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2021-08-31-accounts

Trustees' Annual Report for the period

Period start date To[Period end date ] 1st September 2020 31st August 2021

From

Section A Reference and administration details

Charity name Westfield First School Parent Staff Association

Other names charity is known by W1SPA, Westfield School Association

Registered charity number (if any) 1149519 Charity's principal address Westfield Primary School

Durrants Lane Berkhamsted, Hertfordshire Postcode HP4 3PJ

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Angharad Harrison Chair W1SPA Members
2 Sianne Plenderleith Co-Chair W1SPA Members
3 Gina Shelton Treasurer W1SPA Members
4 Emily Perks Secretary W1SPA Members
5 Emily Millar Committee Member W1SPA Members
6 Paul Banham Committee Member W1SPA Members
7 Bex Plenderleith Committee Member W1SPA Members
8
9
10
11
12
13
14
15
16
17
18
19
20
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Names of the trustees for the charity, if any, (for example, any custodian trustees)

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Name Dates acted if not for whole year
None
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Names and addresses of advisers (Optional information) advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)

Section B Structure, governance and management

Description of the charity’s trusts Constitution adopted 24[th] May 2012 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held in September each year. (eg. appointed by, elected by)

Additional governance issues (Optional information)

The management of the association shall be vested in a committee, You may choose to include consisting of a Chairperson, Secretary and Treasurer, along with additional information, where additional committee members. These positions are voted for by the relevant, about: parents of pupils at the school, who are the W1SPA members.  policies and procedures adopted for the induction and training of trustees;

Section C Objectives and activities

To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School. Summary of the objects of the charity set out in its governing document

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W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils.

All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

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Section D Achievements and performance

The overall deficit for the year is £314 (paying due consideration to Summary of the main monies owed to the charity and liabilities payable by the charity). achievements of the charity during the year The unprecedented situation posed by the Covid-19 pandemic and the resulting lockdowns and restrictions, has undoubtedly had a significant impact on the fundraising ability of our association, directly impacting the level of income we have been able to raise again this year. This meant that two of the biggest fundraising events of the year, namely the Summer Fair and the Christmas Fair, could not go ahead. The fundraising events and activities held during the year, were as follows: - Lottery; profit of £1,708 - Voluntary Fund income of £1,542 - Gio’s book / School uniform sale income of £1,379 - Rainbow Hampers Raffle; profit of £830 - Tea towels; profit of £450 - Freida’s Book Challenge income of £434 - Christmas Cards; profit of £411 - Waitrose Community Matters Project income of £333 - Bags2School income of £243 - Halloween Trail; profit of £184 - Christmas Cake day income of £180 - Christmas Jumper Day income of £169 - Christmas Tree Sales donations income of £121 - Gio’s Party in the Box income of £65 - Uniform sale income of £45

We repeated the Santa Sleigh event and were able to raise a fantastic £900 due to a great team of volunteers. We continued to make money through the Supermarket voucher scheme, Amazon Smile, and Giving Machine. For this year, rather than put aside £5,000 into the BMM account to provide for future computer equipment purchases for the school – the school spent £4,729 on an Interactive White Board, which W1SPA were able to fund.

Furthermore, W1SPA were able to provide funding to the school totalling £2,911. This included £170 for a science magazine subscription, £240 for a Christmas Book / treat on Christmas Jumper day, £116 for the Y6 leavers pizza, £415 for coaches for school trips to Celtic Harmony and Lincolnsfield Centre, as well as £1,970 for coaches for a school beach trip. Unfortunately, this beach trip got cancelled due to Covid-19 and this money has since been used to pay for coaches for future trips, in the coming year.

It has been noted that fundraising events have recently been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events.

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Section E Financial review

Brief statement of the charity’s policy on reserves

W1SPA aims to spend a large proportion of the funds that it raises within the relevant school year, with the following provisions:

At the end of the period total reserves were £34,575. The BMM account held £25,163 as a fund for replacing IT equipment in future years, together with the Charity’s current account with a balance held of £9,382. The petty cash balance held was £30.

