## **Trustees' Annual Report for the period**
> Period start date **To**[Period end date ] **1st September 2020 31st August 2021**
**From**
## Section A Reference and administration details
**Charity name** Westfield First School Parent Staff Association
**Other names charity is known by** W1SPA, Westfield School Association
**Registered charity number (if any)** 1149519 **Charity's principal address** Westfield Primary School
Durrants Lane Berkhamsted, Hertfordshire **Postcode** HP4 3PJ
**Names of the charity trustees who manage the charity**
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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Angharad Harrison Chair W1SPA Members
2 Sianne Plenderleith Co-Chair W1SPA Members
3 Gina Shelton Treasurer W1SPA Members
4 Emily Perks Secretary W1SPA Members
5 Emily Millar Committee Member W1SPA Members
6 Paul Banham Committee Member W1SPA Members
7 Bex Plenderleith Committee Member W1SPA Members
8
9
10
11
12
13
14
15
16
17
18
19
20
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**Names of the trustees for the charity, if any, (for example, any custodian trustees)**
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Name Dates acted if not for whole year
None
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March **2012**
**TAR**
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|**Names and addresses of**|**advisers (Optional information)**|**advisers (Optional information)**|
|---|---|---|
|**Type of adviser**|**Name**|**Address**|
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||||
||||
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|**Name of chief executive or names of senior staff members (Optional information)**|||
## **Section B Structure, governance and management**
**Description of the charity’s trusts** Constitution adopted 24[th] May 2012 Type of governing document (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) Trustees are appointed or reappointed at the Annual General Meeting Trustee selection methods held in September each year. (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
The management of the association shall be vested in a committee, You **may choose** to include consisting of a Chairperson, Secretary and Treasurer, along with additional information, where additional committee members. These positions are voted for by the relevant, about: parents of pupils at the school, who are the W1SPA members. policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To raise money to provide the school with equipment and extras that enhance the experience of pupils (age 3-11) who attend Westfield Primary School. **Summary of the objects of the charity set out in its governing document**
March **2012**
**TAR**
2
W1SPA is run by members who voluntarily provide a great contribution of effort and resources to support the school in various fundraising activities. The fundraising benefits the school and its pupils.
All trustees have reviewed and understood the guidance on public benefit issued by the Charity Commission.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
**Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
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3
Section D Achievements and performance
The overall deficit for the year is £314 (paying due consideration to **Summary of the main** monies owed to the charity and liabilities payable by the charity). **achievements of the charity during the year** The unprecedented situation posed by the Covid-19 pandemic and the resulting lockdowns and restrictions, has undoubtedly had a significant impact on the fundraising ability of our association, directly impacting the level of income we have been able to raise again this year. This meant that two of the biggest fundraising events of the year, namely the Summer Fair and the Christmas Fair, could not go ahead. The fundraising events and activities held during the year, were as follows: - Lottery; profit of £1,708 - Voluntary Fund income of £1,542 - Gio’s book / School uniform sale income of £1,379 - Rainbow Hampers Raffle; profit of £830 - Tea towels; profit of £450 - Freida’s Book Challenge income of £434 - Christmas Cards; profit of £411 - Waitrose Community Matters Project income of £333 - Bags2School income of £243 - Halloween Trail; profit of £184 - Christmas Cake day income of £180 - Christmas Jumper Day income of £169 - Christmas Tree Sales donations income of £121 - Gio’s Party in the Box income of £65 - Uniform sale income of £45
We repeated the Santa Sleigh event and were able to raise a fantastic £900 due to a great team of volunteers. We continued to make money through the Supermarket voucher scheme, Amazon Smile, and Giving Machine. For this year, rather than put aside £5,000 into the BMM account to provide for future computer equipment purchases for the school – the school spent £4,729 on an Interactive White Board, which W1SPA were able to fund.
Furthermore, W1SPA were able to provide funding to the school totalling £2,911. This included £170 for a science magazine subscription, £240 for a Christmas Book / treat on Christmas Jumper day, £116 for the Y6 leavers pizza, £415 for coaches for school trips to Celtic Harmony and Lincolnsfield Centre, as well as £1,970 for coaches for a school beach trip. Unfortunately, this beach trip got cancelled due to Covid-19 and this money has since been used to pay for coaches for future trips, in the coming year.
It has been noted that fundraising events have recently been making less money than in previous years and so we are adapting our events to suit the changing needs of the school. We continue to welcome feedback from parents as to what will engage them and to encourage new parent volunteers to get involved in future events.
March **2012**
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4
## **Section E Financial review**
## **Brief statement of the charity’s policy on reserves**
W1SPA aims to spend a large proportion of the funds that it raises within the relevant school year, with the following provisions:
- W1SPA aims to avoid any kind of deficit and spending is phased to protect this situation. The Chair and other Trustees meet regularly with the school to discuss planned spending. Current cash levels are a key consideration before committing to fund future items.
- W1SPA aims to reserve £5,000 per year into the BMM account to replace IT equipment. If W1SPA identifies other long term fundraising projects, funds may be reserved.
- Sufficient reserves must be kept on a monthly basis to cover outlay on Supermarket vouchers (for this reporting period approx. £2,200 per month)
At the end of the period total reserves were £34,575. The BMM account held £25,163 as a fund for replacing IT equipment in future years, together with the Charity’s current account with a balance held of £9,382. The petty cash balance held was £30.
