Shropshire Parent and Carer Council
Financial Statements
For The Year Ended 31 March 2021
Shropshire Parent and Carer Council (PACC) Reference and Administrative Details
Charity Name Shropshire Parent and Carer Council
Other names PACC Charity Number 1150180 Principal Address Crab Tree Cottage Dunns Heath Berwick Shrewsbury SY4 3HY Trustee's Julie Davenport Sarah Thomas Zara Bowden Natalie Hughes Christine Thomas Michael Thomas Accountant Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Trustees' Report of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2021
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the Charities Act 1993 and the Statement of Recommended Practice: Accounting and Reporting by Charities published in 2005.
Structure, Governance and Management
The charity is registered with the Charity Commission and is run in accordance with the constitution adopted on 3 December 2011 and as amended on 16 November 2012.
Trustee selection methods
The Trustees are appointed by the committee. The committee actively seeks out Trustees from suitably experienced members of the wider community.
Objectives and Activities
The objectives of the Charity are to relieve the needs of children with disabilities and additional needs, their parents, carers and families, particularly but not exclusively by (a) the creation of a Shropshire parent/carer community that reduces isolation and strengthens the capacity of parents and carers to support their families, (b) by the provision of information to inform and empower parents/carers about the services and issues that affect their families, (c) by the provision of opportunities for parents and carers to influence the decisions that affect their families and to contribute to developing services that meet the needs of their families.
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
The Charity carries out these objectives by running parent groups, workshops, training, providing parent carer representation and offering emotional support.
Achievements and Performance in the year
Whilst 2020 has been a historic and unforgettable year for us all for all the wrong reasons, for PACC it has been one of our busiest and possibly strongest years we have ever had. The written statementof action work (WSOA), following the Shropshire Local Area Inspection, has been a huge catalyst for many of the priority areas we had already identified. It has enablede us to be more visible and have more opportunities to inform and influence the local SEND systems because of the focus from the WSOA.
Covid-19, whilst utterly awful, has also provided some unexpected positive outcomes for us this year. As an organisation we have been able to connect with far more members of our community than ever before. Our communications have significantly increased in the number of times we share information with parent carers, and the way we connect with you has also changed. Our Facebook Lives have seen some sessions attract nearly 300 views each, and we have held more direct engagement opportunities on topic specific work, such as: Severndales Families Transport Concerns, Returning to School, Speech and Language Therapy Services, and the MultiDisciplinary Assessment of ASD and ADHD in under 6’s. We have also increased the number of engagement sessions hosted with specific school communities alongside The Marches Academy Trust with some of our first school community sessions taking place at the end of this financial year.
We have also seen an increase in our coproduction with other parts of the system that have historically been a challenge for us to engage with. Our main report has already mentioned these, but I feel it important to recognise the positive new connections we have made as a direct result of the Covid-19 Pandemic.
It is important that I acknowledge the hard work of the PACC team over the last 12 months. We have all had some challenging times to face, but all the team have remained committed to PACCs vision for a better future in Shropshire for our families. Without the amazing parent carers who make up the PACC Steering Group, Representative Team, and support network, we would never achieve half of what we do.
I have always been extremely proud to be able to ‘stand’ here year on year and say I am proud to be a part of PACC, and to share with you some of our successes. But the true measure of our success lies within our SEND community. There is a fine balance we Parent Carer Forums must strike between the success and progress we are part of and can see within the SEND sector locally, and what you are seeing and feeling in your everyday lives. In all honesty, sometimes these two things do not always marry up. As strategic partners, sitting within the governance structure, using your experiences to shape the system from the table alongside directors, managers, leads, and practitioners, we have the benefit of seeing some of the culture change and the hard work that is often happening, and can sometimes be lacking, within the Shropshire SEND system. But often what we see and what you feel are not the same, as this hard work can take time to infiltrate into the services on the ground and for you to sense the changes in your everyday lives. That is the hardest part of our role. We sincerely hope the improvements to communication we have made, the increase in participation and coproduction activity across the SEND system, and the plans to continue this into 2021/2022 will help to address this. We cannot promise there will not always be a bit of a delay in the system, but we hope you will be able to see the potential positives that you are a part of shaping through our increased activity within the sector and the community.
Whilst I am proud to be part of PACC, that pride is nothing compared to the pride I feel in being a part of the Shropshire Parent Carer community. You are the reason we are here. You are the reason we continue to do this day in and day out. And you are the ones making the real difference. Without your feedback, experiences, and critical eyes, we would have very little to share with the LA and CCG on your behalf. You are the heart and soul of PACC.
Reserves Policy
The Trustees aim to maintain free reserves at a low level sufficient to supplement the day to day running of the Charity.
The restricted funds are made up of grants and are spent according to the grant requirements which assist the Charity in meeting it's objectives. Any money left over at the year end is kept in reserves to be spent in the following year.
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Zara Bowden Chair Date
Independent Examiner's Report to the Management Committee of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2021
Basis of independent examiner’s report
We report on the accounts of PACC for the year ended 31 March 2021 which are set out on pages 2-12.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to:
-
examine the accounts
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to follow the general directions for the conduct of an independent examination
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to state whether particular matters have come to our attention.
