## **Trustees' Annual Report for the period** Period start date **1st September 2021** **To**[Period end date ] **31st August 2022** **From** ## Section A Reference and administration details **Charity name** Westfield First School Parent Staff Association **Other names charity is known by** W1SPA, Westfield School Association **Registered charity number (if any)** 1149519 **Charity's principal address** Westfield Primary School Durrants Lane Berkhamsted, Hertfordshire **Postcode** HP4 3PJ ## **Names of the charity trustees who manage the charity** **----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Angharad Harrison Chair W1SPA Members
2 Gina Shelton Treasurer W1SPA Members
3 Emily Perks Secretary W1SPA Members
4 Emily Millar Committee Member W1SPA Members
5 Paul Banham Committee Member W1SPA Members
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
None
**----- End of picture text -----**
March **2012** **TAR** 1 ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Constitution adopted 24[th] May 2012 (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held in September each year. (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: The management of the association shall be vested in a committee, consisting of a Chairperson, Secretary and Treasurer, along with additional committee members. These positions are voted for by the parents of pupils at the school, who are the W1SPA members. - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School. March **2012** **TAR** 2 W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils. All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 Section D Achievements and performance **Summary of the main achievements of the charity during the year** Total income in the year of £37,193 and total expenditure for the year of £45,566, led to an overall deficit for the year of £8,373 – funded by W1SPA reserves from previous years. The primary reason for the overall deficit was due to our funding of the purchase of IT equipment by the school during the year, totalling £12,642. The main event of the year for W1SPA was Happy’s Circus. It was wonderful to have everyone together again to share an afternoon of laughter and amazement. This proved to be a tremendous success raising an incredible £1,711. Other fundraising events and activities held during the year, were as follows: - Supermarket vouchers; profit of £4,076 - Westival camping at school event; profit of £1,133 - Halloween Disco; profit of £870 - Cake / Ice cream / Tea and coffee sales; profit of £709 - Rainbow raffle; income of £487 - Christmas raffle; income of £452 - Wine night; profit of £363 - Lottery; profit of £412 - Christmas Cards; profit of £411 - Voluntary fund donations; income of £303 - Bags2School; income of £120 - Last day of school sale; income of £84 - Amazon Smile scheme; income of £79 - Uniform sales; income of £75 - Gio’s Party in the Box; income of £53 - Christmas Tree Farm prize money; income of £35 - Christmas events; profit of £32 - Westfield Jumble Trail; income of £25 - Giving machine; income of £15 We repeated the Santa Sleigh event and were able to raise a fantastic £920 due to a great team of volunteers. As part of our annual commitment, we were able to set aside £5,000 into the BMM account to provide for future computer equipment purchases for the school. During the year the school spent £12,642 on new IT equipment, which W1SPA were able to fund using the funds held in the BMM account. In addition to the IT equipment funding, W1SPA were able to provide funding to the school totalling £1,430. This included £415 for a science workshop, £372 for the First News subscription, £118 for book bags for reception children, £135 for Young Voices T Shirts as well as £390 for coaches for a school trip. We continue to notice that fundraising events have been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events. March **2012** **TAR** 4 ## **Section E Financial review** **Brief statement of the charity’s policy on reserves** W1SPA aims to spend a large proportion of the funds that it raises within the relevant school year, with the following provisions: - W1SPA aims to avoid any kind of deficit and spending is phased to protect this situation. The Chair and other