities
**3**
Children in Need grant
Fundraising
**4**
Total incoming resources
**Resources expended on:**
Charitable Activities
**5**
Fundraising Costs
Administrative Expenses
**6**
Total resources expended
Transfers between funds
Net income/movement in funds
**Reconciliation of funds**
Total funds brought forward
Net movement
Total funds carried forward|**Restricted**
**Unrestricted**
**Total Funds**
**Funds**
**Funds**
**2020**
**£**
**£**
**£**
2,950
2,328
5,278
-
7,451
7,451
27,232
-
27,232
-
3,577
3,577
30,182
13,356
43,538
24,610
4,878
29,488
-
-
-
1,544
2,133
3,677
26,154
7,011
33,165
(13)
13
-
4,015
6,358
10,373
-
28,923
28,923
4,015
6,358
10,373
4,015
35,281
39,296|**Total Funds**
**2019**
**£**
3,056
11,257
27,231
633|
|---|---|---|
|||42,177|
|||35,551
-
5,369|
|||40,920|
|||-|
|||1,257|
|||27,666
1,257|
|||28,923|
The notes on pages 8 to 10 form an integral part of these financial statements
Page 6
## **Stowmarket ASD Saturday Clubs**
## **Balance Sheet**
## **as at 31 October 2020**
|**Note**
**Fixed assets**
Tangible Assets
**7**
Total Fixed Assets
**Current assets**
Debtors
**8**
Cash at bank and in hand
**Total Current Assets**
**Current Liabilities**
Creditors
**9**
**Total Creditors**
**Total Net Assets**
**Accumulated Funds:**
Balance brought forward
Net movement
**Total Accumulated Funds**|**Restricted**
**Unrestricted**
**Total Funds**
**Funds**
**Funds**
**2020**
**£**
**£**
**£**
-
-
-
-
-
-
126
-
126
5,337
36,457
41,794
5,463
36,457
41,920
1,448
1,176
2,624
1,448
1,176
2,624
4,015
35,281
39,296
-
28,923
28,923
4,015
6,358
10,373
4,015
35,281
39,296|**Total Funds**
**2019**
**£**
-|
|---|---|---|
|||-|
|||526
29,274|
|||29,800|
|||877|
|||877|
||||
|||28,923|
|||27,666
1,257|
|||28,923|
||Sophie myers|
|---|---|
|Russell Langley (Aug 12, 2021, 7:38pm)|Sophie Myers (Aug 13, 2021, 6:22pm)|
|Russell Langley|Sophie Myers|
|Chair|Treasurer|
The notes on pages 8 to 10 form an integral part of these financial statements
Page 7
**Notes to the Financial Statements for the year ended 31 October 2020**
## **Stowmarket ASD Saturday Clubs**
## **1 Accounting policies**
Accounting Conventions: These financial statements have been prepared under the historical cost convention and in accordance with the Charities Statement of Recommended Practice (Charities SORP (FRS 102) ) and the Charities Act 2011.
Fund Accounting: General funds are unrestricted funds which are available for use at the discretion of the Trustees. Restricted funds are applied in accordance with the wishes of the donor.
Income Recognition: Income is credited to the Statement of Financial Activities where the Charity is legally entitled to the income and the amount can be qualified with accuracy.
Expenditure: is charged to the Statement of Financial Activities on an accruals basis and is inclusive of irrecoverable VAT. Depreciation is provided at an annual rate of 25% straight line on equipment capitalised in the accounts.