Basis of independent examiner’s statement
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
Independent examiner's statement
In connection with our examination, no matter has come to our attention:
-
which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
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to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
have not been met; or
- to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
Date: 28/09/2022
Shropshire Parent and Carer Council (PACC) Statement of Financial Activities for the Year Ended 31 March 2021
| Note Incoming Resources Incoming resources from generated funds: Voluntary income 3 Total Incoming Resources Resources Expended Charitable Activities 4 Governance costs 5 Total Resources Expended Transfer Between Funds Net Incoming Resources Fund balance brought forward at 1 April 2020 Fund Balance Carried Forward at 31 March 2021 Net Incoming Resources Before Transfers |
Unrestricted Funds Restricted Funds Total Funds 2021 2021 2021 £ £ £ 4,950 53,920 58,870 4,950 53,920 58,870 135 38,125 38,260 - 325 325 135 38,452 38,587 4,815 15,468 20,283 3,164 (3,164) - 7,979 12,304 20,283 2,512 4,088 6,600 10,491 16,394 26,885 |
Total Funds 2020 £ 23,096 |
|---|---|---|
| 23,096 | ||
| 24,241 300 |
||
| 24,543 | ||
| (1,447) - |
||
| (1,447) | ||
| 8,046 | ||
| 6,600 |
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
Shropshire Parent and Carer Council (PACC) Balance Sheet as at 31 March 2021
| Note Fixed Assets 7 Tangible Fixed Assets Current Assets Bank balances Accounts receivable Current Liabilities Creditors 8 (due in less than 1 year) Net Assets Represented by Funds Unrestricted fund 10 Restricted funds 10 Capital grant fund 10 |
£ £ 1,182 29,143 - 29,143 (3,439) 26,885 9,309 16,394 1,182 26,885 2021 |
£ £ 849 9,251 - 9,251 (3,500) 6,600 1,663 4,088 849 6,600 2020 |
£ £ 849 9,251 - 9,251 (3,500) 6,600 1,663 4,088 849 6,600 2020 |
|---|---|---|---|
| 6,600 | |||
| 1,663 4,088 849 |
|||
| 6,600 |
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for providing Community accounting Services Ltd with all information and explanations necessary for their compilation.
Zara Bowden Chair Date
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
(a) Basis of accounting
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities issued in March 2005.
(b) Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purpose, the use of which is restricted to that area or purpose.
(c) Incoming resources
All incoming resources are included in the statement of financial activities when the charity is entitled to, and certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
(d) Resources Expended
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is recognised on an accrual basis and is reported as part of the expenditure to which it relates:
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent Examiner's fee and payroll costs.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. Floor areas, per capita or estimated usage.
(e) Fixed Assets
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment
20% reducing balance basis
Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
2 Trustee's Remuneration
No Trustees received a remuneration during the year amounting ( 2020: £nil )
Trustees are reimbursed expenses throughout the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021
3 Voluntary Income
| Grants Donations Total 4 Resources Expended - Charitable Activities Support Costs Note Administration support Training & training materials Travel & subsistence Loss on disposal of tangible fixed assets Depreciation of tangible fixed assets Direct costs Printing & Stationery Merchandise for events Computer costs Advertising & website costs Repairs Insurance Storage Room hire & refreshments Activities Contribution to Regional Meeting Miscellaneous Total 5 Governance Costs Independent Examiner's fee |
Unrestricted Restricted Total Funds Funds Funds 2021 2021 2021 £ £ £ 4,950 40,820 45,770 - 13,100 13,100 4,950 53,920 58,870 Unrestricted Restricted Total Funds Funds Funds 2021 2021 2021 £ £ £ (500) 16,672 16,172 - 2,658 2,658 - 29 29 51 - 51 295 - 295 5 150 155 - 10,658 10,658 - 3,491 3,491 - 554 554 - 10 10 - 1,912 1,912 - 1,011 1,011 284 - 284 - 300 300 - 400 400 - 280 280 135 38,125 38,260 Unrestricted Restricted Total Funds Funds Funds 2021 2021 2021 £ £ £ - 325 325 |
Total Funds 2020 £ 20,959 2,137 |
|---|---|---|
| 23,096 | ||
| Total Funds 2020 £ 7,570 1,664 1,084 - 212 3 - 205 577 - 630 - 2,370 9,393 400 135 |
||
| 24,243 | ||
| Total Funds 2020 £ 300 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021
6 Net Incoming Resources for the Year
| 2021 This is stated after charging: Depreciation of owned assets 295 Tangible Fixed Assets Fixtures, Fittings & Equipment £ Cost As at 1 April 2020 1,820 Additions 679 Disposals (245) As at 31 March 2021 2,254 Depreciation As at 1 April 2020 971 Charge for the year 295 On disposals (194) As at 31 March 2021 1,072 Net Book Value As at 31 March 2021 1,182 As at 1 April 2020 849 Creditors - due in less than one year 2020 £ Trade creditors 2,616 Accruals 325 Social security 498 3,439 |
2020 212 |
|---|---|
| 2020 £ 2,702 300 498 |
|
| 3,500 |
7 Tangible Fixed Assets
8 Creditors - due in less than one year
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021
9 Analysis of Net Assets Between Funds
| Tangible Fixed Assets Current Assets Current Liabilities Net Assets at 31 March 2021 10 Statement of Funds Brought Forward £ Unrestricted Funds Shropshire Council 192 Capital Grant Fund 849 LA CCG - General 1,471 2,512 Restricted Funds Department for Education 1,124 Regional Meeting 2,889 Actio 75 Pears - Learning Disability England Grant - Total 4,088 Total of Funds 6,600 |
Unrestricted Funds £ 1,182 9,310 - 10,491 Incoming Resources £ - - 4,950 - 4,950 15,000 13,100 7,320 13,500 5,000 53,920 58,870 |
Restricted Funds £ - 19,833 (3,439) 16,394 Resources Expended £ - (346) - 211 (135) (15,539) (4,183) (5,742) (12,986) - (38,450) (38,585) |
Total Funds £ 1,182 29,143 (3,439) 26,885 Transfers in/(out) £ - 679 - 2,485 3,164 (585) (180) (1,885) (514) - (3,164) - |
Carried Forward £ 192 1,182 4,950 4,167 |
|---|---|---|---|---|
| 10,491 | ||||
| - 11,626 (232) - 5,000 |
||||
| 16,394 | ||||
| 26,885 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021
The following Statements of Financial Activities do not form part of the statutory accounts.
