2023-12-31-accounts - Eastbourne Foodbank

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Trustees
			Adrian Butcher
			Tim Coleman			Appointed	November	2023
			Caroline Kelly
			Mark Lambird			Resigned	November 2023
			Jayne Rice-Oxley
			Jim Rowe			Appointed	November	2023
			David Scott-Ralphs			Appointed	November	2023
			Christopher Sneath			Resigned	April 2023
			Dennis Thompson			Resigned	April 2023
			Howard Wardle MBE
			Alison Whitby			Appointed	November	2023
			Robert Wilkinson
Senior Management		Team
			Howard Wardle MBE			Chief Executive
			Jess Holliday			Deputy Chief Executive
			Freya Brooks			Satellite Support Manager
			Debbie Canning			Advice Centre Manager
			Juliet Mead			Campaigns	Manager
			Mark Titherly			Warehouse and Distribution			Manager
Main Locations
			Principal location for	correspondence and communications
			Unit 3,55 Brampton	Road,		Eastbourne, East	Sussex BN22	9AF
			Main location for Advocacy			and Debt Assistance
			42 Grove Road, Eastbourne,			East Sussex BN21 4TY
Registered	Office
			Chantry House, 22 Upperton			Road, Eastbourne, East Sussex BN21 1BF
Independent	Auditor
			Caladine Ltd
			Chantry House, 22 Upperton			Road, Eastbourne East Sussex BN211BF
Bankers
			Lloyds Bank Pic, Terminus		Road, Eastbourne,		East Sussex	BN21	3AH
Solicitors
			McCarthy Webb, 21Wish		Road, Eastbourne,		East Sussex	BN21	4NX

The trustees, who are also	the directors for the purpose ofcompany	the directors for the purpose ofcompany	the directors for the purpose ofcompany
Adrian Butcher	(Chair)
Tim Coleman	(Appointed	November	2023)
Caroline Kelly
Mark Lambird	(Resigned	November	2023)
Jayne Rice-Oxley
Jim Rowe	(Appointed	November	2023)
David Scott-Ralphs	(Appointed	November	2023)
Christopher Sneath	(Resigned	April 2023)
Dennis Thompson	(Resigned	April 2023)
Howard Wardle
Alison Whitby	(Appointed	November	2023)
Robert Wilkinson

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				Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
				Funds	Funds		Funds	Funds
				2023	2023	2023	2022	2022	2022
			Note	f	E	f	E	E	f
Income and endowments		from:
Donations and legacies				579,744	462,613	1,042,357	644,873	464,288	1,109,161
Other trading activities				9,810		9,810	2,501		2,501
Investments				21,259		21,259	5,649		5,649
Total income and endowments				610,813	462,613	1,073,426	653,023	464,288	1,117,311
~fx efgl itsy:
Raising funds			6	3,696	1,917	5,613	4,124		4,124
Charitable activities			7	532,782	437,945	970,727	523,092	422,086	945,178
Investment costs			10	1,200		1,200	1,062		1,062
Total resources expended				537,678	439,862	977,540	528,278	422,086	950,364
Net incoming/(outgoing)				73,135	22,751	95,886	124,745	42,202	166,947
resources before transfers
Gross transfers between	funds		18	30,000	(30,000)		(25,343)	25,343
Net income/ (expenditure)		for		103,135	(7,249)	95,886	99,402	67,545	166,947
the year /
Net movement in funds
Fund balances at 1January		2023		681,248	175,372	856,620	581,846	107,827	689,673
Fund balances at31December 2023				784,383	168,123	952,506	681,248	175,372	856,620

						2023		2022
				Notes		6
Fixed assets
Property, vehicle	and equipment				12		35,838		4,783
Investments					13		531,826		430,155
Current assets
Stock					14	71,000		66,000
Trade and other	receivables				15	38,470		45,241
Cash at bank and	in	hand				549,438		583,358
						658,908		694,599
Current Liabilities					16	(274,066)		(272,917)
Net current assets							384,842		421,682
Total assets less	current		liabilities				952,506		856,620
Income funds
Restricted funds					18		168,123		175,372
Unrestricted funds		—designated			19
Reserve fund						180,000		140,000
Future rent fund						240,000		240,000
Employment	reserve					140,000		140,000
Unrestricted funds		—general
General unrestricted			funds			224,383		161,248
							784,383		681,248
Total charity funds							952,506		856,620

