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2022-08-31-accounts

Trustees' Annual Report for the period

Period start date 1st September 2021

To[Period end date ] 31st August 2022

From

Section A Reference and administration details

Charity name Westfield First School Parent Staff Association

Other names charity is known by W1SPA, Westfield School Association

Registered charity number (if any) 1149519 Charity's principal address Westfield Primary School

Durrants Lane Berkhamsted, Hertfordshire Postcode HP4 3PJ

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Angharad Harrison Chair W1SPA Members
2 Gina Shelton Treasurer W1SPA Members
3 Emily Perks Secretary W1SPA Members
4 Emily Millar Committee Member W1SPA Members
5 Paul Banham Committee Member W1SPA Members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
None
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Names and addresses of advisers (Optional information)

Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts

Type of governing document

Constitution adopted 24[th] May 2012

(eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held in September each year. (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

The management of the association shall be vested in a committee, consisting of a Chairperson, Secretary and Treasurer, along with additional committee members. These positions are voted for by the parents of pupils at the school, who are the W1SPA members.

Section C Objectives and activities

Summary of the objects of the charity set out in its governing document

To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School.

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W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils.

All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Total income in the year of £37,193 and total expenditure for the year of £45,566, led to an overall deficit for the year of £8,373 – funded by W1SPA reserves from previous years. The primary reason for the overall deficit was due to our funding of the purchase of IT equipment by the school during the year, totalling £12,642.

The main event of the year for W1SPA was Happy’s Circus. It was wonderful to have everyone together again to share an afternoon of laughter and amazement. This proved to be a tremendous success raising an incredible £1,711. Other fundraising events and activities held during the year, were as follows: - Supermarket vouchers; profit of £4,076 - Westival camping at school event; profit of £1,133 - Halloween Disco; profit of £870 - Cake / Ice cream / Tea and coffee sales; profit of £709 - Rainbow raffle; income of £487 - Christmas raffle; income of £452 - Wine night; profit of £363 - Lottery; profit of £412 - Christmas Cards; profit of £411 - Voluntary fund donations; income of £303 - Bags2School; income of £120 - Last day of school sale; income of £84 - Amazon Smile scheme; income of £79 - Uniform sales; income of £75 - Gio’s Party in the Box; income of £53 - Christmas Tree Farm prize money; income of £35 - Christmas events; profit of £32 - Westfield Jumble Trail; income of £25 - Giving machine; income of £15

We repeated the Santa Sleigh event and were able to raise a fantastic £920 due to a great team of volunteers.

As part of our annual commitment, we were able to set aside £5,000 into the BMM account to provide for future computer equipment purchases for the school.

During the year the school spent £12,642 on new IT equipment, which W1SPA were able to fund using the funds held in the BMM account.

In addition to the IT equipment funding, W1SPA were able to provide funding to the school totalling £1,430. This included £415 for a science workshop, £372 for the First News subscription, £118 for book bags for reception children, £135 for Young Voices T Shirts as well as £390 for coaches for a school trip.

We continue to notice that fundraising events have been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events.

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Section E Financial review

Brief statement of the charity’s policy on reserves

W1SPA aims to spend a large proportion of the funds that it raises within the relevant school year, with the following provisions: - W1SPA aims to avoid any kind of deficit and spending is phased to protect this situation. The Chair and other Trustees meet regularly with the school to discuss planned spending. Current cash levels are a key consideration before committing to fund future items.

At the end of the period total reserves were £26,202. The BMM account held £12,831 as a fund for replacing IT equipment in future years, together with the Charity’s current account with a balance held of £13,341. The petty cash balance held was £30.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

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Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

----- Start of picture text -----
Signature
Full name(s) Gina Shelton
Position (eg Treasurer
Secretary, Chair, etc)
Date 29/06/2023
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Westfield First School Parent Staff Association 1149519 Receipts and payments accounts For the period 01/09/2021 31/08/2022 To from