|**2 Donations & Legacies**
Mid-Suffolk
Stowmarket Town Council
Lions
Freemasons
Barnes Group
Target Club
Other
**3 Income from Charitable Activities**
Saturday Club
Plus Club
Youth Club
Residential Trip|**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
1,400
-
1,400
800
-
800
-
750
750
750
450
1,200
-
308
308
-
500
500
-
320
320
2,950
2,328
5,278
**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
-
3,325
3,325
-
1,206
1,206
-
2,835
2,835
-
85
85
-
7,451
7,451|**2019**
**£**
-
710
500
-
1,152
-
694|
|---|---|---|
|||3,056|
|||**2019**
**£**
5,000
2,818
2,679
760|
|||11,257|
Page 8
## **Stowmarket ASD Saturday Clubs**
## **Notes to the Financial Statements for the year ended 31 October 2020**
## _…..............Continued_
|**4 Fundraising Income**
Lions' Santa's Sleigh
Christmas Lights
PayPal
Miscellaneous
**5 Expenditure on Charitable Activities**
Staff costs
Rent
Saturday Club
Plus Club
Youth Club
Sensory Library
Equipment
Christmas Party
Residential Trip
Vegetable Garden
**6 Administrative Expenses**
Training
Office and admin costs
Insurance
Telephone
Accountancy and Payroll|**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
-
250
250
-
72
72
-
3,023
3,023
-
232
232
-
3,577
3,577
**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
21,517
141
21,658
1,680
-
1,680
-
1,801
1,801
-
625
625
-
217
217
1,413
-
1,413
-
1,575
1,575
-
519
519
-
-
-
-
-
-
24,610
4,878
29,488
**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
445
-
445
308
1,239
1,547
467
-
467
324
-
324
-
894
894
1,544
2,133
3,677|**2019**
**£**
-
-
-
633|
|---|---|---|
|||633|
|||**2019**
**£**
21,462
5,085
1,761
3,366
476
1,032
450
400
1,204
315|
|||35,551|
|||**2019**
**£**
1,971
1,960
431
527
480|
|||5,369|
Page 9
## **Stowmarket ASD Saturday Clubs**
## **Notes to the Financial Statements for the year ended 31 October 2020**
## _…..............Continued_
|**7 Fixed Assets - Equipment**
**Cost**
Brought forward
Additions
Carried forward
**Depreciation**
Brought forward
Charge in the year
Carried forward
Net Book Value
**8 Debtors**
Taxation and social security
Prepayments
**9 Creditors**
Net wages
Taxation and social security
Accruals
**10 Reconciliation of Funds**
BBC Children in Need
Sensory Library
COVID PPE
Town Council|**Brought**
**forward**
**£**
-
-
-
-|**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
-
2,161
2,161
-
-
-
-
2,161
2,161
-
2,161
2,161
-
-
-
-
2,161
2,161
-
-
-
**Restricted**
**Unrestricted**
**2020**
**£**
**£**
**£**
-
-
-
126
-
126
126
-
126
**Restricted**
**Unrestricted**
**2020**
**£**
1,371
-
1,371
77
-
77
-
1,176
1,176
1,448
1,176
2,624
**Income**
**Expenditure**
**Transfers**
**£**
**£**
**£**
27,232
(24,433)
-
2,150
(1,413)
(321)
-
(308)
308
800
-
-
30,182
(26,154)
(13)|**2019**
**£**
2,161
-|
|---|---|---|---|
||||2,161|
||||2,161
-|
||||2,161|
|||||
||||-|
||||**2019**
**£**
404
122|
||||526|
||||**2019**
**£**
-
-
877|
||||877|
||||**Carried**
**forward**
**£**
2,799
416
-
800|
||-||4,015|
Page 10
## **STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Statement of Financial Activities Year Ended 31 October 2020**
|NOTES
INCOMING RESOURCES
Donations
Charitable Activities
Children in Need
Fundraising
Total Incoming Resources
RESOURCES EXPENDED ON:
Charitable Activities
Fundraising Costs
Administrative Expenses
Total Resources Expended
Transfers between funds
Net Surplus for the Year
Brought forward
Carried forward|£
£
Restricted
Unrestricted
2,950
2,328
-
7,451
27,232
-
-
3,577
30,182
13,356
24,610
4,878
-
-
1,544
2,133
26,154
7,011
(13)
13
(1)
4,015
6,358
-
28,923
4,015
35,281
2020|2020
£
Total This Year
5,278
7,451
27,232
3,577
43,538
29,488
-
3,677
1
33,165
-
10,373
28,923
39,296|2019
£
Total Last Year|
|---|---|---|---|
||||3,056|
||||11,257|
||||27,231
633|
||||42,177|
|||||
||||35,551|
||||-|
||||5,369|
||||(1)|
||||40,920|
||||-|
||||1,257|
|||||
||||27,666|
|||||
||||28,923|