			2023	2022
		Note	E	E
Cash flows from operating activities
Net cash provided	by (used in) operating		(18,579)	132,838
activities
Cash flow from investing activities
Purchase oftangible fixed assets			(36,600)
Interest received			21,259	5,649
Net cash provided	by (used in)		(15,341)	5,649
Investing activities
Change in cash and	cash equivalents	in the	(33,920)	138,487
reporting period
Cash and cash equivalents at the beginning			583,358	444,871
ofthe reporting period
Cash and cash equivalents at the end reporting period		ofthe	549,438	583,358
Reconciliation	ofnet income/(expenditure)		to net cash flow from operating	activities
			2023	2022
			6	E
Net income/(expenditure) for the reporting
period (as per the activities)	statement offinancial		95,886	166,947
Adjustments for:
Depreciation charges			5,545	4,784
Dividends, interest	and rents from investments		(21,259)	(5,649)
(increase)/decrease	in stock		(5,000)	(26,100)
(Increase)/decrease	in debtors		6,771	(19,805)
Increase/(decrease)	in creditors		1,149	17,816
(increase)/decrease	in investments		(101,671)	(5,155)
Net cash provided activities	by (used in) operating		(18,579)	132,838

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Donations and legacies
	Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
	funds	funds	2023	funds	funds	2022
	E	E	E	E	f	E
Donations and gifts	178,349	3,430	181,779	185,964	3595	189,559
Gifts in kind	343,000		343,000	398,000		398,000
Grants receivable	42,137	459,183	501,320	40,693	460,693	501,386
Gift Aid receivable	16,258		16,258	20,216		20,216
	579,744	462,613	1,042,357	644,873	464,288	1,109,161

	Gifts in kind are	food donations	. These are valu	ed at E2.37per	kilogram, ro	unded to the near	est E1,000.
3	Grants receivable		Unrestricted	Restdcted	Total	Unrestricted	Restricted	Total
			funds	funds	2023	funds	funds	2022
			E	E	E	E	E	E
	National Lottery			161,879	161,879		138,915	138,915
	Sussex Community	Foundation		20,000	20,000		20,000	20,000
	Trussell Trust		42,137	186,659	228,796	40,693	230,191	270,884
	Eastbourne Borough Council						26,200	26,200
	East Sussex County	Council		55,495	55,495		42,387	42,387
	The Talent Fund						3,000	3,000
	Chalk Cliff Trust			3,000	3,000
	Southern Co-operative			2,150	2,150
	Sainsburys			30,000	30,000
			42,137	459,183	501,320	40,693	460,693	501,386
4	Other trading activities
			Unrestricted	Restricted	Total	Unrestricted	Restricted	Total
			funds	funds	2023	funds	funds	2022
			6	E	f	E	E	E
	Fundraising events		9,810		9,810	2,501		2,501
5	Investments
					2023			2022
								E
	Interest receivable				21,259			5,649


6	Raising funds
					Unrestricted		Restricted	Total	Unrestricted	Restricted	Total
						fundsf	funds 6	2023 E	funds E	funds E	2022 E
	Fundraising	and publicity
	Fundraising	costs				3,696	1,917	5,613	4,124		4,124
7	Charitable	activities				Food	Pathfinder	Total	Food	Pathfinder	Tote I
						Distdibution		2023	Distribution		2022
						6	6	E	f	f	E
	Salaries, NIC and pension					147,113	260,188	407,301	110,777	228,096	338,873
	Food and	other purchases				63,012		63,012	43,938		43,938
	Gifts in kind distributed					338,000		338,000	371,900		371,900
	Foodbank	van expenses				8,445		8,445	7,107		7,107
	Volunteer	expenses	and	uniform		703		703	866		866
	Volunteer	training				630		630	244	18	262
	Volunteer	gifts				2,410		2,410	73	102	175
	Advocacy	miscellaneous		costs			3312	3312		45,354	45,354
	Rent					37,890	12,500	50,390	26,431	12,000	38,431
	Light and	heat				1,480	1,834	3,314	1,515	1,811	3,326
	Insurance					2,368		2,368	2,029		2,029
	Repairs and maintenance					8,005		8,005	6,804	147	6,951
	Equipment					1,345		1,345	4,389	398	4,787
	Travel and	subsistence				1,410		1,410	1,149	183	1,332
	Subscriptions					1,586	5,653	7,239	621	5,603	6,224
	Depreciation					5,545		5,545	4,784		4,784
						619,942	283,487	903,429	582,627	293,712	876,339
	Share ofsupport costs (see note 8)					28,847	23,950	52,797	27,363	28,580	55,943
	Share ofgovernance		costs (see note		8)	7,251	7,250	14,501	6,448	6,448	12,896
	Charitable	activities	and	support		656,040	314,687	970,727	616,438	328,740	945,178
	costs
	Analysis by fund
	Unrestricted funds					511,789	20,993	532,782	443,235	79,857	523,092
	Restricted	funds				144,251	293,694	437,945	173,203	248,883	422,086
						656,040	314,687	970,727	616,438	328,740	945,178

