## **Shropshire Parent and Carer Council**
## **Financial Statements**
**For The Year Ended 31 March 2021**
## **Shropshire Parent and Carer Council (PACC) Reference and Administrative Details**
**Charity Name** Shropshire Parent and Carer Council
**Other names** PACC **Charity Number** 1150180 **Principal Address** Crab Tree Cottage Dunns Heath Berwick Shrewsbury SY4 3HY **Trustee's** Julie Davenport Sarah Thomas Zara Bowden Natalie Hughes Christine Thomas Michael Thomas **Accountant** Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH
## **Trustees' Report of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2021**
The trustees present their annual report and financial statements of the charity for the year ended 31 March 2021. The financial statements have been prepared in accordance with the Charities Act 1993 and the Statement of Recommended Practice: Accounting and Reporting by Charities published in 2005.
## **Structure, Governance and Management**
The charity is registered with the Charity Commission and is run in accordance with the constitution adopted on 3 December 2011 and as amended on 16 November 2012.
## **Trustee selection methods**
The Trustees are appointed by the committee. The committee actively seeks out Trustees from suitably experienced members of the wider community.
## **Objectives and Activities**
The objectives of the Charity are to relieve the needs of children with disabilities and additional needs, their parents, carers and families, particularly but not exclusively by (a) the creation of a Shropshire parent/carer community that reduces isolation and strengthens the capacity of parents and carers to support their families, (b) by the provision of information to inform and empower parents/carers about the services and issues that affect their families, (c) by the provision of opportunities for parents and carers to influence the decisions that affect their families and to contribute to developing services that meet the needs of their families.
The trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
The Charity carries out these objectives by running parent groups, workshops, training, providing parent carer representation and offering emotional support.
## **Achievements and Performance in the year**
Whilst 2020 has been a historic and unforgettable year for us all for all the wrong reasons, for PACC it has been one of our busiest and possibly strongest years we have ever had. The written statementof action work (WSOA), following the Shropshire Local Area Inspection, has been a huge catalyst for many of the priority areas we had already identified. It has enablede us to be more visible and have more opportunities to inform and influence the local SEND systems because of the focus from the WSOA.
Covid-19, whilst utterly awful, has also provided some unexpected positive outcomes for us this year. As an organisation we have been able to connect with far more members of our community than ever before. Our communications have significantly increased in the number of times we share information with parent carers, and the way we connect with you has also changed. Our Facebook Lives have seen some sessions attract nearly 300 views each, and we have held more direct engagement opportunities on topic specific work, such as: Severndales Families Transport Concerns, Returning to School, Speech and Language Therapy Services, and the MultiDisciplinary Assessment of ASD and ADHD in under 6’s. We have also increased the number of engagement sessions hosted with specific school communities alongside The Marches Academy Trust with some of our first school community sessions taking place at the end of this financial year.
We have also seen an increase in our coproduction with other parts of the system that have historically been a challenge for us to engage with. Our main report has already mentioned these, but I feel it important to recognise the positive new connections we have made as a direct result of the Covid-19 Pandemic.
It is important that I acknowledge the hard work of the PACC team over the last 12 months. We have all had some challenging times to face, but all the team have remained committed to PACCs vision for a better future in Shropshire for our families. Without the amazing parent carers who make up the PACC Steering Group, Representative Team, and support network, we would never achieve half of what we do.
I have always been extremely proud to be able to ‘stand’ here year on year and say I am proud to be a part of PACC, and to share with you some of our successes. But the true measure of our success lies within our SEND community. There is a fine balance we Parent Carer Forums must strike between the success and progress we are part of and can see within the SEND sector locally, and what you are seeing and feeling in your everyday lives. In all honesty, sometimes these two things do not always marry up. As strategic partners, sitting within the governance structure, using your experiences to shape the system from the table alongside directors, managers, leads, and practitioners, we have the benefit of seeing some of the culture change and the hard work that is often happening, and can sometimes be lacking, within the Shropshire SEND system. But often what we see and what you feel are not the same, as this hard work can take time to infiltrate into the services on the ground and for you to sense the changes in your everyday lives. That is the hardest part of our role. We sincerely hope the improvements to communication we have made, the increase in participation and coproduction activity across the SEND system, and the plans to continue this into 2021/2022 will help to address this. We cannot promise there will not always be a bit of a delay in the system, but we hope you will be able to see the potential positives that you are a part of shaping through our increased activity within the sector and the community.