Trustees meet regularly with the school to discuss planned spending. Current cash levels are a key consideration before committing to fund future items. - W1SPA aims to reserve £5,000 per year into the BMM account to replace IT equipment. If W1SPA identifies other long term fundraising projects, funds may be reserved. - Sufficient reserves must be kept on a monthly basis to cover outlay on Supermarket vouchers (for this reporting period approx. £1,500 per month) At the end of the period total reserves were £26,202. The BMM account held £12,831 as a fund for replacing IT equipment in future years, together with the Charity’s current account with a balance held of £13,341. The petty cash balance held was £30. **Details of any funds materially in deficit** None ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. March **2012** **TAR** 5 **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature
Full name(s) Gina Shelton
Position (eg Treasurer
Secretary, Chair, etc)
Date 29/06/2023
**----- End of picture text -----**
March **2012** **TAR** 6 **Westfield First School Parent Staff Association 1149519 Receipts and payments accounts For the period 01/09/2021 31/08/2022 To from** **CC16a** ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**22,797**
**5,451**
**1,411**
**1,075**
**1,047**
**920**
**709**
**487**
**452**
**429**
**384**
**303**
**120**
**93**
**84**
**79**
**75**
**53**
**35**
**25**
**15**
**4**
**1,145**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,193**
**-**
**-**
**37,193**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**22,797**
**5,451**
**1,411**
**1,075**
**1,047**
**920**
**709**
**487**
**452**
**429**
**384**
**303**
**120**
**93**
**84**
**79**
**75**
**53**
**35**
**25**
**15**
**4**
**1,145**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,193**|**Total funds**
**to the nearest £**
**22,797**
**5,451**
**1,411**
**1,075**
**1,047**
**920**
**709**
**487**
**452**
**429**
**384**
**303**
**120**
**93**
**84**
**79**
**75**
**53**
**35**
**25**
**15**
**4**
**1,145**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**37,193**|**Last year**
**to the nearest £**| |---|---|---|---|---|---|---| |Supermarket vouchers|**22,797**|||||**19,093**| |HappyCircus event|**5,451**|||||**-**| |Westival|**1,411**|||||**-**| |Christmas cards|**1,075**|||||**1,746**| |Halloween Disco|**1,047**|||||| |RotaryClub - Santa's Sleigh|**920**|||||**900**| |Cake / Ice cream / Tea and coffee sales|**709**|||||**180**| |Rainbow Hampers Raffle|**487**|||||**830**| |Christmas raffle|**452**|||||**-**| |Lottery|**429**|||||**1,680**| |Wine tastingnight|**384**|||||**-**| |Voluntaryfund|**303**|||||**1,542**| |Bags2school|**120**|||||**243**| |Christmas events|**93**|||||**-**| |Last dayof school sale|**84**|||||**-**| |Amazon Smile|**79**|||||**34**| |Gio's Books/ school uniform sales|**75**|||||**1,379**| |Gio's PartyIn The Box|**53**|||||**65**| |Christmas Tree Sale donations /prizes|**35**|||||**121**| |Westfield Jumble Trail|**25**|||||**-**| |GivingMachine|**15**|||||**36**| |Bank interest received on BMM account|**4**|||||**3**| |Grant income(to be repaid to school)|**1,145**|||||**1,708**| |Tea Towels|**-**|||||**1,074**| |Freida's Book Challenge|**-**|||||**434**| |Waitrose CommunityMatters Project|**-**|||||**333**| |Halloween Trail|**-**|||||**184**| |Christmas Jumper Day|**-**|||||**169**| |Second hand uniform sales|**-**|||||**45**| |London Marathon(to be repaid to school)|**-**|||||**375**| |**_Sub total_**_(Gross income for AR)_|**37,193**|||||**32,174**| |||||||| |**A2 Asset and investment sales, (see**
**table).**||||||| ||**-**|||**-**||**-**| |**_Sub total_**|**-**|||**-**||**-**| |**_Total receipts_**||||||| ||**37,193**|**-**|**-**|**37,193**||**32,174**| |**A3 Payments**|**18,721**
**17,335**
**3,740**
**1,500**
**1,431**
**1,145**
**664**
**278**
**260**
**177**
**121**
**61**
**55**
**21**
**20**
**20**
**17**
**-**
**-**
**-**
**-**
**-**
**45,566**
**-**
**-**
**-**
**45,566**
**- 8,373**
**-**
**34,575**
**26,202**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|||| |---|---|---|---|---|---|---| |
Supermarket vouchers|**18,721**|||**18,721**||**25,630**| |School ITpurchases|**17,335**|||**17,335**||**-**| |HappyCircus event|**3,740**|||**3,740**||**-**| |Grant payments made to the school (to repay