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Support costs			Support	Governance	Governance	Governance	Total	Support	Governance	Governance	Total
			costsf		costs f		2023 f	costsf	costs f		2022f
Salaries, NIC and pension			43,176				43,176	39,204			39,204
Printing, postage and stationery			4,384				4,384	6,144			6,144
Telephone and internet			3,840				3,840	8,064			8,064
Computer costs			1,397				1,397	2,531			2,531
Independent audit/examination						7,080	7,080			6,480	6,480
Accountancy						217	217			914	914
Payrollfees						1,584	1,584			720	720
Legalfees						374	374
Professionalindemnity	insurance					1,747	1,747			1,689	1,689
Governance compliance		costs				3,499	3,499			3,093	3,093
			52,797		14,501		67,298	55,943		12,896	68,839
Analyzed between charitable
activities (see note 7)
Food distribution			28,847			7,251	36,098	27,363		6,448	33,811
Pathfinder			23,950			7,250	31,200	28,580		6,448	35,028
(Basis —time taken)			52,797		14,501		67,298	55,943		12,896	68,839
Details ofcertain items ofexpenditure
Fees for audit ofthe accounts provided by the independent			and other services auditor						2023 f		2022f
Independent auditor's		fees							7,080		6,480
Accountancy services									217		914
Payroll fees									1,584		720
Totalfees									8,881		8,114
Employees
Number ofemployees									2023		2022
The average monthly		number	ofemployees	during	the	year			Number	Number
Direct charitable (full		time and part time)								12	12
Support staff (part time)										3	2
										15	14
Employment costs									2023 f		2022f
Wages and salaries									390,818		327,883
Social security costs									30,104		26,004
Other pension costs									29,555		24,190
									450,477		378,077

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the Financial Statements (co		ntinu	ed	)	for	t	he	Year	Ende	d	31D	ecember	2023
Employees (continued)
The charity is grateful for the support ofover 185volunteers,									who	help in the collection and distribution					offood. The
frequency and duration ofvolunteer contributions							can be quantified				as over 25,000 hours, with an estimated
valuation in excess of6260,000.
Investment management costs													2023 f		2022f
Bank charges													1,200		1,062
Related party transactions and trustees
										Authority			2023		2022
Remuneration ofkey management		personnel													E
The remuneration (including employer			pension		costs					Governing
and employer National Insurance	contributions)					of				document
Howard Wardle, atrustee, as Chief		Executive,			was:								62,014		59,853
Related party transactions
Mark iambird, a trustee, was also	a director of									Governing
Eastbourne Motoring Centre, which provided					vehicle					document
repairs, included in Foodbank van	expenses			page		24,
and provision ofa new van, see note 12vehicle
additions, amounting to:													37,402			400
Adrian Butcher, atrustee, was also		a director of								Governing
Meads Media, which provided public relations										document
promotional material, included in	Fundraising				and
publicity expenses page 24, amounting			to:													600
None ofthe other trustees (or any		persons		connected				with them)		received		any remuneration		during the year
or were reimbursed expenses. No		guarantees			have		been given or			received.
													2023		2022
Trustee donations tothe charity													f		f
Donations made to the charity by	trustees			and
related parties													1,933		2,197
Property, vehicle and equipment
							Fixtures,				Motor		Total		Total
								fittings
							equipment				Vehicles		2023		2022
								6			6		6		E
Cost
At 1January 2023								20,305				37,134	57,439		57,439
Additions												36,600	36,600
Disposals											(18,000		(18,000)
At 31December 2023								20,305				55,734	76,039		57,439
Depreciation and impairment
At 1Januaiy 2023								20,305				32,351	52,656		47,872
Depreciation charge for the year												5,545	5,545		4,784
Disposals											(18,000		(18,000)
At 31December 2023								20,305				19,896	40,201		52,656
Carrying amount
At 1January 2023												4,783	4,783		9,567
At 31December 2023												35,838	35,838		4,783