Whilst I am proud to be part of PACC, that pride is nothing compared to the pride I feel in being a part of the Shropshire Parent Carer community. You are the reason we are here. You are the reason we continue to do this day in and day out. And you are the ones making the real difference. Without your feedback, experiences, and critical eyes, we would have very little to share with the LA and CCG on your behalf. You are the heart and soul of PACC.
## **Reserves Policy**
The Trustees aim to maintain free reserves at a low level sufficient to supplement the day to day running of the Charity.
The restricted funds are made up of grants and are spent according to the grant requirements which assist the Charity in meeting it's objectives. Any money left over at the year end is kept in reserves to be spent in the following year.
## **Declaration**
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
**Zara Bowden Chair Date**
## **Independent Examiner's Report to the Management Committee of Shropshire Parent and Carer Council (PACC) on the Accounts for the Year Ended 31 March 2021**
## **Basis of independent examiner’s report**
We report on the accounts of PACC for the year ended 31 March 2021 which are set out on pages 2-12.
The Group's officers are responsible for the preparation of the accounts. The Group's officers consider that an audit is not required for this year and that an independent examination is needed. It is our responsibility to:
- examine the accounts
- to follow the general directions for the conduct of an independent examination
- to state whether particular matters have come to our attention.
## **Basis of independent examiner’s statement**
Our examination was carried out in accordance with general directions for an independent examination. An examination includes a review of the accounting records kept by the committee and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as a committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently we do not express an audit opinion on the view given by the accounts.
## **Independent examiner's statement**
In connection with our examination, no matter has come to our attention:
1. which gives us reasonable cause to believe that in, any material respect, the requirements • to keep appropriate accounting records; and
- to prepare accounts which accord with the accounting records and comply with applicable financial reporting standards
have not been met; or
2. to which, in our opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Community Accounting Services Ltd 7 Napoleon Drive Shrewsbury SY3 5PH**
**Date:** 28/09/2022
## **Shropshire Parent and Carer Council (PACC) Statement of Financial Activities for the Year Ended 31 March 2021**
|**Note**
**Incoming Resources**
Incoming resources from generated funds:
Voluntary income
**3**
**Total Incoming Resources**
**Resources Expended**
Charitable Activities
**4**
Governance costs
**5**
**Total Resources Expended**
**Transfer Between Funds**
**Net Incoming Resources**
Fund balance brought forward at 1 April 2020
**Fund Balance Carried Forward at 31**
**March 2021**
**Net Incoming Resources Before Transfers**|**Unrestricted**
**Funds**
**Restricted**
**Funds**
**Total**
**Funds**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**4,950**
**53,920**
**58,870**
**4,950**
**53,920**
**58,870**
**135**
**38,125**
**38,260**
**-**
**325**
**325**
**135**
**38,452**
**38,587**
**4,815**
**15,468**
**20,283**
**3,164**
**(3,164)**
**-**
**7,979**
**12,304**
**20,283**
**2,512**
**4,088**
**6,600**
**10,491**
**16,394**
**26,885**|_Total_
_Funds_
_2020_
_£_
_23,096_|
|---|---|---|
|||_23,096_|
|||_24,241_
_300_|
|||_24,543_|
|||_(1,447)_
_-_|
|||_(1,447)_|
|||_8,046_|
|||_6,600_|
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.