income received into W1SPA bank account in
2021)|**1,500**|||**1,500**||**-**| |Schoolpurchases|**1,431**|||**1,431**||**7,640**| |Grant payments made to the school (to repay
income received into W1SPA bank account in
2022)|**1,145**|||**1,145**||**-**| |Christmas cards|**664**|||**664**||**1,336**| |Westival|**278**|||**278**||**-**| |Christmas books for all children in school|**260**|||**260**||**-**| |Halloween Disco|**177**|||**177**||**-**| |PTA Insurance|**121**|||**121**||**111**| |Christmas events|**61**|||**61**||**-**| |Bank charges|**55**|||**55**||**-**| |Wine tastingnight|**21**|||**21**||**-**| |Lotteryregistration annual fee|**20**|||**20**||**20**| |PTA Events fees|**20**|||**20**||**-**| |Lotterywinningspaid out|**17**|||**17**||**-**| |Hectors House donation(owed from 2020)|**-**|||**-**||**946**| |Tea Towels|**-**|||**-**||**624**| |London Marathon|**-**|||**-**||**375**| |Deposits lost due to Covid 19|**-**|||**-**||**180**| |Insectlore|**-**|||**-**||**103**| |**_Sub total_ **|**45,566**|||**45,566**||**36,965**| |||||||| |**A4 Asset and investment purchases,**
**(see table)**||||||| ||**-**|||||| ||**-**|||||| |**_Sub total_ **|**-**|||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||| |||||||**36,965**| |||||||| ||**- 8,373**|**-**|**-**|**- 8,373**||**- 4,791**| ||**-**|**-**|**-**|**-**||**-**| ||**34,575**|**-**|**-**|**34,575**||**39,366**| ||**26,202**|**-**|**-**|**26,202**||**34,575**| |**Section B Statement of assets and liabilities at the**|**Section B Statement of assets and liabilities at the**|**end of the period**|| |---|---|---|---| |**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|Stock of Supermarket vouchers
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Amounts owed from Westfield Primary
school(refund of VATchargedinerror)
Main Bank Current Account
Petty cash
BMM account
**Details**
**Details**
**Details**
Supermarket vouchers owed to parents for
Christmas savers club
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**13,341**
**-**
**30**
**-**
**12,831**
**-**
**26,202**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**3,695**
**-**
**156**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**1,360**
**-**
**-**
Print Name
**GINA SHELTON**|**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||Date of
approval| |||**GINA SHELTON**|**29/06/2023**| ||||| CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts R•port to tha trusts￿1 member3 of WESTFIELD FIRST SCHOOL PARENT STAFF ASSOCIATION On accounts for tho year ended 31 st AUGUST 2022 Charlty no (W any) 1149519 Sel out on pays ia Jc e ndnibers ol aj I rep(xi to the trustees on my examination of the accounts of the above charity rtr￿ Trusf) for the year endBd 3110812022. Responsibllllles and As lh8 charity trustees of Ihe Tn￿t. are responsible for the preparation bas18 of report of the a¢￿Unts in accwdance the r8quirem8nts of the Chariti8s Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under Secti￿ 145 of the 2011 Act and in carying out my examination, I have folh)wed the applicable Directions given by the Charity Commission UkKler seCtiC￿ 145(5Mb) of the Acl. I have o)mpleted my examination. I confimi that no material matters have come to my attention (other than that disclosed below") in connection with the examination which gives cause to believe that in, any mat8rial Independent •xamIne￿$ statement accounting rewrds vfftre not kept in accordanc8 With section 130 of the Act or thè accounts do not accord with the accounting re￿rdS I have no o)ncems and have come across no other matters li connection with the examination to wh•ch attention should be drawn in order to enat4e a propor understanding of the acc¢)unts to be reathed. . Please d81et8 the M)rds in the bracket$ if they do not 8ppIy. Slgned: 2& 6[zJ Namo: right Relovant profe8slonal qualm¢atlonls) or body (ff any): FCCA Addrnss: 31 Durrants Road Berkhamsted HertfLYdshir8. HP4 3PG IER October 2018 Only complet811 the 8￿MIner n8ods to Nghllght maitws of concem {se8 CC32. Indep￿nt gxaminaliw of dwiity a￿)unts. thrections and guidarKe for ex8rniners). NONE Glvo ham brlof dotalls of any Items that lh• •xamlner wlshas to dlsclose. IER October 2018