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Fixed asset investments	2023	2022
	investments	investments
Cost or valuation		E
At 1January 2023	430,155	425,000
Additions	102,871	6,632
Reductions	(1,200)	(1,477)
Revaluations
At 31December 2023	531,826	430,155
Carrying value
At 31December 2023	531,826	430,155
At 31December 2022	430,155	425,000

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The fair value of investments	The fair value of investments	is	determined	by reference to the cost at the balance sheet date. Fixed	by reference to the cost at the balance sheet date. Fixed	by reference to the cost at the balance sheet date. Fixed	asset investments
are currently cash investments,			not listed	investments,	and are not expected to be realised within 12		months ofthe
reporting date.
Stock						2023	2022
						E	E
Stock offood and donated		goods				71,000	66,000
						71,000	66,000
Trade and other receivables						2023	2022
						E	E
Other receivables						19,898	28,387
Prepayments and accrued		income				18,572	16,854
						38,470	45,241
Current liabilities						2023	2022
Amounts falling due	within one year:				Notes	E	E
Other taxation and social security							8,027
Deferred income					17	264,481	256,991
Accruals and deferred	income					9,585	7,899
						274,066	272,917
Deferred income						2023	2022
Arising from deferred	grant income					E	E
At 1January 2023						256,991	245,943
Released						(256,991)	(245,943)
New deferral						264,481	256,991
Carrying value at31	December 2023					264,481	256,991

Restricted funds
The income funds ofthe charity rnclude	the foBowing	unexpended	balances ofdonations		and	grants	held on	trust for specific purposes.
		Movement	In funds						Movement	In funds
	Salance at	Incoming	Resources	Transfer		Balance at		Incoming	Resources	Transfer	Balance	at31
	1lariuary	resources	expended			1lanuary		resources	expended		December
	2022 E		f			2023 f		f	6	f.	2MS 5
Advocacy client funds	2,463	720	(1,549)				1,634	2,680	(2,041)			2,273
aig lottery fund grant (aslaries)	5,647	98,753	(111,708)	7,303									Closed
Bislottery fund new grant (salaries)		40,157	(43,319)			(3,162)		161,878	(158,714)
Trussen Trust/Asda large grant	6,312	2,500	(23,127)	14,315									Closed
Chalk CliffTrust grant								3,750	(941)			2,809
Talent Fund grant	4,006	3,000	(3,000)				4,006		(4,006)				Closed
ESCCSecurity grant	22,931		(9,535)				13,396		(2,3oSl			11,090
Winingdon Fruit and Vegetables	800		(800)										Closed
Frnaecial Inclusion grant	18,765	29,217	l33,631)	3,331			17,682	29,994	(27,63$)			20,038
Satellite Fruit and Vegetables	1,331		(1,331)										Closed
Pathfinder grant	4,$91	195,974	(105,556)				95,309	156,665	i161,402)			90,572
Tesco Groundworks grant	1,125	375	(1,894)		394								Closed
Sussex Masonic lodge grant	9,701		i8,965)				736		Dssl				Closed
ESCC Household supportgrant	29,855		(29,855)										Closed
E Borough Council General grant		6,000	(1,ODD)				5,000		(5,000)				Closed
E Borough Council Food grant		20,200	(20,2co)										Closed
ESCCHousehold Supportgrant		42,387	(21,032)				21,355	55,496	(S1,993)			24,858
Sainsburys pic								30,000		(3D,DDD)			Closed
Southern Comp								2,150	(sss)			1,267
SussexcommunityFund		20,000	(5,0DD)				1.5,000	20,000	(20,000)			15,000
Trusseg Trust winter support grant		5000	584				4 16		4,2D2			214
	107,827	464,288	422,086)	25	343	175372		462 613	439,862	30,000	168,123

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