## **Shropshire Parent and Carer Council (PACC) Balance Sheet as at 31 March 2021**
|**Note**
**Fixed Assets**
**7**
Tangible Fixed Assets
**Current Assets**
Bank balances
Accounts receivable
**Current Liabilities**
Creditors
**8**
(due in less than 1 year)
**Net Assets**
**Represented by Funds**
Unrestricted fund
**10**
Restricted funds
**10**
Capital grant fund
**10**|**£**
**£**
**1,182**
**29,143**
**-**
**29,143**
**(3,439)**
**26,885**
**9,309**
**16,394**
**1,182**
**26,885**
**2021**|_£_
_£_
_849_
_9,251_
_-_
_9,251_
_(3,500)_
_6,600_
_1,663_
_4,088_
_849_
_6,600_
_2020_|_£_
_£_
_849_
_9,251_
_-_
_9,251_
_(3,500)_
_6,600_
_1,663_
_4,088_
_849_
_6,600_
_2020_|
|---|---|---|---|
|||||
||||_6,600_|
||||_1,663_
_4,088_
_849_|
||||_6,600_|
The Trustees approve the accounts which comprise of the SOFA, the Balance Sheet and the related notes and acknowledge their responsibility for the accounts, including the appropriateness of the applicable financial reporting framework, and for providing Community accounting Services Ltd with all information and explanations necessary for their compilation.
**Zara Bowden Chair Date**
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021**
## **1. Accounting Policies**
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the year and in the preceding year.
## **(a) Basis of accounting**
The financial statements have been prepared under the historical cost convention and in accordance with the Statement of Recommended Practice : Accounting and Reporting by Charities issued in March 2005.
## **(b) Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are those donated for use in a particular area or for specific purpose, the use of which is restricted to that area or purpose.
## **(c) Incoming resources**
All incoming resources are included in the statement of financial activities when the charity is entitled to, and certain to receive, the income and the amount can be quantified with reasonable accuracy. The following policies are applied to particular categories of income:
Voluntary income is received by way of grants, donations and gifts and is included in full in the Statement of Financial Activities when receivable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant.
## **(d) Resources Expended**
Liabilities are recognised as soon as there is a legal or constructive obligation committing the charity to the expenditure. Expenditure is recognised on an accrual basis and is reported as part of the expenditure to which it relates:
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the Independent Examiner's fee and payroll costs.
All costs are allocated between the expenditure categories of the SOFA on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis e.g. Floor areas, per capita or estimated usage.
## **(e) Fixed Assets**
Fixed assets are stated at cost less accumulated depreciation. Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Fixtures, fittings and equipment
20% reducing balance basis
Impairment reviews are carried out as and when evidence comes to light that the recoverable amount of a functional fixed asset is below its net book value due to damage, obsolescence or other relevant factors.
## 2 **Trustee's Remuneration**
No Trustees received a remuneration during the year amounting ( _2020: £nil_ )
Trustees are reimbursed expenses throughout the year.
No trustee or other person related to the charity had any personal interest in any contract or transaction entered into by the charity during the year.
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021**
## **3 Voluntary Income**
|Grants
Donations
Total
**4**
**Resources Expended -**
**Charitable Activities**
**Support Costs**
**Note**
Administration support
Training & training materials
Travel & subsistence
