MINUTES OF THE 121ST ANNUAL GENERAL MEETING HELD IN THE CLUBHOUSE ON FRIDAY 26TH NOVEMBER 2021 at 7 PM 1 Present 26 members 2 An agm was unable to be held in 2020, it was agreed that the minutes of the 2019 agm would be aCpted. 3 Chairman's report- Malcolm Pratt gave a comprehensive report which is attached to these minutes. There were no questions from members and Malcolm was thanked for his outstanding contribution to the club. 4 Treasurer's report - Malcolm Pratt presented the reiptS and payments account, which also showed the club's financial position as at 30th September 2021. AII members endorsed the report which indicated that the club is in a healthy financial position. 5 Election of offIrS, all unopposed.. Chairman - Malcolm Pratt Vice chairman- Tom Raine Secretary- John Pratt Assistant Secretary - Dave Carr Treasurer- Malcolm Pratt Safeguarding Officer- Rene Grosvenor Management committee- Beryl Pratt, Neil MacKnight, Jan Raine. Scott Walton, Adam McGuire, Craig Galley, lan Hauxwell. The meeting ended at 7.40 pm and members were offered a complimentary drink to celebrate a successful year for the club. Confirmed as a true record at the Management Committee meeting held on 2Ph January 2022. Malcolm Pratt Chaimian
PHILADELPHIA CRICKET & COMMUNITY CLUB
Accounts for year ended 30 September 2021
CRICKET SECTION ACCOUNT
| RECEIPTS | £ | PAYMENTS | £ |
|---|---|---|---|
| Christmas Raffle | 666.00 | Cleaning | 10.74 |
| Cup Awards | 50.00 | Coaching | 150.00 |
| Donations | 675.00 | Communications/IT | 249.30 |
| Grants | 5250.00 | Cricket Equipment | 1317.36 |
| Sponsorship | 4350.00 | Ground Equipment - Existing | 158.33 |
| Stripe | 431.20 | Ground Staff Wages | 6770.00 |
| Subscriptions - Members | 3933.00 | Insurance - Buildings | 1010.12 |
| Tuck Shop | 2221.80 | Insurance - Claims | 1000.00 |
| Insurance - Committee | 157.50 | ||
| Insurance - Players | 551.08 | ||
| IT Equipment | 33.32 | ||
| IT Support | 250.00 | ||
| Maintenance - Ground | 5986.86 | ||
| Players Fees | 6696.34 | ||
| Players Kit | 477.46 | ||
| Printing, Stationery etc | 361.21 | ||
| Professional - Cricket | 10923.32 | ||
| Professional Fees | 1078.28 | ||
| Rates | 27.14 | ||
| Scorers | 1336.00 | ||
| Solicitors Fees | 689.00 | ||
| Subscriptions - League and Cup | 215.00 | ||
| Tuck Shop | 944.66 | ||
| Umpires | 3234.00 | ||
| Water Charges | 251.00 |
Excess Expenditure 26301.02 _ _ TOTALS 43878.02
____ 43878.02
PHILADELPHIA CRICKET & COMMUNITY CLUB
Accounts for year ended 30 September 2021
BAR ACCOUNT
RECEIPTS £
Sales
Sales 92519.07 Add Closing Stock 5342.77 less Purchases 39236.54 less Opening Stock 2708.61 ____ Gross Profit 55916.69 60.44% Grants 21571.71 Insurance - Claims 36252.00 Rentals 3436.00 Sponsorship 1246.90
Add Closing Stock less Purchases less Opening Stock
Gross Profit
| PAYMENTS | £ |
|---|---|
| Bank Charges | 634.99 |
| Cask Ale Pump Charge | 17.34 |
| Cellar Gas | 852.30 |
| Cleaning | 724.66 |
| Communications/IT | 226.39 |
| Electricity | 2053.72 |
| Fire Alarm | 55.60 |
| Gas | 518.18 |
| Hospitality | 59.41 |
| Insurance - Buildings | 3000.00 |
| Insurance - Committee | 407.50 |
| IT Support | 250.00 |
| Licences | 338.52 |
| Maintenance - Buildings | 857.84 |
| Management Fee | 20403.51 |
| Rates | 44.40 |
| Repairs and Renewals | 60.00 |
| Security | 166.40 |
| Stocktake | 320.00 |
| Sundries | 16.46 |
| Water Charges | 241.00 |
| Excess Income | 87175.08 |
____
TOTALS
____ 118423.30
____ 118423.30
PHILADELPHIA CRICKET & COMMUNITY CLUB
Accounts for year ended 30 September 2021
SUMMARY
ACCOUNTS £ Cricket Section -26301.02 General 0.00 Bar 87175.08 _ Overall Profit/Loss 60874.06 _ FINANCIAL POSITION £ Debtors 0.00 Santander Bank 87507.00 Virgin Money 4367.63 (Profit For The Year Of £1,170.00) Bar Float 300.00 Bar Manager's Bond -250.00 Outstanding Invoices Due Within 28 Days 8039.00 _ Nett Balance 83885.63 _ STOCK £ Stock In Hand (at cost) 5342.77 OVERALL POSITION 89228.40
ARTHUR JOHN porrER 19 KELD HEAD STAINTON PENRITH CA11 OEH Telephone: 01768 606843 PHILADELPHIA CRICKET AND COMMUNITY CLUB REGISTERED CHARITY NO. 1151136 I report on the financial statements of the Philadelphia Cricket and Community Club for the year to 30th September 2021. My examination included a review of the accounting records kept by the club and a comparison of the accounts presented with those records. It also included consideration of any unusual items or disclosures in the accounts. In connection with my examination no matter has come to my attention which gives me reasonable cause to believe that attention should be drawn to the Trustees. I confirm that the accounts present an accurate statement of the club's receipts and payments account and that the balance sheet gives an th accurate picture of the club's position as at 30 September 2021. Arthur John Potter Accountant and Auditor th 16 December 2021