14 Detailed Income & Expenditure Accounts
| Department for Education Income Grants Total income Expenditure Administration support Training Travel and subsistence Accountancy Workshop/Forum costs Contribution to regional meeting Storage Room hire & refreshments Computer costs Printing & stationery Repairs Insurance Survey Advertising Website costs Sundry costs Total expenses Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2021 £ 15,000 15,000 9,803 304 29 325 300 400 1,011 - 1,128 - 10 1,517 - 252 180 280 15,539 (539) (585) 1,124 - |
2020 £ 10,959 |
|---|---|---|
| 10,959 6,570 - 1,084 300 2,468 400 - 988 205 3 - 630 135 477 100 - |
||
| 13,360 | ||
| (2,401) (1,225) 4,650 |
||
| 1,124 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021
14 Detailed Income & Expenditure Accounts (Continued)
| Regional Meeting Income Contribution to regional meeting Total income Expenditure Room hire & refreshments Admin support Training & training materials Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Actio Income Grants received Total income Expenditure Admin support Insurance Computer costs Advertising & website costs All In Evaluation Video/Vox Pop Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2021 £ 13,100 13,100 - 1,829 2,354 4,183 8,917 (180) 2,889 11,626 2021 £ 7,320 7,320 5,040 395 185 122 - - 5,742 1,578 (1,885) 307 - |
2020 £ 2,000 |
|---|---|---|
| 2,000 1,382 - 1,664 |
||
| 3,046 | ||
| (1,046) 1,384 2,551 |
||
| 2,889 | ||
| 2020 £ 10,000 |
||
| 10,000 - - - - 5,000 1,925 |
||
| 6,925 | ||
| 3,075 (3,000) - |
||
| 75 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021
14 Detailed Income & Expenditure Accounts (Continued)
| Pears Income Grants Total income Expenditure Printing & Stationery Merchandise for events Computer costs Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2021 £ 13,500 13,500 150 10,658 2,178 12,986 514 (514) - - |
2020 £ - |
|---|---|---|
| - - - - |
||
| - | ||
| - - - |
||
| - |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021
14 Detailed Income & Expenditure Accounts (Continued)
| Learning Disability England Grant Income Grants received Total income Expenditure Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Unrestricted Funds - General Income Community Stars Total income Expenditure Admin support costs PPS Room hire & refreshments Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2021 £ 5,000 5,000 - - 5,000 - - 5,000 2021 £ - - (500) 5 284 (211) 211 2,486 1,238 3,935 |
2020 £ - |
|---|---|---|
| - - |
||
| - | ||
| - - - |
||
| - | ||
| 2020 £ 137 |
||
| 137 1,000 - - |
||
| 1,000 | ||
| (863) 2,221 112 |
||
| 1,470 |
Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021
14 Detailed Income & Expenditure Accounts (Continued)
| Unrestricted Funds - Shropshire Council Income Grants received Total income Expenditure Staff costs Administration support Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Unrestricted Funds - Capital Grant Fund Expenditure Loss on disposal Depreciation Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward Unrestricted Funds - LA and CCG Income Grants received Total income Expenditure Total expenditure Surplus / deficit for year Transfer of funds Funds brought forward Funds carried forward |
2021 £ - - - - - - - 192 192 2021 £ 51 295 346 (346) 679 849 1,182 2021 £ 4,950 4,950 - - 4,950 - - 4,950 |
2020 £ - |
|---|---|---|
| - - - |
||
| - | ||
| - - 192 |
||
| 192 | ||
| 2020 £ - 212 |
||
| 212 | ||
| (212) 520.00 541 |
||
| 849 | ||
| 2020 £ - |
||
| - - |
||
| - | ||
| - - - |
||
| - |