**Details of any funds materially in deficit**
None
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
March **2012**
**TAR**
5
**Section F Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Gina Shelton **Position (eg** Treasurer **Secretary, Chair, etc) Date** 29/06/2022
March **2012**
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Westfield First School Parent Staff Association 1149519
Receipts and payments accounts CC16a
For the period 01/09/2020 31/08/2021
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Supermarket vouchers 19,093 - - 19,093 21,425
Christmas cards 1,746 - - 1,746 458
Lottery 1,680 - - 1,680 -
Voluntary fund 1,542 - - 1,542 -
Gio's Books/ school uniform sales 1,379 1,379 -
Tea Towels 1,074 - - 1,074 -
Rotary Club - Santa's Sleigh 900 - - 900 600
Rainbow Hampers Raffle 830 - - 830 -
Freida's Book Challenge 434 434 -
Waitrose Community Matters Project 333 - - 333 393
Bags2school 243 - - 243 152
Halloween Trail 184 184 -
Cake sales 180 - - 180 511
Christmas Jumper Day 169 - - 169 -
Christmas Tree Sale Donations 121 121 -
Gio's Party In The Box 65 65 -
Second hand uniform sales 45 - - 45 61
Giving Machine 36 - - 36 204
Amazon Smile 34 34 -
Bank interest received on BMM account 3 - - 3 43
Grant income (to be repaid to school) 1,708 - - 1,708 -
London Marathon (to be repaid to school) 375 - 375 -
Christmas fair and parties - - - - 3,991
Art Club - - - - 1,256
Elf House - - - - 946
Quiz night - - - - 904
Halloween Disco - - - - 535
Wine tasting - - - - 549
Film night - - - - 266
Mr Bananahead - - - - 371
Book hunt - - - - 90
Misc donations - - - - 60
Bingo - - - - 55
Spare Change Challenge - - - - 7
Summer Fair / parties - - - - 220
Sub total (Gross income for AR) 32,174 - - 32,174 33,097
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 32,174 - - 32,174 33,097
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**A3 Payments**
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Supermarket vouchers 25,630 - - 25,630 16,594
School purchases 7,640 - - 7,640 7,524
Christmas cards 1,336 - - 1,336 338
Hectors House donation (owed from 2020) 946 - - 946 -
Tea Towels 624 - - 624 -
London Marathon 375 - - 375
Deposits lost due to Covid 19 180 - - 180 155
PTA Insurance 111 - - 111 110
Insectlore 103 - - 103 -
Miscellaneous expenditure 20 - - 20 96
Christmas fair and parties - - - - 1,798
Art Club - - - - 740
Quiz night - - - - 410
Halloween Disco - - - - 145
Wine tasting - - - - 222
Mr Bananahead - - - - 225
Summer Fair / parties - - - - 82
Stripe payment fees - - - - 66
Elf House - - - - 24
Sub total [ 36,965 ] - - 36,965 28,529
A4 Asset and investment purchases,
(see table)
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 36,965 - - 36,965 28,529
Net of receipts/(payments) - 4,791 - - - 4,791 4,568
A5 Transfers between funds - - - - -
A6 Cash funds last year end 39,366 - - 39,366 34,798
Cash funds this year end 34,575 - - 34,575 39,366
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## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on behalf of
all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|Stock of Supermarket vouchers
Amounts owed from Westfield Primary
school (refund of VAT charged in error)
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Supermarket voucher monies owed from
parents
Main Bank Current Account
Petty cash
BMM account
**Details**
**Details**
**Details**
Supermarket vouchers owed to parents for
Christmas savers club
Grant income to be repaid to Westfield
Primary School
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,382**
**-**
**30**
**-**
**25,163**
**-**
**34,575**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**5,460**
**-**
**1,800**
**-**
**156**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
Unrestricted
**1,230**
Unrestricted
**1,708**
**-**
**-**
**-**
Print Name
**GINA SHELTON**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
**29/06/2022**|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs
report on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
ESTFIELD FIRST SCHOOL PARENT STAFF ASSOCIATION
On accounts for the year
ended
31 st AUGUST 2021
Charfty no
(il any
1149519
Sot out on pages
I report to the trustees on my examination of the accounts of the above
chanty (Ihe Trust-) for the year ended 3110812021
Responslbllltles and As the charity trustees of the Trust, you are responsible for the preparation
basis of report of the accounts in accordance with the requirements of the Charities Act
2011 Dhe Act).
I report in resFecI of my examination of the Trusfs accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have foll¢)wed the applicable DireGlions grven by the Charity Commission
under section 145(5)(b) of the Act.
I have completed my examination. I confimi that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to beIve that in, any mat8rial
respect".
accountirvJ records were not kept in accordance with section 130 of
the Act or
the accounts do not accord 4Mlh the accounting records
Independent
examinerfs stalement
I have no concerns and have come across no other matters in connection
with Ihe examination to which attention should be drawn in order to enable a
proper urKJerstanding of Ihe accounts to be reached.
' Please d818te th8 wonys in the brackets if they do not apply.
Signed:
Date:
29th June 2022
Name:
Tamz
ht
Relevant profe8slonal
qualificationlsl or body
lrfany):
FCCA
Addross..
31 Durrants Road
Berkhamsted
Hertfordshire, HP4 3PG
IER
October 2018
Section B
Disclosure
Only complele if the examiner needs to highlight matters of concern (see CC32,
Independent examination of Gharity accourrts.. directions and guidance for
examiners).
Give here brlef detalls of
any items that the
èxaminer wishes to
dlsclose.
NONE
IER
October 2018