## **STOWMARKET ASD SATURDAY CLUB Charity Number 1151141 Balance Sheet As at 31 October 2020**
|NOTES
FIXED ASSETS
Equipment
Total Fixed Assets
CURRENT ASSETS
Debtors
Cash at bank and in hand
Total Current Assets
CURRENT LIABILITIES
Other creditors
Accruals
Total Creditors
9
Total Net ASSETS
ACCUMULATED FUNDS
Balance Brought Forward
Net Surplus for the Year
Total Accumulated Funds
Chair
Russell Langley
Russell Langley (Aug 12, 2021, 7:38pm)|£
£
Restricted
Unrestricted
-
-
-
-
126
-
5,337
36,457
5,463
36,457
1,448
-
-
1,176
1,448
1,176
4,015
35,281
-
28,923
4,015
6,358
4,015
35,281
Treasurer
Sophie Myers
2020
Sophie Myers (Aug 13, 2021, 6:22pm)
Sophie myers|2020
2019
£
£
Total This Year
Total Last Year
-
-
-
-
126
526
41,794
29,274
41,920
29,800
1,448
-
1,176
877
-
-
2,624
877
1
39,296
28,923
28,923
27,666
10,373
1,257
39,296
28,923
Independent Examiner
Claire Stephens ACA
Claire Stephens (Aug 18, 2021, 12:33pm)
Claire B Stephens|2019
£
Total Last Year
-|
|---|---|---|---|
||||-|
||||526
29,274|
||||29,800|
||||-
877
-|
||||877|
||||1|
||||28,923|
||||27,666
1,257|
||||28,923|
## **Issuer**
The Laurel Partnership Ltd
**Document generated** Wed, 11th Aug 2021 11:45:36 BST
**Document fingerprint** 46592db16029345cc15b439410362259
## **Parties involved with this document**
## **Document processed**
## **Party + Fingerprint**
Thu, 12th Aug 2021 19:38:04 BST Fri, 13th Aug 2021 18:22:37 BST Wed, 18th Aug 2021 12:33:24 BST
Russell Langley - Signer (685b082febb1e76c4934912d43d160f5) Sophie Myers - Signer (ef64b3222bea17d64467503ed9941184) Claire Stephens - Signer (073f423e3ee5f7c335e716746005c8b2)
## **Audit history log**
## **Date**
## **Action**
Wed, 18th Aug 2021 12:33:24 BST Wed, 18th Aug 2021 12:33:24 BST Wed, 18th Aug 2021 12:32:50 BST Sat, 14th Aug 2021 16:44:03 BST Fri, 13th Aug 2021 18:22:38 BST Fri, 13th Aug 2021 18:22:37 BST
Fri, 13th Aug 2021 18:22:37 BST Fri, 13th Aug 2021 18:21:53 BST Fri, 13th Aug 2021 18:21:39 BST Thu, 12th Aug 2021 19:38:04 BST
Thu, 12th Aug 2021 19:38:04 BST
Thu, 12th Aug 2021 19:38:04 BST Thu, 12th Aug 2021 19:37:10 BST Thu, 12th Aug 2021 19:36:55 BST Wed, 11th Aug 2021 19:31:03 BST Wed, 11th Aug 2021 19:30:49 BST
The envelope has been signed by all parties. (89.242.2.124) Claire Stephens signed the envelope. (89.242.2.124) Claire Stephens viewed the envelope. (89.242.2.124) Claire Stephens opened the document email. (86.152.105.91) Document emailed to claire@thelaurelpartnership.co.uk (18.133.184.190) Sent the envelope to Claire Stephens (claire@thelaurelpartnership.co.uk) for signing. (92.6.254.251) Sophie Myers signed the envelope. (92.6.254.251) Sophie Myers viewed the envelope. (92.6.254.251) Sophie Myers opened the document email. (66.249.93.208) Document emailed to smyers@stowmarketsaturdayclub.co.uk (18.169.53.156)
Sent the envelope to Sophie Myers (smyers@stowmarketsaturdayclub.co.uk) for signing. (109.159.17.65) Russell Langley signed the envelope. (109.159.17.65) Russell Langley viewed the envelope. (109.159.17.65) Russell Langley opened the document email. (66.249.93.206) Russell Langley opened the document email. (66.249.93.212) Russell Langley opened the document email. (66.249.93.210)
Wed, 11th Aug 2021 11:49:02 BST
Document emailed to rlangley@stowmarketsaturdayclub.co.uk
Wed, 11th Aug 2021 11:49:01 BST
Wed, 11th Aug 2021 11:48:35 BST Wed, 11th Aug 2021 11:46:27 BST Wed, 11th Aug 2021 11:46:27 BST Wed, 11th Aug 2021 11:46:03 BST
Wed, 11th Aug 2021 11:45:36 BST
(35.177.174.26) Sent the envelope to Russell Langley
(rlangley@stowmarketsaturdayclub.co.uk) for signing. (89.242.2.124) Claire Stephens has been assigned to this envelope (89.242.2.124) Sophie Myers has been assigned to this envelope (89.242.2.124) Russell Langley has been assigned to this envelope (89.242.2.124) Document generated with fingerprint 46592db16029345cc15b439410362259 (89.242.2.124) Envelope generated by Matthew Aldous (89.242.2.124)