Loss on disposal of tangible fixed assets
Depreciation of tangible fixed assets
**Direct costs**
Printing & Stationery
Merchandise for events
Computer costs
Advertising & website costs
Repairs
Insurance
Storage
Room hire & refreshments
Activities
Contribution to Regional Meeting
Miscellaneous
Total
**5**
**Governance Costs**
Independent Examiner's fee|**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**4,950**
**40,820**
**45,770**
**-**
**13,100**
**13,100**
**4,950**
**53,920**
**58,870**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**(500)**
**16,672**
**16,172**
**-**
**2,658**
**2,658**
**-**
**29**
**29**
**51**
**-**
**51**
**295**
**-**
**295**
**5**
**150**
**155**
**-**
**10,658**
**10,658**
**-**
**3,491**
**3,491**
**-**
**554**
**554**
**-**
**10**
**10**
**-**
**1,912**
**1,912**
**-**
**1,011**
**1,011**
**284**
**-**
**284**
**-**
**300**
**300**
**-**
**400**
**400**
**-**
**280**
**280**
**135**
**38,125**
**38,260**
**Unrestricted**
**Restricted**
**Total**
**Funds**
**Funds**
**Funds**
**2021**
**2021**
**2021**
**£**
**£**
**£**
**-**
**325**
**325**|_Total_
_Funds_
_2020_
_£_
_20,959_
_2,137_|
|---|---|---|
|||_23,096_|
|||_Total_
_Funds_
_2020_
_£_
_7,570_
_1,664_
_1,084_
_-_
_212_
_3_
_-_
_205_
_577_
_-_
_630_
_-_
_2,370_
_9,393_
_400_
_135_|
|||_24,243_|
|||_Total_
_Funds_
_2020_
_£_
_300_|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021**
## **6 Net Incoming Resources for the Year**
|**2021**
This is stated after charging:
Depreciation of owned assets
**295**
**Tangible Fixed Assets**
**Fixtures, Fittings**
**& Equipment**
**£**
**Cost**
As at 1 April 2020
**1,820**
Additions
**679**
Disposals
**(245)**
As at 31 March 2021
**2,254**
**Depreciation**
As at 1 April 2020
**971**
Charge for the year
**295**
On disposals
**(194)**
As at 31 March 2021
**1,072**
**Net Book Value**
As at 31 March 2021
**1,182**
_As at 1 April 2020_
_849_
**Creditors - due in less than one year**
**2020**
**£**
Trade creditors
**2,616**
Accruals
**325**
Social security
**498**
**3,439**|_2020_
_212_|
|---|---|
||_2020_
_£_
_2,702_
_300_
_498_|
||_3,500_|
## **7 Tangible Fixed Assets**
## **8 Creditors - due in less than one year**
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements for the Year Ended 31 March 2021**
## **9 Analysis of Net Assets Between Funds**
|Tangible Fixed Assets
Current Assets
Current Liabilities
Net Assets at 31 March 2021
**10 Statement of Funds**
**Brought**
**Forward**
**£**
**Unrestricted Funds**
Shropshire Council
**192**
Capital Grant Fund
**849**
LA CCG
**-**
General
**1,471**
**2,512**
**Restricted Funds**
Department for Education
**1,124**
Regional Meeting
**2,889**
Actio
**75**
Pears
**-**
Learning Disability England Grant
**-**
Total
**4,088**
**Total of Funds**
**6,600**|**Unrestricted**
**Funds**
**£**
**1,182**
**9,310**
**-**
**10,491**
**Incoming**
**Resources**
**£**
**-**
**-**
**4,950**
**-**
**4,950**
**15,000**
**13,100**
**7,320**
**13,500**
**5,000**
**53,920**
**58,870**|**Restricted**
**Funds**
**£**
**-**
**19,833**
**(3,439)**
**16,394**
**Resources**
**Expended**
**£**
**-**
**(346)**
**-**
**211**
**(135)**
**(15,539)**
**(4,183)**
**(5,742)**
**(12,986)**
**-**
**(38,450)**
**(38,585)**|**Total**
**Funds**
**£**
**1,182**
**29,143**
**(3,439)**
**26,885**
**Transfers**
**in/(out)**
**£**
**-**
**679**
**-**
**2,485**
**3,164**
**(585)**
**(180)**
**(1,885)**
**(514)**
**-**
**(3,164)**
**-**|**Carried**
**Forward**
**£**
**192**
**1,182**
**4,950**
**4,167**|
|---|---|---|---|---|
|||||**10,491**|
|||||**-**
**11,626**
**(232)**
**-**
**5,000**|
|||||**16,394**|
||||||
|||||**26,885**|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021**
The following Statements of Financial Activities do not form part of the statutory accounts.