CC16a

Section A Receipts and payments

A1 Receipts Unrestricted
funds
to the nearest £
22,797
5,451
1,411
1,075
1,047
920
709
487
452
429
384
303
120
93
84
79
75
53
35
25
15
4
1,145
-
-
-
-
-
-
-
37,193
-
-
37,193		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
22,797
5,451
1,411
1,075
1,047
920
709
487
452
429
384
303
120
93
84
79
75
53
35
25
15
4
1,145
-
-
-
-
-
-
-
37,193		 Total funds
to the nearest £
22,797
5,451
1,411
1,075
1,047
920
709
487
452
429
384
303
120
93
84
79
75
53
35
25
15
4
1,145
-
-
-
-
-
-
-
37,193		 Last year
to the nearest £
Supermarket vouchers 22,797 19,093
HappyCircus event 5,451 -
Westival 1,411 -
Christmas cards 1,075 1,746
Halloween Disco 1,047
RotaryClub - Santa's Sleigh 920 900
Cake / Ice cream / Tea and coffee sales 709 180
Rainbow Hampers Raffle 487 830
Christmas raffle 452 -
Lottery 429 1,680
Wine tastingnight 384 -
Voluntaryfund 303 1,542
Bags2school 120 243
Christmas events 93 -
Last dayof school sale 84 -
Amazon Smile 79 34
Gio's Books/ school uniform sales 75 1,379
Gio's PartyIn The Box 53 65
Christmas Tree Sale donations /prizes 35 121
Westfield Jumble Trail 25 -
GivingMachine 15 36
Bank interest received on BMM account 4 3
Grant income(to be repaid to school) 1,145 1,708
Tea Towels - 1,074
Freida's Book Challenge - 434
Waitrose CommunityMatters Project - 333
Halloween Trail - 184
Christmas Jumper Day - 169
Second hand uniform sales - 45
London Marathon(to be repaid to school) - 375
Sub total(Gross income for AR) 37,193 32,174
A2 Asset and investment sales, (see
table).
- - -
Sub total - - -
Total receipts
37,193 - - 37,193 32,174
A3 Payments 18,721
17,335
3,740
1,500
1,431
1,145
664
278
260
177
121
61
55
21
20
20
17
-
-
-
-
-
45,566
-
-
-
45,566
- 8,373
-
34,575
26,202		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-

Supermarket vouchers		 18,721 18,721 25,630
School ITpurchases 17,335 17,335 -
HappyCircus event 3,740 3,740 -
Grant payments made to the school (to repay
income received into W1SPA bank account in
2021)		 1,500 1,500 -
Schoolpurchases 1,431 1,431 7,640
Grant payments made to the school (to repay
income received into W1SPA bank account in
2022)		 1,145 1,145 -
Christmas cards 664 664 1,336
Westival 278 278 -
Christmas books for all children in school 260 260 -
Halloween Disco 177 177 -
PTA Insurance 121 121 111
Christmas events 61 61 -
Bank charges 55 55 -
Wine tastingnight 21 21 -
Lotteryregistration annual fee 20 20 20
PTA Events fees 20 20 -
Lotterywinningspaid out 17 17 -
Hectors House donation(owed from 2020) - - 946
Tea Towels - - 624
London Marathon - - 375
Deposits lost due to Covid 19 - - 180
Insectlore - - 103
**Sub total ** 45,566 45,566 36,965
A4 Asset and investment purchases,
(see table)
-
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
36,965
- 8,373 - - - 8,373 - 4,791
- - - - -
34,575 - - 34,575 39,366
26,202 - - 26,202 34,575
Section B Statement of assets and liabilities at the Section B Statement of assets and liabilities at the end of the period
Categories
Signed by one or two trustees on behalf of
all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Stock of Supermarket vouchers
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Amounts owed from Westfield Primary
school(refund of VATchargedinerror)
Main Bank Current Account
Petty cash
BMM account
Details
Details
Details
Supermarket vouchers owed to parents for
Christmas savers club
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
13,341
-
30
-
12,831
-
26,202
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
3,695
-
156
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
1,360
-
-
Print Name
GINA SHELTON		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
Current value
(optional)
-
-
-
Current value
(optional)
-
-
-
-
When due
(optional)
Date of
approval
GINA SHELTON 29/06/2023

CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts R•port to tha trusts￿1 member3 of WESTFIELD FIRST SCHOOL PARENT STAFF ASSOCIATION On accounts for tho year ended 31 st AUGUST 2022 Charlty no (W any) 1149519 Sel out on pays ia Jc e ndnibers ol aj I rep(xi to the trustees on my examination of the accounts of the above charity rtr￿ Trusf) for the year endBd 3110812022. Responsibllllles and As lh8 charity trustees of Ihe Tn￿t. are responsible for the preparation bas18 of report of the a¢￿Unts in accwdance the r8quirem8nts of the Chariti8s Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under Secti￿ 145 of the 2011 Act and in carying out my examination, I have folh)wed the applicable Directions given by the Charity Commission UkKler seCtiC￿ 145(5Mb) of the Acl. I have o)mpleted my examination. I confimi that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives cause to believe that in, any mat8rial Independent •xamIne￿$ statement accounting rewrds vfftre not kept in accordanc8 With section 130 of the Act or thè accounts do not accord with the accounting re￿rdS I have no o)ncems and have come across no other matters li connection with the examination to wh•ch attention should be drawn in order to enat4e a propor understanding of the acc¢)unts to be reathed. . Please d81et8 the M)rds in the bracket$ if they do not 8ppIy. Slgned: 2& 6[zJ Namo: right Relovant profe8slonal qualm¢atlonls) or body (ff any): FCCA Addrnss: 31 Durrants Road Berkhamsted HertfLYdshir8. HP4 3PG IER October 2018

Only complet811 the 8￿MIner n8ods to Nghllght maitws of concem {se8 CC32. Indep￿nt gxaminaliw of dwiity a￿)unts. thrections and guidarKe for ex8rniners). NONE Glvo ham brlof dotalls of any Items that lh• •xamlner wlshas to dlsclose. IER October 2018