Details of any funds materially in deficit

None

Further financial review details (Optional information)

You may choose to include additional information, where relevant about:

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Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Gina Shelton Position (eg Treasurer Secretary, Chair, etc) Date 29/06/2022

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Westfield First School Parent Staff Association 1149519
Receipts and payments accounts CC16a
For the period 01/09/2020 31/08/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Supermarket vouchers 19,093 - - 19,093 21,425
Christmas cards 1,746 - - 1,746 458
Lottery 1,680 - - 1,680 -
Voluntary fund 1,542 - - 1,542 -
Gio's Books/ school uniform sales 1,379 1,379 -
Tea Towels 1,074 - - 1,074 -
Rotary Club - Santa's Sleigh 900 - - 900 600
Rainbow Hampers Raffle 830 - - 830 -
Freida's Book Challenge 434 434 -
Waitrose Community Matters Project 333 - - 333 393
Bags2school 243 - - 243 152
Halloween Trail 184 184 -
Cake sales 180 - - 180 511
Christmas Jumper Day 169 - - 169 -
Christmas Tree Sale Donations 121 121 -
Gio's Party In The Box 65 65 -
Second hand uniform sales 45 - - 45 61
Giving Machine 36 - - 36 204
Amazon Smile 34 34 -
Bank interest received on BMM account 3 - - 3 43
Grant income (to be repaid to school) 1,708 - - 1,708 -
London Marathon (to be repaid to school) 375 - 375 -
Christmas fair and parties - - - - 3,991
Art Club - - - - 1,256
Elf House - - - - 946
Quiz night - - - - 904
Halloween Disco - - - - 535
Wine tasting - - - - 549
Film night - - - - 266
Mr Bananahead - - - - 371
Book hunt - - - - 90
Misc donations - - - - 60
Bingo - - - - 55
Spare Change Challenge - - - - 7
Summer Fair / parties - - - - 220
Sub total (Gross income for AR) 32,174 - - 32,174 33,097
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 32,174 - - 32,174 33,097
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A3 Payments

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Supermarket vouchers 25,630 - - 25,630 16,594
School purchases 7,640 - - 7,640 7,524
Christmas cards 1,336 - - 1,336 338
Hectors House donation (owed from 2020) 946 - - 946 -
Tea Towels 624 - - 624 -
London Marathon 375 - - 375
Deposits lost due to Covid 19 180 - - 180 155
PTA Insurance 111 - - 111 110
Insectlore 103 - - 103 -
Miscellaneous expenditure 20 - - 20 96
Christmas fair and parties - - - - 1,798
Art Club - - - - 740
Quiz night - - - - 410
Halloween Disco - - - - 145
Wine tasting - - - - 222
Mr Bananahead - - - - 225
Summer Fair / parties - - - - 82
Stripe payment fees - - - - 66
Elf House - - - - 24
Sub total [ 36,965 ] - - 36,965 28,529
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 36,965 - - 36,965 28,529
Net of receipts/(payments) - 4,791 - - - 4,791 4,568
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,366 - - 39,366 34,798
Cash funds this year end 34,575 - - 34,575 39,366
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Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of
all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds		 Stock of Supermarket vouchers
Amounts owed from Westfield Primary
school (refund of VAT charged in error)
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Supermarket voucher monies owed from
parents
Main Bank Current Account
Petty cash
BMM account
Details
Details
Details
Supermarket vouchers owed to parents for
Christmas savers club
Grant income to be repaid to Westfield
Primary School
Signature		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
9,382
-
30
-
25,163
-
34,575
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
5,460
-
1,800
-
156
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
-
-
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted
1,230
Unrestricted
1,708
-
-
-
Print Name
GINA SHELTON		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
29/06/2022

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of ESTFIELD FIRST SCHOOL PARENT STAFF ASSOCIATION On accounts for the year ended 31 st AUGUST 2021 Charfty no (il any 1149519 Sot out on pages I report to the trustees on my examination of the accounts of the above chanty (Ihe Trust-) for the year ended 3110812021 Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 Dhe Act). I report in resFecI of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have foll¢)wed the applicable DireGlions grven by the Charity Commission under section 145(5)(b) of the Act. I have completed my examination. I confimi that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to beI￿ve that in, any mat8rial respect". accountirvJ records were not kept in accordance with section 130 of the Act or the accounts do not accord 4Mlh the accounting records Independent examinerfs stalement I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper urKJerstanding of Ihe accounts to be reached. ' Please d818te th8 wonys in the brackets if they do not apply. Signed: Date: 29th June 2022 Name: Tamz ht Relevant profe8slonal qualificationlsl or body lrfany): FCCA Addross.. 31 Durrants Road Berkhamsted Hertfordshire, HP4 3PG IER October 2018

Section B Disclosure Only complele if the examiner needs to highlight matters of concern (see CC32, Independent examination of Gharity accourrts.. directions and guidance for examiners). Give here brlef detalls of any items that the èxaminer wishes to dlsclose. NONE IER October 2018