## **14 Detailed Income & Expenditure Accounts**
|**Department for Education**
**Income**
Grants
**Total income**
**Expenditure**
Administration support
Training
Travel and subsistence
Accountancy
Workshop/Forum costs
Contribution to regional meeting
Storage
Room hire & refreshments
Computer costs
Printing & stationery
Repairs
Insurance
Survey
Advertising
Website costs
Sundry costs
**Total expenses**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**|**2021**
**£**
**15,000**
**15,000**
**9,803**
**304**
**29**
**325**
**300**
**400**
**1,011**
**-**
**1,128**
**-**
**10**
**1,517**
**-**
**252**
**180**
**280**
**15,539**
**(539)**
**(585)**
**1,124**
**-**|_2020_
_£_
_10,959_|
|---|---|---|
|||_10,959_
_6,570_
_-_
_1,084_
_300_
_2,468_
_400_
_-_
_988_
_205_
_3_
_-_
_630_
_135_
_477_
_100_
_-_|
|||_13,360_|
|||_(2,401)_
_(1,225)_
_4,650_|
|||_1,124_|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021**
## **14 Detailed Income & Expenditure Accounts (Continued)**
|**Regional Meeting**
**Income**
Contribution to regional meeting
**Total income**
**Expenditure**
Room hire & refreshments
Admin support
Training & training materials
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**
**Actio**
**Income**
Grants received
**Total income**
**Expenditure**
Admin support
Insurance
Computer costs
Advertising & website costs
All In Evaluation
Video/Vox Pop
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**|**2021**
**£**
**13,100**
**13,100**
**-**
**1,829**
**2,354**
**4,183**
**8,917**
**(180)**
**2,889**
**11,626**
**2021**
**£**
**7,320**
**7,320**
**5,040**
**395**
**185**
**122**
**-**
**-**
**5,742**
**1,578**
**(1,885)**
**307**
**-**|_2020_
_£_
_2,000_|
|---|---|---|
|||_2,000_
_1,382_
_-_
_1,664_|
|||_3,046_|
|||_(1,046)_
_1,384_
_2,551_|
|||_2,889_|
|||_2020_
_£_
_10,000_|
|||_10,000_
_-_
_-_
_-_
_-_
_5,000_
_1,925_|
|||_6,925_|
|||_3,075_
_(3,000)_
_-_|
|||_75_|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021**
## **14 Detailed Income & Expenditure Accounts (Continued)**
|**Pears**
**Income**
Grants
**Total income**
**Expenditure**
Printing & Stationery
Merchandise for events
Computer costs
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**|**2021**
**£**
**13,500**
**13,500**
**150**
**10,658**
**2,178**
**12,986**
**514**
**(514)**
**-**
**-**|_2020_
_£_
_-_|
|---|---|---|
|||_-_
_-_
_-_
_-_|
|||_-_|
|||_-_
_-_
_-_|
|||_-_|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021**
## **14 Detailed Income & Expenditure Accounts (Continued)**
|**Learning Disability England Grant**
**Income**
Grants received
**Total income**
**Expenditure**
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**
**Unrestricted Funds - General**
**Income**
Community Stars
**Total income**
**Expenditure**
Admin support costs
PPS
Room hire & refreshments
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**|**2021**
**£**
**5,000**
**5,000**
**-**
**-**
**5,000**
**-**
**-**
**5,000**
**2021**
**£**
**-**
**-**
**(500)**
**5**
**284**
**(211)**
**211**
**2,486**
**1,238**
**3,935**|_2020_
_£_
_-_|
|---|---|---|
|||_-_
_-_|
|||_-_|
|||_-_
_-_
_-_|
|||_-_|
|||_2020_
_£_
_137_|
|||_137_
_1,000_
_-_
_-_|
|||_1,000_|
|||_(863)_
_2,221_
_112_|
|||_1,470_|
## **Shropshire Parent and Carer Council (PACC) Notes to the Financial Statements Continued for the Year Ended 31 March 2021**
**14 Detailed Income & Expenditure Accounts (Continued)**
|**Unrestricted Funds - Shropshire Council**
**Income**
Grants received
**Total income**
**Expenditure**
Staff costs
Administration support
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**
**Unrestricted Funds - Capital Grant Fund**
**Expenditure**
Loss on disposal
Depreciation
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**
**Unrestricted Funds - LA and CCG**
**Income**
Grants received
**Total income**
**Expenditure**
**Total expenditure**
**Surplus / deficit for year**
Transfer of funds
Funds brought forward
**Funds carried forward**|**2021**
**£**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**192**
**192**
**2021**
**£**
**51**
**295**
**346**
**(346)**
**679**
**849**
**1,182**
**2021**
**£**
**4,950**
**4,950**
**-**
**-**
**4,950**
**-**
**-**
**4,950**|_2020_
_£_
_-_|
|---|---|---|
|||_-_
_-_
_-_|
|||_-_|
|||_-_
_-_
_192_|
|||_192_|
|||_2020_
_£_
_-_
_212_|
|||_212_|
|||_(212)_
_520.00_
_541_|
|||_849_|
|||_2020_
_£_
_-_|
|||_-_
_-_|
|||_-_|
|||_-_
_-_
_-_|
|||_-_|